Lessons Learnt from your SAP Implementation

Appreciate if you can share your experiences with your SAP implementation.
Things that went well - You would continue to do in your future implementations.
Things that should have gone better but did not - You would like to keep an eye on in your future implementations.
Thinks did not go well - You certainly want to avoid in your future implementations.
Edited by: Srini Munagavalasa on Oct 2, 2010 3:51 AM
Moved from Suggestions and Comments forum - which is meant for improvements/suggestions/comments of the SCN site.
Edited by: kishan P on Oct 4, 2010 6:56 PM

Hi,
Its better to have userid and password for accessing this website.
All OSS notes and release information are available in Support Portal.(Service.sap.com).
If u dont have id request for one.Alternatively ,you can register yourself using installaton number of your SAP system.
Regards,
Lakshman.

Similar Messages

Migrating Your SAP data from 3.1H to ECC5

Dear All,
We are starting a project to upgrade to ECC5.
We currently run a 3.1H system and because of the huge gap between 3.1 and ECC5, we have decided in effect to re-implement SAP, therefore migrate all config and data.
Can anyone point me in the direction of a guide to which order we need to load the data into the new system please?
E.g. Chart of accounts first, Cost centres second, profit centres third and so on.
I have a spreadsheet that gives me information but it is so old and differs so much from our upgrade partners that I would like some help.
If anyone has any suggestions please let me know.
I have already been to SAP sercive market place, here on SDN, service market place LSMW and LSW pages but to no avail.
Thanking you in advance,
Nigel.

Really the "huge gap" that you refer to is no different the one that many companies faced a few years ago when most upgraded from 3.X to 4.6X.
I have been through a 3.1H to 4.6C upgrade and am now preparing to go from 46C to ERP2004 (ECC5.0). I can tell you that from a Business Functionality side - all the big differences really came in the 4.5 and 4.6 releases. There is relatively small (mostly optional improvements) going from 46C to ECC 5.0.
A few years back as people made the jump from 3.X to 4.6X, I don't think many people took the approach that you are describing. Unless you have heavily modified your SAP system with core modifications or you screwed up your implementation and want a chance to start over, there really shouldn't be anything so drastic in the upgrade that makes you need to reload all your data into a new system. Thousands of companies have already been down this road. Sure the upgrade isn't going to be painless, but I can't imagine reimplementing and migrating all your data will be any easier.

SAP Security handover from the Onshore Implementation team Documents

Dear All,
We are an Implementation & Support Team and we are getting SAP Security handover from the Onshore Implementation team where in future we ought to continue the Implementation.
Please could you let me know what others documents which we require for handling the complete security landscape for our Scenario!
CRM, BI, BS, SOLMAN, EP and PI
Please suggest any other documents besides the below or any other specific details with respect to each Module,
u2022           Enterprise-Wide Role Matrix
u2022           Role Implementation Framework Prototype
u2022           User Authorization and Strategy Management Procedures
u2022           User Role and Authorization Concept Technical Design
u2022           SAP Security Organization Hierarchy Requirements
u2022           Transaction to Role Mapping
u2022           Role to Position Mapping
u2022           Available authorization policy documents
u2022           Role matrix with segregation of Duties
Many Thanks

What do you have defined for your support?
Presumably you have quoted a price per call but what do you cover and how do you calculate the charge to your client?
Please let me know so that I can undercut your quote.
Damn - forgot to ask who your client was and the contact name.
Cheers
David
Edited by: David Berry on Feb 11, 2011 12:29 AM
Edited by: David Berry on Feb 11, 2011 12:30 AM

*Error retrieving some or all of your defaults from the SAP SRM system*

NULL Value in field when user tries to update their MYDEFAULT personal details in the MYBUSINESS webportal
http://imageshack.us/photo/my-images/62/mydefaults.png/
Error retrieving some or all of your defaults from the SAP SRM system
SAP 640 GUi on WINXP
any ideas?

Hi,
Are you enable POP account in internal Exchange server or using POP from ISP outside?
Check File > Accounts Setting > Email > Select this account > Change > More Setting... > Outgoing Server tab > Check the first box: My outgoing server (smtp) requires authentication and don’t circle: Log on to incoming mail server before
sending e-mail.
If you are using check the LDAP, please also check the server address is correct or connection port is right.
If there is nothing wrong with your client. The problem could be on the mail server. Sometimes it could be due to maintain of the mail server of your recipient, and it is not available . You can give a try other time. If still failing, very possible the
email is no longer available.
Please let me know the result and feel free to post back.
Tony Chen
TechNet Community Support

"Case use" technique for SAP implementation?

Hello all,
has anyone used "case use" technique for SAP implementation? I mean for standard process, not only developing.
Any recommendation about it?
Thanks in advance and best regards,
Adolfo

It would be helpful to go through the help document of ASAP Methodology.
The following information may clarify some doubts/requirements you have.
Generating the Project IMG through ASAP:
After you have set the project scope, the next step is to generate the Project IMG. From the Business Process Master List (BPML), you can directly access the IMG activities relevant for configuring each process.
BPML: The Business Process Master List, along with the Business Blueprint, is a key result of the second phase of the Roadmap. Microsoft Excel tables contain the SAP scenarios, process groups, and processes that have been set in scope in the SAP Reference Structure, and are crucial for configuring your SAP System. In Realization, the third phase of the Roadmap, the BPML provides the basis for monitoring and steering test activities and for configuring your SAP System. It contains the titles of the structure items, and displays the status, the owner, links to documentation and links to the SAP System. Amongst other things, the BPML allows you to:
1) Set your baseline and final scope. These are used for baseline and final configuration.
2) Access the Project IMG and specific IMG activities assigned to structure items.
3) Access integration test plans, which help you carry out all required integration tests.
The Prerequisite is you have set the project scope.
Process Flow to use the Business Blueprint as a basis for configuring your SAP System:
1) Set the project scope.
2) Generate the Project IMG.
3) Generate the BPML.
4) From a specific processes in the BPML, you can go to the relevant IMG activities and make Customizing settings.

Time frame for SAP implementation query

Hi guys,
I am a university student and am currently trying to collect some information for my paper on development of ERP systems in industrial companies, particularly SAP. I'm meant to do some field research, but it is proving to be rather difficult, which is why I wanted to ask for some help from people who have experience in the implementation of the SAP system.
What I'm looking for is the time frame that the SAP system takes to integrate into an industrial firm. Also, the scope of integration (ie how many and which modules were added on top of the core SAP system) and the number of users after the full implementation of the system.
I don't need the name of particular companies, as I understand that that may be disclosing too much corporate information, but it would really help me if someone could give me a realistic time frame of the implementation process for SAP.
Thank you, in advance!
Anya

Anya,
Update to your queries:
size of the company that this SAP implementation took place at:
Answer : In terms of revenue $200 million +
Interms of employees 6000+
HR module in particular - whether it can be fully implemented separately and how long would it take?
Answer:
Definately, it can be fully implemeted and other modules may not be used
Time period - 3+ months as Business packages are available in SAP.
Regards,
Ganga

SAP implementation of RFC 1738

When looking over the ABAP implementation of RFC 1738 (don't ask) I noticed that SAP marks the following characters as unsafe and as a result URL encodes them:
"<, >, , #, %, {, }, |, \, ^, ~, [, ], `" and ";, /, ?, :, @, =, &" (the ABAP code makes no distinction between the character set types of unsafe and reserved in its validation buffer, but I've separated them for clarity.)
The code also URL encodes characters LE 0x1F and GE 7F. This seems mostly correct, but it appears to be missing coma and $ which are both a part of RFC 1738 (to the best of my knowledge). I was unable to find a technote on this, but wanted to solicit some feedback on why this might be the case. Am I missing something, or does the SAP implementation of this standard appear to be slightly off? Any thoughts the development community has on this would be greatly appreciated.
Edit:
Just to clarify I'm specifically refering to the translate subroutine code in the program SAPLSCMS_URL. It defines the following as unsafe:
unsafe(23) value ' <>"#%{}|\^~[]`;/?:@=&+'.
These include all of the unsafe and reserved characters except for , and $.
Message was edited by:
Aaron Jack

The below table will give you an idea about the deadline for your organization for Chile eDocument implementation -
Enterprise
Last year's
revenue (in UF*)
Last year's
revenue (in USD)
Location
Months (from
Feb, 2014)
Deadline to implement
Chile eDocument
Small
Below 2400
Below 100 K
Urban
24
1st Feb, 2016
Rural
36
1st Feb, 2017
Medium
Between 2400
and 100,000
100 K - 4.2 M
Urban
18
1st August, 2015
Rural
24
1st Feb, 2016
Large
Above 100,000
Above 4.2 M
All
9
1st Nov, 2014
*UF = Unidad de Fomento
1
UF
41.56
USD
as of 23rd Oct, 2014
2400
UF
99744
USD
100,000
UF
4156000
USD

SAP Implementation Process !!!

Hi Folks,
I need brief information about the SAP implementation process. As per the ASAP Methodology we have different phases involved in the entire implementation process from Project preparation,Blue print analysis,Realization,Final Preparation and Go Live Support.
I did not involve myself into implementation. Being a Basis consultant I would like to know what is the involvement of basis consultant in each phase in detail and what are the activities being carry out by a basis team, what would be the avg team size and what would be the duration of the project approximately. I know it depends on the project and modules being used,architecture and all. i just wanted to know the rough details for information.
I would really appreciate for any useful information.
Regards,
Vinod

Hi Viond,
Please find below an elaborated details for SAP Implementaion.
The ASAP (Accelerated SAP) Roadmap provides the methodology for implementing and continuously optimizing your SAP System. It divides the implementation process into five major phases and offers detailed Project Plans to assist you (Microsoft Project format). The documentation stored at each level of the Roadmap tree structure contains recommendations on implementing your SAP System and links to helpful tools and accelerators. We use SAP Solution Manager for the same and define the steps and this information can be transformed into MPP.
The implementation of your SAP System covers the following major phases:
Project Preparation
In this phase you plan your project and lay the foundations for successful implementation. It is at this stage that you make the strategic decisions crucial to your project:
Define your project goals and objectives
Clarify the scope of your implementation
Define your project schedule, budget plan, and implementation sequence
Establish the project organization and relevant committees and assign resources
Sizing for the SAP Servers (SAPS) Important for Basis.
Business Blueprint
In this phase you create a blueprint using the Question & Answer database (Q&Adb) older versions and now it has been replaced by new value adds from SAP in Solution Manager, which documents your enterpriseu2019s requirements and establishes how your business processes and organizational structure are to be represented in the SAP System. You also refine the original project goals and objectives and revise the overall project schedule in this phase. In short its As is >> To be its from from functional consultant (mapping of business process) Basis will be involved how and when backup will be taken what 3rd party/vendor will be used, how users will be handled (CUA or normal procedure).
Realization
In this phase, you configure the requirements contained in the Business Blueprint. Baseline configuration (major scope) is followed by final configuration (remaining scope), which can consist of up to four cycles. Other key focal areas of this phase are conducting integration tests and drawing up end user documentation. Major part will be creation of transport requests and transportation to QAS system. Configuration of SAProuter, Solution manager and its various configuration
Final Preparation
In this phase you complete your preparations, including testing, end user training, system management, and cutover activities. You also need to resolve all open issues in this phase. At this stage you need to ensure that all the prerequisites for your system to go live have been fulfilled...Final Check.
Go Live & Support
In this phase you move from a pre-production environment to the live system. The most important elements include setting up production support, monitoring system transactions, and optimizing overall system performance.
You can also download an HTML version of the ASAP Core Roadmap 7.1 on [SAP Services Marketplace - ASAP Roadmaps and Run SAP Roadmaps|http://service.sap.com/asap] (SMP login required).
All the best !

SAP Implementation Starting

Hi all
I am heading an SAP implementation for my company .
I want to make sure that the implementing company
delivers a fine and within time and budget solution.
What are the points that are usually written in contracts
to avoid delays / bad solutioning ?Pls give me tips as to
what all I can have as part of the contract .
All suggestions / Inputs welcome.
Thanks

Dear Oops Kooops,
You question is broad in spectrum. To start with you can refer to some good Project Management books in SAP.
These are some of the details you can look for:
Business Goals
Know how your project will benefit the business, and make sure you communicate those benefits to the employees who will use the technology. Poorly defined goals doom a technology project; well-defined goals help keep all project personnel working together. The system with unclear business benefits is one better left unsponsored and undone.
User Involvement
Getting user buy-in requires more than just communicating benefits. It also helps dramatically to enlist users' collaboration in designing or selecting the system.
To convince business line managers to lend their workers to the front end of a project, executives recommend talking to their wallets.
Risk Management
Every I.T. project faces risk, whether it is technical (caused by unproven technology or integration problems) or business risk. Veterans say project sponsors should not only understand the risks but also demand that contingency plans be put in place before the first nail is hammered. But even though risk management is a project management basic, it is easy for executives with little technical knowledge to ignore it because they are intimidated by the technology. Fortunately, they also say technical risk is easier to manage than business risk. If the project hinges on a relatively new technology, it makes sense to build and test a prototype before going whole hog.
Scope Management
Keeping requests for new features from derailing or slowing down a project is a step that should be handled by the project manager, but occasionally the executive sponsor has the clout to say no to a request the IT leaders can't refuse. Besides inflating costs, scope creep can deflate user enthusiasm as the project's benefits are pushed off. Getting the project done quickly is a good goal for the executive sponsor to champion; bells and whistles can be added later, after the initial rollout. "Vanilla is a very good flavor"
Appropriate Accountability
No accountability, no progress--that's no surprise. The challenge in IT projects is to hold the right people accountable for the right deliverables. The IS department's job is to hand over the specified level of system functionality by the due date. After that, it's up to the business workers to get the specified business benefits out of the system. And the executive sponsor should make sure accountability is in place to enforce that division of labor.
Non-IT execs have a tendency to exaggerate the role IS workers will play after a system is rolled out. As a result, it is common to point the finger for system failure at IS. That gives the other employees less incentive to make the new system work.
IS and business line workers develop a lot more synergy when both feel an equal burden of responsibility.
Helpful Hype
Amidst all the spreadsheets, numbers, risk analyses and so forth, remember to add a spoonful of sugar for those who will actually have to use the technology.
Do let me know in case of any queries.
Hope this helps you.
Regards,
Rakesh

Archiving Information from "old" SAP systems and switch off the server

Good day
I hope someone can offer some advice. Our company has a few sites across the globe. Three of the sites in South Africa ( where I'm working at the moment ) had their own SAP systems. Three odd years ago, we implementeted a new SAP system, combining the separate SAP systems into the new one, running of the same box etc etc. The "old" SAP systems were still availbale after the new one went live, in the event that people want to look back at history.
We are you busy with a project where we are going to merge our current SAP implementation into our global SAP system... obviously only the current master data are going to be transfered to the new system. It's an idea time for us to clean up our data.
My question: Once we go live on our global SAP system, we want to "export" or archive from the 3 "old" SAP systems the Master Data from the HR module ( like employees who's left the company - it's law to keep the records for 5 years at least once a employee has left) , HSEC and FI modules into a single datastore... this way we don't have to keep the three servers running in the event that history is required. The servers wil be kept off-line and only switched back on if a detailed audit is required.
The global SAP system does not have an archive solution implemented to we can't access archived data from the new system...
So, we need to export master data from our 3 old SAP boxes into a Unicode type file system, and our local South African sites needs to be able to access the information using a text type editor or a web based interface we can run off our SAP Portal...
Thank you

Hello Cornelius,
To introduce myself, I am an active SDN/BPX member as well as an ASUG Archiving and Information Lifecycle Management Volunteer.
Decommissioning Legacy Systems (SAP and non-SAP systems) is quite the topic these days with divestitures becoming such a common occurrence.
Some things to think about in this situation are:
Identifying the data to be decommissioned:
what information would be needed for an audit
what information would be needed for a lawsuit situation
Identifying the access requirements to this data.
Identifying the retention policies for this data (this will be
driven by regulatory requirements, etc.).
If this has not already been done - define retention periods for this data - it will most likely have different retention periods based on the type of data.
You mention that you do not have an archive solution in place yet.
I would recommend that you may want to research that option because typical requirements for retaining legacy data is that it is stored in such a manner so that it is protected from any type of modification.
There are a lot of 3rd party archiving/storage solutions that provide this type of secure storage.
You are correct in that you will want to export or archive the legacy data as opposed to loading the data into your current system. It would probably involve a large increase in the size of your SAP database and you would probably run into number range overlaps.
But, if this data is exported to a filesystem, you will be losing the business logic associated with the data, and the information is no longer in its original format (this could have legal ramifications).
I would recommend using SAP Archiving functionality for this effort. If you are looking for outside resources, there are many vendors out there that have a lot of experience with these types of projects.
Two that come to mind are Dolphin IT and OpenText.
Or, depending on the timeline of your project, SAP is coming out with a tool that can be used for decommissioning SAP Systems. It is part of
their SAP ILM solution. It will be called Retention Warehouse. Here is a paragraph from their latest white paper describing this new tool:
With the retention warehouse, SAP now offers a
standardized method for system decommissioning in
answer to these pressing issues. It allows you to reuse the archived data outside the original system in a central
retention warehouse.
For more detail on this topic, the white paper can be found on the SAP ILM Website:
service.sap.com/ilm
This tool is part of a larger initiative from SAP to help customers with their ILM (Information Lifecycle Management) strategy. This tool is near and dear to me as I was fortunate enough to be part of an
ASUG Influence Council that helped with some of the requirements for this solution.
I hope this information is useful.
Good luck and Best Regards,
Karin Tillotson

Any Suggestions / Lessons Learnt for MIC upgrade to ECC6

Hi all,
We are currently using MIC Version 1.0 and is in a different client from the normal R/3 which is 4.6C. We are planning to upgrade to ECC 6 and would like to migrate the inform MIC Version 1.0 to MIC Versin 2.0. Please let me know of any suggestions / lessons learnt for the MIC upgrade.
Thanks,
Balaji

Hi
Please follow the below links
http://help.sap.com/saphelp_47x200/helpdata/en/ed/cf813ec8d3fe3ee10000000a114084/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/ed/cf813ec8d3fe3ee10000000a114084/frameset.htm
Regards
Siva

SAP Implementation on Limited Bandwidth- Satellite Connection

Hi All,
I have an implementation scenario in which client has an overseas office connected by a 1 mbps satellite connection. We are proposing implementation of multiple instances.
I would like to seek information on the performance of SAP GUI/Web GUI on limited bandwidth connection as the bandwidth will get further downgraded to 512 kbps in the future.
Are there any tools available to enhance SAP performance in limited bandwidth environment. Please let me know of any documentation which explains SAP implementations with bandwidth constraints.
Thanks & Regards
Rasheed

hi rasheed,
there are several consideration you might want to consider ?
1. how many users on remote office will connect through that satellite connection ?
2. you can also try low speed connection setting (on SAPGUI). This is useful when you have limited bandwidth.
3. how big is your users (on remote office) will acquire from SAP server ?
maybe another SAP Gurus will add more checlists.
ardhian
http://sapbasis.wordpress.com
http://basishowto.blogspot.com

Preparation beforehand SAP implementation

Hello Gurus, I'm an OCP in developer track. I look after the customized software of one of the production unit of a big company. Our company runs SAP in other production units and corporate. In a recent move, management decided to bring this unit under SAP and implementation will start by a month. It is also decided that I will get functional role in the project. Now how can I be prepared myself earlier than the implementation starts. Please looking for your expert advice...

Dear Mr. Md. Iqbal,
In my view, you may do some of the tasks mentioned under as per your role in the project:
1) Start building team consisting of IT and functional persons. Functional persons must be champion in their area. these team members should be full time dedicated to the project-take commitment from higher management on this.
2) Inform the functional team to start preparing their processes with flow charts.
3) Get demo of SAP running at other production unit so that your functional team members can start thinking of mapping their processes in SAP.
4) Start learning ABAP if you are going to be ABAPer OR start understanding business processes slowly and gradually. Material management (purchase, warehouse) would be most important part to start with. You may get into other processes as per your area of interest and background.
Most IMP : find out project owner and project manager at your location for this project.
Documentation may seem boring but it will help in longer run so if possible, try to document each and every task, meeting, requirement, commitments from implementation partner, etc. Signing on the document is equally important.
If you are going to be project manager or similar to that, ERP Demystified by Alex, SAP Project Management by Joy Ghosh and many other books may help you further.
God bless you and your company grand success in the SAP implementation project.

What can a best SAP implementation do for you?

For us, it did not get us the best results and our organization is still reeling from the huge investment made in SAP solution deployment - [I read this article |http://www.infoverto.com/2010/10/what-can-best-in-class-erp.html]and do not agree that SAP can bring the benefits [as written there|http://www.infoverto.com/2010/10/what-can-best-in-class-erp.html].

I differ from your view and I have a feeling that you are in the initial phase of learning SAP.
Why I am indicating is that I had been with one of the major manufacturers for automotive parts, in India and abroad pre-SAP and post-SAP for quite a long time / years.
Before implementing SAP, there were lot of MIS reports coming to CEO where each and every report will have different figures and due to this, couple of Management decisions went wrong.
But after implementing SAP, though in the initial phase, the users agitated to operate in SAP on day today basis, but over a period of time, they find how effectively they can make use of SAP especially from the MIS reports point of view.
Of course, quite frequently we were brainstorming on the critical issues we come across and wherever it can be addressed through standard, we have addressed and wherever we need to control through exit, we had implemented and now the top management is free from routine head aches and they are happy over the progress SAP has made in their plants.
Last but not least, I also know companies who have implemented SAP and are still struggling with their day to day issues just because, the implementation was total fiasco and I only blame who implemented SAP with unwanted configurations.
Just out of topic, can you please let me know how long and what industry you have handled as of now !!!!!!!!
thanks
G. Lakshmipathi

Which version of the EPM Add-On do I have to download from the SAP Service Marketplace?

Hi, gurus,
we want to implement BPC 10.1 for Netweaver and we want to use the starter Kit for IFRS SP 6.
Which version of the EPM Add-On do I have to download from the SAP Service Marketplace?
We are on Excel 2010 32 bit version.
Thanks in advance and best regards
Gerd

Hi Gerd,
Kindly close your old threads if queries are resolved
How to close a discussion and why
The SCN Rules of Engagement
Shrikant

Lessons Learnt from your SAP Implementation

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