Link AR Downpayment & AR Invoice

Hello Experts,
I need help with the following scenario:
--> Sales Order is created by user
-->User created AR Down Payment Invoice by using "Copy From" from the Sales Order created in step 1. The DPI is open.
-->After a few days, Sales Order was copied to Delivery
-->Finally user copied Delivery to AR Invoice and added the document without linking Down Payment.
Because of this DPI is open , AR is open as it is not linked to DPI. How can we link Down Payment to an Open Invoice already posted? We know that when user click on payment means on Sales Order to create DPI, system automatically draws DPI to Invoice.

Hi Praneeth,
Personally, I think not-so-perfect solution is better than no-solution at all. I understand completely your concern here, you don't want to create more additional document to rectify certain case, will make your database dirty with adjustment here and there. However, it is better than keep those two document open and unresolved. Just my opinion here.
Best Regards,
Hendry Wijaya

Similar Messages

How to link a downpayment to an invoice?

Hi,
I want to link a donwpayment to an invoice but don't know how. Could anybody please help me?
Thanks,
Kelvin

Hi Kelvin,
You can try the following code:
SAPbobsCOM.Documents oINV;
oINV = (SAPbobsCOM.Documents)MainModule.oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
oINV.CardCode = "efrat";
oINV.DocType = SAPbobsCOM.BoDocumentTypes.dDocument_Items;
oINV.Lines.ItemCode = "item1";
oINV.Lines.Quantity = 1;
oINV.Lines.UnitPrice = 10;
oINV.Lines.TaxCode = "A1";
oINV.Lines.VatGroup = "A1";
//link a downpayment to the invoice
SAPbobsCOM.DownPaymentsToDraw dpm = oINV.DownPaymentsToDraw;
dpm.DocEntry = tmpKey; //key of the downpayment
dpm.AmountToDraw = 4;
oINV.Add();
Best regards,
Lin

F110 - Grouping of downpayment with invoice

Hi SAP gurus,
For a vendors , we have downpayment for 20000 and invoice for 10000. Both the downpayment and invoice have same due date. We have also configured that the sp Gl indicator allowed for payment in FBZP.
So when we run the APP , the system is processing 10000 invoice line item and 20000 downpayment is in exception list. Ideally the system should not clear any of line items as debit is more that credit. Please let me how to solve this issue??
Even in vendor master data, we have not ticked individual payment.
Please help

Check the Payment grouping in config.
Also make sure that this grouping is specified in the Vendor Master
Define Payment Groupings
In this activity you define the grouping keys that are used to settle a customer or vendor's open items together. For each key, you specify a maximum of three fields from the database tables BSIK (vendors) or BSID (customers). Items containing the same entries in the specified fields are settled together. You determine the grouping key used to group together the open items of a customer/vendor by entering this grouping key in the customer/vendor master record.
Example
If you have installed SAP's loans management system (currently being developed), you can use the grouping key to carry out bank collection at the customer, separated according to loan numbers.
Note
If an alternative payee is specified in the master record of the customer/vendor, the grouping key of the payee is used. When clearing between customers and vendors takes place, the key in the vendor master record has priority.
Activities
1. Define the required grouping keys.
2. Ensure that the grouping keys are entered in the customer/vendor master records

Link between A/R Invoice and the A/R credit memo

dear all
how do we find the link between A/R invoice and it's credit memo from the database level.
Thanks & Regards
Kanishka Wickrama

Hi
You can link AR Invoice and AR Credit memo through internal reconciliation for that customer.
Go to banking --> bank reconciliation --> Automatic Reconciliation --> internal reconciliation.
Regards
Kamlesh Vagal
Edited by: kamlesh vagal on Jul 21, 2008 10:59 AM

Why need to link credit memo with invoice

Hi, gurus,
I received an AP invoice valued $2222 and then received a credit memo valued $222 about 1 week later.
Now I need to make payment.
I was told it's good to link credit memo with invoice by entering invoice number in the field "invoice reference" when creating credit memo. But I'm not sure why it's better because system will pick up both items anyway when i entered $ 2000 using f-53 to make outgoing payment.
The only reason i can think of is this link will guarantee that credit memo has the same terms of payment with invoice.
Is there any other good reasons? Any help will be appreciated.

Dear,
We need to link credit memo with invoice against for two obvious reasons
1.. Future tracking of all credit memo i-e if we gave excess credits to vendor then it was against which invoice. This will create linkage and tracking of credit memo with invoice that will be shown in FBL1N .
2..At the end of specific time period ,month or quarter ,its a normal practise to reconcile vendor balance as per SAP ledger to that of vendor's own book. At that time you will need credit memo track also that against which invoice was the credit given.
This all can be achived after posting credit memo with refrence to invoice number. Audit perpective should also be kept in mind. Hope this will help you
Regards

How to link ap down payment invoice to ap invoice which have added.

Hi,Expert,
I encounter this situation in detail as follow:
1. raisethe PO add row line with respective itemcode and quatity.
2. raisethe ap down payment invoice copy from the po created just now.
3. raise the bank -> outgoing pay the cash base on this down pay invoice.
3. raise the Ap invoice copy from PO ,however,the user do'nt link related down pay invoice.
This result in the account is confused and wrongly pay double amount for supplier.
How can I process to repair it now and avoid it in the future ?
Thank you in advance ,appreciate any comment and help.
Best Regards
Eric

Hi Eric,
The general down payment process is as below:-
(1) The down payment request is made in F-47
(2) The down payment is made in F-48
(3) Then you create the MIRO invoice
During MIRO, the system gives up a pop-up to show whether the down payment exist for the vendor or not. This is an information message and user will continue to process MIRO.
(4) After processing MIRO, user need to immediatly clear the down payment againest the MIRO invoice via F-54. In F-54, on selection screen invoice number is given and then from "Process open item" you can get the list of the doan payments for the vendor to choose from.
Regards,
Gaurav

Applying downpayment to invoice

Error message occuring when trying to apply downpayment to invoice....
No matching records found 'AR Down Payment' (ODPI) (ODBC-2028) Message 131-183
please assist

Hi Lisa,
Make sure that it is a Down Payment Invoice and not a Down Payment Request that has been done.
Only Down Payment Invoice can be pulled into an Invoice.
Hope it helps.
Jesper

Link table between AP Invoice and AP Downpayment Invoice

Hi,
I want to get the link between the table OPCH and ODPO,
so that I can monitor the cash advances,
Thank you very much,
Regards,
Clint

Hi Gordon,
I have tried that already, if we follow the process, First we enter the Downpayment from AP Down module, after that we go to the AP Invoice and we click the button Total Down Payment to call the amount from Downpayment, we cant see the Base Entry and Target entry since both have different module but we can see they must have be a connection since Ap Invoice can call the payment from Downpayment and there must be a connection between them but I cant see how.
Thank you very much.
Clint

Cannot trace AR Downpayment Invoice link to which AR Invoice

Hi
With reference to SAP Message 279116, SAP Support Center has confirmed it is not possible to know the evidence this Downpayment Invoice is linked to which Invoice without going into the Down Payments to Draw in every Invoice entry.
This ability to trace from AR Downpayment Invoice is very important as it is not convenient to drill down into every AR Invoice for this information.
Kedalene Chong

Based on the fact, The base of ur AR Down Payment it can be traced, in case if ur Dwn paymnt is based on sale order and ur Ar invoice too going to have the same Sale Order base, then
SELECT T1.DocEntry, T0.DocEntry, T0.BASEENTRY, T0.BaseType
FROM [dbo].[DPI1] T0 INNER JOIN [dbo].[RDR1] T1
ON T1.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseType = 17
AND T1.DocEntry = (SELECT DISTINCT T3.BASEENTRY FROM
[dbo].[INV1] T3 )
Similarly in case ur Dwn Payment based on Sale Order but ur Ar invoice based on the delivary drawn frm tht sale order
SELECT T1.DocEntry, T0.DocEntry, T0.BASEENTRY,
T0.BaseType FROM [DPI1] T0
   INNER JOIN [RDR1] T1 ON T1.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseType = 17
   AND T1.DocEntry = (SELECT DISTINCT T3.BASEENTRY
FROM [DLN1] T3
   INNER JOIN [INV1] T4 ON T3.DocEntry = T4.BaseEntry)
Modification according to ur requirement the codes can be changed. i hav given our codes wat we are using now to trace the Dwn payment linked
Regards,
Dhana.

Function module to retrieve the account number linked to an SD invoice item

Hi all,
I should retrieve the gl account number linked to a certain SD invoice item. The
program starts from VBRK and VBRP data. Is there a function module which
enables to get it starting from these header lines? I already used the function
module: RV_INVOICE_ACCOUNT_DETERM ( release: 4.0 ), but in some cases it
doesn't seem to function properly ( the export table TKOMV doesn't contain a
value for the SAKN1 field ). For the invoices for which the function isn't able to
retrieve the account number, the standard accounting analysis functionality returns
the following message: account determination carried out via KOFI type. So I'm
searching for a function module that's able to retrieve the account number in these
cases also.
Thanks in advance.
Adriano.

Dear Adriano,
Try with Function Module 'SD_DETERMINE_ACCOUNT_INVOICE '.
Additional Info:
BAPIs related salesorder:
BAPI_SALESORDER_CHANGE Sales order: Change Sales Order
BAPI_SALESORDER_CONFIRMDELVRY Sales Order: Confirmation of Delivery; Document Flow Update
BAPI_SALESORDER_CREATEFROMDAT1 Sales order: Create Sales Order
BAPI_SALESORDER_CREATEFROMDAT2 Sales order: Create Sales Order
BAPI_SALESORDER_CREATEFROMDATA Create Sales Order, No More Maintenance
BAPI_SALESORDER_GETLIST Sales order: List of all Orders for Customer
BAPI_SALESORDER_GETSTATUS Sales Order: Display Status
BAPI_SALESORDER_SIMULATE Sales Order: Simulate Sales Order
FM:
MB_ADD_PURCHASE_ORDER_QUANTITY (Reading and adding open purchase order quantities)
SD_SALES_ORDER_STATUS_WWW for complete details including the delivery information.
Hope this will help.
Regards,
Naveen.

Function module to retrieve the account linked to an SD invoice item

Hi all,
I should retrieve the gl account number linked to a certain SD invoice item. The
program starts from VBRK and VBRP data. Is there a function module which
enables to get it starting from these header lines? I already used the function
module: RV_INVOICE_ACCOUNT_DETERM ( release: 4.0 ), but in some cases it
doesn't seem to function properly ( the export table TKOMV doesn't contain a
value for the SAKN1 field ). For the invoices for which the function isn't able to
retrieve the account number, the standard accounting analysis functionality returns
the following message: account determination carried out via KOFI type. So I'm
searching for a function module that's able to retrieve the account number in these
cases also.
Thanks in advance.
Adriano.

Hi
Try using FM SD_DETERMINE_ACCOUNT_INVOICE or WLF_INVOICE_ACCOUNT_DETERM.
Thanks
Sandeep
Reward if helpful

Downpayment with Invoicing Plan

Hello all,
I'm trying to make a downpayment to a Vendor based upon a Purchase order (PO).
Here folows the procedure reflected on the system:
1)Creation of the PO with one valuated material (quantity and amount) item.
in the item invoice, we can have invoice plan based upon % or amount. Therefore,
in the logistics invoice the quantity is not verified.
2)Processing the downpayment by MIRO, it appears as a negative value because there is
no special GL indicator. I do know that by F-48 I can assign the downpayment to the PO.
But, the tricky procedure is that I can't settle a condition at item level in order to
consider it as the downpayment (profit to the vendor) and reduced for the total of invoices.
3)When I do Goods-receipt (GR), it increases the stock quantity but I can't see the finantial
documents related. If I want to enter the logistic invoice, there is no quantity to verify.
Only the ammount is possible to verify.
We would like to enter the Downpayment based on one invoicing plan, but with GR/IV flag active.
If we can be able to do this, everything will work properly as they use in the ancient system.
We can also use a finantial item in order to deturn this problem, but this doesn't compensate
the finantial open items (this means that he has the same sign " - ").
Can anyone help us to solve this problem?
Thank you in advance very much!
Best regards,
Pedro Grabulho.

Hi ,
I give my thoughts on this .
1) I agree that if use F-48 for down payment , u won;t be able to do at the line item level . But u are entering only the Purchase order number as reference and there is no provision for line item . In this case also system won;t allow you to make payment beyond the purchase order value.
2) Once GR Based IV is flagged in the PO , it is not advisable to use MIRO for down payment.
Regards
Mani

AP downpayment - downpayment with Invoice

Hello,
I am trying to implement the AP downpayment flow.
The gap from the standard SAP is that prior to posting a downpayment I receive an invoice, that has to be registrated in accounting:
1. Downpayment invoice
Downpayment account = Vendor
2. Downpayment (preferably posted by F110)
Vendor = Bank account
3. Invoice
Expence = Vendor
4. Payment (for delta: invoice - downpayment) - (preferably posted by F110)
Vendor = Bank account
5. Clearing
Vendor = Downpayment account
The question is:
how did you implement this in SAP? we thought about a special G/L indicator then its reversal for steps 1 and 5.
Thank you,
Oana

Dear,
In order to run vendor downpayments you have3 t-codes by Standard Way:
F-47                 Down Payment Request (Noted items)
F-48                 Post Vendor Down Payment (Off setting Bank Acc)
F-53                 Post Outgoing Payments (Invoice X DP)
And you can define GL accounts in OBYR.
Answering your question I think you could create an invoice in accounting and make a down payment. You should not post the expense this time and so offsetting a clearing account liabilities.
After F-53 you should post credit to offset the liability clearing account and post the debit to the expense.
E.G:
1) Invoice:
Cr. Vendor
Dr. 200000
2) F-48/F110
Dr. Vendor
Cr. Bank
3) F-53
Invoice X Downpayment
4) F-03
Cr. 200000
Dr. Expense
Let me know if it was helpful
regards

Link between PO and Invoice tables

Hi,
I'm desperately trying to find a table that links an invoice to a purchase order. I've been searching on the forum and all the suggestions don't seem to hold the relevant information.
Any advice would be appreciated.
John

Hi John,
Use
CALL FUNCTION 'BBP_PD_INV_GETDETAIL'
    EXPORTING
      i_object_id = lv_inv
object_id
    IMPORTING
      e_header    = ls_header
    TABLES
      e_item      = lt_item.
u will get purchase order in ls_item-be_refob
Regards,
Neelima

Linking 3rd Party Vendor invoice to customer invoice

Hi Guys,
We have a requirement in 3rd party order processing. Client wants us to link the vendor invoice to the customer invoice. For example, in a 3rd party order, the customers orders 100 qty of MATERIAL A. Then a PR, PO is generated for 100 qty. Vendor delivers it in 3 shipments say 30, 30 & 40. Requirement is that for each invoice the vendor raises( 30, 30 & 40), client wants the system to raise 3 separate customer invoices, though the customer invoice is created after recieving all vendor invoices.
Do let me know if there is any control to have the above requirement met?
Thanks.

Hello Vasanth,
In the standard the TAS item category as rightly mentioned has F as billing relevance. Which says status according to invoice qty which in case of 3rd party sceanario is Vendor Invoice verified in MIRO.
If the 3rd party is already there in your case, the standard if used to customise it, shoiuld be enough to take care of your sceanario .
What exact error or problem do you face ?
Thanks
Deepak

Link AR Downpayment & AR Invoice

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