How to link ap down payment invoice to ap invoice which have added.

Hi,Expert,
I encounter this situation in detail as follow:
1. raisethe PO add row line with respective itemcode and quatity.
2. raisethe ap down payment invoice copy from the po created just now.
3. raise the bank -> outgoing pay the cash base on this down pay invoice.
3. raise the Ap invoice copy from PO ,however,the user do'nt link related down pay invoice.
This result in the account is confused and wrongly pay double amount for supplier.
How can I process to repair it now and avoid it in the future ?
Thank you in advance ,appreciate any comment and help.
Best Regards
Eric

Hi Eric,
The general down payment process is as below:-
(1) The down payment request is made in F-47
(2) The down payment is made in F-48
(3) Then you create the MIRO invoice
During MIRO, the system gives up a pop-up to show whether the down payment exist for the vendor or not. This is an information message and user will continue to process MIRO.
(4) After processing MIRO, user need to immediatly clear the down payment againest the MIRO invoice via F-54. In F-54, on selection screen invoice number is given and then from "Process open item" you can get the list of the doan payments for the vendor to choose from.
Regards,
Gaurav

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How to link a down payment to an AR Invoice in the SDK

Hi,
I'm generating Invoices from Sales Order's.
I'm using SAPbobsCOM.BoObjectTypes.oInvoices.
The Down Payment's are made baesed on the sales order.
I need to link the down payments to the invoice.
How can i do that?
Regards,
Ana Silva

Hi Ana,
Try this code, it has worked for me:
Private Sub Command4_Click()
 Dim oInvoice As SAPbobsCOM.Documents
 Dim oDPM As SAPbobsCOM.Documents
 'Create DownPayment Invoice Object
 Set oDPM = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDownPayments)
 oDPM.GetByKey (3)
 ' Add invoice
 Set oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
 oInvoice.CardCode = "C1001"
 oInvoice.DocType = SAPbobsCOM.BoDocumentTypes.dDocument_Items
 oInvoice.DocDate = DateTime.Now
 oInvoice.Lines.ItemCode = "A1000"
 oInvoice.Lines.Quantity = 1
 ' Add the Invoice with Down Payment
 Dim dpToDraw As SAPbobsCOM.DownPaymentsToDraw
 Set dpToDraw = oInvoice.DownPaymentsToDraw
 'oDPM is an object that contains an existing DownPayment Invoice
 'dpToDraw.AmountToDraw = oDPM.DownPaymentAmount
 dpToDraw.DocEntry = oDPM.DocEntry
 lRetCode = oInvoice.Add()
 If lRetCode <> 0 Then
 oCompany.GetLastError oError, errMsg
 MsgBox (oError & " " & errMsg) ' Display error message
 Else
 MsgBox "Invoice with Downpayment created, the process of using a downpayment invoice succeeded"
 End If
End Sub
Hope this is helpful,
Regards,
Niall
SAP Business One Forums

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated.

How to reconcile AR down payment Request with AR Invoice?

Dear All,
SAP B1 2007A SP01 PL07 version.
I have created one AR down payment Request with total amount 1000.00, and then post incoming payment to paid the AR down payment Request, and the AR downpayment request then closed.
Then, I add one AR Invoice with amount 1000.00.
After that, I want to add incoming payment , then I select both (AR downpayment request & AR invoice), but cannot add the incoming payment because the total amount is zero (1000.00 - 1000.00=0.00).
How can I solve this problem?
Thanks in advance for any help.

Hi Kerstin,
Thank you for you reply.
I did test your solution, but its only work for SAP 8.8. But now i'm working in SAP 2007A version. For 2007A version, downpayment request cannot be drawn to invoice.
Anyway, i find out one way. If I add the payment together with another invoice, thats mean the total payment is not zero, then its work. The solution is, make sure the total payment is not zero then it should be ok.
Thanks to everybody for your fast reply. Thank you so much and really appreciate your help.
Regards,
Mat

Down payment not cleared with invoice trans f-54

Hi All,
I need help with down payment clearing with invoice. Purpose is to have open residual item for not paid invoice part.
I made such steps:
1. Vendor down payment request, trans F-47, (for instance) 90Eur
2. Make down payment, trans F110, 90Eur
3. Vendor invoice receipt, trans. FB60, 115Eur
4. Clear down payment, trans. F-54.
The problem is that clearing document is created, but actually down payment for 90Eur and invoice for 115Eur are not cleared, and residual item for 25Eur is not created. Using payment program (F110) again system suggest to pay whole invoice sum - 115Eur - that is quite dangerous.
I will be very thankful for your help.

Hi,
Have you cleared down payment against the invoice no. in F-54 ?
If you do so, there will be a link between the invoice & down payment document no. During F110, system will select both the documents together.
Also check in T code FB00 (Editing options) under "Open Items" tab, whether "include invoice reference" check box is selected.
If not, then select this check box & try the transaction once again.
Hope this helps you.
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Ashutosh

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How to Link A/R Down Payment to A/R Invoice

I have a situation where the customer requires the use of a Down Payment invoice so their customer can pay in advance. The do not want to enter the incoming payment as a payment on account which would affect the balance on the control account. So the Downpayment invoice seems the way to go. The problem is that the "Real" A/R invoice get's created by a 3rd party add in. Since the add in creates the invoice there is no opportunity to select the downpayment before the "real" invoice is added.
Is there a way I can link an existing A/R Invoice to an A/R down payment invoice that is fully paid.
Thanks,
don

HI ,
Plzz go through this. Hope this will solve your problem.
                                             A/R Down Payment Invoice Concept.
Case:
A Customer ordered material of worth Rs. 1, 00,000. And made a down Payment of Rs. 50,000.
Steps:
1.     Raise a sales order for this customer with ordered Qty and value Rs. 1,00,000.
2.     Raise a Delivery against the respective Sales Order.
3.     Raise A/R Down Payment Invoice against the delivery and add the document with Down Payment value made by the customer.
Note: In A/R Down Payment Invoice Screen we have a tab at the bottom of the screen to enter the % of the down payment made by the customer.
4.     Raise incoming payment by linking to the A/R Down Payment Invoice.
5.     When we get the remaining payment from Customer, raise A/R Invoice against the respective delivery.
Note: In A/R Invoice Screen we have a tab at the bottom, when we click this tab it displays all Down Payments which are closed.
6.     Select the Down Payment in the A/R Invoice and the document total will be the balance paid by the customer.
7.     Raise Incoming Payment linking to the A/R Invoice.

A/R Invoice that link with Down Payment document have reversed GST from DP

Hi All,
I am buzzle on why SAP has changed their function for down payment in 8.81 version. For example, if SO amount is $1000 and GST is $70, but company request their customer to pay $500 as deposit (add GST $35). In SAP 8.81 version, the double entries will be as below:
Down Payment Invoice
Dr Customer                        $535
Cr GST                                         $ 35
Cr Down Payment Clearing Acct $500
Incoming Payment
Dr Bank                              $535
Cr Customer                               $535
Invoice (final)
Dr Customer                                 $535
Dr Down Payment Clearing Acct $500
Cr GST                                                 $70
Dr GST                                          $35
Cr Sales                                              $1000
In the final invoice, why there is a reversal of GST amount from Down Payment invoice? In previous version, final invoice will only calculate the GST amount base on balance amount instead of currently credit with full sales amount's gst and reverse previously posted gst amount from down payment invoice.
This will cause problem if down payment invoice and final invoice are few months apart. Company will have paid the down payment invoice's gst amount. Anyone knows the logic for current changes? Appreciate if anyone can help, thanks.

Dear Expert
Let me clarify my client's scenario more to see whether you could give advise.
My client's business is project based and the invoicing flow is as below:
Phase 1 -
Invoicing 30%
Phase 2 -
Invoicing 30%
Phase 3 -
Invoicing 40%
                                               Total 100%
However, invoice for phase 2 maybe issued before invoice for phase 1 is paid and so do invoice for phase 3.
There is also possibility that invoice for phase 1 is paid while invoice for phase 2 is not at the time when whole project is completed. Invoice for phase 3 therefore has to be issued before invoice for phase 2 is paid.
The installments for A/R is not applicable in this case since sales would be realized at the time when the A/R invoice is issued.
My client would have to realize the sales upon completion of project phase. A/R down payment invoice almost satisfy this scenario however, no A/R invoice of the balance with reference to the down payment invoices can be issued before the down payment invoices are settled.
Can anything be done to overcome this limitation?
Regards
Elton

How to handle vendor down payments on invoice payment?

Hi,
The Vendor down payments are required to be manually cleared before payment against the Invoice to the Vendor. There is great amont of risk involved if manual clearing of down payments is not done. The invoices are likely to be paid fully in spite of down payment? Has anybody done any kind of development in this area? Can you share your experiences in this regard?
Thanks and regards,
Sanjay

Hi,
If you are making payments to vendor using F110, undjusted downpayments are included at the time of payment. If you are doing payments through F-53 or F-58, the user can give Special GL indicator to display and slect unadjusted downpayments.
Thanks and Rgards,
Anit

100% Down Payment for A/P Invoice

Dear Experts,
One of our clients requires to recieve 100% down-payment AP invoice, but the scenario is slightly different.
The purchase process requires to pay the amount today, but the purchase is actually entered into the system the following day or after 2-3 days. If this operation is done normally in SAP, suppose the invoice date is 13/10/2009 and the payment date is 12/10/2009 (advance payment), the outgoing payment module does not show the invoice of 13/10/2009 when docdate 12/10/2009 is entered.
How to tackle this particular problem, please help!

Hi Ahmad...........
It will not display the actula invoice dated 13th as you are paying to supplier on 12th. For that you should raise an AP Down Payment invoice on 12th on month on the basis of Purchase Order then only it will display you the AP down payment invoice and do the payment. Then whenever you raise an actual invoice no need to do the paymnet and will get reconciled automatically.
Regards,

Down Payment in A/R invoice

Hi,
How can we address this scenario?
The invoice amount is INR 2000
DP INR 200
When i select a tax code system calculate the tax on the (Inv Amt-Down Payment)
Is there any way by which i can make the tax to calculate only on the Invoice amount without considering the DP?
Right now i am using the work around for this but is there any direct method to achieve this
Thanks
Md.nazeer Shaikh

Hi Rahul,
Thanks for the reply
I am not deducting the tax during the down payment
While creating invoice i am selecting the down payment.As soon as i select the down payment the tax amount changes accordingly.
My client says he needs the tax to be calculated only on Invoice amount before tax
Thanks
Md.nazeer Shaikh

How to link ap down payment invoice to ap invoice which have added.

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