Linking of FI clearing document to its scanned image stored in Open Test

Hello Gurus,
I have a requirement in which scanned copy of clearing document which is stored using Open text should be linked to the clearing document in SAP. I am new to this concept, can anyone help me with how to go about this. I am suppose to write a custom program as there is custom logic for selecting the clearing document for this.. how should I go about this??
thanks for all the help..
Thanks and Regards,
Saurabh Chhatre

i have emergency guys.. please help...
- Saurabh

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Link check with clearing documents

I have a situation where, users cleared vendor manually.
Now when we look at the cleared line item from FBL1N and select the payment to look at the check details, It doesnt allow me to see check details from there. It says No check information exist for this line item
What should I do in order to link the link the check with that payment so that I can see even check info for line items from FBL1N?

Hi,
I am sure you cannot print checks using transaction code F-44. This transaction is used only for clearing the Vendor open items either to a GL Account or debits and credits in a Vendor account.
I guess, user would have used F-44 and posted the amount to the Bank account or Bank clearing account. This will not update even the check register. May be the check is written manually.
The solution to resolve this is to reverse the document created using F-44 using transaction code FBRA (reverse and reset) and post a new document using transaction code F-58. This will update the check register as well as tracking of documents clearing for the payment.
Thanks
Murali.

GR/IR clearing account not having cleared document

Hi Friends,
In FBL3N, Against GR/IR (160224) clearing account, is it mandatory to have clearing document against each line items.
MIGO and MIRO done.
client is asking for some line items it's showing cleared doc, for some line items's it's not updated clearing document.
Regards,
suresh

If an item is "Open", it implies that some attention or some action from business is pending. If you are not clearing any items then how can you analyse the GR/IR account ?
Over a period of time line items for Gr/IR gets accumulated and business cannot go and review all items which may run into thousands. If you are doing clearing regularly, User can review only open items and take appropriate action.

What does it mean,resetting of clearing document and reversing of clearing?

Hi SAPians,
Suppose my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?and the accounting impact will be like debit items will become credit and viceversa.but my doubt is if i only reset the clearing doc.no by FBRA then what will happen and what will be the accounting impact ? and what will happen if i reset with reverse the clearing doc. and what will be the accounting impact?
Regards,
Sumeya offrin

Dear Sumeya,
You have written "my clearing doc.no is say 100000.if i reverse it thru fb08,system will generate new doc no.m i rite?"
You cannot reverse a cleared document in fb08.
Now let me answer you other questions.
Say for example you have posted a document no. 100005. Then using FB08, you Reverse it and a new CLEARING document no. is generated, say doc. no. 100006. So out here whatever entry posted in doc. no. 100005 gets reversed in document no. 100006. (ie. debit becomes credit & vice versa). This document no. 100006 is your clearing document. Now, both documents, ie. 100005 & 100006 contains no open items. Both documents are cleared against each other.
Now when you only reset the cleared document no. 100006, it becomes an open line item document. There are no financial impacts. But, when you reset and reverse the cleared document no. 100006, a new document number is generated, say for example, document no. 100007 which is a reverse entry of document number 100006. Most importantly, document nos 100006 and 100007 gets cleared against each other. Both, document number 100006 & 100007 are cleared documents. There is a financial impact out here and the original document no. 100005 becomes an open line item document.
It will be a little confusing if you read it once, but put this example on a paper & then analyse, am sure your doubts will be cleared.
Hope this helps.
Regards,
Amit Maniar.

Linking of archieved file to clearing document

Hello Gurus,
In my scenarion an image is already archived and details of the image is going to stored in z-table by third party development(archieve id of the document will also be stored in this table). My requirement is to link that image to the clearing document.
How to link the archieve id of the z-table with the clearing document so that it will appear in tcode fb03 (which happens automatically when we archieve document from sap).
Thanks and Regards,
Saurabh Chhatre

hello ,
see the fellowing sample program.
create object l_alink.
    link-sap_object = 'BKPF'.i think , its BO of Fb03
    link-object_id      = ur FI document objkey.
    link-archiv_id = 'AP'."'VM'. "u need to check ur alink settings.
    link-arc_doc_id = l_tlinks-doc_id+10(32).---.from ur ztable.
    link-ar_object = 'GLACCR'.--->from your cnfig.
    move l_tlinks-file_name to link-filename.--->file name in that archiev link.
    call method cl_alink_connection=>insert
      exporting
        link   = link
      exceptions
        error = 1
        others = 2.
    if sy-subrc <> 0.
      message id sy-msgid type sy-msgty number sy-msgno
                 with sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
    endif.
regards
Prabhu

How to give link to SharePoint 2013 document library column to open its form?

Hi All,
I have Infopath document library form, now i want to give link to a specific column to its own item. How to achieve this? Thanks in advance!

Hi Sam,
To make the custom field to act as the Name field in the list view, I recommend to use JSLINK to achieve what you want.
Below is the code example for the js file:
(function () {
var overrideCtx = {};
overrideCtx.Templates = {};
overrideCtx.Templates.Fields = {
'Services': { 'View' : CustomLink }
SPClientTemplates.TemplateManager.RegisterTemplateOverrides(overrideCtx);
function CustomLink(ctx){
var link = ctx.CurrentItem["FileLeafRef"];
var value =ctx.CurrentItem["Services"]
var html="";
if(value!="")
{var html= "<a href='"+link+"'>"+value+"</a>";}
return html;
After writing the js file, you need to upload the file to SharePoint and then refer to it in the list view web part.
http://www.learningsharepoint.com/2012/08/03/sharepoint-2013-using-js-link-to-add-javascript-to-listviewdataview-webpart/
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Link between invoice no and payment clearing document no

Hi sap gurus,
in a reoprt i have to show the payment receive date against the invoice no. i can have the invoice no by customer no (KUNNR) and date range. now i am facing problem how to link invoice document no with payment clearing document no. Because while receiving payment from customer (t code F-28) we are receiving against a invoice. But i checked in BSEG,BSID BSAD but nowhere i was able to track the linkage. Please help.
regards,
BKR

In billing document at header level, you can see two fields, viz.
a) XBLNR Reference Document Number and
b) ZUONR Assignment number
These two fields you can see in FBL5N. Whatever copy control you set in VTFL at header level for these two fields, based on that values will be populated in billing document which will then be passed on to FI just for information.
But these two fields are not stored in any table but in structure. However, you can check in BKPF with field XBLNR which will have link between VBRK (billing document ) and BKPF (Accounting document)
thanks
G. Lakshmipathi

Table having the link between Clearing document and the Invoice document

pls can someone tell me the table that having the relationship between clearing document and the Invoice document.
Thanx .

Hi,
You can try with the following tables: BSE_CLR, BSEG, BSAD, BSAK.
Regards,
Svetlin

Maximum number of pages and links in an InDesign Document

We have an InDesign document that is 79 pages, and contains about 700 image links and 700 text links. The links in total are about 7GB (most text documents are 2-6K; images could be anywhere from 1 to 50MB). the InDesign document is 220MB.
If we house the package of the InDesign Document and the links on a local machine, it takes our machine about 2 minutes to load the file for editing. If the packaged is housed on a NAS drive (BUFFALO TERASTATION using Gigabit), it takes 16 minutes to load.
I'm wondering if there is a set of "best practices" that suggests a limit to the size of the package, and if you exceed that limit, you should expect poor performance? (Like should we limit our documents to 10 pages and 1GB of links?)
Are we asking for trouble by having documents and links this large? or is there some network or settings or performance issues on our network and on our MACs that I should be looking at first?
Thanks for any comments or assistance.

To answer in a simpler way:
Page number limit per document: 9999 pages
Link limit: your computer configuration (processor, ram, etc) determines it.
Remember, if u run very large documents, you need to upgrade your configuration accordly. If you not have enough available resources to run a job fast, its clear the computer/network needs an upgrade. There are models of HP computers that can reach 128gb of ram memory, and they are not server, they are workstations.
the other way is to avoid extra image data on links (large images in size, far from the output size) and work with the exact size you need, because this extra size can be the cause of the extra processing time.
"We "strive" to do the editing in PS, but often we have a PS file that we want to keep at 4x4 (for future or other purposes), but will place it in InDesign as 2x2 -- so we edit it in InDesign. Should we be creating a new 2x2 file for this one-time purpose?"
Thats the idea, (extra size = extra processing = extra time) X number of you images.

Document line item text in Clearing document

Dear All,
Document line item text
My client want the vendor invoice line item text(BSIK-SGTXT) to be captured in the corresponding clearing document line item text field(BSAK-SGTXT).
(i.e) The vendor invoice and its payment clearing document should have the same text in the document line item text filed.
According to me i can use a substition rule and a user exit to assign the values. but here comes a problem* i have one clearing document against 3 to 4 vendor invoice documents* so my programming logic has got stucked here? like which vendor invoice line item text the clearing document should pick up?
is there any other enhancements possible or can some one help me with the programming logic to be applied here.
Thank you
Regards,
Vasanth D

like which vendor invoice line item text the clearing document should pick up?
is there any other enhancements possible or can some one help me with the programming logic to be applied here
Why don't you discuss the issue with your client? As you said, if you pay 5 invoices in a single run, the payment document item text can't carry all of those texts unless you use the long text. What is the reason for the requirement? Perhaps there's another solution.

Reversal of cleared document

Hi All,
Two KR documents "A" and "B" are cleared by the clearing document "C"
Now, user realized there is wrong posting for document "A". So they want to reverse the document "A"
They reset the cleared documnet, and reversed the document "A". But the document "B" and cleared dcument "C" are also appering as open items in the correspoding GL account report (FBL3N)
How can we resolve this issue?
Thanks,
Vidya

Hello Vidya,
Kindly check this links.
It may help you.
Reversal of Clearing document-AR
Reversal of Clearing document (Mass)
clearing document mass reversal
Thanks

Create links to other Pages documents

I am a singer and have been using a binder with all my lyrics in it for shows. I got an iPad for my birthday and want to use it in the binder's place. With each show the set list changes and I'd like to be able to create a setlist document in Pages with links to other Pages documents with the corresponding lyrics. The lyrics documents would be static; the setlist document would always be changing. The links in the setlist document would be like hyperlinks of sorts, except instead of taking you to the web, they would take you to other Pages documents in the My Documents folder in Pages.
I've searched all over the place for a solution. I've even tried using spotlight to search for the lyrics documents as a workaround, but spotlight doesn't find the Pages documents. Is this something I can set up on my MacBook and then transfer to my iPad? Is there other software besides Pages that can do this?
Thank you in advance!

I think it would be much simpler to save your lyrics as pdfs and use one of the many dedicated music apps that allow you to create setlists. I use forScore (love it!), but you might also check out Unreal Book and Music Reader.
If you have a Mac, of course it's a cinch to print any file to PDF. For windows, possibly the free version of CutePDF would work for you.
EDIT I see you already have these printed out in binders. Just scan to PDF, then.

Find cleared document according entry date of clearing document.

Hi,
i have poor performance in this issue. I would find cleared document according clearing document. On selection screen are cpudt and cputm clearings documents and i need to find cleared document for these document.
First statement
select bukrs gjahr belnr into table i_bkpf from bkpf where cpudt in so_cpudt and cputm
Second statement
select burks gjahr belnr into table i_itab
for all entries in i_bkpf from bsas where bukrs = i_bkpf-bukrs
<b>and augbl = i_bkpf-belnr and augdt = i_bkpf-budat</b>
Third stat.
select burks gjahr belnr appending table i_itab
for all entries in i_bkpf from bsak where bukrs = i_bkpf-bukrs
<b>and augbl = i_bkpf-belnr and augdt = i_bkpf-budat</b>
all is OK but condition augbl = i_bkpf-belnr and augdt = i_bkpf-budat has very poor performance!!
How to solve it? Do you have any solution?
Thank you very much.

Hi Vidlak,
If you might have noticed, BSAK has a secondary index available (number 1) with the fields :
LIFNR
BUKRS
AUGDT
AUGBL
GJAHR
BELNR
BUZEI
in the same order. Now since you cant obviously build and query on the primary key atleast try to complete the secondary index key. I can see i_bkpf has BUKRS & GJAHR key, and in the index AUGDT comes before AUGBL hence in construct your where clause for the third statement as
WHERE BUKRS EQ I_BKPF-BUKRS AND
AUGDT EQ I_BKPF-BUDAT AND
AUGBL EQ I_BKPF-BELNR AND
GJAHR EQ I_BKPF-GJAHR.
this should certainly help improve performance.
Also seeing how many FOR ALL ENTRIES clauses u are using, one thing for performance improvement is ensure the table is NOT empty before using it and sort the table with its keys.
Hope its of some help.
Regards,
Aditya

Clearing Document has open items?

Hello,
we have delivered some goods to a customer some time ago. The delivery was invoiced but the invoice will not be paid by the customer. So I was not able to archive the FI document belonging to this invoice because it had an open item. The invoice itself was archived already since it it independent from its FI documents. A colleague carried out F-32 to clear the FI document to get rid of the open item and to archive it. This was successfull for the FI document of this invoice, but:
Using F-32 a clearing document was created. This also has an according FI document, that has an open item and cannot be archived.
How can I get rid of this kind of receiveable that will never be paid? I mean there must be a way to close it without any open item remaining and archiving all related documents.
Thanks

Hello,
yes yes, after clearing I can archive the FI documents of the invoice, the invoice itself I can also archive. But a clearing document is gererated, which I cannot archive because it has an open item. How to archive this clearing document now?
Thanks

How to calculate the amount for cleared documents.

Hi Experts,
I am working on a program and here i need to display the amount for the cleared document.
I have a scenario where there are two financial document related to a single cleared document.
I can get the amount for financial document from BSAK by passing the BELNR value of the financial document and confirm if it is a clearing document by comparing AUGBL value of BSAK with document number of cleared document.
Actually i am not very clear about the process flow of clearing document.
If anyone can explain me the same.

Hello,
Go through this links it will help full
http://help.sap.com/saphelp_sbo2004c/helpdata/en/fd/25f4c6d8888e40a521972d0be5d68b/content.htm
http://help.sap.com/saphelp_45b/helpdata/en/e5/0783e84acd11d182b90000e829fbfe/frameset.htm

Linking of FI clearing document to its scanned image stored in Open Test

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