Locking File Name

Hello, I've tried to search every way I can come up with, but couldn't find anything and am hoping someone here can help.
2 different magazine companies I send ads to change the file names after downloading them off of their FTP site.
So, they sometimes run the wrong ads, or don't know what we're talking about when referring to an ad we would like them to pick up from past months.
I've told them to stop doing this, and they won't.
Recently, this has become a problem because they have run the wrong ads.
I'm looking to idiot proof this, and one solution I've come up with is locking the file name to prevent them from having the option of making up their own names for the ads, but I don't know if that's possible.
If it is, I'm hoping someone can let me know how to do it.
Also, I'm wondering if this is a standard practice, and am very curious why it would be done in the first place.
Thanks.

Is there a way that you can add a comment or a form field that contains the original date/filename/etc and lock that comment?
It wouldn't print and you would have to test on another machine, but I *think* only the creator can unlock the comment (again I could be wrong).
Then you could state, please print add with "xxxx" in the comments field...may work if they are smart enough to not alter it, but who knows. And then if they make a printing error, it's all on them.
And no it's not common practice to change the name of a customer's art file. If I need to make adjustments I keep the file name the same and add my initials to the back, so that I know that's the one I have 'fixed'.
Another option is for you to request a proof each time or just resend the art file each time.

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