Mail merge ('09) is giving spurious results

I am trying to do what should have been a fairly simple mail merge function, but it is producing weird results.  I am doing date calculations in Numbers, and using that for producing a document with different date elements (all are in the spreadsheet).  The formulas are working correctly, and the cells contain the correct information, but when I do the mail merge, Pages picks up data from different cells.  I can even change the target cells, and it still picks up the same data.
Here is a portion of the Numbers data.
The first entry (B2) is entered as a date.  The rest are all calculated using date functions.  The pattern is: Date, Month Name, Day Date.  Then repeat for the next day, etc.
And, here is what it produced, with the target cell name preceding the merged data.  The text in blue worked correctly.  Once I created a text box, and put merge fields inside it, though, it started falling apart.  As you can see, the data did not match the cell data associated with the column name.  I then tried using the same data outside of the text box, and it was again spurious.  It seems that using a text box messes it up.  What I am using this on is very graphically oriented, and I hate to think of the challenge of not using text boxes and lining up graphic elements with underlying text… ugh….
After spending a full day on this simple project, I gave up and went to Word.  I exported my Numbers data as an Excel spreadsheet, and it merged beautifully on a test run.  So, I reformatted all my documents (with a lot of images, which is part of why I wanted to use Pages). After spending another day getting it laid out in Word, I did the final merge.  Success!  It looked beautiful.  I cut the documents to the size I needed, only to find out it had resized them!  Back to Pages, which I prefer.  I can't get past the spurious results.  I've tried reloading Pages and the documents, but it doesn't work.  I have a number of templates in Pages that I need to use for this function, and I hate to think of finding a different program and redoing all of them.
I am using iWork 09.  My Pages is version 4.3, and my OS is 10.7.5. 
Any ideas?

Oh, one other quirky thing happened.  In the text box I entered "mon1" for the starting date.  When I highlighted it, and added it as a Merge Field, it immediately changed the text to "mo1n".  I tried to correct it, but it changed it every time.  I have had that happen a number of times with other merge fields.  The "n" shows up after the date in the merged document, suggesting that the Merge Field was "mo1".  However, in my list of Merge Fields, it shows as "mon1".

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    +the pair 4merge3 use also calculated dates but this time, as I concatenate them to a nil string, the cells contain strings, not dateTime objects and this time the merge behaves flawlessly.+
    +It seems that what we get with merge2 and merge2- resemble to what we call a bug. Isn't it ?+
    +'4merge.dmg.zip' was successfully uploaded+
    Yvan KOENIG (VALLAURIS, France) vendredi 25 septembre 2009 21:11:33

  • Mail merge fields not displaying properly - Dollar signs and percentages

    Hi folks,
    I don't know much about mail merging, so I have a question.  I have most things working on my merge, but need help with a couple of minor items (I hope).  I have an Excel 2010 spreadsheet that we use for merging to a Word 2010 document. 
    It has various fields such as name, address, city, etc.  It also has a field for a dollar amount formatted to two decimal places and showing the $ sign in Excel (ex. $67,000.00), but when it gets merged into the Word document, it displays as 67000. 
    It doesn't pull the $ nor the decimal point and cents.
    I also have the same thing with a percentage (Ex. 6.00%), displays in the Word document as .006. 
    I think I have everything else working, but can't figure out how to format these items in the Word document to display properly.  Any advice?
    Mike

    If you insert the fields
    { MERGEFIELD Total_NB_Premium_away_from_Plan }
    and
    { MERGEFIELD Total_Premium_of_Team_Sales_Target }
    directly in your mail merge main document, outside an IF field, not nested in an { = } field, with no formatting switches, what results do you see?
    Word will only apply a numeric format to things that it decides are numeric (broadly speaking, that includes numeric and currency amounts that it can recognise). It will leave anything else unformatted. So if you have something that looks a bit like a number
    like "$-164,209.00", the chances are that Word will leave it exactly as it is.
    When Word does not recognise something as being a number or a valid numeric expression, it will generally display one error or another when you try to put it in an { = } field. So, e.g. 
    { =$-164,209.00 } would give you the syntax error that you are seeing. (Assuming "$" is set up as the currency symbol in your COntrol Panel's regional options. If the regional currency symbol was £, you would see a different syntax error.)
    The problem in this case probably originates in something that has happened in Excel. Normally, things that are numeric/currency in Excel come through as things that Word treats as numeric. But if for example, someone has entered a number formatted as text
    in a column that has texts rather than numbers above it, Word may receive something that it does not think is numeric. You may have to fix your sheet before Word will "see" the numbers correctly.
    When you have got to the point where WOrd sees the numbers correctly, you should be able to use
    { MERGEFIELD
    Total_NB_Premium_away_from_Plan} \#$,0.00 }
    (and the negative numbering formats if you want) without nesting the { MERGEFIELD } inside an { = }
    Peter Jamieson

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