Manipulate table of contents results

Hi everyone,
Within each chapter of a book I’m working on, there are level 1 headings that look like the following:
¶5-100 Context
So each of these headings has a paragraph number, ie. ¶5-100 and then the name of the heading, ie. Context. There’s a tab between the para number and the content of the heading.
I need to create a specific chapter by chapter table of contents using the content of these level 1 headings. The information will be located at the start of each chapter.
It’s easy enough to do but when the TOC is genereated I get the following effect:
¶5-100 Context [tab]    page number
¶5-120 next heading   [tab]   page number
¶5-140 next heading   [tab]   page number
¶5-160 next heading   [tab]   page number
I don’t need the page numbers at all and instead of the above, I need the following result:
Context [tab] ¶5-100
next heading [tab] ¶5-120
next heading [tab] ¶5-140
next heading [tab] ¶5-160
Once I have the above effect, I would then go ahead and create cross references where the para numbers within the TOC are the source of the Xref and the destination is the relevant heading within the body of the chapter.
So is there a way to manipulate the results so that the headings appear as the above? I know it probably can’t be done but just thought I’d ask incase I’m missing something.
Appreciate any help.

[Jongware] wrote:
b. Use this Nested Style:
[None] through 1 [Tab Characters]
yourStyle up to 5 [Words]
(The latter number is because I'm not sure how InDesign counts 'words'. There doesn't seem to be a "Up to End Of Line" code.)
When I want to run a nested style up to the end of a paragraph in a situation like this I often just tell it to run up to an end nested character style marker and don't insert one. You can use any character that isn't encountered and the nested style will run to the end of the paragraph. In this particular case you could also "swap" the formatting and define the paragraph style the way you want the numbers to look, then apply a nested style through 1 tab to change the text ahead of it, then there's no need for a "none."

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Hey,
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Hmmm. I hadn't heard of this limitation. Indeed, http://www.pdfa.org/2011/08/pdfa-–-a-look-at-the-technical-side/ says "With regard to hyperlinks, the special ‘Link’ annotation type is permitted with or without activated ‘Appearance’. " Maybe this document is being generated with a different kind of annotation.

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Good day fgrexsg,
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In order to make this work on the Mac, you'll have to take a few extra steps within Office first.
You're going to have to repeat this step for each item in your TOC. While this will be time-consuming for a 150-page document, it will work.
Within your TOC, highlight the entire entry listing (e.g. Topic 1.........3)
Once the entire line is highlighted, choose Insert > Hyperlink
Click 'Document' to select a location within the current document.
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As I said, this will probably be time-consuming on such a large document, but it will work.
Unfortunately Office for Mac just simply isn't as full-featured as its Windows counterpart.
Please let me know if you have any questions.
Kind regards,
David
Acrobat Community Manager
Adobe Systems

Table of Contents vanishes when trying to update or regenerate in CS6

I'm working with InDesign CS6 on Windows 7 Pro 64-bit
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Hi
I am very new with Output designer, so please dont mind if it is a silly question.
I have to create a PDF report which has around 15-20 sections. I need a toc (table of content) at first page and at the specified position with page number for each section.
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thanks and regards
nitin

Hello,
I was able to create a TOC for a recent customer in the UK.
Took a lot of work, but it worked.
You will have to create a TDF to get the data that you require to be on the TOC, but this is quite easy. The best way is to get the TDF to output the result as a seperate file, and then get the orginal data to call the file as the first thing that you do by using the ^file command
If you would like an example please drop me a line at [email protected]
Regards

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ID CS5: How to include additional text into a table of contents and how to hide text from it?

I have the following problem:
1. I'd like to include additional Information in my table of contents which I don't want to appear in the text I refer to.
Example: I do have a picture with a caption saying:
picture 1: Blablabla.
And I want to have the source of the picture as additional information in the table of contents:
picture 1........Blablabla (source: thisandthat)........23
Still I don't want this additional content to disappear, as soon as I update the table of contents!
How can I achieve that?
2. And how can I have this the other way round?
Let's say I want the source in the caption, but not in the table of contents.
So the caption says:
picture1: Blablabla (source: thisandthat)
but the table of content says:
picture 1........Blablabla.....................23
I was trying to achieve this by two different praograph styles in the caption. One which would be listed, and one which wouldn't be listed, but this of course resulted in always having two paragraphs in the caption, which I'd like to avoid:
picture1: Blablabla
(source: thisandthat)
Any solution to this?
Best Regards,
Rainer Schwachsinn

Sorry, missed the second part of the question. I think the only way to do that is to use invisible "dummy" text of some sort, and if you're going to do it for some entries, you might as will do it for all.
One of the easiest ways is to put the text you want inthe TOC into an anchored frame attached to the actual heading in the text (so it moves along with it). Use a unique paragraph style for this text, and include this style, not the one applied to the headings inthe text, to make the TOC. I usually use a character color of red to make it satnd oout so I don't forget it's there, and the position on the page isn't really critical. Select the anchored frame, open the Attributes panel and make it non-printing. You'll see it in editing mode, the TOC will pick it up (as will variables, if required) but it will disappear on output.

Sections and Automatic Table of Contents

Hello there,
I have encountered a problem with InDesign while trying to make an automatic TOC for a journal I am working on. It has something to do with Sections.
So I have a book with several indd files. The very first indd file is called "frontpages" which includes the cover page, the inside cover, the leaf page, then two facing pages for the table of contents, then followed by the last page (Letter from the Editor).
This is followed by my second indd file called "newsbeats" which has 5 pages.
Now, what I wanted to do was mark the frontpages' page numbers using lower case roman numerals (i, ii, iii, etc.) Of course I do not want to include the cover page and the inside cover, so I want to start (i) with the leaf page, (ii) and (iii) marks the table of contents pages, and finally (iv) for the Editor's Letter. I did this by starting a section at the leaf page, START PAGE NUMBERNG AT: 1, and selecting the (i, ii, iii...) option. It worked, while leavingboth the cover page and and the inside cover with markers (a) and (b), which I previously set (because I do not know how to just get rid of the page number...)
Now, my book pages actually starts page (1) in the first page of the "newsbeats" document. So to do that, I made another section on the newsbeats first page, START PAGE NUMBERING AT: 1, and selected (1, 2, 3...). That works, too.
So at the moment, I have 3 sections to my page numbers: 1) the lower case letters (a, b) section for the cover page and inside cover, respectively; 2) the roman numerals section (i, ii, iii...) for the leafpage, table of contents, and Editor Letter; and lastly, 3) the arabic letters (1, 2, 3...) starting from the newsbeats document all the way to the last page of the last indd of my book.
Hope it is clear enough. Now here comes the problem:
When I try to create an automatic Table of Contents, it correctly finds my chapters (i used the style for each journal article's title) and lists them. The problem is, the page numbers do not appear correctly. Instead, it shows "a" on EACH AND EVERY table of contents ENTRY. I tried some trial and error, and found out that the pages shown (a bunch of "a") is actually the COVER PAGE'S (a) page number....
I tried for hours searching on topics like "Sections and Automatic TOC" or "How to selectively choose which pages to include in a TOC".. But I found none.
Your help would be really appreciated. I can easily manually type the page numbers (my journal only has 9 articles), but I wanted to do this in a very systematic way, so it would be a lot easier if in any case, there are more than 9 articles for next year's publication.
THANK YOU SO MUCH!
- Larry
PS: I attached a file showing the generated table of contents (on the ii-iii page that I wanted it to appear on), with the frontpages page panel, which shows the page numbering as well. Also I included the Book Panel, so you see how the pages are set up.

We definitely experienced the same issue. Seems like pages just get lost. This is the approach I took:
On the groups main page we just added a link called 'View All Articles' wrapped in a h1 tag (to make it very big and visible to the user) using the following url:
search/?q=%20
The resulting page will search for every article with a space in it and return the results. Still not the most elegant solution but it works. I'd like to implement it right into the xsl file but haven't found very much documentation to aid in this.

I'm creating a book format in Pages. I want the page count to be 1 on the first page of chapter one after the title page, table of contents, etc.. How do I do that?

I'm creating a book format in Pages. I want the page count to be 1 on the first page of chapter one after the title page, table of contents, etc.. How do I do that?

That is not the issue.
Pages/OSX does not save files with crop marks and bleeds.
It also by default saves transparency, which is involved in a lot of Pages' better features, at a rubbishy 72 dpi resolution.
It also makes it extremely difficult to maintain mono-color like black only text, has no spot color and makes color management opaque.
It really is only meant for amateur publishing and printing to your desktop printer.
A commercial printer who is willing to use and print from Pages may have better results but at the cost of considerable micro-management which defeats the point of this "cheap" solution.
Peter

I can't get the page numbers in my table of contents to update when I update the book.

I'm using Framemaker 11 and I have two TOCs in my book: one in English and one in French. Each TOC links to different documents in the same book. The reference page for each TOC is set and correctly displays the heading 1 and 2 I've told it to display, but the numbers do not update when the content in my document files changes to a different page. I've checked the conditional text settings in my document files; they are correct. When I update the book, I choose to update Numbering, All Cross-References, All Text Insets, OLE Links, Generate Table of Contents, Lists, and Indexes. What am I doing wrong? Thanks.

I just tested this out and saw the same result as Rick - a book with child books ignores all generated files within the child books. This applies to adding content from them (e.g. their titles) to actually including them in the output. This applies to all versions of FM since v.9!
However, there is a workaround for this. You need to use the hierarchical book structure in the parent book and create Folders for each book that you want to add. Then manually add the generated files (TOC, IX, List of..., etc.) and book to the respective folder. This is what it looks like for two child books in a parent book:
Note that the child book generated files (TOC, IOR) show as just regular files at this point in the parent book. To get the page numbering to be continuous throughout the parent book, you will need to make a couple of passes. First set folder, files and books to have the Numbering continue from the previous (if you want all sequential page numbers). This will set the page numbers correctly except for what they were in the respective book TOCs. You will need to use the starting page number of the child TOC files in each folder (it shows in the Book status bar when click on the TOC file in the master/parent book).
To set the individual book TOCs to be correct in the parent book, open the child book and set the TOC Numbering to start at the page stated in the parent book (status bar). Now update the child book to set the correct (parent book) page numbers in the child TOC. [This is a necessary manual step, as the page number assigned in the parent book is ignored when th child book is individually updated and FM uses 1 to start off the sequence in the child book.] Repeat for each child book in the master/parent book.
The final step is to Update the parent book and create the PDF. You should now have all of the files included in the PDF and the child TOCs should show the correct page numbers of the master book.
This whole process of books within books seems a bit borked and one shouldn't have to be jumping through hoops to include child generated files. Please report this as a bug via: https://bugbase.adobe.com/index.cfm

Finished script: Use grep find/change to fill in a supplied table of contents

This script is now complete, and has been the subject of most of my previous posts. Just in case anyone wanted to know what the finished script ended as, here it is.
Thanks so much to all. A lot of really helpful folks on this board are very responsible for the success of this task. This script is to be one of hopefully many in the creation of our records. But it's a huge leap forward. Thanks again to everyone that helped.
Cheers,
~Nate
Task:
Automatically find town names in listings, and fill in table of contents template on page 2 accordingly.
Example of page 2 toc, initially:
Example of a page of content. The town names are what need to be referenced on the TOC:
Example of page 2 toc once script is finished:
Because of the need to include the transaction dates on the TOC (comes as a provided, tagged-text file), a simple Indesign-generated TOC can't be used alone.
This script uses an Indesign-generated TOC that's on a master page called "T-tocGen" ... It then uses grep search and replaces to grab the needed information, and insert it into the page 2 TOC.
The script will update a generated TOC and then search for an instance of a page number, and town name. The generated toc lists all included towns in the following format:
(line start)## tab townName(line end)
In Grep, this would be (please note, extra \ for \d and \t ... javascript needs that for some reason):
^\\d+\\t(.*)$
After the script gets the info it needs from a found instance of the above, it replaces that line with "---", to prevent that line from being picked up once again.
The script with then place the needed page number in it's rightful place on page 2, replacing the XX.
A while loop is used to repeat the above process until there are no longer any instances of "^\\d+\\t(.*)$" present.
Not every town runs every issue, so once the script is done, it removes all remaining instance of "XX" on the page 2 TOC.
FINAL CODE:
TOC replace
This script will use grep find/change methods to apply page numbers in
tocGen to the XX's on page2TOC.
// define the text frame of generated TOC
    var tocGenFrame = document.masterSpreads.item("T-tocGen").pages.item(0).textFrames.item(0);
// udpate generated TOC ... store contents in tocGenStuff
    var tocGenStuff = updateTOCGen();
// set variable for while loop
var okGo = "1";
// while okGo isn't 0
while(okGo.length!=0)
// get town info from tocGen
getCurrentTown();
// replace XX's with tocGen info
replaceTown();
// grep find ... any remaining towns with page numbers in tocGen?
app.findGrepPreferences = app.changeGrepPreferences = null;
app.findGrepPreferences.findWhat = "^\\d+\\t(.*)$";
// set current value of okGo ... with any instances of above grep find in tocGen
okGo = tocGenFrame.findGrep();
// grep find/change all leftover XXs in page2TOC
app.findGrepPreferences = app.changeGrepPreferences = null;
app.findGrepPreferences.findWhat = "^XX\\t";
app.changeGrepPreferences.changeTo = "\\t";
app.activeDocument.changeGrep();
// clear grep prefs
app.findGrepPreferences = app.changeGrepPreferences = null;
// functions                  //
function getCurrentTown()
// grep options
app.findChangeGrepOptions.includeLockedLayersForFind = true;
app.findChangeGrepOptions.includeLockedStoriesForFind = true;
app.findChangeGrepOptions.includeHiddenLayers = true;
app.findChangeGrepOptions.includeMasterPages = true;
app.findChangeGrepOptions.includeFootnotes = true;
// grep find: startLine anyDigits tab anyCharacters endLine
      app.findGrepPreferences = app.changeGrepPreferences = null;
      app.findGrepPreferences.findWhat = "^\\d+\\t(.*)$";
// get grep find results
currentGen = tocGenFrame.findGrep();
// store grep results content into currentLine
currentLine = currentGen[0].contents;
// match to get array of grep found items
currentMatch = currentGen[0].contents.match("^\\d+\\t(.*)$");
// second found item is town name, store as currentTown
currentTown = currentMatch[1];
// change current line to --- now that data has been grabbed
// this is because loop will continue as long as the above grep find yields a result
       app.findGrepPreferences.findWhat = "^\\d+\\t"+currentTown+"$";
              app.changeGrepPreferences.changeTo = "---";
            tocGenFrame.changeGrep();
function replaceTown()
app.findChangeGrepOptions.includeLockedLayersForFind = true;
app.findChangeGrepOptions.includeLockedStoriesForFind = true;
app.findChangeGrepOptions.includeHiddenLayers = true;
app.findChangeGrepOptions.includeMasterPages = true;
app.findChangeGrepOptions.includeFootnotes = true;
// find: XX currentTown .... replace with: currentLine
    app.findGrepPreferences = app.changeGrepPreferences = null;
    app.findGrepPreferences.findWhat = "^XX\\t"+currentTown+" \\(";
    app.changeGrepPreferences.changeTo = currentLine+" \(";
app.activeDocument.changeGrep();
function updateTOCGen()
//set vars ... toc text frame, toc master pag
    var tocGen = document.masterSpreads.item("T-tocGen").pages.item(0).textFrames.item(0);
    var tocGenPage = document.masterSpreads.item("T-tocGen").pages.item(0);
//SELECT the text frame generatedTOC on the master TOC
    tocGen.select();
//Update Table of Contents by script menu action:
    app.scriptMenuActions.itemByID(71442).invoke();
//Deselect selection of text frame holding your TOC:
    app.select(null);
//store contents of toc text frame in variable
    var tocGenText = tocGen.contents;
//return contents of tocGen
    return tocGenText;

Thanks for the reply.
You are correct but the problem is there are three rows, One row is 100% black, the second is 60% black and the third is 40% black. I want to change the black to blue, the 60% black to an orange and the 40% black to a light shaded blue. In the find/change option you can select the tint you want to find and replace but yea.. does work on table cells.. oddly enough.

Table of contents placeholder not working?

So far, everything is working well. I have my book about ready to go, but I need to customize the table of contents. There is a placeholder on each TOC page that as far as I can tell from the Help files, you can drop an image there. However, I can't seem to get it to work. Dropping anything there simple seems to place it on top of the placeholder, not "in" it. How is this done? or is it meant for something else?
Thanks.

My analysis on the Image Placeholder for the TOC page has resulted in the following conclusions.
You ARE able to include any image on each of the chapter pages in the TOC
In order for a chapter page in the TOC to have its own separate image, you must define one of your images in the Chapter Layout for that chapter to have a tag of "Main Image." If you do not have an image in your Chapter Layout defined as "Main Image," then you cannot drag an image into the Media Placeholder for that Chapter in the TOC.
To define an image with a "Main Image" tag
Select the Chapter Layout
Select an Image
Go to Layout tab in the Inspector
Select "Editable on Pages using this Layouy"
Set the tag to "Main Image"
The corresponding chapter page in the TOC will now have that image in the Media Placeholder
You are NOT limited to having the same image in your TOC that is on the Chapter Layout. You can now change the image in the Media Placeholder on that chapter page in the TOC by dragging an image on to it
Let me know if this works for everyone.
Cheers,
Jim

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Table of Content with page number for entire pdf

Hi
We need to merge dynamic pdf with n number of static pdf.
The output of the generated pdf has one of the page called Table Of Content with page number.
For this we have created following process
We created a form using Adobe livecycle form designer to populates input data(xml).
We created process to generate dynamic pdf .
We have static pdf's in some folder location(Eg:C:\temp)
We created xsl to generate DDX to merge Dynamic pdf with static pdf's by using an assembler operation in the Process
There are number of static specification pdf's inserted in between of dynamic pdf using logic in xsl.
We used bookmark option in xsl for creating table of content .
While invoking the process we are able to generate the correct merged pdf with some unformatted page of table of content
We can explain better in the following way where we are actually facing a challenge:
We need a table of content in the below mentioned format:
                                                                                                             PAGE
MAIN DESCRIPTION                                                                                    n
ID1             NAME1            DESCRIPTION   1                                              m
ID2POK      NAME2            DESCRIPTION   2                                              m
FDJKHJG
ID3             NAME3            DESCRIPTION   3                                              m
MAIN DESCRIPTION2                                                                              n
ID3            NAME3            DESCRIPTION   5                                               m
ID4            NAME4            DESCRIPTION   4                                               m
ID5            NAME5            DESCRIPTION   5                                               m
Since the pdf merging and numbering is done using ddx at runtime, page number tag is not there in xml and therefore the toc page cannot be populated at the time of form design.
The issue we are facing is that, by using ddx script we are not able to align id,name,description in table of content in proper manner. We want to wrap particular id ,name and description in their respective columns.
Currently, we are getting the below mentioned result which is not in a proper format.
                                                                                                           PAGE
MAIN DESCRIPTION                                                                               n
ID1HDSJHJDHFDJFHD            NAME1FDJFHDJH           DESCRIP
TION 1                                                                                                    m
ID2POKLFDJKHJG           NAME2FDJKFJDKFJKD            DESCRI
PTION   2                                                                                                m
ID3            NAME3            DESCRIPTION   3                                             m
Note: Page numbering has been done only after merging all the pdf(Dynamic and static) using ddx instead of the adobe livecycle form designer.
Is there any solution to resolve the formatting issue or any other option to create table of content dynamically ?

Hi SaCvP,
According to your description, you want to display the table of contents with page number in SSRS 2014.
In Reporting Services, the global variable PageNumber or Totalpages can be only used in the page header and page footer. In your scenario, you can create a table of content using document map, but we can’t specify the expression with PageNumber or Totalpages.
So your requirement can’t be achieved currently.
Reference:
Create a Document Map (Report Builder and SSRS)
If you have any question, please feel free to ask.
Best regards,
Qiuyun Yu
Qiuyun Yu
TechNet Community Support

Manipulate table of contents results

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