Merging cells in Numbers

Why can't I merge two cells on the same row when the first cell is in column A?

Right click up at the "B" then click "Convert to Header Column". This will convert the entire column to a header. This may not be what you really want to do. If you don't really want two header columns and you really just want the text in the A column to spill over into B, remove the cell border between the A and B cell, deselect "Wrap" on the toolbar, and change the fill color in the B cell to match that in A. The cell border can be removed in the Table inspector. The fill color can also be changed there or you can copy/paste the style from A to B using the Format menu (or by adding the copy style and paste style buttons to the toolbar and using them there like I do).

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Custom keyboard shortcut to merge cells in Numbers?

How do I create custom keyboard shortcut to merge cells in Numbers? The instructions on the support site say to open Keyboard in preferences then click the +. I don't see a plus anywhere. On any menu.

The Merge Cell command does not have a keyboard short cut. You can, however, add one to your user space as follows:
Open System Preferences, then select the keyboard panel:
On the left click the "Application Shortcut" then on the right select Numbers. now click the "+"
Now enter the exact name of the menu item "Merge Cells" (by looking up the name of the menu item in the menus of Numbers), then selec the "Keyboard Shortcut" field and type the exact key combination you want to use. Be sure it is unique from other Numbers key combination.

Merge Cells in Numbers

I am using Numbers 3.2.2 on an iMac running 10.9.4 and after selecting a number of cells, the "Merge Cells command under "Table" is not highlighted therefore disallowing the merge. They are cells in the body of the spreadsheet not header cells.

Hi Baron,
after selecting a number of cells, the "Merge Cells command under "Table" is not highlighted therefore disallowing the merge.
How are you selecting cells? When I select adjacent cells, the Merge option is allowed. When I select non-adjacent cells by command-click, the Merge option is not allowed.
However, I agree with quinn that merging is not advisable. There are other ways to create the look you want. Have you tried a Text Box as a banner?
Regards,
Ian.

Any idea on when we can merge cells on Numbers in IPad.

We can merge, split and put text in the big version for MacBook Pro, now let us do the same for numbers on an IPad.

now let us
The place to tell Apple what new features you want is not here but at
http://www.apple.com/feedback/numbers_ipad.html

Fitting text into a single merged cell.

I am trying to make my text fit within a merged cell in numbers. Is there a wrap command that I can use?

Hi Santec,
You can select the cell, then check the box shrewdly named "Wrap" in the tool bar or in the cells inspector:

Merge multiple Cells in Numbers Spreadsheet

I've imported an excel spreadsheet from my laptop into the numbers App on my iPad. I've hidden a number of columns in the spreadsheet and am now trying to merge cells in a row which starts in column A and ends in column AC, I've followed the instructions in the Help menu but the merge option doesn't appear, is this a restriction of the App or am I doing something wrong? This works fine when I do it in excel on the laptop.

Hi,
At top menu of excel , you can write MAcro...but i wud say if you can avaoid macro...its best thing as its hgh maintenance..
Cannot you achieve without macros??
Gaurav

How to merge and centre cell on Numbers 3.2?

Hello, I need to merge and centre two cells on Numbers 3.2 and haven't found any way to do it yet?

I used to love merging cells to ge things looking just the way I thought they should. SG and others on this forum have convinced me to avoid it. It does not take much tweaking to get the results I used to get with merged cells.
I entered the text in C1. There are no merged cells. The alignment is right justified. To get it centered on B and C I typed option-tab twice after "Cells". It is a little difficult because you can't see option-tab while you are entering it. Once you leave the cell its affects are manifest.
quinn

In Yosemite version of Numbers, how keyboard shortcut for "Merge Cells" can be created?

In Yosemite version of Numbers, how keyboard shortcut for "Merge Cells" can be created?

OK, I've been doing this since CS2 with no need for a script. To hide guides and show preview...
1) Go to 'Keyboard Shortcuts'
2) Go to 'Product Area - Tools'. Yes, you'd think it would be in Views! But the buttons for this is at the bottom of the Tool Bar.
3) Go to 'Commands: Toggle view setting between default and preview'
4) Click your cursor inside 'New Shortcut' and hit the key you want or type it in. I choose the unused F2 key
5) Click the 'Assign' button and you are set. Hit the key to switch back and forth.
As for your mouse Zoom, use Power Zoom as described above or just hold down the Alt/Option button in 'Hand' mode and use the scroll wheel to zoom in and out. Not one step but it works!
Now you won't miss Quark at all!

How do I split cells in Numbers 3.2?

How do I split cells in Numbers 3.2?

Hey big one,
I don't believe you can split cells in Numbers 3.2. It has not been not considered a good practice because it can lead to trouble down the line. This is true about merging also. I used to do a lot of that in '09. What I have found that I can generally get the looks I am after (getting text to span multiple columns for instance) by turning off "wrap text in cell" and playing with the justification.
Hope this is in some way helpful.
quinn

Adding Cells with numbers and text

I am a real newbie at formulas - so if there is an obvious answer I am sorry.
I am looking to add week numbers for a custom calendar. So in one cell I have Week 1. I am looking to have the following week add 1 to that - but keep the text Week - so we get Week 2. How can I easily go about this? Thanks

That was interesting!
The most difficult part was getting the calendar to recognize the closing days and make the necessary adjustments. Here's the result for September calendar, with the school year starting September 1 to demonstrate the effect of a closing day inserted after the year begins. (One fitting your year is shown below.)
The small table to the right, "No School" is a one column table listing, in order, the dates (not including Sundays) on which the school will be closed. For periods where the school is closed for 2 or more consecutive days, each day must be included in the list. The table has two header rows and one footer row. As written, the formulas using this table require A1 to contain a non-date value, A2 to contain the date of the day before the first day of school—in the example, August 31, 2011; in your case, September 5, 2011, and the Footer row to contain a date after the last day of school.
The cell displaying the month name, and all cells showing a day number, contain a Date and Time value, with the display determined by two Custom formats, set using the Cell Format inspector. The contents of the cells are used in calculations, and must be Date and Time values, not numbers.
Row 1 is a header row.
The full date for the first of the month to be shown is entered into the center cell in row 1. (This is a merged cell formed from the three cells C1, D1 and E1. Formulas using the value refer to it as C1.)
G1: =EOMONTH(C1,0)
This returns the date for the last day of the month of the date in C1. The date is used in a conditional formatting rule in the last row of the calendar. It can be hidden by setting the text color of this cell to match its background fill color (white).
Row 2 is a header row, containing the names of the days of the week, using the Sunday to Saturday arrangement to match the illustration linked by the OP. A different starting day will require revisions to some formulas.
A3: =C1-WEEKDAY(C1,2)
This formula calculates the date of the last Sunday before the date in C1. If you don't like the fact that the "2" displays as "Monday is 1", the version below will produce the same result, with the second argument displaying as "Sunday is 1"
A3: =C1+1-WEEKDAY(C1,1)
B3: =A+1
Adds 1 (day) to the date in A1. Fill this formula Right to column G.
Select all cells in row 3 and format as Custom, Type: Date and Time, and including only the Day of Month element.
B4: =(IF(MATCH(B3,No school :: $A,1)=MATCH(B3,No school :: $A,-1),"closed",("Week "&QUOTIENT(DATEDIF(No school :: $A$2,B3,"D")-MATCH(B3,No school :: $A,1),7)+1)))
Fill this formula from B4 to G4. (Note that there is no entry in A4)
At its heart, this is an IF statement that returns "closed" if the date in the cell above it is on the closed list or the text "Week n" if that date is not on the list.
The first MATCH statement matches the 'largest' date less than or equal to the test date (in B3); the second matches the 'smallest' date equal to or more than the test date (in B3). If the date is on the list, both of the two MATCH statements will return the same value, and IF will return "closed".
If the date is not on the list, the two MATCH statements will return different values, and IF will pass control to the "if false" part of the formula (everything following "closed", ).
DATEDIF calculates the number of days since the first day on the No School list and subtracts the number of 'no school' dates in that time, using MATCH), then finds the Quotient when that number is divided by 7 (days in a week) and adds 1 to determine the week number. The concatenation operator ( & ) tacks that number to the end of the text string "Week " and returns the result.
As can be seen in the Monday and Tuesday cells in row 4, the formula will return an error message (MATCH was unable to find...) if the date is earlier than any on the table. To eliminate this, insert IFERROR between the = sign and the parenthesis at the beginning of the formula, and ,"" (comma-quote-quote) between the last and next to last parentheses at the end. This is necessary ONLY on the first date row of the September calendar, so the change can be delayed until you have made a duplicate of the completed calendar table.
Next, Select rows 3 and 4, then drag the Fill handle down two rows to copy all formulas into rows 5 and 6. Although the results may look correct, you should replace the formula in A5 with the one below:
A5: =A3+7
With that change made, select rows 5 and 6, then Fill down to rows 11 and 12.
Conditional format rule: A3 - F3
Set the rule: With Dates Before the Date C1
Conditional format rule: A11 - G11
Set the rule: With Dates After the Date G1
The default format for both these rules is the grey text shown for the August and October dates on the September calendar.
For months where another row of dates is needed, use the Add/Delete rows handle at the lower left of the active table to add two rows, select rows 11 and 12, and fill down. The filled cells will include the formatting set here.
To create calendars for the rest of the months, select the table icon for the one completed, press command-D to duplicate it, move it to a free location, then enter the date for the first day on the month you want into cell C1 of the new calendar. Here's the result for May, 2012:
And here's the September calendar fitted to your school year beginning on September 6, with no other closings in September (and with the error trap mentioned above applied to the first week of dates).
Regards,
Barry
PS: email me directly for a copy of the file. Address available by clicking my name.

How to hide rows with merged cells?

I would like to know how to hide rows on numbers with merged cells, could do it normally at excel but I am not being able to do it at Numbers.
thanks!

Felipe,
To hide a row with Merged Cells, Un-Merge first, then Hide. Select the Merged Cells and Table > Unmerge.
Note that this is only a problem with vertically merged cells when you want to Hide a Row.
If you want to Hide a Column, you can't have a Horizontal Merge that involves that Column.
Jerry

Merging cells and using the fill handle to copy the merge in subsequent...

My problem can be best illustrated by me by explaining how I could achieve it in Excel.
In Excel, this is how it would be done for example:
I select two horizontal cells and click on the merge button to merge them. They are now one cell, with the fill handle (small circle) on the bottom right corner. Clicking on that circle and dragging it down will merge both cells in each row into a single cell. i.e. each subsequent row will look like the row above until I stop dragging.
How can I do this in Numbers. Obviously I don't want both columns to become one wider column, but just a certain selection of rows within the two columns.

doktor_florian wrote:
Either this answer does not have anything to do with the original question or I just don't get the link.
If I select 20 rows with two columns and press "merge" I get one cell with the content of 20 rows. This is utterly useless.
Hi,
1.) I think you do not entirely understand my poing. Unfortunately, I cannot upload images of what I am trying to illustrate in words.
I am not trying to merge 2 columns and their 20 rows into one cell. What I want to do is to merge two cells horizontally.
Open Numbers and open a blank spread sheet. You have numerous columns and rows, but for simplicity, concentrate on columns A and B and rows 1-5.
The illustrations below show what it is I want to achieve. You start of with (1), two columns with 5 rows making a total of 10 cells. For what ever reasons, I need to merge the 2nd row (A2+B2) into a single cell. I select them, click on merge and that's it. [Illustration (2)] However, I also need the 2nd and 3rd row merged. In Excel. I would click on the bottom-right corner of the 2nd row which was recently merged and drag down. This would copy the merged cell onto the rows below and the result is shown in illustration (3). Now, I could just repeat the procedure that I did the first time I merged the two cells in row 2, but imagine if you need to do this for 10 or 20 rows. That's extremely time consuming and certainly there must be an easier way.
(1) (2) (3)
A B A B A B
1 l___l___l 1 l___l___l 1 l___l___l
2 l___l___l 2 l_______l 2 l_______l
3 l___l___l 3 l___l___l 3 l_______l
4 l___l___l 4 l___l___l 4 l_______l
5 l___l___l 5 l___l___l 5 l___l___l
2.) +"If I select 20 rows with two columns and press "merge" I get one cell with the content of 20 rows. This is utterly useless."+
I think this is a very patronizing comment. How can you know what needs I or other Numbers users have? Perhaps it is very useless to you, in which case you should have said so, but it is not objectively useless.
P.S. I apology for the messiness of the illustrations. It's the best I can do.

How can I hide columns that has rows with merged cells?

I'm making a schedule on Numbers and there are couple of rows that are one cell (merged).
Because of this reason when I select a column to hide, it's not just the column that is being selected but the column and the all the merged cells that goes across the row. I would like to hide selected column to print different columns. Please help me! thank you!

There is even more powerful tip.
Double click in a cell
Show Rulers
Insert a "center tab"
move it to the right edge of the cell
type option + tab then your wanted string.
You will get that :
Add this tip to the drawbacks of merged cells and you will understand why I never used them.
Yes, it may be surprising but the right tab belongs to the cell D2 !
Yvan KOENIG (VALLAURIS, France) mercredi 8 juin 2011 16:25:25
iMac 21”5, i7, 2.8 GHz, 4 Gbytes, 1 Tbytes, mac OS X 10.6.7
Please : Search for questions similar to your own before submitting them to the community
To be the AW6 successor, iWork MUST integrate a TRUE DB, not a list organizer !

Code for merging cells

what is the code for merging cells ? to create a shortcut ?

"Merging cells" usually means combining two cells so they are one. The screenshot below shows cells B2 and C2 merged. There is no "code" to do it. Select the two cells, right click, choose "merge cells".
But if you meant how do you take the values from two cells and concatenate them together, you can use the & operator or the CONCATENATE function. The formula in cell D3 is shown in the formula bar in the image below.
A "shortcut" usually means a "keyboard shortcut" which is the assignment of a key (or combination of keys) to a menu item. For instance, Command S is the shortcut for File/Save or File/Save As. You can assign shortcuts to menu items by opening up System Preferences and going to the Keyboard section.
But if you meant "hyperlink" such as to a web page, you can use the HYPERLINK function or just type in the link and et Numbers automatically detect it as a link.

How do I paste into merged cells?

I have created a spreadsheet that includes some merged cells. I want to paste some information into them and across other cells in that row at the same time. When I paste the information, however, the merged cells are split and the data that are intended for columns beside the merged cell are pasted in the separate columns that make up the merged cell.
In other words, my third cell is actually composed of table columns C-F. However, because it is merged, I would expect it to function as a single cell. So I copy 6 columns of information, try to paste them into 6 cells (one of which is the merged one, C-F), and instead of it pasting into cells A, B, C-F (the merged one), G, H, & I, all of the data ends up pasting into A, B, C, D, E, and F, which defeats the purpose of merging the cells entirely.
Is there a setting I can change to make this work as expected?
Thanks
DLM

Interesting problem. One thing I have found that seems to work is to select and copy the data, run a script that converts the clipboard to text, select the cells to paste to (all of them, not just the one where it will start), then 'paste and match style'. The script is a simple one:
set the clipboard to (the clipboard as text)
Another option would be to use TextEdit as an intermediary. Copy, Paste & Match Style into TextEdit, Copy, then, in Numbers, select all the cells to be pasted to and Paste & Match Style.
Not great solutions but that's all I got right now.

Merging cells in Numbers

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