Method to not produce report if no records returned?

Question

We have reports automatically emailing clients on a daily basis. If a report query does not return any records, can I tell BOXI not to email the report?
Clients want a report of any new incidents reported daily. If no new incidents occur on a given day, I would ideally not like the report to run, or at least, to not send an email.
How can I do this?
Thanks in advance.
Maria

Answer 1

Hi Maria,
You would create the events prior to the report generation i.e. the report is generated only if the event is triggered.
Use SSIS, DTS or xp_cmdshell to create the necessary trigger files.
Basically what you want to do is determine criteria of what must trigger your report i.e. count(*) > 0 then if the criteria returns true, create a file on the file system, if it returns false then do not create the file.
The file needs to be created on the file system.
On the CMS create a new file based event
Point the event to the UNC path where the file will be created.
Ensure the SIA has access rights to the UNC path.
Have a read through the admin guide - Page 883
http://help.sap.com/businessobject/product_guides/boexir31/en/xi3-1_bip_admin_en.pdf
There will of course be a performance overhead for the above as you will effectively be running your procedure twice - once to determine the number of rows followed by a second time to run the report.