MIRO balance error in case of invoice reduction - Brazil

Dear experts,
we would like to use the "invoice reduction" functionality in MIRO in Brazil. This is possible without problems in case there are no taxes.
If there are taxes we get balance errors due to the fact that the 2 FI-documents which should be posted do not balance to 0 (only the total balance is 0).
Does anybody know how to treat this problem?
Regards
Andreas
Edited by: Andreas Sturm on Sep 17, 2010 2:50 PM

Moderator message:
Hi Andreas, Portuguese forum, please post it in that Language. May translate.google.com help you to read and post.
I've translated this one for you.
Caros experts,
Gostariamos de usar a funcionalidade "invoice reduction" na MIRO no Brasil. Isto funciona sem problemas se impostos não existirem.
Se existem impostos então recebemos um erro de saldo pois 2 documentos de FI são postados e o saldo não é 0 (somente o saldo total é 0).
Alguem sabe como tratar este problema?
Andres, a thread IVA Revenda com ICMS, IPI, PIS e COFINS para não contribuinte do IPI pode ser útil.
Atenciosamente, Fernando Da Ró

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Process description : Invoice Reduction

Hi
I hope someone can explain the process Invoice Reduction.
I have made a PO for 10 pc of 100 EUR each - total 1000 EUR. I make a GR for the PO.
Then I register an Invoice (MIRO) for 1100 EUR from the vendor and park it because this is wrong.
I change the parked invoice to 1000 EUR and change the Layout to "Invoice reduction" and change the Correction Indicator to "Vendor error: reduce invoice".
This will alow me to post the invoice without any problems.
I have configured the REKL document for creating the print and maintained the condition for the vendor and this do not create any correction document.
I know that when i first park the document the system has not posted it before I change it, but is it not the process??
Can anyone please tell med how to run/trig an invoice reduction document and explain the process?
Thanks in advance
Jesper

You have not actually posted a Invoice reduction as the final invoice is for 1000 Eur only.
Only when you post the invoice to a value that is not proposed by the system Invoice reduction gets actually posted. It is not in anyway linked to the process of keeping the invoice on Parked status before posting it.
The process is as follows:
Allow the system to pick up the values for the invoice in MIRO transaction. Then go to invoice reduction layout. Click on the vendor error as the case may be. Then under the column actual invoice value enter 1100 Eur or any value that is different that what was proposed by the system You have to enter the actual qty and actual value. Only when the actual value columns are filled up invoice reduction posting happens

MIRO invoice reduction balanced amount not zero

Hi Team,
Kindly help as I am getting balanced amount while posting invoice reduction and I am entering the following details:
1) Invoice date
2) Posting date
3) Reference
4) PO & enter
5) Vendor error
6) Entering the vendor amount same as in vendor invoice (also it is matching with the PO amount 266.25 and tax 20% 53.25)
7) Accepted amount is zero as MIGO is for zero qty. because vendor liability should not open or pending.
8) selection of check box for calculate Tax
9) System calculating 317.50 including tax of 53.25 Balance amount is 317.50 - 319.50 = 1.60
My issue is how this 317.50 is calculating by SAP whereas I have checked manually it should be 319.50 please extend you help.
With Regards,
Avinash Kowale

Are you sure the tax is calculated correctly i.e. 53.25?
You meant to say the base is incorrect?
Check the condition type may be wrong.
Thanks,
Kumar

Error 'Document 1000 0000000001 2014 already assigned' while posting invoice reduction

Hi Gurus,
here is my situation:
I have created sch.agreement,
GR done and posted IR.
Now created credit memo through MIRO to reverse my previous invoice.
then posted IR(consider number as 0000000001) with higher price.
then this invoice was rejected by buyer due to higher price.
now when i am trying to post this invoice through invoice reduction i am getting an error F5-152: 'Document 1000 0000000001 2014 already assigned'.
Please note that here the number range customized as external and user dont want to change it to internal.
So, Please help me to solve this issue ASAP.

Hi Sankar, By looking at your issue, It seems number range has been maintained in such a way where MM Document number = FI Document number where in FI External number range is maintained for RE document type. If this is the case, first check whether Document mentioned above is already generated in FI.(check in FB03) or it is already available in MM.(check in MIR4) By comparing the Number range of FI and MM you can get an idea in which number range problem exists. Then go to that respective internal and change the completed number range by one number so that this mismatch can be set right. But before changing ensure that above said pre-requisites are met. Regards Karthikeyan G

MIRO - Unplanned Freight and Labor Tax allocation - Balancing Error

As of today: When creating LIV invoices, we are not allocating the tax to Unplanned Freight(T3) and Labor(T4). But we have a new request for apportioning and allocating the taxes to unplanned freight and labor.
we changed the code to pass everything so the tax calculation is done as per the apportioning logic and I am passing all the information to the BAPI u2018BAPI_INCOMINGINVOICE_CREATEu2019, but it always throws me a balancing error.
For eg: If we have an invoice with 1 line item
Total amount u2013 17000
Line item amount u2013 10000
Total Tax u2013 1000
Unplanned Freight u2013 2000
Unplanned labor u2013 3000
In todayu2019s scenario, as we donu2019t allocate any taxes for unplanned freight and labor, the total tax is allocated to 1st line item and it calls up sabrix and distributes total tax $1000 for T1 only.
But when we are trying to allocate the taxes for T3 & T4, $1000 is apportioned to T1, T3 and T4.
For eg if taxes posted to
T1 --- 500
T3 --- 200
T4 --- 300
then I am always get a balancing out error of the amount that we posted to T3 and T4, in this case = 500 (200 + 300).
Any suggestions!
Regards,
Roopa.

Hi Tarek
I have checked the following in my system :
1) Document Type RE which is being used for MIRO and the classficiation
the same in of this document type is : Business Transaction 0300 (Vendor Invoice) and Variant
is 0001 (Standard)
2) Document Split Method used in our system is 0000000012 and not a Z.......
3) Document Splitting Rules for the above combination of Vendor Invoice (0300) and Transaction Variant 0001
Profit Center is not being filled in the line item 001, which is the vendor one.
I have checked the base item category of 03000 (Vendor) and I found the following in it :
01000     Balance Sheet Account
01100     Company Code Clearing
01300     Cash Discount Clearing
05100     Taxes on Sales/Purchases
05200     Withholding Tax
06000     Material
07000     Fixed Assets
20000     Expense
30000     Revenue
But you may note that none of the above items are being checked for Automatically Split box.
Can you please advise further on this issue. Also can you provide your contact number so that I can call you since the issue is very critical in the production system.
Regards
Gemini

MIRO post - Invoice Reduction Scenario - Duplicate SPLIT_KEY in RBWS

Hi Experts,
I came across a challenging issue... seeking help from you...
MIRO posting Vendor is Subjected to withholding tax & INVOICE REDUCTION scenario..... As per SAP Invoice Reduction scenarion, MIRO creates Invoice and subsequent debit memo for reduction amount.
When User try to post the LIV document, transaction returns the " Express Termination error " due to Duplicate entries are accumulated for Table RBWS with same SPLIT_KEY (Grouping key for Splitting Vendor line item ) for 2 sets of withholding Tax entries. ST22 system dump happens in FM- MRM_WITHHOLDING_TAXES_SAVE. Couldn't able to find the reason for Duplicate SPLIT_KEY
I Would like to understand significance of SPLIT_KEY in RBWS ? and
Under what circumstance MIRO posting will have different SPLIT_KEY
in RBWS for same MM document ??
Any insight would be great help.
Regards,
Sri

I agree, you can use the Credit Memo functionality in SAP, but I don't think you can print out a form once the credit memo form to send to the Vendor that states you are taking the debit. It would also be useful if this process was automated. The invoice is blocked, you determine that the Vendor is at fault, the Credit Memo is automatically posted and a Debit Memo is printed out. Anyone aware of any bolt on software that might help?

MIRO Posti - Invoice Reduction Scenario - Duplicate SPLIT_KEY in Table RBWS

Hi Experts,
I came across a challenging issue... seeking help from you...
MIRO posting Vendor is Subjected to withholding tax & INVOICE REDUCTION scenario..... As per SAP Invoice Reduction scenarion, MIRO creates Invoice and subsequent debit memo for reduction amount.
When User try to post the LIV document, transaction returns the " Express Termination error " due to Duplicate entries are accumulated for Table RBWS with same SPLIT_KEY (Grouping key for Splitting Vendor line item ) for 2 sets of withholding Tax entries. system dump happens in FM- MRM_WITHHOLDING_TAXES_SAVE. Couldn't able to find the reason for Duplicate SPLIT_KEY
I Would like to understand significance of SPLIT_KEY in RBWS ? and
Under what circumstance MIRO posting will have different SPLIT_KEY
in RBWS for same MM document ??
Any insight would be great help.
Regards,
Sri

Hi,
1.- read this OSS Note:
https://service.sap.com/sap/support/notes/1156325
here it says:
An active implementation of this BAdI excludes the manual entry of the withholding tax base and amount.
You define the settings for the calculation in Financial Accounting Customizing under the following activity:
Define Withholding Tax Type for Invoice Posting
Have you done that?
2.- read this OSS Note too:
https://service.sap.com/sap/support/notes/1286713
according to this note:
When you create an implementation for the BAdI MRM_WT_SPLIT_UPDATE,
fill the internal tables TE_RBVS[] and TE_RBWS[] as follows:
TE_RBVS[] = I_RBKPV-H_RBVS[].
TE_RBWS[] = I_RBKPV-H_RBWS[].
it seems you should do the same.
e.g.
TE_RBWS[] = LT_RBWS[].
3.- you´re filling internal table lt_lfbw but you´re not doing anything with it, why?
Best regards.
Edited by: Pablo Casamayor on Jan 9, 2010 12:53 PM

Posting 'Total-Based Invoice Reduction' in MIRO

Hi,
You can use post invoices containing variances using :
u2022 Total-Based Invoice Reduction
u2022 Total-Based Acceptance
'Total-Based Acceptance' can be posted by selecting 'Edit --> Accept difference and post' on MIRO screen.
But how can I post the 'Total-Based Invoice Reduction' on MIRO screen.

Hi Kapil,
Follow below steps,
at the item level:
In the Correctn ID field, choose Vendor Error: Reduce Invoice.
The system opens the Invoice Amount Acc. to Vendor field for input.
In the Invoice Amount Acc. to Vendor field, enter the amount as listed by the vendor, which is higher than the value the system displays.
Choose Enter and finish entering the invoice as usual.
Thanks and regards
Kedar

ABAP dump in MIRO - Invoice reduction

Hi,
I am getting a dump in MIRO for invoice reduction scenario. I am not sure here is the right place to ask for help or I should put in MM forum.
I put a break point and found system trying to modify an structure with index 0 and this is not possible.
Variable name is LV_TABIX and when I set it by 1 during debug I managed to pass the error.
Thanks,
Omid

Hi Juan,
Thanks for your reply in advance.
I think you are right and I have to apply SP SAPKH60406 because the SP level of SAP_APPL is 0002.
At the moment I don't have this SP but it's applied in another system I checked it out by SPAM. Is there any way to export it?
Thanks,
Omid

Automatic invoice reduction - MIRO XBLNR1 - Reference field

Hello all,
I've set up the automatic invoice reduction in MIRO due to errors in vendor invoice (with subsequent credit received in paper).
In this process there are two FI documents (A1 for invoice and background A2 for reduction) regarding the original MM document.
The user uses "refence" field in invoice header to relate to the vendors physical document but the field only goes into A1 (BKPF) document and not A2, event with this A2 being background document and in it's master this reference field being mandatory...
How can I put the reference field in A2 as well?
Regards.

Hello,
Procedure for posting the Invoice Reduction :
(1) Enter the T.Code MIRO - Select the Transaction as Invoice only.
(2) Give the reference number ( Example PO Number) for which you want to create an Invoice.
(3) In the Display Variant, Select Invocie Reduction.
(4) Maintain the required details and post the Invocie.
Example: Invoice Reduction due to Quantity Variance:
PO: 100 nos @ 10 EUR/No
GR: 40 nos
Invoice: 40 nos @ 12 EUR/No = 480 EUR
When you enter Invoice,
Order Qty Order Amount Invoiced Qty Invocied Amt
40 400
Select Reduce Invocie in the Display Variant.
Enter the Quantity and Amount stated in the Invocie in the fields Invoice quantity acc. vendor and Invoice amount acc. vendor.
Order Qty Order Amount Invoiced Qty Invocied Amt
40 400 40 480
When you post the Invocie, Purchase order history will be updated as follows:
Quantity Value
Total Delivered 40 400
Total Invoiced 40 400
Accounting Documents:
GR:
Stock Account = 400
GR/IR Clearing Account = 400(-)
Invoice:
Vendor Account = 480(-)
GR/IR Clearing Account = 400(-)
Invoice Reduction Clearing Account = 80(+)
Automatic Credit Memo:
Vendor Account = 80(+)
Invoice Reduction Clearing Account = 80(-)
Regards
Mahesh Naik.

FI:While posting MIRO getting Error of Balancing field Segment not filled

Hello SAP Gurus,
While posting MIRO getting Error of Balancing field Segment in line item 001 not filled
Message No.GLT2201.
Please suggest me solution for it i read lots of related threats but could not solve this error.

SPRO-Financial Accounting (New)-General Ledger Accounting (New)-Business Transactions-Document Splitting-Edit Constants for Nonassigned Processes-Select your constant-Double click and Select Assignment of profit center- Enter your dummy profit center here otherwise
SPRO-Financial Accounting (New)-General Ledger Accounting (New)-Business Transactions-Document Splitting-Edit Constants for Nonassigned Processes-Select your constant-Double click and Select Assignment of values-Enter here segment.

Invoice Reduction-Vendor error: only a higher amount invoiced is allowed

Hi,
I am trying to replicate the "Invoice Reduction" Scenario (for both Price and Quantity Variance scenario).
1) Created a PO for 25 PCE and made GR for 10 PCE (10 USD/PCE).
2) Entering Invoice for 25 PCE and Amount 2500 USD and I have selected correction ID as Vendor Error: Reduce Invoice. So when the document is posted system should generates the Invoice document and Credit memo.
But I am getting the error as mentioned in subject.
Please find below the Error description:
Vendor error: only a higher amount invoiced is allowed
Message no. M8582
Diagnosis
The item amount in the invoice of 100.00 is smaller than the item amount of 2,500.00 suggested by the system.
System response
You currently cannot enter an amount that is smaller than that expected by the system. This would lead to a credit memo for the vendor.
Procedure
You can change the default values to correspond to the invoice and then post the invoice.
Regards,
Hari.

Hi,
Please check if the PO is GR based invoice verification is checked.
since the GR is only done for the partial qty while you enter the invoice and reducing it system is giving the error.
If vendor sends a higher amount /qty when compared to PO you can try for a reduction.
for more information on when and how an invoice reduction need to be done,please check the below link.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b99284452b11d189430000e829fbbd/frameset.htm
and http://help.sap.com/erp2005_ehp_04/helpdata/EN/d6/36451bca1a4a81b974bb9114e41458/frameset.htm
and
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a8/b9975e452b11d189430000e829fbbd/frameset.htm
Regards,

Invoice reduction in MIRO

Dear Gurus,
While I am doing MIRO & using option Correction ID for reducing invoice amount, system is not considering Excise duty for final invoice value. Tax i.e. CST/LST/VAT is getting calculated.
Please suggest why it is not selecting excise components.

Please check this link out for details:
Re: Invoice Reduction: No separate document type exists for invoice reduction

Invoice Reduction in MIRO - Config help

Hi,
What are configuration steps required to set up an automatic credit note generation for vendor through Invoice reduction? What are the prerequisites related to TAX for the same? Client is using tax classification method for tax calculations.
Thanks,
Yuvnish

Please check this link out for details:
Re: Invoice Reduction: No separate document type exists for invoice reduction

Invoice reduction

Hello SAP Guru
Need your help in MIRO related issue.
Scenario is, we are doing invoice verification for an invoice which is of higher amount i.e. vendor has asked for more amount by mistake. We dont reduce the invoice, rather we pass the complete amount by putting the total amount of vendor invoice in amount field. System generates credit memo (vendor debit) for the extra amount. This extra amount is shown in balance field with green light.
Let me tell you what exactly user is doing:
If they receive any invoice with higher amount, they do the usual invoice verification and select invoice as transaction ID and give reference to PO. System suggests the amount as per PO & GR. They simply put the vendor invoice amount in amount field in header and system shows excess amount in balance filed with green light and allow us to post. System credits the vendor with the invoice amount and debits with the excess amount. They dont select invoice reduction as layout nor they give correction ID in MIRO, also they dont make any change in the field (amount / qty as per vendor invoice).
When I am doing the same process for few invoices, system is not allowing me.
vendor specific tolerance group has been defined as given below:
for negative diff :
absolute lower limit
Absolute negative lower acceptance limit 200.00-
% lower limit 4.00%
negative small diff 10.00-
for positive diff :
small diff 5.00
absolute upper limit 50.00
Percentage positive upper acceptance limit 2.00%
for invoice reduction :
Autom. invoice reduction: absolute upper limit 1000000.00
Even for some of invoices, we are not able to post the excess amount.
Please suggest.
Thanks & regards
Manoj Gupta

Hi Ishu
Tnx for your reply. Giving below are the error messages:
1) in one case the error message are
The tax amount must not be greater than the tax base
Message no. FF747
Balance in transaction currency
Message no. F5702
2) in second case the error messages are
Balance in transaction currency
Message no. F5702
Balance not zero: 496.25- debits: 387,468.25 ; credits: 386,972.00
Message no. M8534
Thanks & regards'
Manoj Gupta

MIRO balance error in case of invoice reduction - Brazil

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