MS Word workflow

Suggestions on the best way to do this.
1. I receive a MS-Word document in am email.
2. I need to make some changes to the document
3. I need to email back to the sender.
at the moment, I would
a. open in Quick Office Pro
b. Save in Dropbox.
Anyone come up with a workable solution using icloud / iwork?

Hi Azi,
I've been using RH for a couple of years (about 1 month on
RH7, previously X5) and while it does have some frustrations, e.g.
not being able to select table rows and cut paste them around, it
is a powerful tool and lets you build a complex help system with
good control on the content.
I would say Word is easier to create content, but I think
there are others who would prefer to create from scratch in RH. We
had a team of authors working in Word and just a couple of us doing
the import to RH. As long as they stick to their templates properly
it is not too time consuming to import.. There are always a couple
of issues, e.g.
http://www.adobe.com/cfusion/webforums/forum/messageview.cfm?forumid=65&catid=447&threadid =1369167&enterthread=y
:)

Similar Messages

Is it advisable to create a document in Indesign, export to PDF, then export to Word?

I've been asked to create several documents in Word format because the people who would be using them won't have access to InDesign or Acrobat Pro to edit and change them as needed.
Since Word is so quirky IMO and I don't know it as well as InDesign, I'd like to avoid creating the documents directly in it if at all possible.
My concern is that translating from ID to PDF, and then again to Word might create some strange anomalies in the resulting document, like maybe incorrect dingbat characters or maybe even non-printing characters, or items falling into Word's header or footer no-man's land incorrectly. I wonder if it might end up being just as time consuming?
Has anyone else tried this workflow? And did you have problems with it, or did it work well enough to justify doing it that way?
Thanks.

I agree with Peter. Depending on the nature of the document(s), your proposed InDesign > PDF > Word workflow could indeed cost you time rather than save it. A word processor just doesn't support the same levels of typographical detail that InDesign does, and Microsoft apps don't handle even features that appear common the same way that Adobe apps do, so by not working in the native Word environment, you're complicating the results; not simplifying the task. Word will feel just as quirky after you convert, and getting it all right will amount to rework, whereas you could have just done it once.

Workflow error Failed on Start (retrying)

When I run my custom workflow, it gives error Failed on Start (retrying) each time. It was working properly, but now it gives the mentioned error. Even I have created two more very simple custom workflow on testing list, they even did not work and gave the same error. How to rectify this error.

Hi,
I am also facing this same issue and I have been scratching my head since last 2 days.
I have created a blog site. There is a SPD workflow attached to the Post list and Comments list with a few number of activities like Build Dynamic String, Send Email etc. Both the lists (Post & Comments) have content approval set. Point is whenever I
am creating a new post or new comments, the workflow column is showing "Failed on Start (retrying)". Then after a few moments it's getting completed, activities are working and sometimes getting stopped.
Checking the log files under 12 hive I got :
System.ArgumentException: Value does not fall within the expected range.
RunWorkflow: System.ArgumentException: Value does not fall within the expected range. at Microsoft.SharePoint.Workflow.SPWorkflowActivationProperties..ctor(SPWorkflow workflow, Int32 runAsUserId, String associationData, String initiationData)
at Microsoft.SharePoint.Workflow.SPWinOEWSSService.MakeActivation(SPWorkflow workflow, SPWorkflowEvent e) at Microsoft.SharePoint.Workflow.SPWinOeEngine.RunWorkflow(Guid trackingId, SPWorkflowHostService host, SPWorkflow workflow,
Collection`1 events, TimeSpan timeOut) at Microsoft.SharePoint.Workflow.SPWorkflowManager.RunWorkflowElev(SPWorkflow originalWorkflow, SPWorkflow workflow, Collection`1 events, SPRunWorkflowOptions runOptions)
I don't know what is the issue. But still it's not getting resolved.
I have already tried the below tricks following various forums and blogs.
Checked removing the Send Email & Build Dynamic String activity.
Checked the app pool account (IIS) and service account (Central Admin) and changed them both to NETWORKSERVICE account.
Checked and compared all the entries in web.config and GAC
Tried repairing the perfCounters
Tried this blog - http://sharepoint.indigoreality.com/2013/01/14/sharepoint-designer-2010-error-could-not-publish-the-workflow-because-the-workflow-configuration-file-contains-errors/
Tried deactivating the features with the word "workflow"
Tried another workflow with another custom list. Same thing is happening.
Also tried an OOB approval workflow. Task is getting created and mail is coming. But workflow column is showing "Failed on Start (retrying)".
Please help me out. I am using MOSS 2007 and SPD 2007.
Thanks a lot in advance.
- Brushaketu

What is the difference between action and workflow? How do I decide that I need an action in a transaction and not a workflow and vice versa?

Dear Experts,
I have few doubts and request your expert inputs to clarify my doubts.
What is the difference between action and workflow? How do I decide that I need an action in a transaction and not a workflow and vice versa?
Your earliest response is highly appreciated.
Thanks,
SMTP

Hi SMTP,
First of all, as I mentioned action is nothing but an executable work item which is designed in the workflow itself. In other words, Workflow is like your OOPS class. At run time, workflow instances are created just like objects of classes. Now, the steps designed in the workflow are called TASKS and the instances of tasks are called WORKITEMS. Now, the work items where any user action is required are called executable work items. ANd the work items where no user action is required (for example, sending an email in background) are called non-executable work items.
Whether to go with development of workflow or not depends upon your business scenario. If your requirement is only to send an email and you find any BAdi or exit where in you can write your logic then there is no need of creating a workflow. If there is a defined business process with defined users and time lines, then you can go with the development of workflows.
Rest, the below link will help you in understanding basic concepts of workflow :
Why use SAP Workflow? | Insight Consulting Partners
Regards,
Richa

Anybody uses Oracle WorkFlow?

I'm trying to install Oracle Workflow but I've got no success. It gives me an error of incorrect password for the SYS user, just like when I was trying to install the WEBDB.
Then I was searching the forum for the word "WorkFlow" and there is 19 matches (now 20 I suppose!). There is any forum to discuss this product ? I have to evaluate it, but if anybody in the world is using it, I think I can't recommend it (it's not installing too...)

I had trouble with the same problem.
On my system there where the following situation:
some times ago I have installed a 8i Database Server and now I wanted to install Workflow 2.5. I have done this in another Oracle_Home-Directory, like discribed in Oracle Documentation.
If there is an quite similar situation on your system, the following could help you:
Do an entry in the controlpanel of WinNT under "system->environment" for the duration of installation. Set a value for the ORACLE_HOME-variable that points to the directory, where your WebDB is installed.
Then the oracle installer will find your service name in the file "tnsnames.ora" and is possible to connect to database.
Regards.
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by atorres ([email protected]):
I'm trying to install Oracle Workflow but I've got no success. It gives me an error of incorrect password for the SYS user, just like when I was trying to install the WEBDB.
Then I was searching the forum for the word "WorkFlow" and there is 19 matches (now 20 I suppose!). There is any forum to discuss this product ? I have to evaluate it, but if anybody in the world is using it, I think I can't recommend it (it's not installing too...)<HR></BLOCKQUOTE>
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Workflow builder forum

1)Is there any forum for workflow builder.
2) How would i download workflow builder.
3) What is the use of workflow builder. if most of the workflows already embeded in apps. is workflow builder use for editing workflows.

XAVER wrote:
Hans Forbrich
Thanks. i got something from your post. let me find the work flow builder. still unable to find.I understand it's pretty difficult to find things on the page, Try this:
1) At the top of the page is a link titled 'Forum Home'. Click on that.
Or you could find the place where you type toward the top of the browser and enter http://forums.oracle.com
2) New page shows up. Assuming you are using Internet Explorer or Firefox, enter Ctrl+F (Hold Control key and type 'F')
3) Enter the word 'Database' in the search box and (IE only) hit enter.
4) Look just a few lines below the highlighted word Database and notice a link titled 'More...'
- below, not above
- don't go too far below, and skip the first one
- it's the line with text directly under the words 'Database - Upgrade'
5) Click on that 'More...' link.
6) New page shows up. Perform a new search using Ctrl+F (see above on how to do this)
7) Enter the word 'Workflow' in the search box and hit (if using Internet Explorer) enter
8) The 'Workflow' link should now be highlighted. Click on that link to access the forum.
I know it's complicated. Let me kow if it works for you.
I've also got instructions how to find the Documentation, Download, Samples and Tutorials from the http://otn.oracle.com site.
If you need a break, you could enjoy http://www.deadtroll.com/index2.html?/video/helldeskcable.html~content

Collaborating with Editors question

Hi,
I did a complete book layout in InDesign.
The publisher now says he is not happy with the editing (my side of
things -- the design work -- is fine) and he wants the entire book to go
through another round of editing.
The book has already been through several rounds of proofreading (ie
checking the PDF for mistakes and keying these changes into InDesign),
and they don't want to lose that work. What this means is that I, as
typesetter, am the only one who has the very latest version of the text.
As there are going to be extensive changes (I'm not sure what) and the
publisher wants to work off the latest version, he wants me to export
all the text as a Word file and then the editors will work on that.
However, the publisher is aware that in such a case I'll have to redo
the layout, and he wants to avoid that extra expense, so he asked me if
there is any way that the editors can work on the text without my having
to redo the layout.
My immediate thought was InCopy (which I've never used, only heard
about) -- the publisher could use the 30-day trial (at this stage,
obviously if they like it they may purchase the thing). But
(1) I'm on CS4 and the downloads of InCopy are all CS5.5. That won't
work together, right?
(2) Can I get hold of InCopy CS4 anywhere?
(3) Is the learning curve (both for me and the editor) going to be too
steep to do this in 30 days?
(4) Are the editors going to mess up my styles? I mean, if they need
some italics, how will they know to use my italics char style? And if
they need a subtitle paragraph style, how will they know to use that? If
I'm going to have to go through the entire book figuring out what
they've meddled with, I think it will be more trouble than it's worth
and I'd rather use the Word workflow.
Thanks for any advice,
Ariel

I think a lot would depend on how complicated the design of this book is. If there's a lot of formatting, dozens or hundreds of character and paragraph styles, etc., that's probably not something you're keen to re-do.
However, InCopy does have a bit of a learning curve for editors who are used to using Word. The learning curve for you shouldn't be too steep -- you'll need to learn how to create InCopy stories and export them so they'd editable by the editors, but otherwise InCopy is basically just the text editing features of InDesign, with a few extra writing tools (such as the thesaurus) thrown in. As the designer, you'll hardly ever use InCopy, if at all, but you can probably answer most questions for a new InCopy user as most editing elements are the same in both programs.
There are other things to consider too - if the editors don't have the fonts installed, they aren't going to see accurate line breaks or copyfit, and may do damage attempting to "fix" something that isn't really wrong. And as you noted, it would probably be best to provide a spec sheet showing what styles to apply where.
InCopy is a great tool, and in the hands of editors who have been trained and who have adequate support, it can save a lot of time on a project, particularly if it's planned for upfront. But I think that training needs to happen as the project is starting up, not at the stage you're currently in. Perhaps they could stick with the PDF mark-ups and send you patch files in Word for any sections that need signficiant changes.
BTW, you might want to post your question over in the main InDesign forum if you haven't already. I'm sure you'll find other InCopy users there, or others who have faced the same kind of dilemma. The main forum tends to get more traffic than the scripting one does, and you'll reach a broader range of users there.
Good luck!

Convert word document in PDF,e pub,by using third party dll in Sharepoint designer workflow 2013?

Hi,
I want to convert word document to PDF, EPub, by using third party (.dll).
In SharePoint designer workflow in 2013.
So that I have question, Can we Install third party (.dll) in SharePoint workflow Designer for conversion?
Means I have created one simple application conversion of word to e Pub, PDF, Image by using (Spire.doc dll) in Visual Studio.
So this same conversion I want to work in SharePoint designer workflows?
So anybody has any solution then please provide me.
Thanks,
Samadhan

it might be worth looking at these CodePlex steps, that plug directly into the Word Automation Services.
http://sp2010wordautomation.codeplex.com/
It'll provide you with a configurable step like the below that should help you achieve your aims
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

Not able to edit the words "chapter" and "section" in the document workflow

Hi all,
I would like to point out something that could be a bug. The 2 words "chapter" and "section" are not editable in the document workflow: I can just change the title for each chapter and the title for each section, but I am not able to change the words "chapter" and "section".
The problem is, iBooks Author is using the words "chapter" and "section" (heading 1) to build the TOC: if I am using iBooks Author in English, but I am writing a text in French, I am not able to change "Chapter" into "Chapitre". The only way to go, what I found out, is to close the app, change the OSX Lion system language, log out, re-open iBooks Author and start a new book: opening an English book in the French version of iBooks Author will not change automatically the language in the workflow.
Does anybody has a trick to edit the words "chapter" and "section"?
Best regards,
Mauro

Hi KT,
Thank you, but it's still in english.
I changed to "only number", then wrote the word "chapter" in french or italian or german before the number, then deleted the preview on the iPad and made a new preview, I still have the same result: the word "chapter" is still in the language of the app.
To be clear: I am writing a text using iBooks Author in italian. I have to translate the same text in french, the fastest way would be to rework the italian version (I already have all the multimedia stuff inside). I changed the italian word "Capitolo" (chapter) to the french one "Chapitre" (using the advices of AodhFFXI and K T). And for the first slide of the chapter that's fine.
But if I "close down" the first chapter slide or if I click on the top left botton to go to the chapter TOC, there I still have the word in italian, even if the word has been deleted in the layout:

How to convert a word document to PDF from a criteria workflow

Hi,
How to create a new revision in PDF format from a word document inside a criteria workflow? The inbound refinery converts documents to PDF automatically upon check-in, but I want to make the conversion in a specific step of a workflow.
Thanks,
Miguel

You could write a custom service and execute it within the workflow script using the executeService Idoc function.

Adding Word attachment to a SOFM object and then to Workflow container

Hi!
I have a Web Dynpro for ABAP application that should send attachments of uploaded files to a workflow container. I have already managed to do this, and it works fine for TXT files, but when I try to attach a WORD (.DOC) file the file looks corrput when I open it from the SAP inbox.
When uploading files in Web Dynpro it is as an XSTRING. I have tried out the following alternatives regarding convertion of the XSTRING before it is inserted in the SOFM object:
1) Convert from XSTRING to STRING using codepage 4110.
Then it is split into a string table of 255 chars
2) Convert from XSTRING to STRING using codepage 4102
Then it is split into a string table of 255 chars
3) Convert from XSTRING to BINARY format
I use function module 'SWL_SOFM_CREATE_WITH_TABLE'
and then swf_create_object lr_sofm 'SOFM' ls_sofm_key.
before I call some macros to fill the container.
Anyone else who have tried to do this with success? I'm greatful for any help.
Regards, Tine

Hello there.
This is probably an usability question that you should ask Microsoft, not us. In any case, you probably need to open the document (it's probably a document that can't be open inside Firefox, so use the appropriate software) and copy it from there.
I'm sorry I can't be of more help.

Linking Word Docs in RH8 - Need Workflow Critique, Best Practices Tips, etc.

Me: TCS 2
Writer 2: Word 97, Acrobat Pro 8
Software industry
Help File Specs: Using RH8 to output to AIR Help (prior to current project = CHM), approx. 500 topic legacy help system (apparently created several years ago from the Word U.G; no CSH, index, or glossary); project uses one master page and one CSS
Project Challenges: Big new features being added at the 9th hour, deadline moved UP by two months, have just been given a writer to help document new features but she only has Word and Acrobat (and we both work from our home offices)
After reading everything in the RH Help on Linking Word docs, Peter's info (RH8 Tour on Grainge.org), the related posts I found here, and watching RJ's demo on Linking vs. Importing, I've come up with a tentative workflow. Going to do some tests, but wanted to get this posted in the meantime.
Workflow
1. Generate separate Word file for each of the existing RH topics Writer 2 will need to update.
2. Apply template to Word files that matches my CSS styles (?)
3. Create Word template matching my CSS styles for Writer 2 to use for new topics.
4. Writer 2 updates/creates content. Each Word file =One RH Topic.
5. I delete the existing topics she now "owns" from the project.
6. When she's done with her first pass, I link all of these into the project.
7. When she supplies revised files, I drop them into the folder, then do "Update" (or "Force Update"?)
8. She also supplies a commented PDF version of each file to me to say "XYZ.jpg goes here" or "Make sure to include this topic in the TOC". (From what I've read, images from Word to RH = headache, and I don't enjoy files names such as "Image0001"...already a big pain since this project originated in Word and my client is in love with screen captures...trying to "wean" them off.)
Questions/Comments
- I know you can bring TOC entries over from Word, but think I'll spend more time messing with trying to integrate into the "master" TOC than just manually doing it.
- Can I just have Writer 2 use the Word Comments feature to pass info on to me, or would those show up in my output or cause some other issue?
- Can Writer 2 use Word cross-references that would become hyperlinks to the correct topics in RH given above (or would all of her "topics" have to be in one Word file to do this)? Any way she can "code" text to end up creating a link to one of my topics, or am I going to have to do this?
- Would I be better off generating one big Word file for her to edit, then telling RH to break it at a certain heading style instead of the 1-to-1 ratio I had in mind?

Hi there
In my own opinion, Panning is a nice attempt, but just doesn't cut the mustard. It's nowhere near as good as the panning one sees with Camtasia Studio.
I might suggest combining Camtasia with Captivate for the ultimate development set. There are aspects Captivate shines in when compared with Camtasia, and there are aspects Camtasia shines in when compared with Captivate. So I say if you can afford it, go for it!
Now I know that both packages are sort of pricey and not everyone can afford both. In that case you might want to try Jing, which is free to use. I've not looked very deeply at it, but it may offer some of what Camtasia does. You could then use that for your panning and enhance Captivate that way.
Cheers... Rick
Helpful and Handy Links
Captivate Wish Form/Bug Reporting Form
Adobe Certified Captivate Training
SorcerStone Blog
Captivate eBooks

Misspelled word in the Automated Email being sent by Workflow system

Hi Gurus,
First of all I'm absolutely clueless about workflow so please don't be hating. :X
I am trying to fix a bug in one of the email templates being sent to email addresses of our employees. The subject line have a misspelled word.
Where do I start?
Whats the tcode to go to these templates? And how do I search for the correct email to be corrected given that the information I have is the Subject line and the body of the email.
Points will be awarded.
Many thanks,
Regards,
Olekan Babatonde

There are several transactions you can use to check a workflow template. Depending on what you want to do you could use PFTC, SWDD or SWDD_CONFIG.
Finding the correct task from only the subject or content is much harder. The best thing to do is run SWI1 for the period the e-mails are generated. In the list you get is a column task which holds the tasknumber. Now you need to find the step which actually sends your e-mail and get the corresponding tasknumber. Using this in PFTC and the where used function you should be able to find the workflow (WS....). Then you can use SWDD_CONFIG to change the text.
But if the e-mail is SAP standard I would raise an OSS message and ask them to make the correction.
Regards,
Martin

Document Library - Workflow not starting on copied Word Document

HELLO EVERYBODY!
Right, got a weird issue on a Document Library, where if the Document Library already contains a Word Document with a Title of 'Document 1' and i download the document, make a change and re-upload it. The document uploads as a new separate file but it retains
the same 'Document 1' title.
My problem is that for some reason SharePoint isn't seeing this newly uploaded document and therefore it is not running the workflow on it?
This really confuses me, as it will work with new documents, but it will not work if you download a Word document, change it and re-upload the document as a new version, the workflow will not start.
Any ideas are welcome.
Thanks,
Tucker

Hi Tucker,
According to your description, my understanding is that the workflow which was set to start when an item is created cannot start when uploading a copy of a document existing in the library.
I tested the same scenario per your post, and the workflow can start automatically.
As the workflow can start automatically when uploading a new document, it is not the issue with the workflow.
I recommend to verify the things below:
Did you upload the copy with a new name as a separate file or as a new version to the existing document to the library?
Test with a new library and a new document to narrow the issue scope.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Automatically Create MS Word through Activities or WorkFlow

Hello, how can I automatically create a MS Word document from an activity or ar event using a WorkFlow?
I need to create a MS Word document when a case, from Interaction Center is closed, I mean, when the case's status change.
Thanx!

hi,
try using the std functional module to download MSword format from CRM ,directly in se37 dialogue mode,if it is working fine then with abapper's help u can achieve this.
i will try and get u the FM soon.
reward if helps !!!!!

MS Word workflow

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