MSWord 2010 into InDesign?

I'm not a professional, but I've used InDesign, CS3, and now CS5. I've inported text from MSWord 2010 into an InDesign document and I'm getting conversion errors -- quotes into A, apostrophe into @ -- that sort of thing. I've tried saving it back into the "compatible mode" and into .rft before inporting it. I've tried converting it to Minion Pro before importing it and into Adobe Garamond Pro and Premier Pro.
I feel like there's something really obvious that I just don't know.
HELP!

Yep. You're right. I'm sure this author used WordPerfect (actually most authors do)
I'm sure you didn't mean that. Perhaps most of your authors do?
Anyways, I don't know how Word 2010 handles these hated WPTypographicSymbols glyphs, but I do have a client who used to submit hundreds of RTFs sourced from WordPerfect. Back in those days (Word 2003) if you did a search within Word for anything marked with WPTypographicSymbols, it wouldn't find anything at all (because Word thought they were auto-symbols). If you can find 'em in Word, write a quick VB script that will clean them out in Word before placing the document in ID. If you can't find 'em in Word, then I will dig up my old VB script and see if I can't adapt it to Word 2010. I also have the link from which I cribbed most of my script squirreled away somewhere, if you are curious and in need of a way to fix these blasted quotation marks.
(Look your files over very carefully; there are many symbols that might have been originally inserted with WPTypographicSymbols, including parentheses and dashes. Global find-and-replace can yield some less-than-desirable results.)

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It turned out that for at least one particular document the OP had used some blank paragraphs as spacers at the start of the text, and that the style assigned to the second paragraph used a combination of left and right paragraph indents that was more than the width of the document page, sending the entire document (except for the empty first paragraph) into overset. I can't say for sure, but I think the Word styles might have been mapped to ID styles because I found no trace of the indents in the Word file itself, only in the ID document, and I had no trouble placing that Word file in my own ID test document. I did have some trouble placing another .docx file supplied by the OP in CS4, but not in later versions, and conversion to .doc solved that problem.

Indesign to MSWord 2010

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I need to know how to import xml files into indesign cs6.

My client wants to send me xml text files to import into Indesign for a multi-page publication. I don't have a clue where to start. Can you point me to a tutorial that would help me figure this out?
I have a sample file that looks like this:
<?xml version="1.0"?>
<providers>
<provider>
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    <description>Putting the Community back in college…in the Bow Corrid
ANY TIME, ANY PLACE, ANY PATH, ANY PACE LEARNING.
Designated as the comprehensive community college for Calgary & its
surrounding region, Bow Valley College offers you learning opportunities
through flexible delivery options, including classrooms, online or self
paced modules. Whether you are taking a course for interest, to enhance
your career skills or to finish high school you have access to all of the
traditional Bow Valley College student supports.
Visit our website [2] or come see us at our Canmore campus.
BOW VALLEY LEARNING COUNCIL MEMBER.
Links:
[1] http://www.bowvalleycollege.ca/bow-corridor.html
</description>
    <contact_information>Canmore Campus
Provincial Building, 800 Railway Ave.
Canmore, AB  T1W 1P1
OFFICE HOURS: 8:30am - 4:30pm, Monday - Friday (except from 12 - 1pm)
PHONE: (403) 678-3125
FAX: (403) 678-3127
BANFF CAMPUS: Lower Level, Banff YWCA, 102 Spray Ave., Banff (ONLY OPEN
WHEN COURSES OFFERED). </contact_information>
    <email>[email protected]</email>
    <website>www.bowvalleycollege.ca/bow-corridor</website>
    <registration_information>Cancellation policy: Once your course has begun no refunds or credits will
be given. Compassionate grounds may be considered with official
documentation. There are no refunds, transfers, or credits if you cancel
within one week of the course start date.
BY PHONE: (403) 678-3125. Payment by Visa or Mastercard
IN PERSON: Canmore Campus, Provincial Building, 800 Railway Ave., Canmore.
Payment by cash, Visa or Mastercard.
 
FUNDING ASSISTANCE MAY BE AVAILABLE FOR THOSE ON A LOW INCOME ON SOME
COURSES. PLEASE ASK FOR MORE INFORMATION.</registration_information>
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save and organize your files and use the online help feature. You’ll also
get an introduction to surfing the internet and setting up an email
account. This course is designed for those with little or no computer
experience – and is still our most popular course. 18 HR COURSE.</description>
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            <date>Thu 6:30 - 9 pm, Oct 10 - Dec 5</date>
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documents. This course guides you through the effective use of the Word
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and shading; insert and re-size Clip Art; enter headers and footers; insert
page numbers; set alignment and indents; and change page settings. You’ll
learn to use the AutoCorrect feature and finish documents using the
spelling, thesaurus and grammar features.
Self-paced, 18 hr course.
Prerequisite recommended: Computer Basics or equivalent experience.</description>
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AND SO ON...FOR 64 PAGES WORTH OF CONTENT
HELP!!!
SGAREN

Hello Sally,
First, I have only heard/read good things about the book Steve recommends. It is on my to buy list one day. Been awaiting a long deserved vaction to pick it up to read.
I approach XML files pretty much like I do any text file I am sent in that I will import or copy/paste a text file into a frame in ID and begin setting my styles. With XML, though, I first clean it up, move closing tags up to their logical close lines, remove spurious codes that mean something in HTML but don't necessarily belong in the XML file (like &#x2019 which is an apostrophe so I do a search and replace. But for   which is a non-breaking space I simply search and replace with a regular space in general), and make sure the XML validates.
Validation is much like making sure an HTML page is formed properly. I use an XML editor (XML BluePrint) and a text editor (UltraEdit) for these tasks. If I had to only have one or the other, I suppose the XML editor is what I would use.
I always show the import options when I import the XML and make sure that I link to the file.
So once a sample of the XML is on a page in ID (via File | Import XML), I highlight text within a tag, say like in your example above, the Providor name, and make it like I want and then create a new style. I generally name the styles as per the XML tag. Later on, that makes mapping tags to styles a little easier.
Once I set up all the styles preliminarily, I map the tags to styles. You can do that either via the Tags palette or via the Structure Pane that will appear once the XML is imported. In both cases, it is found via the flyout menu at the top right of their respective windows.
After mapping my styles to the tags, I select the root element in the Structure Pane (the topmost element. In your sample above it is "providors" and delete it. This removes the XML in your ID file. But the styles and tags are still present.
Then I import the XML again and look to makes sure all the tags/elements are styled as intended. I then correct any errors/ommissions. Then...I'll delete the XML again and import the full XML file.
I can upload what I did with your XML sample above so you can compare it to your source file if you would like. You would then see how/where I moved tags. Now, moving the tags is only "necessary" to avoid all the extra blank paragraphs. That can be accomplished by ID's search/replace, too. But I like to start out with the XML cleaned up, so I take the few minutes to do it.
Take care, Mike

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It has to be done with a Preflight fixup. This blog post explains how:
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Page numbers do not exist in epub.
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Downloading heavily tabulated and formatted copy from a web data feed. Need to get it into indesign, using the attached XML tags so that the formatting is replicated, without manual effort. Not my scene. Can anyone help?

Thanks for getting in touch Harbs.
If you go to either of the links below and log in - you will get some of the
idea of the job that we need doing.
http://www.weatherbys.net/cgi-bin/uqcgiv7.exe?_s=eol&_a=srs010&_1=3443471&_2=01002a0020407 45
*<http://www.weatherbys.net/cgi-bin/uqcgiv7.exe?_s=eol&_a=srs010&_1=3443471&_2=01002a0020407 45>
or*
http://www.weatherbys.net/cgi-bin/uqcgiv7.exe?_s=eol&_a=srs010&_1=3443471&_2=01010r0094020 09
*<http://www.weatherbys.net/cgi-bin/uqcgiv7.exe?_s=eol&_a=srs010&_1=3443471&_2=01010r0094020 09>
User id - marr6818*
Password - nn143lq
Then you will see in the list something called Darley pedigrees, click on
that. Go to race index, and then select one or all of the listed results
(ticking the box) and download selected - apparently this only works in
internet explorer.
You will download an x tags file as a text document - this is what we need
to pull into an indesign doc with the tabs and formatting intact. I attach
a pdf showing how we currently lay this data out (using a different data
provider who currently does all this for us). As you can see this is over
three columns, and needs the inclusion of wobs etc.
There is another associated job with this, which takes a little more
explanation, but is from the same website and essentially the same - though
the information is just not quite so readily set up.
Looking forward to hearing from you.
With regards
Sally
2010/1/8 Harbs. <[email protected]>
Quite a few of us could do this for you.
>
I'd need to know the scope of the project and time-frame...
>
Harbs
http://www.in-tools.com
Innovations in Automation
>

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12345678910111213141516
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
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Hello --
I am laying out a series of long documents (~130 pages each) in InDesign CS5.5.
The writer for the project has used cross-references in MS Word for areas like the TOC, index and page references ("See page X for more information").
Is it possible to import these cross-references into InDesign so that the InDesign document functions like the Word document with the cross-references?
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Thoughts? Knowledge on this topic?
Thanks in advance!!

wikiElvis wrote:
Hello --
I am laying out a series of long documents (~130 pages each) in InDesign CS5.5.
The writer for the project has used cross-references in MS Word for areas like the TOC, index and page references ("See page X for more information").
Is it possible to import these cross-references into InDesign so that the InDesign document functions like the Word document with the cross-references?
I am thinking no because I am having a ton of trouble with it so far, but wanted to get a definite answer from an expert.
When I import the text, the cross-references appear in InDesign in the Hyperlinks/cross-reference panel. However, InDesign says they need to be updated based on the way the text flowed in InDesign. And when I click the auto update button, all sorts of funky stuff happens and basically -- the cross-references create a bunch of typos and become junk.
Thoughts? Knowledge on this topic?
Thanks in advance!!
I can't speak to general or specific causes of your cross-reference problems. However, I believe that InDesign x-refs behave a bit differently in CS4, CS5, and CS5.5, and if you have either of these earlier releases, you might try them for comparison.
Also, you might want to look into the free trial of DTP Tools' cross-references plug-in for InDesign, at dtptools.com, to see if it's more successful than InDesign's built-in x-refs.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

MSWord 2010 into InDesign?

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