Multiple document library as catalog

Hi,
We have more then 100 library distributed under 5 subsite. We wanted to make all the library as catalog is there any way to automate it. So that when they create document library in future it will consider as catalog.
Thanks,
Sudan

Hi Sudan,
According to your description, my understanding is that you want to automatically enable catalogs for multiple libraries in your SharePoint 2013.
For your issue, you can consider enablng multiple libraries as catalogs using PowerShell:
http://blogs.if-blueprint.de/petbo/2013/08/20/how-to-enable-a-list-as-a-catalog-in-sharepoint-2013-with-powershell/
http://sptalks.wordpress.com/2013/10/01/enabling-catalogs-on-sharepoint-list-via-powershell/
Thanks,
Eric
Forum Support
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Eric Tao
TechNet Community Support

Similar Messages

Multiple Document Library Issues

Hi,
Actually i am creating document libraries in SharePoint site by using SharePoint Service successfully.
My issue is, 1st document library has been created with folder and creating 2nd document library with out folder. Now the 2nd document library is Show as a Child for 1st document library.
If i would added folder in 2nd document library then both document library would show as like independent.
For end users,it would looks like nested document library.
How to resolve this issue.
Thanks & Regards
Poomani Sankaran

Hi,
Thanks for your reply.
No way to create as you said. I am not giving url like "doclib1/doclib2". Even it is not possible to create doc lib inside another doc lib.
The correct url is below.
http://servername:port/sitename/doclib1
http://servername:port/sitename/doclib2
If both document libraries has folder then both are looks like independent.
If both document libraries does not have folder means doclib2 is child of doclib1.
but logically both are independent only. only by visual and looks its like parent and child.
Thanks & Regards
Poomani Sankaran

How to attach multiple attachments in info path form as a Hyperlink and storing in share point document library?

Hi,
I have designed a infopath form which is having multiple attachment control and user will upload multiple documents on it.
The problem in sharepoint infopath form is user's are unable to attach large files which is more than 5 MB (since default limit is 4096KB).
I know we can increase the User session data for Infopath in central admin .But that will impact our server CPU since we want to increase to 50 MB.
I got the other approach which is like storing the documents in sharepoint document library and adding the attachments as a hyperlink in infopath form which will reduce the size of the form and will not affect performance.
Can anyone please provide the detailed explanation and method here(if possible with screenshots)
Thanks & regards,
Poovi

Hello,
I also had same requirement earlier and what i did, i have given the doc library link to infopath form to upload file. Then create new web service data connection to get files from library to infopath and show as hyperlink. Basically you can add one repeating
section with hyperlink control to bind the files in IP.
You may refer this blog and it has explained exactly same approach
http://sharepointvenividivici.typepad.com/sharepoint-customization/2013/01/infopath-show-links-to-documents-in-a-library-from-the-form.html
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see<br/> Please remember to mark the replies as answers if they help and unmark them if they provide no help

Add single/multiple line of text in a document library

Hello,
I was wondering if there is a way to have a document library that gives you the ability to add text based items in the same column as the file you upload through the library, like you can do through lists. For example, I want to be able to have the freedom
to add text before or after the file that was uploaded, but still keeping everything in the list (so I'm not actually uploading a file everytime).
Name <--- column
Text text text text text text text text text text text text
Text.jpg
And here's more text... the end.
Is this possible? I'm not sure how much extra coding I can add to this because my document libraries are apart of custom web part and adding javascript to the library may break up the web part.

i dont think their is OOB way to achieve this.
I am thinking...
create 3 Columns
Text Before as Single text or multiple
Text After as Single text or multiple
Calculated column
Now in Calculated column = Text before + Url(Column) + Text after.
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

Upload Multiple documents in SharePoint document Library not working

Hi All,
I have folder on my desktop which consists of nested folders and files(Total 11 files) .And when I select "Upload multiple files" option to upload documents and drag the folder from the desktop in pop-up window .
The sharepoint document library uploads only 1 file among all the nested folders from 11 files.Can any one help me how can I solve this
Thanks, Quality Communication Provides Quality Work. http://siddiq-sharepoint2010.blogspot.in/ Siddiqali Mohammad .

Hi,
I understand you encountered the issue when use "Upload Multiple Documents" to Drag Files and Folders to upload window.
When you say "The sharepoint document library uploads only 1 file among all the nested folders from 11 files", do you mean you have drag all files and folders to the window, while only 1 file is uploaded sucessfully? Or you cannot find all expected
folders and files?
Please manually open "Windows Explorer" to locate files and drag files from "Windows Explorer", instead of using the "Open window"
opened by "Browse for files instead" as below:
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Document library view: Group by a column with multiple values

I have a document library which has a managed metadata column.
I would like to create a view which groups the documents by this managed metadata column.
The managed metadata column can have multiple values.
I know that this is not possible with SharePoint's group by, since it only accepts those columns which can have only one single value.
But is this possible to accomplish by some other means, e.g. Content query web part? Or is there perhaps a 3rd party solution to this?
Is it possible to change the group by settings somehow to allow Group by to function with columns with multiple values? <- this may be far fetched...

Hi Pekch,
I'm assuming you have VS2010 to build the custom web part. From there you will need to figure out the following:
Get a SPList object for the Document Library (See below for code example)
Loop through all the documents in the SPList object
If you have audience targetting enabled, then you'll need to determine if the user has access to the document by checking the "Target_x0020_Audiences" column)
As you also want to group by metadata, you'll need to populate 2 datatables (one table with a column containing unique metadata values and another table with a metadata column and other document related columns). Link these two tables via a dataset
relation.
Set the dataset as the datasource for a repeater, add in some css and javascript for the group expand/collaspe and it should be close to what you need.
This will be a time consuming task if you don't know where to start or have problems figuring out how to perform a certain operation. So you may want to determine if the functionality you want is required or just a "nice to have". Good
luck and if I have some spare time, I'll create a blog post outlining how to do all the above.
I got the below code from a sharepoint blog sometime in the past and you can use it to retrieve a list.
You can use it like this: GetListByUrl(http://servername/Shared%20Documents/Forms/AllItems.aspx)
using Microsoft.SharePoint;
public SPList GetListByUrl(string listURL)
SPList list = null;
try
using (SPSite site = new SPSite(listURL))
if (site != null)
// Strip off the site url, leaving the rest
// We'll use this to open the web
string webUrl = listURL.Substring(site.Url.Length);
// Strip off anything after /forms/
int formsPos = webUrl.IndexOf("/forms/", 0, StringComparison.InvariantCultureIgnoreCase);
if (formsPos >= 0)
webUrl = webUrl.Substring(0, webUrl.LastIndexOf('/', formsPos));
// Strip off anything after /lists/
int listPos = webUrl.IndexOf("/lists/", 0, StringComparison.InvariantCultureIgnoreCase);
if (listPos >= 0)
// Must be a custom list
// Strip off anything after /lists/
webUrl = webUrl.Substring(0, webUrl.LastIndexOf('/', listPos));
else
// No lists, must be a document library.
// Strip off the document library name
webUrl = webUrl.Substring(0, webUrl.LastIndexOf('/'));
// Get the web site
using (SPWeb web = site.OpenWeb(webUrl))
if (web != null)
// Initialize the web (avoids COM exceptions)
string title = web.Title;
// Strip off the relative list Url
// Form the full path to the list
//string relativelistURL = listURL.Substring(web.Url.Length);
//string url = SPUrlUtility.CombineUrl(web.Url, relativelistURL);
// Get the list
list = web.GetList(listURL);
catch { }
return list;

Using Content Query webpart for specific Document library with multiple managed metadata - Document with multiple metadata tags not showing up

Hi,
I am having an issue where when I insert a Content Query webpart into a page, and filter to managed metadata, all the right documents show up except one document that happens to have two metadata tags attached to it. The content query webpart is set
to only look through a specific document library. I'm not sure what I am doing wrong.
Here is the one document with two metadata tags:
Below is the Content Query:

Hi,
As I understand, you did not get the results with multiple metadata tags through Content Query web part in SharePoint 2013.
Check things below:
1. Check if you have set the item limit more than the display items in Presentation section of the web part. If the item number more than item limit, the rest items will not show.
2. Check if the item you cannot find uses the content type you have set in the content type section of content query web part.
When you edit the properties of the item, you will see the content type the item is using.
Best regards
Sara Fan
TechNet Community Support

Multiple File Attachment Column in Document Library (SharePoint 2013)

Hi All,
As per default, i will have only one column to attach documents in Document Library . But i need to add multiple column for documents attachment in same row.
e.g. See below column
1)Project Name 2) Attachment 1 3) Attachment 2 4)Attachment 3 5)Attachment 4
Kindly help me for creating such column (Hope there should be any coding requirements)

Hi Vrij,
According to your issue what my understanding that if you need multi-document attachment is required then
then its not possible by default because As we had known, the Upload Multiple Documents option is deprecated in SharePoint Server 2013.
To work around this issue, my suggestion is do one of the following to upload documents to the SharePoint Server 2013 document library:
Use the Windows Explorer view
Use the SharePoint Server 2013 drag-and-drop functionality
http://www.learningsharepoint.com/2012/11/29/how-to-upload-multiple-documents-in-sharepoint-2013/
If you still want to use this function, there are some third-part software's you can have a look at.
http://www.office365experts.be/en/products/office-365-bulk-uploader
http://www.sharepointadd-ons.com/sharepoint-2013-multiple-file-uploader
Please mark the Answer and vote me if you think that it will you help about approach in multiple-doc upload

Issue with New Document in a document library with multiple content types

Hi,
I have a created a custom list definition based on a document library. I added 3 content types in this list, one is a document set (lets call it DOCSET), the two others are content types inheriting from Document (DOCA and DOCB).
I deployed the list definition with a site scoped feature and the list instance with a web scoped feature. After activating the two features, the list is created and the content types are present in the list.
When I click in the New Document button and choose either the DOCA or DOCB content type, a Word document opens and the DOCA content type is always associated to this Word document.
With SharePoint Manager 2013 I saw that the template.dotx document was not in the Forms/DOCA or Forms/DOCB folder.
So I decided to remove all the content types from the list definition and add them by code with the ListAdded event receiver. I used list.ContentTypes.Add to add the content types to the list.
With this method the templates are correctly copied from the template.dotx in the RootFolder/Forms folder of my list. These templates have the rights content type id, but the New Document button still does not work properly.
So I looked at the Content Types inside my library and saw that the DocumentTemplateUrl linked to the RootFolder/Forms/template.dotx and not the RootFolder/Forms/DOCA/template.dotx or RootFolder/Forms/DOCB/template.dotx.
I debugged my code to look closer and see that right after the list.ContentTypes.Add, the DocumentTemplateUrl is correclty set but when my EventReceiver finishes, the DocumentTemplateUrl get back to the RootFolder/Forms/template.dotx.
Have you any idea why this is not working ?
Regards

Hi,
Per my understanding, there is an issue about the DOCA and DOCB content types which inherits from Document Content Type in your custom list definition.
By default, if there is a custom content type inherits the OOTB Document Content Type, it will also inherits the template.dotx file from the OOTB Document Content Type.
The template URL of a custom content type which inherits the OOTB Document Content Type:
If you want to specify different templates for different content types, the code demo below would be helpful:
http://www.learningsharepoint.com/2010/07/14/programmatically-create-a-new-content-type-in-sharepoint-2010/
Thanks
Patrick Liang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Display data from multiple document Libraries in List View Webpart

Hi All,
I want to display data from multiple document libraries into one list view webpart(custom i have created)
I went through the following link http://blogs.msdn.com/b/ramg/archive/2009/04/22/implementing-a-simple-cross-site-collection-list-view-webpart.aspx
but it tells to display only from one document library.
My motive behind displaying data in the list view webpart is to achieve the functionality of Check In ,Check Out and other OOB features.
With Regards,
Jaskaran Singh

Hi,
As there is no such OOTB feature, a workaround is to create a visual web part to gather items from libraries and implement functionalities like Check in, Check out files
in different libraries.
The links below will provide more details:
Create Visual Web Parts in SharePoint
2010
A demo about displaying list items in visual web part:
http://www.dotnetcodesg.com/Article/UploadFile/2/217/Web%20Part%20in%20SharePoint%20To%20Show%20All%20List%20and%20List%20Items.aspx
About the Check In and Check Out:
How to Check In a document programmatically
SPFile.CheckIn method
and SPFile.CheckOut method
Best regards
Patrick Liang
TechNet Community Support

How to Get Choices as a Dropdown from a different Column for the same Item In a Document Library?

Hello All,
I was trying to see if there is any way that we can get the choices for a Field from another filed in the same item in a Document Library.
To be specific.
I have Created a Project Document Set, Which has a Column called "Project Members" where all the members will be listed. This will be inherited to all the documents in that Project Document Set. This is used to grant Permission using Workflow.
I also have "Document Members" Column(This is only for Documents) who will be given Edit permissions to that Document using a Workflow. This can be any type of column(choice, People or Group etc) As long as I can select multiple values.
I am looking for a way to get the "Project Members"(Values or Users) as choices for "Document Members". I know this is possible in the List as you can customize in the InfoPath Form. But not sure in the Document Library.
Document Members can only be the members from the Project Members, In order to grant granular Permissions for the project And Documents using a Workflow
Document Library
Project Document Set Name
File Name
Project Members
Document Members
Project A
User1;User2;User3
Doc1
User1;User2;User4
User1;
Doc2
User1;User2;User5
User1;User2;
Doc3
User1;User2;User6
User1;User2;User3;
Project B
User5;User6;User7;
Doc1
User5;User6;User7;
User7;User5
Doc2
User5;User6;User7;
User7;User5
Doc3
User5;User6;User7;
User5;User6;User7;
Thanks for your time.

>
Jenny Karunakaran wrote:
> Hi Jung,
>
> Thanks for the reply. But I dont know how to assign value set to this attribute(i.e. Context atribute to which filter value property is bound). Can I use a supply function for this ?
>
>
> Regards,
> Jenny
No. A value set and a supply function are two completely different things. You use this Context API to populate the value set for an attribute:
IF_WD_CONTEXT_NODE_INFO=>SET_ATTRIBUTE_VALUE_SET
Value Sets are also how ByKey UI elements (like the DropDownByKey) are built. Here is a help document that discusses value sets - but in the context of the ByKey UI elements. The process is the same for creating the value set however:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/bb/69b441b0133531e10000000a155106/frameset.htm

Get Document ID based on specific folder in SharePoint 2013 document library

Hi,
I have created document library with multiple folders in SharePoint 2013.I have created workflow to assign file name convention like this "attachment name-ID".When i created document in one folder the ID is 1 and when I created document in another
folder, the Id is 2.
But my requirement is to create Id based on the folder means if document is not there in the folder then the document id should start from 1 and Id should ends within that folder and in another folder it should start from 1 again
Any help?
Thank you.

In this case you will have to build a custom document id provider, see here:
http://www.sharepointeurope.com/blog/2013/11/21/how-to-create-a-custom-document-id-provider-with-sharepoint-2013
Here's code taken from that post that shows the minimal implementation of such a provider:
using System.IO;
using Microsoft.Office.DocumentManagement;
using Microsoft.SharePoint;
namespace CustomDocumentIDProvider.Components
class CustomDocumentIDProvider : DocumentIdProvider
public override string GenerateDocumentId(SPListItem listItem)
string retParam = "SPDocID-";
string path = Path.GetRandomFileName();
path = path.Replace(".", "");
retParam += path.Substring(0, 8).ToUpper();
return retParam;
public override string GetSampleDocumentIdText(SPSite site)
return "SPDocID-HT7G4SP7";
Kind regards,
Margriet Bruggeman
Lois & Clark IT Services
web site: http://www.loisandclark.eu
blog: http://www.sharepointdragons.com

Uploading multiple documents into sharepoint list item with REST in sharepoint 2013 using content editor web part :

hi ,
i am trying to upload multiple document files into sharepoint list item. I followed below link for implementaion.
http://techfindings-prem.blogspot.in/search/label/jquery.multifilejs
It was working for sharepoint hosted app.
This complete code is written within content edito web part.
It was working when i was in root site collection with below change (hard coded the root level url) in code in "UploadFile" function.
var scriptbase = "http://servername" + "/_layouts/15/";
console.log(' File size:' + bytes.length);
$.getScript(scriptbase + "SP.RequestExecutor.js", function () {
var createitem = new SP.RequestExecutor("http://servername");
createitem.executeAsync({
url: "http://servername/sites/cpg/" + "/_api/web/lists/GetByTitle('SalesRecord')/items(" + attachmentitemid + ")/AttachmentFiles/add(FileName='"
+ fileName + "')",
method: "POST",
binaryStringRequestBody: true,
body: binary,
success: fsucc,
error: ferr,
state: "Update"
function fsucc(data) {
//alert( data.statusText + "\n\n" + data.responseText);
console.log(data + ' uploaded successfully');
deferred.resolve(data);
function ferr(data) {
//alert( data.statusText + "\n\n" + data.responseText);
console.log(fileName + "not uploaded error");
deferred.reject(data);
But the issue came in picture when i was working with the other site collection instead of root one. The url was like below.
"http://servername/sites/cpg/". This time i need to be there within "cpg" site collection.
Now if i hard code the url as i did above my code gets break here while come to below line
$.getScript(scriptbase + "SP.RequestExecutor.js", function () {
I am getting error when i used below code:
var scriptbase = "http://servername" + "/_layouts/15/";
$.getScript(scriptbase + "SP.RequestExecutor.js", function () {
var createitem = new SP.RequestExecutor("http://servername");
createitem.executeAsync({
url: "http://servername/sites/cpg/" + "/_api/web/lists/GetByTitle('SalesRecord')/items(" + attachmentitemid + ")/AttachmentFiles/add(FileName='"
+ fileName + "')",
method: "POST",
binaryStringRequestBody: true,
body: binary,
success: fsucc,
error: ferr,
state: "Update"
function fsucc(data) {
//alert( data.statusText + "\n\n" + data.responseText);
console.log(data + ' uploaded successfully');
deferred.resolve(data);
function ferr(data) {
//alert( data.statusText + "\n\n" + data.responseText);
console.log(fileName + "not uploaded error");
deferred.reject(data);
Please hekp in this case. This complete code is written within content edito web part.
Regards:
Sanjay Joshi

Hi,
According to your post, my understanding is that you have an issue about upload multiple documents files into library vai REST API.
As you have said, you have used the hard code url in your code.
How about use the _spPageContextInfo.webAbsoluteUrl method to get the url?
I have used this method to get the url, then use the code in the article you have pasted within a content editor web part to upload the files.
You can replace the hard code url with the _spPageContextInfo.webAbsoluteUrl method, then check whether it works.
Thanks,
Jason
Jason Guo
TechNet Community Support

How to Restrict printing the document using IRM for a Single Document?Allow printing for some documents and restrict the printing for particular documents in same document library?

Can we able to Configure the IRM in Document Level in SharePoint Document libraries?
The document library contains multiple document sets , Can we restrict the printing according to document sets? Allow printing for some documents and restrict the printing for particular documents in same document library
Is this possible?Please suggest.

Yes, that can be done. But note that all administrators will have the same right to print, so you need to make sure the users are not administrators. You can include a macro to disable printing, but if the users disable macro, they can print the documents.
Hence, there is no foolproof way to prevent printing documents. If you still need a foolproof security, PDF format provides password based security (viewing doesn't require a password) that can be implemented to prevent the document from printing,
which doesn't require any special scripts and is tough.
You can have a look at the following links:
http://msdn.microsoft.com/en-us/library/office/ms458245(v=office.14).aspx
http://msgroups.net/microsoft.public.word.docmanagement/prevent-printing-of-docum/91353
http://www.go4sharepoint.com/Forum/prevent-printing-saving-documents-10150.aspx
The following link explains about the security features in PDF. This is for information purpose only and not for promotion of any products:
http://www.pdflib.com/knowledge-base/pdf-security/
Balaji Kundalam

Advice needed for provider hosted web application - authentication and access to SharePoint document library

I haven't done SharePoint 2013 development with claims so I apologize in advance if my assumptions and questions are way out in left field.
I'm trying to understand SharePoint 2013 claims authentication for a scenario that involves:
A SharePoint provided hosted (web forms) app that will pull information and assets (e.g. PDFs) from SharePoint into the web page.
It will be a VS 2012 solution with asp.net.identity feature.
Security will be set for internal users, federated external users and forms-based external users. Based on their security and (claim type) role it will define what information and assets that can be retrieved from SharePoint
I have looked through MSDN and other sources to understand.
This one helped with my understanding
Federated Identity for Web Applications and assumed that the general concept could be applied to forms-based identity for non-Federated external users .
What I have now:
VS 2012 solution web forms application set to Provider Host with asp.net.identity feature and its required membership tables.
I can create new users and associate claims to the new user.
I can log in with a user from the membership tables and it will take me to a default.aspx page. I have added code to it that displays the claims associated to a user.
For POC purposes I'd like to retrieve documents that are associated to this user from the default.aspx page.
This is where I am having trouble understanding: Is my understand correct?
Internal users
since they are internal on the network i am assuming that they would already have access to SharePoint and they would already be configured to what documents that they have available to them.
Federated external users & Forms authentication external users
it seems to me that the authentication for external users are separate from SharePoint authentication process.
changes to the configuration settings are necessary in SharePoint, IIS, web application.
I believe this is what i read.
claims processes (e.g. mappings) need to be set up in SharePoint
as long as external users are authenticated then things are ok b/c they would have claims associated to the user and the configuration in SharePoint takes are of the rest.
This statement bothers me because I think it's wrong.
So basically i'm stuck with if my understanding is correct: once a user is authenticated either by federated identity or asp.net.identity authentication that it should go to the provider hosted default.aspx page because the claim is authenticated and means
that it should have access to it and the SharePoint document library based on some claim property. I could then write the calls to retrieve from a document library and SharePoint will know based on some claim property that the logged in user can only
access certain documents.
It just sounds too good to be true and that i'm missing something in the thought process.
Thanks in advance for taking the time to read.
greenwasabi

Hi GreenWasabi,
i agree this is an interesting topic to discuss,
as you can check from the article, you may check this example from the codeplex:http://claimsid.codeplex.com/
when i thinking regarding this topic, its looks like an environment with multiple of realms,
from what you understand, its correct that all the authentication is based from the provider, so for example i have a windows live ID and internal ID, then when i login windows live ID, it will be authenticated using windows live ID server.
here is the example for the webservice:
http://claimsid.codeplex.com/wikipage?title=Federated%20Identity%20for%20Web%20Services&referringTitle=Home
as i know, if you using this federated, i am not quite sure that you will need to go to the provider page literally, perhaps you can check this example if we are using azure:
http://social.technet.microsoft.com/wiki/contents/articles/22309.integrating-windows-live-id-google-and-facebook-accounts-with-sharepoint-2013-white-paper.aspx
Regards,
Aries
Microsoft Online Community Support
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Multiple document library as catalog

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