OIM approval / provisioning workflows

Hi All
I have a query about OIM approval / provisioning workflows.
Application X (e.g. Active Directory) has an OOTB connector which can provision the user and manage his role in the application. The user can raise request for role change via OIM Admin console.
My query - Can I configure access policy/user group for creation of a base user identity in the application X. This will create user identities for all users in application X without any roles. Later user should be able to request for roles and upon approval, his role should be updated in application X.
Can this scenario can be implemented with any OOTB connector with provisioning and role approval workflows in place. Do you see any complexity in this. Please provide your comments.

The base provisioning van be done using access policies.
If you want request based role management in pre OIM 11g you would have to do it over custom ROs. There are a couple of ways to do this.
The easiest way to do is to combine the approaches in these two postings and create a custom RO that moves the user into an OIM group that has an attached access policy that manipulates the child table on the base target system RO.
http://iamreflections.blogspot.com/2010/09/oim-howto-one-resource-object-per.html
http://iamreflections.blogspot.com/2010/09/oim-howto-target-system-group.html
Please take a look and see if this is understandable. I probably should write another entry that addresses this specific use case.
/Martin

Similar Messages

OIM Approval Workflow Scenario/Question

Hello,
Can anybody please explain how the approval workflow actually works in OIM?
Scenario - After a user does self registration using the web console - how can we specify tasks in between that workflow - so that the user's manager should receive/approve the request first and then suppose then the request goes to some Department Head for his approval and then only the user will receive and confirmation email for logging into OIM.
I understand the Provisioning workflow perfectly from OIM User Form to PRocess Form and from their to Target. But really want to understand this 'Approval/Self REgistration' workflow. Can anybody explain me with the steps that are needed to be configured in OIM Design Console for the 'scenario' explained above.
Many Thanks!

Hi,
There is one possible solution for your requirement. I jsut the forget the name of the workflow which trigger while self registration.
You can do one thing in that process add two task which assign task to manager and once he approved the request task will be assigned to deapartment head and once he approved the user will be created in OIM.
Task will be assigned not as approval but as asisgned task, if its ok with you; just try this and let me know.
Regards
Alabhya Goel

Weblogic cluster OIM 10g - "Edit workflow" selection does not show anything

Hello,
My setup is OIM 10g (9102 BP15) in WLS cluster.
When i login as a administrator and click on "Resource Management" -> Manage -> chose a resource -> "Resource workflow" (from drop down) -> "Edit workflow" on approval/provisioning flows, a new window pops up. However, it doesn't open any workflow details in the GUI. When i click "Done" (IE Yellow Triangle) on the bottom left corner of the IE window and copy the error details, it is:
=============================================================================
Webpage error details:
User Agent: Mozilla/4.0 (compatible; MSIE 8.0; Windows NT 5.1; Trident/4.0; .NET CLR 1.1.4322; .NET CLR 2.0.50727; .NET CLR 3.0.4506.2152; .NET CLR 3.5.30729; .NET4.0C; .NET4.0E)
Timestamp: Mon, 6 Feb 2012 22:30:33 UTC
Message: 'Is' is undefined
Line: 207
Char: 5
Code: 0
URI: http://<hostname>/xlWebApp/richclientlauncher.jsp?app=xlWebApp/loadDesignWorkflow.do?method=LoadWorkflow&processName=<chosen+resource>
Message: Object expected
Line: 30
Char: 6
Code: 0
URI: http://<hostname>/xlWebApp/richclientlauncher.jsp?app=xlWebApp/loadDesignWorkflow.do?method=LoadWorkflow&processName=<chosen+resource>
=============================================================================
On the other hand, if i click on
"Resource Management" -> Manage -> chose a resource -> "Resource workflow" (from drop down) -> "Configure" (Form Data Flow/Reconciliation Data Flow). I see below errors in the log:
=====================================
<Feb 7, 2012 10:56:48 AM PST> <Error> <Cluster> <BEA-000126> <All session objects should be serializable to replicate. Check the objects in your session. Failed to replicate non-serializable object.
java.rmi.MarshalException: failed to marshal update(Lweblogic.cluster.replication.ROID;ILjava.io.Serializable;Ljava.lang.Object;); nested exception is:
java.io.NotSerializableException: com.thortech.xl.webclient.workflowutil.ImageGenerator$Field
at weblogic.rjvm.BasicOutboundRequest.marshalArgs(BasicOutboundRequest.java:92)
at weblogic.rmi.internal.BasicRemoteRef.invoke(BasicRemoteRef.java:221)
at weblogic.cluster.replication.ReplicationManager_1035_WLStub.update(Unknown Source)
at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
Truncated. see log file for complete stacktrace
Caused By: java.io.NotSerializableException: com.thortech.xl.webclient.workflowutil.ImageGenerator$Field
at java.io.ObjectOutputStream.writeObject0(ObjectOutputStream.java:1164)
at java.io.ObjectOutputStream.writeObject(ObjectOutputStream.java:330)
at java.util.HashMap.writeObject(HashMap.java:1195)
at sun.reflect.GeneratedMethodAccessor13.invoke(Unknown Source)
at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
Truncated. see log file for complete stacktrace
>
<Feb 7, 2012 10:56:48 AM PST> <Error> <Cluster> <BEA-000126> <All session objects should be serializable to replicate. Check the objects in your session. Failed to replicate non-serializable object.
java.rmi.MarshalException: failed to marshal update(Lweblogic.cluster.replication.ROID;ILjava.io.Serializable;Ljava.lang.Object;); nested exception is:
java.io.NotSerializableException: com.thortech.xl.webclient.workflowutil.ImageGenerator$Field
at weblogic.rjvm.BasicOutboundRequest.marshalArgs(BasicOutboundRequest.java:92)
at weblogic.rmi.internal.BasicRemoteRef.invoke(BasicRemoteRef.java:221)
at weblogic.cluster.replication.ReplicationManager_1035_WLStub.update(Unknown Source)
at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
Truncated. see log file for complete stacktrace
Caused By: java.io.NotSerializableException: com.thortech.xl.webclient.workflowutil.ImageGenerator$Field
at java.io.ObjectOutputStream.writeObject0(ObjectOutputStream.java:1164)
at java.io.ObjectOutputStream.writeObject(ObjectOutputStream.java:330)
at java.util.HashMap.writeObject(HashMap.java:1195)
at sun.reflect.GeneratedMethodAccessor13.invoke(Unknown Source)
at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
Truncated. see log file for complete stacktrace
>
ERROR,07 Feb 2012 10:56:51,516,[org.apache.struts.actions.DispatchAction],Request[resourceWorkflows] does not contain handler parameter named method
=============================
Anyone encountered this before in the clustered setup ?
Thanks,

Hello,
But if you see the trace, it is coming from the OOTB library. Isn't it ? It doesn't indicate if there is any issue in any custom beans.
java.io.NotSerializableException: com.thortech.xl.webclient.workflowutil.ImageGenerator$FieldMoreover, i see this error in the log with case 2: ("configure" data flow). However, it is working and the the UI is showing me the data flow with this error in the log.
My major concern is case 1: ("edit" workflow) which is not showing me anything on the UI ?
Ideally, it should trigger Nexaweb client to populate the workflows in the UI.
*1 interesting observation:*
If i go to "Design console" -> process definition -> "Render workflow",
then it opens the workflow in the default explorer and the url which is opened in the browser is same as the previous case. It is working here as expected. Does this means the problem is with Nexaweb client load in the UI in case 1. How to fix this ?
Please suggest.
Thanks,
Edited by: oimuser007 on Feb 7, 2012 2:44 PM

OIM-OID Provisioning - OID Group PrePopulate Approach :

Hi,
I am working on OID Connector 9.0.1.14 with OIM 11.1.1.5.
I have reconciled all the Roles and Groups from OID to OIM and can successfully provision users to the OID along with membership to these specific Roles and Groups.
I want to prepopulate the OID Group based on certain attribute from the OIM User form. My Approach so far is :
1) Created an Entity Adapter with a variable : say Org and GroupName.
2) Set the Logic as if Org = XYZ (+XYZ does exist on OIM+) set GroupName as = "OID Group 1" else set GroupName as = "OID Group 2"
3) Attached this adapter to the "OID User Group" form on the "Data Object Manager" at the pre-insert stage.
4) Mapped the Adapter variable as :
a) Org Maps to "Organization Definition" with the qualifier "Organization Name"
b) GroupName maps to the "Entity Field" with the qualifier "UD_OID_GRP_GROUP_NAME"
However nothing seems to happen when I create/modify a user with Orgization Name as XYZ and manually Provision the OID Resource. I can see the form but nothing is populated in the Group Field. Upon completing the request, I get the user provisioned to OID but without any Group information..
Is my approach right ? Am I missing something ?

Here is what I have done for a client. My requirement was for a given department, a user must have a list of groups provisioned to them. So here is what i've done:
1. Create a lookup that has Code Key = Department, Decode = CN of the groups in a delimited format.
2. Create a provisioning task that will look at the department code from the user form, reference the lookup and find the decode values. Split them based on a delimiter. Then using each value, lookup the code key value from the real lookup that contains the full distinguished name of the group in the OID Group lookup. I even appened the IT Resource Key and ~ so that my search would be Decode or Code = "IT Resource Name~CN=<CN VALUE>%". This would return only the single group code key value. And then i add it to the child table. Repeat this for all the values in the delimited field.
3. Create a provisioning task that removes the values from the child table based on the delimited value. You'll need to search through the existing child table values.
Once you have the 2 tasks, you'll want to add a value to the your Lookup.USR_PROCESS_TRIGGERS that is your group determining field. Create your task name in this lookup. On your provisioning workflow, for the Adding of the groups task, make this unconditional, and have a preceding task of the Create User. Give it the name from your Lookup.USR_PROCESS_TRIGGERS and append " - Add Groups" to the task name. Create another task called the same, but append " - Delete Groups" to the task name. On the Add Groups task, make the preceding task the Delete groups. When you map your inputs to the adapters, on the delete, select the old value check box from the User Form so that you get the old value. Now, when the value changes on the user form, it will first remove the old groups, then add the new ones. All this will be done using the child table APIs, so that the existing Insert and Delete task triggers for your child table will run.
-Kevin

Process rule and provisioning workflow problem

Hi,
we have designed a workflow to provision groups from a database resource to ldap and AD resources. We use the process rule in the activesync process. These groups creation
works without problem now, but the update/creation of users from database don't work. In my workflow I try to use the workflow services provision and reprovision, the result it's ok, but nothing is updated in my AD and ldap.
I have read in an old post that, in the process rule, the activesync offer a user view variable, but I don't receive nothing, and then I need to do a getview and then pass this view to the
reprovision rule. This don't work.
how is the correct process to reprovision from a process rule, and when we need to create a new user, from where I could get a userview for the provision process?
Thanks

Why do your supervisor start giving you such works until they don't give some trainings on IDM to you ?
Need Approval process workflow?
Re: Approval Process
Forum is for Freshers too but people are using it for just completing their project not for learning/sharing.

OIM manipulating provisioning - description on resource profile

Kamaraden!
I have an OIM installation with AD and Exchange connectors. When users are provisioned, going back to the resource profile, you can see the resource and several data, for example the Description field. For AD User, descriptions shows the windows logon name (what I think it is correct), and for Exchange, it shows a number (probably a key of some table). Trying to discover from where this description field is taken, I realized that it comes from the ORC table, ORC_TOS_INSTANCE_KEY (if I change it, it changes in the description of the resource profile too).
I have many questions about this. First of all, who puts this value in this field of the ORC table. I followed the provisioning tasks for AD and Exghange (Create User and Create Mailbox), and got inside the code (I decompiled it with cavaj), but the logic of the adapters attached to that process task and the code in the java classes, only creates efectively the user or the mailbox, and returns.. so, when the resource profile is being modified?
Other question related to that, is where are the conventions of the process tasks names for provisioning? For example, FIELD Updated reacts over the event of modification of FIELD. Create User sounds logic for provisioning when a resource is granted on an application, but Create Mailbox? How is this task attached with the provisioning submit of a resource?
DrLDAP

You are right, the number that you see in the description field in the resource profile is the ORC KEY. If you need to change this to show any value in the process form, you can do so by going to the provisioning workflow form in the design console and click of Map Descriptive field.
I dont think it has been documented anywhere about the field name<space updated> task.
The name Create User or Create Mailbox has no significance. you can really keep any name for the task. The way OIM understands that it needs to execute this task is if it sees the task is marked as "Required for Completion". all tasks marked required for completion will be executed by oim before it can say that provisioning has been completed. For e.g i a provisioning process all you might need to do is send a mail and not create any account etc.
then you have a task "Send mail" (or any name) mark the task as required for completion. Now when this resource is granted by the admin to the user, this task would have executed. The name is not of essence when it comes to provisioning.

Problem with approving standard workflows.

We are testing workflows in Content DB prior to initiating a larger project. We have defined a serial approval workflow for uploading a file to a folder. When a file is uploaded, the approver can see the request but is not given the possibility to approve or reject the request.
The approver has been granted "approval" role with standard permissions "Set Attributes, Set Metadata, Discover, Lock, Get Metadata, Get Content, Set Content, Copy".
What can be missing in our setup that blocks for approving in workflows?

A few things to check:
1) That a message appears (briefly) on the outbound advanced queue (IFS_OUT) when the workflow is triggered. You can perform a "select * from ifs_out_table;" You need to be quick though.
However, if there is a build up of messages on the queue, but none are being removed, it would appear the Oracle Workflow process is not running.
2) If the message appears on the queue (briefly), then disappears, workflow is correctly dequeing the message.
In order for the approve/reject buttons to become visible in the Content DB Web UI, Oracle Workflow must repond on the inbound queue (IFS_IN) with seperate "notification" messages for each of the applicable responders.
If "orcladmin" was a responder for the worflow, a queue message may look like :-
IFS Queue Message Details:
Message Type: IFS_ECM_WORKFLOW_NID
IFS Queue Message Parameters:
IFS_ECM_WORKFLOW_PROCESSID=48799 (STRING)
IFS_ECM_WORKFLOW_RESPONDER=ORCLADMIN (STRING)
IFS_ECM_WORKFLOW_NID=3 (STRING)
You will thus need to monitor the inbound queue table (IFS_IN_TABLE) - and see if Worflow is responding to the request with these responder notifications.
If workflow is not returning notifications for each responder of the original request, then the Workflow process has failed / or is not running. You will need to check with the Oracle Workflow guys on how to debug workflow further.
If however, the notification messages are on the IFS_IN queue, but are not being removed, it means the Content DB agent responsible for processing inbound queue messages is not running.
The agent responsible for this is the InboundQueueListenerAgent. Check the Content DB node log file and search for entries relating to oracle.ifs.management.servers.InboundQueueListenerAgent
You will notice a table in the Content DB schema named odm_responder
SQL> desc odm_responder;
Name Null? Type
ID NOT NULL NUMBER(20)
REQUEST NUMBER(20)
RESPONDERUSER NUMBER(20)
RESPONSE NUMBER(1)
RESPONSEDATE NUMBER(20)
NOTIFICATIONID NUMBER(20)
For a particular responder to see approve/reject buttons for a particular request, I believe the notificationid value has to be non-null.
BTW - the message on the IFS_OUT queue will look something like :-
Q_NAME MSGID
CORRID
PRIORITY STATE
DELAY
EXPIRATION
TIME_MANAGER_INFO
LOCAL_ORDER_NO CHAIN_NO CSCN DSCN
ENQ_TIME
ENQ_UID ENQ_TID
DEQ_TIME
DEQ_UID DEQ_TID RETRY_COUNT
EXCEPTION_QSCHEMA EXCEPTION_QUEUE STEP_NO
RECIPIENT_KEY DEQUEUE_MSGID SENDER_NAME
SENDER_ADDRESS
SENDER_PROTOCOL
USER_DATA(MESSAGETYPE, PARAMETERLIST(NAME, VALUE, DATATYPE))
USER_PROP()
IFS_OUT 37A0E24085DB24DCE040BB0AC8417ABA
1 0
0 0 0 0
16/AUG/07 04:48:32.357811 PM
65 9.21.1157
0
0
0
IFSQUEUEMESSAGE('START_STANDARD_WORKFLOW', PARAMETERS(
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_MINYESVOTES', '1', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_APPROVE_MSG', 'Choose Yes to Approve the request.', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_MESSAGE_SUBJECT', 'CreateWorkspace Request 43436 submitted in Content Services', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_REJECT_MSG', 'Choose No to Reject the request.', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_OWNER', 'ASLAM', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_MESSAGE_HEADER', 'A CreateWorkspace Request has been submitted in Content Services. You are...', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_REQUEST_TIMEOUT', '14', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_JUSTIFICATION', 'please approve', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_REQUESTID', '43436', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_AGENT_BASED_REQUEST', 'N', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_RESPONDERS', 'ASLAM CONTENTADMIN ORCLADMIN', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_MINNOVOTES', '1', 'STRING'),
IFSQUEUEMESSAGEPARAMETER('IFS_ECM_WORKFLOW_PROCESSID', '43446', 'STRING')))
Workflow must return a notification id message for each person listed in the IFS_ECM_WORKFLOW_RESPONDERS queue parameter.
in the case above, the requesters are "ASLAM, CONTENTADMIN, ORCLADMIN"
Using the request id from above ..
SQL> select responderuser from content.odmv_responder where request = 43436;
RESPONDERUSER
38503
...etc
select name from odmv_publicobject where id = 38503
NAME
orcladmin
select notificationid from content.odmv_responder where request = 43591;
NOTIFICATIONID
notice the notificationid is NULL - meaning approve/reject buttons would not be visible
cheers
Matt.

Post-provisioning workflow in UCS Director

Hi
I created a service request in UCS director (v4.1) to provision a VM.
Additionally I created/added post-provisioning workflow to that service request with the purpose to sent the custom report upon completing the provisioning process.
The question here: How I can access the provisioned VM details from my custom workflow task's Cloupia script without asking the user to enter them manually? I am interested to get details like assigned IP address of the VM and its hostname at least and then to build some logic around.
Thanks in advance

Hello Sandeep,
Follwing are key high point of UCSD or are better than what other vendors are providing.
1) Enable Automation & Self Service through Workflows, Triggers, & Tasks.
2) Lifecycle Management Controls.
3) Automated adaptive provisioning.
4) Multi-tenant Security
5) Single pane of glass for continuous capacity monitoring.
6) Chargeback.
7) Orchestrator & workflow designer.
8 )CloudSense Analytics.
9) Multi-hypervisor support.
10) Multi-cloud support.
Regards,
Shahzad

OIM 11gR2 provisioning with GTC

Hello,
We are curently implementing Oracle Identity Manager 11gR2, and we are having difficulties with the implementation of the provisioning from OIM to the Target Systems exposed through a webservice on Oracle Service Bus.
We are using the Generic Technology Connectors as a basis of working. And initially we have created a GTC with only reconciliation Transport & Format Providers:
Connector Name TargetSystem1
Transport Provider (Provisioning):
Format Provider (Provisioning):
Transport Provider (Reconciliation): Database Application Tables Reconciliation
Format Provider (Reconciliation): Database Application Tables Reconciliation
We have configured the Process Definition of TargetSystem1 with all the operations (Create User, Update User, Enable User, Disable User, Delete User, etc.) connected with custom Java implementations, that are working just fine is we trigger them form Eclipse. The “Create User” task has only “Required for Completion”, “Allow Cancelation while Pending” and “Allow multiple instances” check boxes set to CHECKED; it also has all the fields in Integration TAB mapped, Responses mapped, but when we create a User in OIM and provision it with an account on the TargetSystem1_GTC Application Instance, the provisioning process in not accessing the “Create User” task to make the provisioning in the target system. The user that we are trying to provision has the account Status set to “Provisioning” and the Account Type set to “Unknown”. We have also checked the logs of OSB, but there is no activity there, because no request from OIM is being received.
After we investigated more closely the Oracle documentation for the Generic Technology Connectors we discovered that if we do not select Transport & Format Providers during the GTC creation, then the corresponding steps are not performed and they are not initialized, thus the provisioning cannot be done. The documentation also states that if we need to create custom providers in order to make the Provisioning with the GTC, but unfortunately we have no knowledge or any examples on how to do such custom providers for the provisioning of Users from OIM on the target systems via the Oracle Service Bus.
We have installed a second GTC with both provisioning and reconciliation Transport & Format Providers:
Connector Name: TargetSystem2
Transport Provider (Provisioning): Web Services
Format Provider (Provisioning): SPML
Transport Provider (Reconciliation): Database Application Tables Reconciliation
Format Provider (Reconciliation): Database Application Tables Reconciliation
The Web Services and SPML options were the only options that we could select from the out of the box connectors that are installed, and we did not find any other connectors in the download section of Oracle for this product, that can accommodate such communication. So, we configured the provisioning accordingly, and modified the “Create User” task from the TargetSystem2_GTC Process Definition, in order to use our custom adaptor instead of the adpTargetSystem2_GTC adapter that was preset when the TargetSystem2_GTC is created. But this does not help us, because the provisioning is not done, and the “Create User” task is not used. The user that we are trying to provision has the account Status set to “Provisioning” and the Account Type set to “Unknown”.
Next we tried to see if the GTC can be used to communicate directly with the OSB, using the Web Services Transport Provider and SPML Format Provider, and we did not make any modifications to the after the normal installation of the TargetSystem2 GTC. In this case the we can see that the OSB is being accessed by OIM, but unfortunately this case does not help us also, because the operations implemented on the OSB webservice have a different structure then the one SPML expects as default:
Caused by: com.thortech.xl.gc.exception.XSDValidationException: The SOAP response does not contain a valid SPML response type. Should be one of these -->addResponse modifyResponse deleteResponse resumeResponse suspendResponse setPasswordResponse
Do you have any suggestion on how to make the provisioning process work?
Edited by: user1717356 on 22.10.2012 03:22

Hi,
I think you need to put this check only for few attributes?
If Yes, then lets suppose you want to have a check for Country Field in Database which once modified by target Admin, then OIM should know.
1) Create one dummy field CountryDummy (Hidden) in OIM TargetProcess form and dont map it to any target attributes. This dummy field will only store values populated from OIM user profile to -> DB Connector Process Form.
2) On success of "Reconcilation Update Recievced", Put a custom process task which does a comparison with "CountryDummy" & "Country" and inform Admin using email notifications that this mismatch has been found.
HTH,
~J

Two level approval in workflows

Dear All,
I am making a workflow which trigger when the Maintenance Order get RELEASED, the functionality of the workflow is as follows :-
1. A recipient should get workflow in his/her SAP inbox for Approval or Rejection of maint. Order. release.
2. When he approves then the maint. Order should go to Second Recipient for firther Approval.
3. After the second approval the workflow Initiator get the main that his request has been approved.
4. At any point if the approver rejects his Request the application should get back to Workflow Initiator.
Now my first problem is that how can i make the logic for the two level approval.
What i have done is that i have taken one decision Step with the Outcomes
Approve
Reject
On the approve outcome i have added another Decision Step for second approval but htis is not working.
My Second Problem is how can i know that the request has been approved or not. Is there any status Field from where i can know that the request has been approved or not so that i can use condition step.
Please help as i m struck beacause of these two problems.
Thanks!!!!

> On the approve outcome i have added another Decision Step for second approval but htis is not working.
>
Up until this point I was very happy with your explanation, it was thorough, and included the functional need. However, it is quite important to know <u>how</u> 'it is not working'. Are you getting an error when you try to activate the workflow? Is the workflow going to ERROR status during runtime after the first approver has approved? Is there perhaps an error message? Someone might recognize that error message and say 'yes, I had this problem once, and here's how you fix it'.

Remove the last task of the stand approval process workflow in SharePoint Designer

Hello,
I am building a workflow in SharePoint Designer. I have added the standard approval process that comes stock in SharePoint. I also have the approval set up to handle change requests. This is where my issue is. A user can eather approve
a document or request changes(according to some limitations i have in place on the InfoPath form). If they approve, the workflow is complete. If they request a change, a request change task gets assigned to another user. This other user then
completes their review and submits their response. this then kicks off the approval process again to the original user to approve.
1. User A recieves approval form - requests a change
2. User B recieves Form - submits that changes have been made
3. User A recieves another approval form - then can approve
I am looking for a way to eliminate step number 3. I want User B to be able to complete the approval when he submits the changes. I tried copying and pasting the approve button from the default infopath view onto the view that UserB
sees, which has a data submit action when the button is clicked. This did not work.
Any ideas would help

Hi,
According to your post, my understanding is that you wanted to add a “request a change” button in the Task Form.
If you can cutomize the task form, I recommend to add button directly and then add conditions and rules to the button.
After you add the “request a change” button, the workflow is similar to the
Multiple Approval Workflow.
Here is a great blog for your reference:
Implementing Workflow using InfoPath 2010 and SharePoint designer 2010
Best Regards,
Linda Li
Linda Li
TechNet Community Support

The error... when I approve the workflow

When I approve the workflow, the PR's status (PO_REQUISITION_HEADERS_ALL.AUTHORIZATION_STATUS) is 'IN PROCESS'.
But the notification¡¦s status (WF_NOTIFICATIONS.STATUS) becomes 'CLOSE'.
I find the error log in wf_item_activity_statuses. (where item_type = 'REQAPPRV' and item_key like '%94210-595540%')
What is mean about the error, and how to solve this problem?
Can anyone please please please help me?
Thanks, all.
Gavin
------------- error log in wf_item_activity_statuses
ORA-01403: No data found.
ORA-06512: ¦b "APPS.PO_REQAPPROVAL_INIT1", line 4661
ORA-06512: ¦b "APPS.PO_APPROVAL_LIST_WF1S", line 2368
ORA-20001: Oracle error -20001: ORA-20001: Error occurred during product initialization for MO when executing 'begin MO_GLOBAL.INIT; end;'.
SQLCODE = -20001
SQLERROR = ORA-20001: SQL_PLSQL_ERROR: N, has been detected in FND_GLOBAL.INITIALIZE.

Hello,
Can we assume that it isn't being locked by user 105423?
regards
Rick Bakker
Hanabi Technology

N Level approval custom workflow

Hi, I have a requirement to implement N-Level approval custom workflow.
I am aware that there is standard SRM N-Level approval but I need a customized one.
Could you please provide any documentation/inputs on this.
Regards,
Prasad

Hello,
Documentation on how to implement an N-level approval workflow? That's very generic; just what are you expecting?
What have you tried?
Make a workflow with a loop that checks if any further approval is needed.
regards
Rick Bakker
hanabi technology

TimeSheet Approval Process workflow

Hi All,
Please let me know how time sheet standard behavior of approval workflow.
I ran the timesheet approval process, I found in the event trace, the following business objects are showing for the process.
When employee requests for a timesheet approval, there is no workflow triggered ( no receiver in the SWEL), it is showing BO IDOCPACKET and event MASSINPUTFINISHED and when approval approves the request it is triggered the workflow (receiver is WORKITEM) single step type.
Please clarify me on
1. Why IDOCPACKET is triggered?
2. Why ATTENDENCE is triggered?
3. whenever a time sheet request is created by user, approver will get notifications, where these configurations have been maintained?
4. When approver approves/rejects the request, initiator will get the notifications, where these configurations have been maintained?
Thank You in advance.
Regards,
Pavan.

1 and 2) Are you sure that IDOCPACKET and ATTENDENCE have anything to do with CATS? I don't believe so. The time stamps of these events most probably don't event match with your CATS release and/or approval.
If you need to set up some kind of approval process workflow, if I remember correctly it is configured here: SPRO > Cross Application Components > Time Sheet > Specific setting for CATS Regular > CATS Regular > Set up data entry profile.
Regards,
Karri

Approval History (Workflow History) for a particular version of the PO

Hello Everyone,
We are using SRM 5.0 with ECS.
We need the Approval History (Workflow History) for a particular version of the Purchase Order.
Is there a way to get that?
Any FM or table which can give the Approval History for a PO?
Regards,
Khushbu.

LOGIKNR is assigned to only currently installed devices (see entries in EGERH, you will understand). So if you are looking at a record in EGERH and if the field BIS is in future, that is the record that will have the LOGIKNR. All the older records will not have that link. A device is always an equipment and LOGIKNR is always assigned to only installed devices. All other devices do not get that number. Only when you install a device, you will have information like device install date, device location etc. So it is relevant in the other case where device location was also needed.

OIM approval / provisioning workflows

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