Open item Revaluation question

Hi,
Can anyone tell me why does system creates reverse postings for Foreign currency valuation even though I do not check the "Revese Postings" check box in F.05 transaction. I was reading the documentation on F.05 or SAPF100 program I am not sure what does the below information mean (I have copied the below information from the F.05 performance assistant) Please explain me the difference between the statements valuation that effects financial statements & valuation that does not effect financial statements because I see that in the second case the postings are reversed in next period. Your help is highly appreciated and awarded with points.
Thanks is advance,
Kumar
Example for valuation postings
An invoice for 100 USD is posted using the local currency 170 DEM.
On the key date, the item is valuated using an exchange rate of 1.50. A valuation expense of ( 150 - 170 ) 20 DEM arises. This is posted as follows:
Expense acct to FS adjustment account at key date
230010 140099 20 DEM
Valuation that affects the financial statements
For a valuation that affects the financial statements, the valuation difference is noted in the item. The valuation difference is cleared when the invoice is cleared.
A valuation that does not affect the financial statements
For a valuation that does not affect the financial statements, all postings are reversed at the reverse date. You can enter a special period as the reversal period.
Expense acct to FS adjustment account at key date
230010 140099 20 DEM
Reversal
140099 230010 20 DEM

Hi Nitin,
You can run the revaluation valuation to follow the steps:-
1 This month ending activity.
2 You need to enter exchange rate through OB08 and make your exchange rate enter in Variant, P,M,I.
3 Run the program thorugh Transaction Code-FAGL_FC_VAL.
System show screen enter the company code , Valuation key date (Date should be month ending),
Document date, posting date is date valuation key date. Reversal posting date (Which you want to run the reverse the document) It should be next date of month.
Select Create Posting
Select Reversal Posting
Executive.
Regards,
Pankaj

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R12: How to filter Open Item Revaluation Report based on GL Date

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Anybody know how to filter Open Item Revaluation Report based on GL Date from and GL Date to in R12?
Since we just upgraded from 11.5.10 to 12.1.3 and found we cannot filter those report for specific date. It shown all data included the old data from 8 years ago also.
We need to run the report only for specific date only. Please share with me if anyone know about this.
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Pl do not post duplicates - R12: How to filter Open Item Revaluation Report based on GL Date

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I was wondering if anyone knows of a report that would give you the same information as the open items revaluation report only aged. The aging reports that are in the system are only point in time. We're looking for an historical aging report. Does anyone know if a report like that exists?
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Todd

Hello ...
You must enter the LDP clicking the pencil icon that appears in the toolbar when the window is open open items list.
Once there, create 2 new text fields, one with the text "Orders" and another that says "Customer Orders". Both fields were identified as Field_XXX and Field_YYY (where XXX and YYY are numbers that appear in their fields)
There is a field of variable rate system, which is what lets you see the description of the type of document. (Orders, Customer Orders, etc.).. This field corresponds to variable 100 (check it that way), we assume that this field is the field F_ZZZ within the layout.
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What is ap and ar open item revaluation

hi
in the month end ap/ar open item revaluation mean what/why should we do.plz tell me
thank u
sowmya

Hi
For the month end AP/AR open item revaluation will be done by using TCode F.05 - Valuation of Open Items in ForeignCurrency which identifies and/or adjusts the difference in open items of foreign currency (Say selling to foreign customer or buying from foreign supplier).
Cheers
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ECC6 - Line item display and Open item management Questions.

Hi All,
For SAP ECC6, although I do not maintain line item display and open item management for Recon GL (for Debtor), I still can use FAGLB03 to view the GL balances and even Drill down to line item level by double click the value from FAGLB03 until line item level.
Questions:
Could anyone confirm whether my assumption below, true?
1) If Line item display (Tcode: FS00) is ON, then the data will be stored at table: BSIS
2) If NO open item management, then there should be no data to be stored at table BSAS for thaty particular GL account
3) BSAS will only have data, after clearing was carried out ... move from BSIS to BSAS.
In ECC 6
4) FAGLB03 can drill down to line item level, although the GL (Tcode: FS00) was NOT set open item management and line item display is because from FAGLB03 when drill down to line item level, it actually extract data from BSEG, right?
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Kindly advise on these.
Thanks.
sbmel

1) If Line item display (Tcode: FS00) is ON, then the data will be stored at table: BSIS
BSIS is an open items table. You can see all GL open items there. GL's which are not open item managed can't go here
2) If NO open item management, then there should be no data to be stored at table BSAS for thaty particular GL account
Yes. Your understanding is correct
3) BSAS will only have data, after clearing was carried out ... move from BSIS to BSAS.
Yes. In case of partial clearing data will be there in both the tables BSIS & BSAS
4) FAGLB03 can drill down to line item level, although the GL (Tcode: FS00) was NOT set open item management and line item display is because from FAGLB03 when drill down to line item level, it actually extract data from BSEG, right?
These are New GL reports and report is based on document split object. if your document split is active at segment level then you can see line item report at segment level using FAGLL03. These reports has no link to FS00 settings.
Hope this helps

Foreign Currency Revaluation of open items in ECC6

Hello,
while running the foreign currency revaluation of GL open items via FAGL_FC_VAL, I notice that open items on our VAT account are revaluated.
the account is flagged for balances in local currency only and open item management.
I am very suprised to see this account popping up in the revaluation. This was not the case in previous releases.
How can I prevent this,
kr
Nico

Hello,
I understand that you DO NOT want to revaluate VAT accounts (which make sense).
Check if those accounts are included on FCR customizing and remove them.
As an additional check exclude them from program's variant and they will not be selected nor revaluated.
My question is how the program revaluates posting on VAT accounts if they are open item managed? Revaluation of open items accounts should need a not open item account in order to post the postings.
Regards

AR Open Items and Aging question

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I have one question on AR Open Items aging. If Doc 100000 is posted on 4/1 with amount 25. Suppose it is cleared on 4/8. Now i get two records to BI. One will replace the existing record with Clearing Doc no and other one new posting for the clearing doc.
Delta load on 4/1/2011
Posting Date     Doc no     Amount      Clearing Doc
4/1/2011     1000000     25
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If I want to show status of the document as of old date, Should I take daily snapshots of the data?
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Thank you
Sree

HI Sree..
That document was open on 4/1/2011......and was cleared on 4/8/2011................
If you execute the R/3 report FBL5N (Customer Line Item Display) with the "Open at key date" 4/1/2011.........the report will show the document as open item.....
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In that case the restricted keyfigure should design in such a way that it will compare the Clearing Date with the Key date......if the Key Date < Clearing date then the document will be trreated as an Open Item........if Key Date >= Clearing date then the Document will be displayed as an Open Item.........
We are also using such a report.......Infact we have also designed in such a way so that the report can display how old the document is 90 days, 30 days....etc. by giving the Offset value......
But frankly speaking it depends on your requirement and the design of the Query....
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Debjani......

Few queries about foreign revaluation for vendor/customer open items

I am trying the transaction F.05 for the first time for vendor & customer open items in foreign currency. I have a few queries:-
1. The ouput contains 2 exchange rates. One is picked from the transaction header. My query is from where is the other rate being picked up. In my current system, I could make out that exch rate in transaction header is being picked automatically from table OB08....however I am unable to deduce the source of the 2nd exch rate.
2. What is the significance of "balance sheet preparation valuation". Earlier in test runs, only "new difference" was getting populated. However the user wanted to see "old diff" also. So while doing some trial run in test client, I checked the "bal sheet prep valu" and posted.....after this run, I am getting values in "old diffe" and "new diff" also. And the posted amount is the difference of the two. What is the significance and ideal way?
3. Should the entry be reversed if I am revaluating at year end? Why I am asking is because in some threads I read that revaluation at year is not to be reversed....
Thanks,
SM

1. To find out difference latest date(Key Date for OI Overview) will be taken by comparing with document posted dated. Based on that system shows diffrences
2.   The items are valued using the exchange rate valid at the key date. The
      difference determined in local currency is output and posted. The
      valuation can also be done for parallel local currencies and according to
      different valuation approaches (HGB, GAAP).
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      statements. You should therefore carry out the valuation before the
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      difference is then noted in the document. Use the valuation areas to
      calculate a different valuation method, or to save the result for further
      processing activities.
3.   we need to reverse entries .

Foreign curr reval for open items - questions - very urgent

Hi all,
Can anyone explain me the account determination for open item exchange rate difference postings?
1.     What are the accounts meant for under tab Exchange rate difference realized (Loss, Gain)
2.     What are the account meant for under tab valuation (val loss 1, val gain 1 and Bal sheet adj 1)
3.     Accounts under translation tab (Loss, Bal sheet adj loss, Gain, and Bal sheet adj gain)
Also,
When I run F.05 for open item reval
1. Do I need to run customer and vendor open items as well by selecting the customers and vendors and checking the Valuate customer open items and Valuate vendor open items? Even though I have customer and vendor recon accounts in my g/l accounts selection and checked the Valuate g/l open items box
2. We check Reverse postings with reversal period as next period (for example if reval is done for period 3 then reversal period is 4), why do we need to reverse the postings.
Your help in this regard is highly appreciated and rewarded with points.
Thanks in advance,
Kumar

Dear Kumar,
About the acct determination for transaction KDF: open item exchange rate diff:
When you revaluate i.e. run the F.05 transaction for open items any loss is posted to the Val.loss 1 and any gain is posted to the Val.loss 2 account with its offset credit or debit to the Bal.sheet adj.1 account.
Now this is a provisional recognition of the FX difference. So long as the items remains open it will be revaluated in every period and a posting will be made. Now when you finally clear this open item e.g. pay the vendor or receive pymt from customer, the system will calculate the FX gain/loss at that time once again. This is the Exchange rate gain/loss realized. Thus, the accounts used will be those under tab Exchange rate difference realized (Loss, Gain)
The Accounts under translation tab is used in the scenario where you are maintaining more than once local currency e.g. 2nd local currency as 30. In this case you would want to translate your FX valuation to this 2nd local currency.
Regarding F.05 transaction:
1. Yes you will need to check the customer/vendor and GL open items to valuate them all. Since the customer and vendor reconciliation account are tied up to AR and AP, the program does not recognize them as a pure GL account.
2. You need reversal so that tracking of your fx valuation is easy. E.g:
You have open item in EUR and your local curr is USD. Lets us say ex rate is USD:EUR is 1:1.50 and open payable item is EUR 100
Open item in EUR-----Open item in USD--
Diff
Period 1: -
100--150--
0
Period 2: fx rate 1:1.60--100160--
loss of $10
Period 3. fx rate 1:1.30--100130--
gain of $30 over period 2.
If you don't choose the reversal postings, the system will record both the loss of 10 and the gain of 30 netting to 20. However, if you choose the reversal posting, the system will reverse the $10 loss in period 3 and just take the revaluation based on the period 1's rate i.e. difference btw 150 and 130 USD i.e. $20.
I hope this explains you the concept. Thanks,
Vishal.

Does Foreign Currency Revaluation Post to an Account which is Open Item Man

Hi,
When running the FC revaluation, it is not posting to an account which is Open Item managed.
I have read somewhere that FC Reval. does not post to accounts which are OI managed or the Recon accounts.
Is this correct? If yes, what are the option for posting to an account which is OI managed?

Hello Deepak,
In FAGL_FC_VAL,the flag of revferse postings is only for "G/L account Balance valuation", not for open line items account(OPLA). and addition. and for OPLA, the system was desiged to post reversal document Auto.
In case in your countries you are not allowed to reverse year-end foreign
currency valuation postings in the following year, pls. using the Delta Logic Foreign Currency Valuation, for the details pls. refer to note:960661.
Hope the above informations are useful to you!
Best Regards,
Gladys xing

Hi Open item question in FI

Hi
Am using 2 Fi tables for BW One is BSIS and 2nd is BSAS.
Now i want to know whether that account is open or not. As per my knowedge we can get the info from BSIS table.
But my doubt is BSIS table should maintain one field to store the info is open or not.
Please let me know that field name and all.
Thanks in Advance
Gopi Allu

hi Allu,
basiacally not the account but the item is open or not (the account can be open item managed). If the item is open you'll find in table BSIS, if the item is cleared you'll find in table BSAS. IF the account is not open item maanged, than all items will be in BSIS. In BSAS fields AUGDT and AUGDL will tell, when the item was cleared. in BSIS field XOPVW will tell if the item is subkect to open item management or not.
hope this helps
ec

Unable to Clear Vendor open items in F.13

Hi All,
We have few vendor codes, where all are having some normal open items as well as Spl GL open items and net balance is 0.
When we do clearing with F-44, No issues at all
But when we try to clear them through F.13, system is grouping normal open items and Spl GL transactions separately.
If i choose Shortlist (Statistics) in selection screen, then only atleast i will be able to see normal line items in one group and spl gl items in another group.
If i choose, Detailed List with Error Log, i am not able to see anything related to any kind of line items.
So then, i red the documentation of the program SAPF124, in that it says Down payments can only be cleared if down payment clearing for the same amount has been posted.
As we all know that, each spl GL transaction can be cleared against one normal transaction in F-54. But in our case, we never do that practice, and always want to clear spl GL transactions along with normal transactions.
My question is that, Is it mandatory to clear them in F-54 before doing F.13?
As i know, there is an check box option for selecting spl GL transactions in F.13....in this case why should i clear prior to F.13?
Please advise...
Regards,
Srinu

Hi Gaurav,
Thanks for your inputs.
I agree with you, but my intention is to know, whether any possibility (change of internal selection criterion for recon account)
to clear them automatically in F.13 without doing F-54 only.
Anyhow i have found two other alternative solutions for the same.
1) Batch input recording for F-44 in LSMW.
2) Using worklist instead of vendor code in F-44 to clear all items at one go.
As our business won't follow clearing with F-54, so this requirement may come often.
But only my concern is, they need to identify these cases separately and spend more time to add each vendor code to that worklist, since they are not able to add a range of vendor codes directly. As it allows only single values.
So, is there any other way, which we can suggest them to add 10000+ vendor codes to the same worklist, since we can add 12 codes at one go and repeating the same will take time
Regards,
Srinu

Vendor Open Item Was Not Offset After a Replacement Check

Hi FI Guru,
We have an issue with vendor replacement check. Our vendor open item still apears in FBL1N after a replacement check is paid. We initially issued a check against a vendor invoice and we had to void that check because due to check printing problem.   The check was cancelled in FCH8. We then issued a replacement check in F110. When I displayed open items for the vendor in FBL1N, the vendor invoice still showed up. The replacement check already sent to our vendor. So we have to apply the payment to the vendor's invoice. It seems the second transaction (for the replacement check) is incomplete because I dont't think it hits our bank account.
Here are my questions:
1) Is there another transaction our user needs to offset vendor invoice?
2) If we have to fix it manually, what is the best option to offset the open vendor invoice and still be able to hit our bank account.
Any help is appreciated.
Thanks!!
Reiling

Hi,
In order to change the Open Item Management for a G/L account using
ZFSEPA02 the line item total(Total of open items)for this account
should match/tally with the account balance for this account (FS10),
otherwise the open item activation will not be possible.
Unfortunately as per note 175960 you find reports RFSEPA02/ RFSEPA03
are no longer supported as of release 4.5A.
ALTHOUGH you can find a possible solution on how to tally the line items
to the balance in the NOTE 403744.
1. Active New General Ledger
         This note applies ONLY WITH RESTRICTIONS to Release ERP 2004 or ERP
         2005 with activated New General Ledger and activated document
         splitting.
         In these releases, it is not currently possible to subsequently
         activate the open item management under the specified conditions.
         The only option currently available is to set up a new account with
         open item management and to use this instead of the original
         account.
         However, it is also possible to deactivate the open item management
         using report ZFSEPA03 under the prerequisites described below.
     2. Migration to the New GL:
         If you are planning to migrate to the new General Ledger using a
         migration type that enables the use of document splitting, ensure
         that in Phase 1 and Phase 2 NO changes are make to the open item
         management. Phases 1 and 2 indicate the period between the migration
         date and the end of the actual migration (the "Migration Completed"
         indicator is set)

Trading Partner for open item document prior to BCS implementation

Dear Experts,
We have just introduced BCS in our company currently. One of the difficulties the user are facing is that the open item (many of them - thousand open item with different currencies and exhange rate) prior to the introduction of BCS does not contain Trading Partner. This ended up that the adjustment on the Trading Partner has to be done in BCS regularly. The amount in value of adjustment is not fixed - since there could be subsequent payment that will clear the open item.
I understand that TP cannot be changed once posted. Have read a lot in the SAP portal and forum.
Question: Based on your experience, it there a way that I can overcome this problem? Could SAP somehow allow TP to be assigned to open item document prior to implementation of BCS?
I hope I can get some answer, otherwise, our user has to diligently continue to put the adjustment until all the open items are cleared.
Thank you.
Regards
Fauzi

hi,
Check whether the document type you are using to post is allowed to enter the trading partner.
To check use the TCODe OBA7 and select the relevent document type. then select the check box enter trading partner under control data.
and also check the customer you assigned for that posting key 01 is got assigned trading partner in the master record or not(TCOD XD02/XD03).
thanks.

Clearing of Open items - Critera - Auotomatic Payment Run

Dear Friends,
We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
Thanks in advance!
Regards,

Hi,
Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
Help from experts who have configured e banking would be highly appreciated.
Thanks!
Regards

Open item Revaluation question

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