OTL - loading approved timecards
Hi,
Is it possible to load approved timecards?
I notice there is a mode parameter for the hxc_timestore_deposit .execute_deposit_process procedure, however I did some searching on metalink and this only seems to be talked about in relation to migrating from OIT to OTl using the paxtmotl.sql script.
This script looks like it migrates via the Projects Retrieval process... we want to automatically approve the time card if it perfectly matches the standard shift... but if there is any variance (eg overtime, unpaid time), then it needs to be sent to the manager for approval. Any suggestions on where to find more information on the mode parameter?
The other alternative is to modify the workflow to automatically avoid sending to the approver if it is a standard time card. I am just worried about modifying this standard workflow, as it might get overwritten by patches.
Any help is much appreciated.
Will
Your requirement still looks vague. Do you just want to auto approve the timecard based on some criteria otherwise send for approval?
If that is the case, you can attach a Time entry rule which will check your criteria and the then follow either of the cases based on rule evaluation.
--Saroj
Similar Messages
-
Hi,
We have got an issue where timecards get auto approve for cases given in metalink note 443432.1. What I want to know - is there anyways we can stop auto approve? Through some profile option or something.
Thanks!The approval style form includes a number of components.
The first component is a 'data interdependency rule'. In this section you can create a validation rule for whether the data needs approval. This can be done for each receiving application for the timecard information.
The second section determines the approval method. e.g. HR Supervisor, Project Manager etc.
IIn the data interdependency section, the rule is coded in a Fast Formula. The FF can call an external function, so basically any logic is possible. The prupose of the rule is to return a flag indicating if the data for a specific application needs approval. If the FF returns Y(es) then the subsequent approval method for that application will be invoked.
Using this method, you can control what data requires approval and what does not.
If you extend this to use time categories, you can effectively determine if a subset of data requires approval.
Hope this help! It's a rather complex part of OTL that can take a long time to explain.
Regard
Tim -
Using HXC_TIMESTORE_DEPOSIT_API to modify approved timecards
Is it permissable to use the HXC_TIMESTORE_DEPOSIT_API to modify approved timecards that have already been transferred to Payroll i.e. HXC TIMECARD >> OTL BEE BATCH (HXT) >> PAYROLL BEE BATCH >> ELEMENT ENTRIES
I have looked at the white paper on the API usage and found this entry, but it wasn't exactly clear as to if the API works on the timecard regardless of its status. It seemed to indicate that a corrected timecard after its been pushed to element entries must be performed by the associate and handled via Retro Payroll process and thus no API availability to make that correction at that point.
Can anyone confirm or indicate otherwise ?This has been solved. The solution was to create a day building block for each day in the time period REGARDLESS of whether or not there is any time to be billed for the day. So an example would be that if the employee only had time for Monday-Friday you would still need to create day building blocks for the Saturday and Sunday that are included in the period. A simple oversight but one that will prevent the API loaded timecards from being picked up by the workflow and approving
-
In OTL while defining Approvers, We have defined HR Supervisor as Approver for Human Resources Applications. Now we want to set second approver level, which can be person/ or formula.
But when I defined another level with same Application it gives an error that I can not have two rows for same application. Then how can I implement above functionality using approval styleI guess you can achieve it using Entry Level Aprovals.
1. Define a empty Time category(TC1)..i.e. just select Dummy Element context, do not select any element name (its implied that Time category includes all elements)
2. In the Approval style scree, select Entry level approvals as the approval mechanism.
3. Click Entry Level approval fragments button
4. Define as follows
Row1=> TC1 - HR Supervisor - 1 (seq)
Row2=> TC1 - Person - <person name> - 2(seq)
I guess it should work -
How can I edit a approved timecard as a timekeeper from timekeeper entry form
Hi,
I want to edit a timecard which is approved and transferred to Projects. I can use adjustment element like Overtime Adjustment, Double time adjustment elements.
I did set preference - ''Self service Timecard Allow edits to Approval Initiated.
I added one more Preference for the same allow edits to - 'Retro'
I tried editing the approved time card but not able to.
I attached the screen shots to view the eligibility criteria attached at preference level.
I appreciate If any of you can help me to resolve this issue.
Regards
swethaThanks George. I'll send it to you Monday.
-Randy
Randall Martin
Law Office of Randall P. Martin
1000 Brannan Street, Ste. 400
San Francisco, CA 94103 -
How to approve timecards that have been sitting in manager's queue
Hello All,
Oracle Applications verison: 11.5.10.2
RDBMS : 10.2.0.4.0
Workflow Builder 2.6.3.5
I have a technical requirement to "pick up" submitted timecards and immediately approve them when they have been sitting and waiting for too long in their manager's queue for approval. This happens when a manager is out on vacation (and forgets to delegate), sick, lazy, etc...
We have some specific business rules on when we want this to happen (after two weeks, certain employees only, with some other rules around payroll run times etc...) so I don't think it's just a "timeout" that I need to modify. I'm kind of a newbie with workflow but have been using PL/SQL longer than I can remember. I'm guessing there is more than one way to do this so I'm looking for some advice on how to make it happen. Is there a way to just find these submitted timecards in the workflow and force the approval, bypassing any other processes that may exist? Can I simply do this through PL/SQL by calling an approval API or an approval workflow process and NOT have to hack the living daylights out of the existing HXCEMP workflow?
Thanks in advance for any ideas!Another alternative is to make use of db package dba_jobs and create a job to run periodically (weekly or so) and call a procedure that will basically look for those notifications and check the begin_date and so on and then respond to them if it meets your criteria.
You will need to set the result of the response:
begin
WF_NOTIFICATION.SetAttrText(nid => l_nid, aname => 'RESULT', avalue => 'APPROVE'); --or whatever the result is
WF_NOTIFICATION.Respond(nid => l_nid, respond_comment => 'Approved from PLSQL', responder => 'ME', action_source => 'WA');
end;
You get the point...
Regards,
Alejandro -
Ways to update an "Approved" timecard?
Hi
I have configured the timecard to not to go for any approval.
So if an employee submits the timecard then it is getting submitted and saved and the Update and delete buttons are getting disabled on the self service.
Is there a way to allow employees to amend a submitted timecard?
What are the possible options?Is this the whole code that you are using? If yes, then it won't work, you need to initialize all the attributes too.
--Shiv -
Setting up vacation rules from Mass Timecard Approval Responsibilty.
Our users are using the Mass Timecard Approval for Oracle OTL to approve timecards. This does not however seem to have a link to set up vacation rules. It seems they can only do this from their workflow homepage however we don't want to have to re-assign everyone a different responsibility.
I tried just adding the workflow function to the Mass Timecard Approval menu however when I tried to access it says not available from this responsibility (or something similar) - I think this is because it is a self service responsibility.
Anyone any ideas?
ThanksHi,
Are you using OTL Approval Formulas?
If not, you can shift to this style.
In your OTL Approval Formula, you can check, if person has any vacation rule set, if so you can redirect approval notification based on the rule set.
Regards,
Ashish Shah -
How to setup timecard auto approval for ceo...no supervisor
we are currently running approvals on timecard based on supervisor
the ceo does not have a supervisor and we would like it to autoapprove
we are having trouble getting it working
any thoughts ideas? how have people done this?also
u can use
NOTE:
You have "OTL: Defer approval process on timecard submission" profile set to YES -
which means notification will be sent to the approver only after "Workflow Background Process" has been run.
and
1. Log into 'System Administrator' responsibility
2. Navigate to: Profile > System
3. Check 'Responsibility' checkbox and enter the responsibility you are using to run 'Workflow Background Process'
4. Enter "PA: AutoApprove Timesheet" in the 'Profile' field and hit 'Find'
5. Set "PA: AutoApprove Timesheet" profile to YES at the responsibility level. Save the changes.
on user
Regards,
Khalid Seif
HRMS Lead Consultant
[email protected] -
OTL Superviour Login - Approval
Hi folks,
I need very urgent help from you folks, I am using OTL version 11.5.10.2. I am not able to see employee timecard submission in superviour login. tesing in vision instance
I have verified the followings,
1. Both are using the same preference(proj override)
2. Approval style is HR suerviour
3. I could able to see the approval style in employee tab.
4. I am using "Mass Approver" responsibility
5. I ran the Workflow backgroup process concurrent program using the following parameter, (Employee only)
Please let me know if i am missing anything above or is there any other reason.
Thanks in advance.
Regards
Stalin GYou may need to check that the system profile OTL:Defer Approval Process on Timecard is set to NO. This will then send the notification directly to the supervisor as soon as the timecard is submitted.
As another respondent pointed out too, you need to make sure that the approval period preference is using an approval period which is consistent with your timecard period. For example, if the timecard period is 7 days and you submit a t/card for week ending 08/07/07, the approval period needs to have ended by 08/07/07 to make it visible to the approver. I usually advise that approval periods and timecard periods coincide unless there is a really good business reason why they should not.
There are many other possibilites as to why this might not be working, but try these suggestions first.
Regards
Tim -
Timecard not going for approval
I have setup the approval style with HR application set and approval rule of HR Supervisor.
I have set the approval style preference to my custom approval style.
But when I submit the timecard it is not going to approval instead it is directly getting saved with status of Approved.
Any ideas??
OTL: Defer approval process on timecard submission is set to YES
PA: AutoApprove Timesheets is set to NO
Regards
ShivaMake sure your approval style is identified in the Preferences.
It is.Make sure the Preferences eligibility is correct for this user so that they get the Approval Style preference form this rule and not from any other.
Checked it is correct.Make sure that the Preferences Rules have an effective start date which is valid for the period of the timecard you submitted.
Rules effective from 01-JAN-2008.Make sure the subject of the timecard (i.e. the employee) has a supervisor who is effective on the period of the timecard.
Yes, both records exist.Only thing thats troubling me is that manager is in different BG than that of employee. -
Approval Center Error: One or more categories of approval could not be loaded
Hi Team,
We are using EPM 2013 version , recently one of our user encountered a problem with Approval Center while accepting task updates, on the Default welcome page he has 112 Pending approvals but while clicking Approval center he getting error as "Error:
One or more categories of approval could not be loaded when user wants to approve" We have checked on the following possibilites but still we are facing this issue Kindly help us on this
1. I have checked user permission He has Project Manager Access and Timehseet Approval Access
2.While changing the task ownership to another PM and the task is reflecting correcly on the new PM's Approval center while reverting back the task owneership he faces same issue.
3. He is trying for the task updates, we have tried re sving user profiles but nothing changed issue still occours
4. Checked on the ULS Log And find the error
Permission denied: User i:0#.w|enterprise\User01
does not have global permission 'ManageServerConfiguration'.
Please revert for any other information required.
Thank you
Senthil Gopi
Thanks and Regards, Senthil GopiHi,
This is a known bug.
You can find a workaround here:
http://www.msprojectnow.com/Blog/tabid/142/entryid/828/Project-Server-2013-Error-loading-Approval-Page.aspx
Regards,
Philip
Verlinden Philip -
Required Parallel Approval from OTL Timekeeper Entry Form
Hi All,
Is it possible to perform parallel approval from OTL timekeeper entry form? it is using the following workflow OTL Seeded Approval Workflow HXCSAW(i think) if it is using this workflow can we change this workflow or need to write a new workflow for above mentioned requirement.
Please share you experiences , its urgent
Regards,
SsaliHi,
HXCSAW is a custom workflow which do nothing accept approving and that can be change as per customer requirement. This child workflow called by parent workflow process HXCEMP. If u going to change the HXCSAW then u also need to change the seeded package associated with this workflow to embed your logic.
We have done it through SSHR timesheet entry page, no idea if OTL timekeeper entry form carries approval or not.
Whts the nature of ur parallel approval ? and how u can able to manage if via workflow ?
Regards
Ayaz -
OTL SQL script for timecard data
Hi,
I'm looking for a sql script to create a view to quiry timecard data including status, employee name, hours, project, task, type, etc.
Any help or pointers will be greatly appreicated.
JoonThe query will depend on a lot of factors related to the OTL setup and timecard layouts. You can't just have a generic query.
--Shiv -
Validation of LOVs in Timecard while update/while trying to view details
Dear gurus of OTL,
I have followed this forum a lot while implementing OTL for a project and gained lots of interesting things.I have come across another interesting scenario .I have 3 LOVs in my timecard which are based on 3 xml queries.I fill out a timecard with 3 values in these lovs,i submit it and get it approved.After few days for audit purpose we check the approved timecards by clicking on the details of a timecard.Amazingly the 3 values i have entered once again get validated against the 3 xml queries and if it doesn't meet the criteria i see null there.How reasonable is this validation?
Another observation is when we enter a timecard and save it and defer submission to a later time seeing more changes.we then try to update them and it does it again the previoulsy entered lines in the timesheet get validated against the xml queries which is a Performance issue in this case.Let me know your insights on this.
Thanks & Regards,
Sameer.TIt might be something to do with the way the field is defined in the LDT file which defines the timecard layout.
On a data entry timecard, the LOV is based on a ViewObject which in turn is a view which retireves the data from its source (a value set or some other table(s) on the database). The VO usualy returns two columns, the display value and the id of the record. The user selects the value from the display list, and then OTL stores the id of the record on the datbase.
When the system retrieves the data to display, for example in your details page, it must read the id of the stored record and convert it back to the display value. Perhaps the VO associated to this process is not accounting for end dated projects?
Regards
Tim
Maybe you are looking for
-
I can not open the file in Photoshop...
I can not open the file in Photoshop after formattatto pc. I get the following error "could not complete your request because there is an error in the program Please me! Thank you
-
Hi all, while creating a POD using RFC IVIEW_SM_PROOF_DELIVERY_POST following error has been occured. Error: No personnel number record found in the HR Master entry for userid mobileoinfo
-
TS2634 My iPhone is disabled because my kids renter the wrong passcode, what can I do?
My iPhone is disabled because my kids renter the wrong passcode, what can I do?
-
We have a 32GB IPad 4. how do we add more memory?
We have an Ipad 4 with 32gb. When downloading it tells us our memory is full. How can we add more memory?
-
ERROR WHILE APPLYING SP ON NETWEAVER 7.30 JAVA STACK
Hi Experts, We are trying to apply Support pack on netweaver java stack using JSPM. While applying we are getting below error. I have attached deploy_api.0.log also. Can any one tel how to resolve this issue. Thanks & Regards, Jithin M