Output type E-mail

Dear Gurus,
I set a message in order to be sent by external output (e-mail), the message is determinated at sales order.
But i need to define a distribution list o something where i can set an e-mail addres.
How can i set in the message in order to it recover the e-mail addres?
Thanks for your help.
Best regards.
Juan. B

If your distribution list is fixed and not dynamic , then you can create the recepient list using CVI1.
Use CVI7 for documnet distribution or you can write specs to call the recepient list in the print program to send out mails.Please work with your ABAP person.
For external send, you need to maintain the paremeters in the output condition type defintion and the condition record. Maintain the medium as 5 in the condition type defintion in the tab "Default Values" agaisnt the field "Transmission MEdium". So when you create the condition record this medium will flow in the record. Please use T Code NACE for the output configuration.
Hope this meets your requirement. Please let know if I misunderstood the requirement.
Regards
Sai

Similar Messages

Send output types by mail as atteched file with mail text

Hello,
I need to send an invoice by E-mail. A psecific output type has been created (transmission meium 5).In NACE section ''Mail title and texts'' is processed (Texte created and Document title created).
When I generate this output type in the invoice, the mail is sent to the partner defined in NACE but the mail contains only the invoice in pdf format, and no mail text.
How can I send a text at the same time as the pdf file?
Thanks.
Benjamin

I konw the way to send mail using function modules with pdf file as attachement.
What I want to do is to use an ouput type with communication medium 5 and to add a text in the mail.
Benjamin
Edited by: Benjamin CABOT on May 11, 2009 1:30 PM

How to use the output types e-mail in script?and other output types

how to e -mail a script?and fax?

hi,
check the example
Just try by using the below code may be it will helpful to you.
REPORT Z_RMTIWARI_SEND_SPOOL_MAIL_ATT .
PARAMETERS : P_SPOOL TYPE TSP01-RQIDENT OBLIGATORY .
PARAMETERS : P_MAIL TYPE char100 OBLIGATORY .
TYPES : TY_LINE type string.
DATA: IT_ATTACHMENT TYPE soli OCCURS 0 WITH HEADER LINE.
DATA: IT_ATTACHMENT_LONG TYPE TY_LINE OCCURS 0 WITH HEADER LINE.
DATA: LV_PDF_SIZE type i.
DATA: LT_PDF type standard table of tline with header line.
PERFORM SEND_EMAIL USING P_SPOOL P_MAIL.
FORM send_email
--> X_SPOOL_ID
--> X_EMAIL
FORM send_email USING X_SPOOL_ID X_EMAIL.
DATA: LT_OBJPACK LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE,
LT_OBJHEAD LIKE solisti1 OCCURS 1 WITH HEADER LINE,
LT_OBJBIN LIKE solisti1 OCCURS 10 WITH HEADER LINE,
LT_OBJTXT LIKE solisti1 OCCURS 10 WITH HEADER LINE,
LT_RECLIST LIKE somlreci1 OCCURS 5 WITH HEADER LINE,
LV_DOCUMENT_DATA TYPE sodocchgi1.
DATA: L_ATT_LINES TYPE i.
DATA : LV_SPOOL_DESC(68) type c.
CHECK NOT ( X_EMAIL IS INITIAL ).
CLEAR: LT_RECLIST, LT_RECLIST[],
LT_OBJHEAD, LT_OBJHEAD[],
LT_OBJTXT, LT_OBJTXT[],
LT_OBJBIN, LT_OBJBIN[],
LT_OBJPACK, LT_OBJPACK[].
CLEAR LV_DOCUMENT_DATA.
Read spool and get the pdf internal table and name of spool
PERFORM READ_SPOOL USING X_SPOOL_ID LV_SPOOL_DESC.
CHECK NOT ( LT_PDF[] IS INITIAL ).
Convert pdf itab to 255 line itab.
data :LV_COUNTER type i.
data :LV_FROM type i.
loop at LT_PDF.
translate LT_PDF using ' ~' .
concatenate IT_ATTACHMENT_LONG LT_PDF into it_attachment_long.
endloop.
translate IT_ATTACHMENT_LONG using '~ ' .
append IT_ATTACHMENT_LONG.
clear : LV_COUNTER.
DO.
LV_COUNTER = strlen( IT_ATTACHMENT_LONG ).
if LV_COUNTER ge 255.
IT_ATTACHMENT = IT_ATTACHMENT_LONG(255).
append IT_ATTACHMENT.
SHIFT IT_ATTACHMENT_LONG by 255 places.
else.
IT_ATTACHMENT = IT_ATTACHMENT_LONG(lv_counter).
append IT_ATTACHMENT.
exit.
endif.
ENDDO.
Body of email
MOVE 'Email sent to you from SAP' TO LT_OBJTXT.
APPEND LT_OBJTXT.
LV_DOCUMENT_DATA-obj_name = 'SpoolMail'.
Title of the email as spool name
LV_DOCUMENT_DATA-obj_descr = LV_SPOOL_DESC.
LV_DOCUMENT_DATA-sensitivty = 'O'.
LV_DOCUMENT_DATA-expiry_dat = SY-datum + 15.
LV_DOCUMENT_DATA-doc_size = STRLEN( LT_OBJTXT ).
e-mail body
CLEAR LT_OBJPACK.
LT_OBJPACK-head_start = 1.
LT_OBJPACK-head_num = 0.
LT_OBJPACK-body_start = 1.
LT_OBJPACK-body_num = 1.
LT_OBJPACK-doc_type = 'RAW'.
LT_OBJPACK-doc_size = STRLEN( LT_OBJTXT ).
APPEND LT_OBJPACK.
For e-mail attachment
DESCRIBE TABLE IT_ATTACHMENT LINES L_ATT_LINES.
READ TABLE IT_ATTACHMENT INDEX L_ATT_LINES.
CLEAR LT_OBJPACK.
LT_OBJPACK-transf_bin = 'X'.
LT_OBJPACK-head_start = 1.
LT_OBJPACK-head_num = 1.
LT_OBJPACK-body_start = 1.
LT_OBJPACK-body_num = L_ATT_LINES.
LT_OBJPACK-doc_type = 'PDF'.
LT_OBJPACK-obj_name = 'email'.
LT_OBJPACK-obj_descr = LV_SPOOL_DESC.
LT_OBJPACK-doc_size = ( 255 * ( L_ATT_LINES - 1 ) ) + STRLEN( IT_ATTACHMENT-line ).
APPEND LT_OBJPACK.
make recipient list
LT_RECLIST-receiver = X_EMAIL.
LT_RECLIST-rec_type = 'B'. "To external email id
APPEND LT_RECLIST.
send mail with attachment
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = LV_DOCUMENT_DATA
put_in_outbox = 'X'
TABLES
packing_list = LT_OBJPACK
object_header = LT_OBJHEAD
contents_bin = IT_ATTACHMENT
contents_txt = LT_OBJTXT
receivers = LT_RECLIST
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorization = 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
If SY-subrc = 0.
write:/ 'Message sent'.
else.
write:/ 'Error encountered'.
endif.
ENDFORM. " send_email
*& Form read_spool
FORM read_spool USING X_SPOOL_ID Y_SPOOL_DESC.
DATA : LV_SPOOL_TYPE TYPE TSP01-RQDOCTYPE.
SELECT SINGLE RQDOCTYPE RQTITLE
INTO (lv_spool_type, y_spool_desc)
FROM TSP01
WHERE RQIDENT eq X_SPOOL_ID.
IF Y_SPOOL_DESC IS INITIAL.
concatenate 'Spool-' X_SPOOL_ID into Y_SPOOL_DESC.
ENDIF.
IF LV_SPOOL_TYPE eq 'LIST'. " If spool is a list
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
EXPORTING
SRC_SPOOLID = X_SPOOL_ID
NO_DIALOG =
DST_DEVICE =
PDF_DESTINATION =
IMPORTING
PDF_BYTECOUNT = LV_PDF_SIZE
PDF_SPOOLID =
LIST_PAGECOUNT =
BTC_JOBNAME =
BTC_JOBCOUNT =
TABLES
PDF = LT_PDF
EXCEPTIONS
ERR_NO_ABAP_SPOOLJOB = 1
ERR_NO_SPOOLJOB = 2
ERR_NO_PERMISSION = 3
ERR_CONV_NOT_POSSIBLE = 4
ERR_BAD_DESTDEVICE = 5
USER_CANCELLED = 6
ERR_SPOOLERROR = 7
ERR_TEMSEERROR = 8
ERR_BTCJOB_OPEN_FAILED = 9
ERR_BTCJOB_SUBMIT_FAILED = 10
ERR_BTCJOB_CLOSE_FAILED = 11
OTHERS = 12
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ELSE. " If spool is OTF
CALL FUNCTION 'CONVERT_OTFSPOOLJOB_2_PDF'
EXPORTING
SRC_SPOOLID = X_SPOOL_ID
NO_DIALOG =
DST_DEVICE =
PDF_DESTINATION =
IMPORTING
PDF_BYTECOUNT = LV_PDF_SIZE
PDF_SPOOLID =
OTF_PAGECOUNT =
BTC_JOBNAME =
BTC_JOBCOUNT =
TABLES
PDF = LT_PDF
EXCEPTIONS
ERR_NO_OTF_SPOOLJOB = 1
ERR_NO_SPOOLJOB = 2
ERR_NO_PERMISSION = 3
ERR_CONV_NOT_POSSIBLE = 4
ERR_BAD_DSTDEVICE = 5
USER_CANCELLED = 6
ERR_SPOOLERROR = 7
ERR_TEMSEERROR = 8
ERR_BTCJOB_OPEN_FAILED = 9
ERR_BTCJOB_SUBMIT_FAILED = 10
ERR_BTCJOB_CLOSE_FAILED = 11
OTHERS = 12
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDIF.
ENDFORM. " read_spool
http://www.sap-img.com/abap/sending-fax-from-abap.htm
http://www.sap-img.com/abap/sending-email-with-attachment.htm

External mail using output types in inbound delivery.

Hi Experts,
I want to send an external mail to vendor after creating inbound delivery. for this i want to use only output types in messages. Can somebody help me step-by-step how to configure the output type to send mail to external ID.
Thanks in advance!
Machindra Jogdand

we can have print out from delivery from header output & item output.
ok now for output ypu need to go to T.code: NACE, Take V2 -shipping and click on output types tab at the top most u will get a output type standard "MAIL"
For the MAIL output type u assign a access sequence of your own.
Maintain condition records in VV2.
Select the output type in delivery
GO to Vl02n enter the delivery no: take extras from the menu and take delivery output header /item enter the output type MAIL.

PO Output type with Option 5 External Send (&EKKO-EBELN&)

Dear Friends,
We have come across and interesting issue.
We want PO output to be send to vendor via email and the email subject should be "New Purchase Order <po document no>". To achieve this requirement we have set the Output type NEU --> Mail title and Text as NEW PURCHASE ORDER &EKKO-EBELN&.
When PO is created and before saving the PO user select the option 5 External Send in Message and further go to the communication tab. he can see the 'NEW PURCHASE ORDER &EKKO-EBELN&.' in Cover Page Text.
But the movement user saves the PO, Message --> communication is replaced with 'NEW PURCHASE ORDER".
And finally when the mail is sent with no PO document number and subject as "NEW PURCHASE ORDER".
Has any one has come across this issue before?
Or is there any OSS note for this?
Please Help!!
Sandeep

dear sandeep
you can follow below mention steps or reffer OSS
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check out the OSS note :191470
Hope this will help.
reward points if helpful
thanks and regards
ravikant dewangan

PO output type to send a mail to the user along with PO output as PDF file

Hi Friends,
I have one requirement from client.
Client wants the PO output to be converted to PDF format and sent to User while doing the PO release through e-mail. Can anybody guide me how to Configure a New Output Type and convert the PO output into PDF and send to User through e-mail.
Thanks
Nazer

This can be done with the standard form itself.
first find out the output type u r using.
Then goto T-code NACE and then choose EF- purchase order and then select the output type u r using.
Then goto the 'processing Routines' at the lefe side of the screen.
There u can find out the output forms for this output typr u r using. Here add 'Simple mail-7' in the list and then give the program name and the smartform or the script u r using.
We can also give the mail texts for this output form.
After that goto ME22N and then choose the 'Messages' tab and then click the simple mail and in the 'communication method' kindly provide the mail id for which the PO mail has to be sent.
And then the mail can be viewed in the inbox of the recipient.
in this way we can sent the PO mail to the corresponding mail address,.
I guess this will solve ur issue.
Thanks and Regards
Siva
Edited by: Sivaprakash R on Apr 20, 2009 1:00 PM
Edited by: Sivaprakash R on Apr 20, 2009 1:00 PM

Purchase document, mail output type, name of the sender in title...

Hello everyone,
when a user send a purchase document by mail, the vendor, in the mail title, see the user ID instead if his First+LAST name (field "BNAME" instead of "NAME_TEXT" in the SUO1d, adress part). How can i change that?
Thanks a lot for answering.

Hi Friend,
I think mail is firing through output type.
Check the program name in NACE transaction. Consult with ABAPer that the program is sending with which header information and changed it accordingly.
Generaly SO_OBJECT_SEND_AP11 is used for sending.
Hope it will help you.
Regards
Krishnendu

Mail with PO doc and link document iwhile using output type 7 - Urgent

Hi all,
I'm facing a problem for my customer.
I need to send a mail with the PO forms and all link document of each item .
This mail have to be send to several user maintain with transaction MN05 and user want to change the recipient of the mail in MESSAGE Screen of PO so we try to use output type 7 which allow this modification .
Unfortunatly, with this output type i can't add by abap code document in the mail .
Does somebody face the same problem or add a solution to retrieve all recipient define by the user ?
Best regards.

Requirement Cancel

Custom E-mail instead of Standard e-mail for PO Output type standard config

The requirement goes something like this..
"We need to create a custom table and based on the values maintained in this custom table the email addresses would be displayed when the user saves a PO. The user would select a email address from the list of email address that is shown on the screen. User would get a message confirming the email address that has been selected.
Output type would be configured to use the standard email program to send out mails. We need to ensure that the email address which would usually be the vendor's mail address is replaced with this new email address selected by the user. This functionality should work for ME9F as well."
My questions -
1) Which medium to be chosen in O/P type configuration for sending out standard e-mail. Is the PO Details send out via attachment or in the body of the mail? How would that be configured?
2) Output type would be configured to use the standard email program to send out mails. - If this is done, is there any exit where i can handle the change of e-mail address?
3) In case, i attach a Z-program for that output type, how it can be handled.

Hi abhisek,
You try for Implicit enhancement where you call screen as popup. Design POPUP screen as per requirement which will fetch details from your Custom table. Find the internal table which contains the standard email ids maintained through the ran transaction and update the existing EMAIL ID in that statndard internal table.
Hope this will guide you to proceed.
Thanks
Sumesh

Mail Title for Output Type

Hi,
I have created an output type which needs to send the invoice through mail. I have written a custom program to do this. Every thing is working fine. But the problem is with the Mail Title. I mean subject of the mail. I have given -- Invoice &VBRK-VBELN& as the mail title in the outtype definition. It is working fine for all invoice. But when we cancel an invoice and if we try to send the cancelation document, it is not taking the cancelation number as invoice. Inseted it is taking the first invoice number as the invoice number. This problem is only with the subject line of the mail. But the pdf document which actually contains the invoice is showing correct Invoice number and details. Which means there is no problem with the program. And when we try to create an invoice for the cancelled invoice again, at that time the subject doesn't have any invoice number.
Please help me out in solving this problem.
Thanking you inadvance.

if your mail title is set up to be 'Invoice &VBRK-VBELN&' and is coming out with the wrong number it must be because your program has this other number in VBRK-VBELN! What you could do is change your mail title to use a work variable or field symbol, eg instead of &VBRK-VBELN& use &W_invoice&...then change your program to determine which field has the correct number and move or assign that to your work variable/field symbol, you'll have to search for available variables in your program so that the work variable gets populated properly in each case.

Mail title in output type

When creating Output type (for email), Is there any way we can set Mail Title to pick the value for the relevant run .
eg if PO 1234 is created , then the mail title sould pic up PO <whatever value> and Date ?
Thanks,
Rayudu

In mail title i included as
<b>PO &EKKO-EBELN* Created on &sy-datum&</b>
Here the problem is PO no not getting generated... date is comming...
When I press F1 on title bix its saying as below...(My understanding is we need to fill this field...)
Use
When faxing or printing, you can use parameters in the title, which are
then evaluated when the document is sent. As a result, the sent
documents can be identified more easily, for example, if you have
specified the document number as a parameter.
If you send faxes via SAPconnect, the title appears in your outbox. If
you print the message, the title appears in the spool list.
Dependencies
Parameters have to be evaluated by a special program with form routine
(Exception: System fields, such as SY-UNAME or SY-DATE). You specify the
program and form routine in the correponding fields in the tab page
General data.
Could you please help me on this....
Rayudu

Mailing Invoice through output type - Getting Error "No address exists"

Hi Experts,
I am trying to mail the invoice using out put type. I am using the standard out put type MAIL, Print program RSNASTSO and routine SAPOFFICE_AUFRUF_VX for external send 5 and using SP partner type. I maintained email address in Customer master. When I am assigning output type to send mail its failing and am getting an error as following.
Object 1001101366
Output type: Mail
Processing log for program RSNASTSO routine SAPOFFICE_AUFRUF_VX
Function module SO_NAME_CONVERT with return code
Text 110V31001101366 MAILE0000200290 ID STAM lang
No address exists
Error while copying recipient object
Specify at least one recipient
Message object FOL35000000000004SCR36000000000089 created or sent
And the mail is not triggering. Please help me out to resolve this issue. I am an Abaper, SD consultant is not available for me now.
Thanks and Regards,
hemanth

Check whether Note 960088 - FAQ: Sending SD messages externally, helps you
thanks
G. Lakshmipathi

New Output Type for E-MAIL - What Programs to use

Hi ,
I am Configuring a new Output Type for E-mail Invoices. Based on the Billing Indicator on the Customer Master the New output type for E-mail should be determined and send an e-mail. To test this i have setup a new output type and used the below parameters:
Program : RSNASTSO
Form Routine: SAPOFFICE_AUFRUF
PDF/SmartForm Form: SAPOFFICE_AUFRUF_VX
Form Type: PDF
I have the e-mail address in the general data of both Bill to and Sold TO. The partner Function for this output type is BP.
When i created an Invoice i got the below error, I have highlighted the line with astericks which are showing up as error.
Processing log for program RSNASTSO routine SAPOFFICE_AUFRUF
Function module SO_NAME_CONVERT with return code
Text 220V30900018667                    ZRD3E0500000425 ID STAM language E not found
**No address exists     - Error**
**Error while copying recipient object    - Error**
**Specify at least one recipient        - Error**
Message object FOL29000000000004SCR33000000000044 created or sent
At this point i just want to be able to send an invoice via e-mail using standard program. I am looking to confirm if i am using the correct parameters. Any help will be greatly appreciated.
Thanks,
Irfan.

Hi ,
You can ty using the function module SO_NEW_DOCUMENT_ATT_SEND_API1
here you will to also pass the logic that the PDF should be sent to a email recipient as per mentione din the bill to party function module
Thanks
Prashant

Send a text Doc as attachment to mail-id through sales order output type

Hi,
when i create a SD document and select an output type and external mode before i save the document, it generates a PDF document as an attachment and sents an email. I would like to send a text document as an attachment. Can anybody please tell me the procedure to convert or send the text document as attachment.
Thanks,
Ravi

Hi Ravi sirigiri,
Donot convert the data into PDF just pass the OTF data to the
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
    DOCUMENT_DATA              = W_DOC_CHNG
    PUT_IN_OUTBOX              = 'X'
    commit_work                = 'X'
TABLES
    PACKING_LIST               = I_OBJPACK
   CONTENTS_BIN                = I_OBJBIN
    OBJECT_HEADER              = W_OBJHEAD
    CONTENTS_TXT               = I_OBJTXT
        RECEIVERS                  = I_RECLIST
Regards,
Sravanthi

Error while trying to assign an output type to medium external send in smar

Hi,
My requirement is to send a smartform through e-mail as PDF attachment.I have made the changes in the print program of the smart form.When I try to assign the output type to the medium external send in vt02n transaction,it is being saved but it is showing the status as 'not processed'.When I check the processing log it is showing 'Please maintain a output device in your user master data'.But I am able to send the mail and open the attachment.When I try to assign the same o/p type to medium special function,this is being successfully processed .Why am I getting error when I try to assign theo/p type to external send?
Regards,
Hema

Check the logic in the entity adapter ENT_Prov_Permitted_Resources.
This adapter is causing problems when you are trying to assign the resource.

Output type E-mail

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