Paid Invoices

Hi,
We find that certain paid invoices are present in the AP_INVOICE_PAYMENTS_ALL table but there are no distributions to these paymnets in the AP_PAYMENT_HIST_DISTS table.
Does any one have an idea in what cases would this happen?

Hi
Go to Purchasing Responsibility
Click on Purchase Order Summary Screen Query for the Purchase Orcer
Click on Inquire / View Invoices button.
This will show against each line in the PO what is the Invoice Number and What is the Check number with which it has been paid.
If it is Blank it Indicates there is NO invoice and Not Paid. If it has only Invoice Number and NO Check Number it indicates the Invoice is Received and not yet paid.
Hope this helps
Regards
Sivakumar

Similar Messages

Pulling open invoices, and paid invoices with details (Query Help).

Hello All,
I am sure I messed something up in my joins. I am looking to pull a report of all invoices OINV for a month, then list details of any payment (if it is paid) next to it from RCT2. It is giving me a list of all of the paid invoices, but even though I have a LEFT JOIN it is not listing any of the invoices without payments.
This is where I am now from the report wizard in Crystal.
SELECT "OINV"."DocNum", "OINV"."SlpCode", "OINV"."CardCode", "OINV"."DocTotal", "OINV"."U_Commission", "OSLP"."SlpName", "RCT2"."DcntSum", "ORCT"."TaxDate", "OINV"."DocEntry", "OINV"."TotalExpns", "OINV"."CANCELED", "ORCT"."Canceled", "ORCT"."DocNum", "RCT2"."InvType"
FROM ("DBName"."dbo"."OINV" "OINV" LEFT OUTER JOIN "DBName"."dbo"."OSLP" "OSLP" ON "OINV"."SlpCode"="OSLP"."SlpCode")
INNER JOIN ("DBName"."dbo"."ORCT" "ORCT" INNER JOIN "DBName"."dbo"."RCT2" "RCT2" ON "ORCT"."DocNum"="RCT2"."DocNum")
ON "OINV"."DocEntry"="RCT2"."DocEntry"
WHERE "OINV"."CANCELED"='N' AND "ORCT"."Canceled"='N' AND "RCT2"."InvType"<=N'14'
ORDER BY "OINV"."SlpCode", "ORCT"."DocNum", "ORCT"."TaxDate"
Thank you in advance for any help you can give me.

Hello Kiran,
I thought about that, but my purposes for running the report is to determine commission based on the date that the invoice was paid, I need the TaxDate in ORCT as it relates to the payment in RCT2.
Removing the ORCT.cancelled condition and the RCT2.invtype conditions now pulls all of the invoices, paid and unpaid. I know now I cant have them in my query, when the record does not exist in ORCT it doesnt have a value for cancelled, and when there is no record in RCT2 there is no invtype, and is filtered.
Maybe I can say where ORCT.Canelled = 'N' OR ORCT.Cancelled = NULL, but I dont know if that would work.

Match partial paid invoice with customer payment

Hi all,
My company FI user told me that those partially paid invoice will still shown full amount in the FBL5N report and also Statement of Account (F.27). Besides that, the customer payment that used to knock off the partially paid invoice also will shown to deduct the already paid amount.
But the user said that both of the FBL5N and F.27 are not link the partially paid invoice and customer payment together or don't have a key field to indicate which payment is refer to which partially paid invoice. When the next time they receive another payment and want to knock off the outstanding invoice amount, they are not sure that which invoice should they knock off.
For example, we have the list of invoice and payment below:
01/02/07 Inv001 $1000
02/02/07 Inv002 $2000
10/02/07 Inv003 $4000
11/02/07 Inv004 $5000
01/03/07 pay001 $1000 - knock off the Inv001
01/04/07 pay002 $3000 - knock off the Inv003 partially
So in FBL5N and F.27, the list is shown as below:
02/02/07 Inv002 $2000
10/02/07 Inv003 $4000 (still shown as full amount instead of outstanding $1000 only)
11/02/07 Inv004 $5000
01/04/07 pay002 $3000-
So when FI user receive another $3000 payment, they should knock off the Inv003 outstanding amount $1000 first then only knock off the Inv002.
But in the FBL5N and F.27, we can't find the relationship or key field to match the old payment (pay002) to the invoice that knocked off by it. Due to our invoice list may very long, such as more than 50 invoices per customer, so we need to spent a lot of time to trace back all invoice.
So the FI user requested I to modify the F.27 statement to match the payment and partially paid invoice. But I already search through many tables, such as BSID, BSEG, BSAD, etc and still not able to get the information that requested by the user.
Can anyone tell me that which table, which field should I refer to or any method to get the information?
Thank you.

Hi,
Check field BSID-REBZG. When you create a partial payment this field will have original invoice number.
- Let's say you have invoice INV#1 with amount 100.00.
- You create a Partial payment of amount 45.00 and the payment doc is PAY#1.
- Now if you look at the table BSID, there will be two entry in this table
1. BELNR = INV#1, WRBTR = 100.00, REBZG = 'Blank'.
2. BELNR = PAY#1. WRNTR = 45.00, REBZG = INV#1.
This will help you determine the partial payment. I hope this will help you find solution your problem.
Regards,
RS

Incorrect status in FM report for paid invoices

hello,
I'm working in ECC 6.0 with Former budgeting.
I have several invoices which are created in 2008 but paid in 2009 or in 2010. There are then different fiscal year impacted.
When the invoices are paid, they don't have the value type Payment - Amount type Paid in FM report (FMRP_RFFMEP1AX - All Postings). The invoices still have the status Invoices Original.
As the invoices dont have the status Paid, they are carryforwarded to the next year.
How can I correct that?
When I use the transaction FMF0, the invoices are updated with the current year (2011) in FM report.
And this is not correct.
Is there any customizing to avoid the incorrect status of paid invoices in FM report?
Thank you for your help,
Kind regards,
Chiachen

Hello Chiachen
Please, check your settings in t-code OF29: do you have the flag 'Deactivate check on fiscal year change' On? if you have this flag marked, this could be a reason why you are facing this issue.
You can find good information in the F1 help of such field.
In addition, please review note[400924 Recommendations and rules for the payment transfer in FM|https://service.sap.com/sap/support/notes/400924]
cheers
Mar

Report for Paid Invoices from AP Point of view.

Hello Gurus,
I am looking for a Report from SAP which will give me the Paid Invoices Information from Accounts Payable Point of view for a Particular Period which should cover the below information...
Entity
Invoice #
Invoice Date
Vendor Name
Invoice Amount
Currency
NET terms - NT30, NT 00 like wise
Net due date -
Paid Date
Document Types
Document Number
Please let me know the Standard Report Transaction Code ASAP.Quick response will be appreciated.
Thanks,
B

Hi:
Refer to FBL1N - Display/Change Line Items in accounts payable.
Select vendor accout,co.code,cleared items on a particular date and execute.
From change layout (Ctrl+F8), you can select payment terms,Net due date,account type,account document
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

SQL Query for full paid invoices and payed out credit notes

Hi alltogether,
I have some problems with a sql query.
I want to export all closed (full paid) invoices and credit notes in a table with the paid date.
The problem is that I have several internal reconciliations for one invoice or credit note.
So with my current query I get all these dates in the result but only for invoices, not for credit notes.
I only need the last internal reconciliation date as payment date for all invoices and credit notes where the open amount is 0.
In SAP B1 the finance team has service invoices and credit notes imported out of an ERP system.
These documents are marked with an 'Y" in the coloumn "U_I_Imported" in the table "OINV" or "ORIN".
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
FROM
OJDT inner join
ORCT on OJDT.BaseRef = ORCT.DocNum inner join
RCT2 on ORCT.DocNum = RCT2.DocNum inner join
OINV on RCT2.BaseAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocTotal - OINV.PaidToDate, OINV.U_I_Imported, ORCT.DocDate
order by
ORCT.DocDate
I hope you can help me.
Kind regards,
Max

The solution for my problem:
select
OINV.DocTotal - OINV.PaidToDate as 'Offen', OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(ORCT.DocDate) as 'Zahlungsdatum', case when ORCT.DocCurr = (select MainCurncy from OADM) then RCT2.DcntSum else RCT2.DcntSumFC end as 'SkontoRechnungswährung',
    RCT2.DcntSum as 'SkontoFirmenwährung'
from
    JDT1 inner join
    OJDT on JDT1.TransId = OJDT.TransId inner join
    ORCT on OJDT.BaseRef = ORCT.DocNum inner join
    RCT2 on ORCT.DocNum = RCT2.DocNum inner join
    OINV on RCT2.BaseAbs = OINV.DocEntry
where
JDT1.TransType in ('24') and
OINV.U_I_Imported = 'Y' and
OINV.DocTotal - OINV.PaidToDate = 0
group by
OINV.NumAtCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate, ORCT.DocCurr, RCT2.DcntSum, RCT2.DcntSumFC
union all
select
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
OINV on ITR1.SrcObjAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and ITR1.SrcObjTyp = 13 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate
union all
select
ORIN.DocTotal - ORIN.PaidToDate as Offen, ORIN.CardCode as 'Kundennummer', ORIN.NumAtCard as 'DIAMOD Rechnungsnummer', ORIN.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
ORIN on ITR1.SrcObjAbs = ORIN.DocEntry
where
ORIN.DocTotal - ORIN.PaidToDate = 0 and ITR1.SrcObjTyp = 14 and ORIN.U_I_Imported = 'Y'
group by
ORIN.NumatCard, ORIN.DocNum, ORIN.CardCode, ORIN.DocTotal - ORIN.PaidToDate

(11) TRIAL BALANCE REPORT에 PAID 된 INVOICE가 보이는 CASE

제품 : FIN_AP
작성날짜 : 2003-05-13
TRIAL BALANCE REPORT에 PAID 된 INVOICE가 보이는 CASE
==============================================
PURPOSE
Applications 11.0.3 환경에서 AP의 Trial Balance Report 실행시 잘못 생성된 data가 보여지는 경우의 문제를 해결한다.
Problem Description
Paid 가 완전히 이루어져서 gl 로 까지 transfer 된 invoice가 trial balance report에 여전히 remaining 금액과 함께 나타나고 있다.
이 때 Payament가 한번 void 되었다가 다시 reissue 된 경우이다.
Workaround
1. Aplist11.sql 이나 아래의 select 문으로 invoice 상태를 check한다.
SELECT invoice_id, invoice_amount
FROM ap_invoices_all
WHERE invoice_num = <'problem invoice'>;
2. Trial balance에 data가 어떻게 entry 되었는지 확인한다.
SELECT *
FROM ap_trial_balance
WHERE invoice_id = <results from query #1>;
3. Invoice 에 대한 payment 정보를 확인한다.
SELECT invoice_id, invoice_payment_id, accounting_date, accrual_posted_flag,
cash_posted_flag, posted_flag
FROM ap_invoice_payments_all
WHERE invoice_id = <results from query #1>;
4. Payment에 대한 distribution line 정보를 확인한다.
SELECT invoice_payment_id, payment_line_number, line_type_lookup_code,
amount, base_amount
FROM ap_payment_distributions_all
WHERE invoice_payment_id = <invoice_payment_id returned in query #3>;
일반적으로 void 되었다가 reissue 된 payment의 trial balance가 잘못된 경우는 ap_payment_distributions_all table에 data가 잘못 생성되었기 때문이다.
위의 테이블에서 잘못 생성된 data를 correct 하거나 delete 한다음에
patch 375496 을 이용하여 trial balance 를 rebuil 하는것이 workaround 이다.
Solution Description
$AP_TOP/patch/110/sql/apautopb.pls 의 버젼이 110.6 보다 낮은경우 이런 문제 예방을 위해 AP D patchset 이상을 적용한다.
Reference Documents
NOTE 106744.1

maybe OP want to extract all numbers from his inbox using regular expressions?

Fully Paid invoice is appearing in "Accounts payable trial balance"

Hi all,
i have proble with AP trial balance report..
there is one invoice which is fully paid and accounted.
but still that invoice is appearing in trial balance report.
invoice amount is 0000000
rmaing amount is (9856568) note: negatinve amoun..
any one pls suggest as soon as possible
thanx

hi Octopus Rex ,
rite.
But i have one doubt tht.i have invoice which is paid.but it is still in "AP_LIABILITY_BALNCE" as you mentined **"The Accounts Payable Trial Balance report uses this information to report on outstanding invoice liability"**.But i have only single line for that paid invoice.
the table "AP_LIABILITY_BALANCE" sholud have the oustanding amount only rite.why i am getting this paid invoice.
can u give some point to releated paid invoce that will appear in this table

Load paid invoices to AP

We have a requirement where we have to load paid invoices to AP. Oracle does not provide any functionality for this. on metalink they ask us to contact oracle consulting for solution.
1. Import invoices into AP invoice interface tables,
2. Run Open Interface Import to import them into AP,
3. Run Approval process to approve them,
4. Run Payment Batch process to pay them.
5. Run the Transfer Process (without importing to GL)
6. Delete the records out of the GL Interface Table.
I have some concerns like how will this affect cash management reconciliation. Please let know if this is headed in the right direction?
Thank you

Hi:
Refer to FBL1N - Display/Change Line Items in accounts payable.
Select vendor accout,co.code,cleared items on a particular date and execute.
From change layout (Ctrl+F8), you can select payment terms,Net due date,account type,account document
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Part Paid Invoice Missing From Payment Wizard / Outgoing Payments

Hi,
Having a bit of an issue with a purchase invoice on SAP B1. In brief:
The invoice was posted fine, then they paid 3 invoices but the total was short. The user allocated payment manually using outgoing payments to the 3 invoices, but partially paid the 3rd. This left an outstanding balance of 4,500 EUR
The user ran a payment wizard this morning and the invoice was picked up, along with any recent invoices for supplier, and showed the outstanding balance. The payment wizard was saved, not executed.
Upon review, the payment run was canceled so it could be re run with specific suppliers / invoices selected. However, the part paid invoice is now not showing on the payment run. Likewise, if you try to manually allocated payment for the supplier, it does not give the option to pay anything on the invoice, just all other open documents.
The invoice is still open, and the amount due on the BP balance is the amount o/s not the full amount which is correct.
I have tried recreating the issue on a test system of our own and a backup of their database and cannot get the same problem.
Any ideas would be of great help becuase I have searched the service portal and forums and can;t find anyone with a similair problem and running out of ideas myself.
Thank you in advance
Martin

Hi Martin,
Sometimes when cancelling payment and reconciliations there are values in the tables opch and pch6 that are not reset correctly and then appearing as fully paid.
Check if the Invoice is returned from this query:
select 'AP Invoice' as 'Document Type', docentry, docnum, cardcode, t0.transid, doctotal, paidtodate, balduedeb - balduecred as 'JDT1 Balance Due'
from opch t0 inner join jdt1 t1 on t0.transid = t1.transid
where doctotal - paidtodate = 0 and balduedeb - balduecred != 0
and shortname != account
Let us know how this works out. The query only checks opch you can check the paidtodate field in pch6 as well.
Jesper

Check register for partially paid invoices

Dear SAP gurus,
I have paid a vendor for 4 invoices fully and 1 invoice partly. In check register, the system is showing payment value correctly but when i goto accompanying document tab, it gives the list of invoices which are settled fully. It does not give invoice number which has been paid partially.As a result user can never have the list of invoices which have been settled against the payment document.
Is this standard way SAP behaves. Can you please guide me.
Thanks a ton!

Hi Tammy.
Actually I am paying vendor F-58.
Is it possible via check register to have the details of partially paid invoices.
Thanks !!

Failed to reverse a Paid Invoice in Oracle Payables

I am facing problem to reverse a Paid Invoice in Oracle Payables.
The "Reverse 1" button is greyed out (i.e; disabled).
I checked for another Invoice which is also paid but in that case "Reverse 1" button is not greyed out (i.e; enabled).
Could any one help me throwing light on it, how should I approach to solve this problem.

After matching CM to an invoice, distribution is copied and CM is connected to that invoice (see Credit Memo Matching Report).
But for Invoice outstanding amount to be updated in all reports (ex. Inv. Aging report) you have to perform zero payment of CM (you have to allow zero payment for payment batch, payment document used, payment format, banc account....)

Collection of Fully Paid Invoices from AR to Incentive Compensation

Hello.
We have a requirement to calculate commission on fully paid invoices only. In Compensation we are able to collect invoices but there is no restriction on submitting an invoice to calculation when it is not fully paid.
For example: I have an AR invoice for $1000 entered on 15-Mar-2003. A receipt is entered on 20-Mar-2003 for $600 against this invoice. On 31-Mar-2003 I collect this invoice and submit it for calculation. The system will not check whether this invoice is partially or fully paid before Calculation. It will calculate commission on the invoice anyway.
Is there a way through Mapping Actions Filters, User Code Block, Formulas, or any other means
that we can achieve this?
Can anyone help?
Regards,
Karim

Hi Raj,
You can get details of open item on customer from table - BSID, cleared item from - BSAD etc. For your BI reporting purpose you may use standard FI queries provided by SAP if possible. SQ01 will give you the details of standard queries.
I suggest you to post messages on FI related in ERP-Financials for getting a prompt reply as this area belongs to Treasury Applications.
Regards
Prasad AV

Payables - Adjustments to paid invoices

Hello,
We've disabled the Option "Allow adjustments to paid invoices" in Payables Options, in order to improve controls. We activated a DFF at invoice header level. Now the user cannot change any filds of a paid invoice. However we would like to let him change the DFF. Is this possible? What does it require?
Thank you in advance,
Laurentiu

Ok, we'll take a step back.
Considering that you're using option 2 from above -
How will you identify that you have paid this employee the long term benefit for the year.
You need to have some logic which would retrive it.
Balances store payroll run results for each run and Dimensions qualify them.
Say you wanted to know the Bonus paid in a run for the assignment,
then you would created a balance called Bonus and attached the feeds as Bonus element with ADD
and then attach a dimension Assignment Run.
A new Database item would be created with BONUS_ASG_RUN.
ASGRUN will give you the value for a single payroll run.
But, say you have 2 runs in the pay period(normal and Supplementary), you would then use ASGPTD (Assignments period to date)
Say you have 2 assignments for the person, then you would user PERPTD
Say you want it for a quarter, then you user ASGQTD or PERQTD
Say you need it for the calender year, you use ASGYTD or PERYTD
In you case you need to create a new balance for the Long term benefit and then add the element as a feed and add the dimensions you need(say ASGYTD).
Now you can use LONG_TERM_BENEFIT_ASG_YTD directly in your fast formula.
hope that helps.
Cheers,
Vignesh

Which table we will find paid invoices

Hi Folks,
Can you please let me know , what is the tables and fileds contains paid invoices and deuplicate invoice with same invoice number.
Thanks in adavance.
regards
Vishal

You can get Sales invoice in table VBRK ( Header) and VBRP ( Item )...
FYI
<b>http://www.sapgenie.com/abap/tables_sd.htm</b>
Hope thisll give you idea!!
<b>Pl... award the points.</b>
Good luck
Thanks
Saquib Khan
"Some are wise and some are otherwise"

Paid Invoices

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