Check register for partially paid invoices

Dear SAP gurus,
I have paid a vendor for 4 invoices fully and 1 invoice partly. In check register, the system is showing payment value correctly but when i goto accompanying document tab, it gives the list of invoices which are settled fully. It does not give invoice number which has been paid partially.As a result user can never have the list of invoices which have been settled against the payment document.
Is this standard way SAP behaves. Can you please guide me.
Thanks a ton!

Hi Tammy.
Actually I am paying vendor F-58.
Is it possible via check register to have the details of partially paid invoices.
Thanks !!

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Match partial paid invoice with customer payment

Hi all,
My company FI user told me that those partially paid invoice will still shown full amount in the FBL5N report and also Statement of Account (F.27). Besides that, the customer payment that used to knock off the partially paid invoice also will shown to deduct the already paid amount.
But the user said that both of the FBL5N and F.27 are not link the partially paid invoice and customer payment together or don't have a key field to indicate which payment is refer to which partially paid invoice. When the next time they receive another payment and want to knock off the outstanding invoice amount, they are not sure that which invoice should they knock off.
For example, we have the list of invoice and payment below:
01/02/07 Inv001 $1000
02/02/07 Inv002 $2000
10/02/07 Inv003 $4000
11/02/07 Inv004 $5000
01/03/07 pay001 $1000 - knock off the Inv001
01/04/07 pay002 $3000 - knock off the Inv003 partially
So in FBL5N and F.27, the list is shown as below:
02/02/07 Inv002 $2000
10/02/07 Inv003 $4000 (still shown as full amount instead of outstanding $1000 only)
11/02/07 Inv004 $5000
01/04/07 pay002 $3000-
So when FI user receive another $3000 payment, they should knock off the Inv003 outstanding amount $1000 first then only knock off the Inv002.
But in the FBL5N and F.27, we can't find the relationship or key field to match the old payment (pay002) to the invoice that knocked off by it. Due to our invoice list may very long, such as more than 50 invoices per customer, so we need to spent a lot of time to trace back all invoice.
So the FI user requested I to modify the F.27 statement to match the payment and partially paid invoice. But I already search through many tables, such as BSID, BSEG, BSAD, etc and still not able to get the information that requested by the user.
Can anyone tell me that which table, which field should I refer to or any method to get the information?
Thank you.

Hi,
Check field BSID-REBZG. When you create a partial payment this field will have original invoice number.
- Let's say you have invoice INV#1 with amount 100.00.
- You create a Partial payment of amount 45.00 and the payment doc is PAY#1.
- Now if you look at the table BSID, there will be two entry in this table
1. BELNR = INV#1, WRBTR = 100.00, REBZG = 'Blank'.
2. BELNR = PAY#1. WRNTR = 45.00, REBZG = INV#1.
This will help you determine the partial payment. I hope this will help you find solution your problem.
Regards,
RS

SQL Query for full paid invoices and payed out credit notes

Hi alltogether,
I have some problems with a sql query.
I want to export all closed (full paid) invoices and credit notes in a table with the paid date.
The problem is that I have several internal reconciliations for one invoice or credit note.
So with my current query I get all these dates in the result but only for invoices, not for credit notes.
I only need the last internal reconciliation date as payment date for all invoices and credit notes where the open amount is 0.
In SAP B1 the finance team has service invoices and credit notes imported out of an ERP system.
These documents are marked with an 'Y" in the coloumn "U_I_Imported" in the table "OINV" or "ORIN".
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
SELECT
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.NumAtCard, OINV.U_I_Imported, ORCT.DocDate as 'Zahlungsdatum'
FROM
OJDT inner join
ORCT on OJDT.BaseRef = ORCT.DocNum inner join
RCT2 on ORCT.DocNum = RCT2.DocNum inner join
OINV on RCT2.BaseAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocTotal - OINV.PaidToDate, OINV.U_I_Imported, ORCT.DocDate
order by
ORCT.DocDate
I hope you can help me.
Kind regards,
Max

The solution for my problem:
select
OINV.DocTotal - OINV.PaidToDate as 'Offen', OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(ORCT.DocDate) as 'Zahlungsdatum', case when ORCT.DocCurr = (select MainCurncy from OADM) then RCT2.DcntSum else RCT2.DcntSumFC end as 'SkontoRechnungswährung',
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from
    JDT1 inner join
    OJDT on JDT1.TransId = OJDT.TransId inner join
    ORCT on OJDT.BaseRef = ORCT.DocNum inner join
    RCT2 on ORCT.DocNum = RCT2.DocNum inner join
    OINV on RCT2.BaseAbs = OINV.DocEntry
where
JDT1.TransType in ('24') and
OINV.U_I_Imported = 'Y' and
OINV.DocTotal - OINV.PaidToDate = 0
group by
OINV.NumAtCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate, ORCT.DocCurr, RCT2.DcntSum, RCT2.DcntSumFC
union all
select
OINV.DocTotal - OINV.PaidToDate as Offen, OINV.CardCode as 'Kundennummer', OINV.NumAtCard as 'DIAMOD Rechnungsnummer', OINV.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
OINV on ITR1.SrcObjAbs = OINV.DocEntry
where
OINV.DocTotal - OINV.PaidToDate = 0 and ITR1.SrcObjTyp = 13 and OINV.U_I_Imported = 'Y'
group by
OINV.NumatCard, OINV.DocNum, OINV.CardCode, OINV.DocTotal - OINV.PaidToDate
union all
select
ORIN.DocTotal - ORIN.PaidToDate as Offen, ORIN.CardCode as 'Kundennummer', ORIN.NumAtCard as 'DIAMOD Rechnungsnummer', ORIN.DocNum as 'Dokumentennummer', max(OITR.ReconDate) as 'Zahlungsdatum',
    0.0 as 'SkontoRechnungswährung',
    0.0 as 'SkontoFirmenwährung'
from
OITR inner join
ITR1 on OITR.ReconNum = ITR1.ReconNum inner join
ORIN on ITR1.SrcObjAbs = ORIN.DocEntry
where
ORIN.DocTotal - ORIN.PaidToDate = 0 and ITR1.SrcObjTyp = 14 and ORIN.U_I_Imported = 'Y'
group by
ORIN.NumatCard, ORIN.DocNum, ORIN.CardCode, ORIN.DocTotal - ORIN.PaidToDate

Update supplier bank details for already paid invoice

Hello, I have an invoice which has already been paid as part of the payments process. The problem is that the supplier bank information was not setup properly (the last one was end dated) and as a result, looking at the ap_invoices_all table, you will find that the external_bank_account_id column is empty. Is there a way to update this already paid invoice and set the external_bank_account_id for it as my custom report is missing the bank information.
Many Thanks.

Hi,
u can maintain bank account details in vendor master......
payment terms too in vendor master for diff currencies.
Thanks
G.B

Single Check created for two Vendor invoices via RFFOUS_C

Hi All
We run the program RFFOUS_C to generate check printing, our requirement is to print a single check for each invoice to a vendor. So if two invoices require payment, then two checks created.
The system generates two Check numbers which can be seen in F110. However when reviewing the file, only one check number is printed against both invoices.
Where else should I be looking for a setting that determines the check payments?
Regards
Gurprit

Hi,
In the vendor master, company code data, payment transaction tab, there is a setting for individual payment. If this is checked, a separate payment will be made for each invoice.
There may be other solutions but this one is very simple.
Hope this helps.
Alicia

Fully Paid invoice is appearing in "Accounts payable trial balance"

Hi all,
i have proble with AP trial balance report..
there is one invoice which is fully paid and accounted.
but still that invoice is appearing in trial balance report.
invoice amount is 0000000
rmaing amount is (9856568) note: negatinve amoun..
any one pls suggest as soon as possible
thanx

hi Octopus Rex ,
rite.
But i have one doubt tht.i have invoice which is paid.but it is still in "AP_LIABILITY_BALNCE" as you mentined **"The Accounts Payable Trial Balance report uses this information to report on outstanding invoice liability"**.But i have only single line for that paid invoice.
the table "AP_LIABILITY_BALANCE" sholud have the oustanding amount only rite.why i am getting this paid invoice.
can u give some point to releated paid invoce that will appear in this table

Checking register in numbers '09 - amounts not showing

I have a new checking register for each month. January and February no problem. Now I am in March and although all the categories are correctly set both in the table and on the categories list, and the pie chart is ready and linked to the categories, no amounts are showing. Can anyone explain to me how I make the link please? J

Hi Julia,
The supplied formula is the one from the original template,
=SUMIF(Transactions :: $D,A2,Transactions :: E)
Transactions :: $D
is the Category column on the Transactions table.
A2
is the cell containing the category name of the category to be summed (on the Account Categories table). The 2 changes to match the row containing the formula.
Transactions :: E
is the Amount column on the Transactions table.
If you've added any columns to Transactions, one or both of the columns references will have changed. For example, some people have inserted a column between D and E, then used this new column E to record deposits the existing column (now F) to record payments, Since the Account Categories table is tracking only expenses, the formula should be changed to reference column F instead of column E.
=SUMIF(Transactions :: $D,A2,Transactions :: F)
Your plan—to pick up the formula from an earlier month—should work well. When you copy the formula, follow these steps:
Select cell B2 in Account Catagories
In the Formula entry bar, select the formula and copy.
Click Accept to reconfirm the cormula in that cell.
Go to this month's document, select B2 and Paste.
Regards,
Barry

Electronic Bank Statement - Check register not updated with encashment date

I need help in Electronic Bank Statement. After uploading the bank statement file, i got the document number posted, but when i looked in Check register for the checks it's still showing up as outstanding check and there is no encashment date updated with this check.
We received file from bank in BAI format and use t.code ff_5 to upload the bank statement file. Algorithm 011 already assigned in Config. Please help me to solve this issue.

Encashment field did not get updated....
This happens to us in the following instance...
Our checks numbers are as follows with zeroes in front... 0000000121558
The BAI file from the bank has the number listed as 121558. We have a process to convert the BAI file to a .txt format and add seven zeroes in front of the number in the file before processing. We had a new user that forgot this step. Without the zeroes added to the file to match the check numbers, our encashment field did not get updated. We had to do it manually.

To find Invoice Open or Partially Paid

Hi friends,
I have open invoices and iam displaying AMOUNT BSID-WRBTR in my report.
a) Now i have to find out the invoice is fully open or partially paid.
b) If partially paid what is the amount which is paid and what is the due amount..
what are the table and fields which i should check...
i tried searching the forum but couldnot find any info..
Can any one let me know...
Thanks in advance.
Kumar

oh okies.....
I think you should get the details with SQL trace.....
SQL trace will give you all the tables used and then you can get the tables which gets the details u req.
Steps for SQL Trace....
go to transaction st05 and then turn on/Activate the SQL trace ....
now go to the standard transaction which shows the details u req.
now go to ST05 again and turn off/Deactivate the trace.....
now click on Display Trace....
you will get list of tables used.....
you can check with those tables and you will find the entries....
Otherwise
Go to standard transaction and press F1 help on the field which shows open invoice or partially paid....
then click on technical settings, this will display you the field and the table used.....
sometimes it also shows the structure, if it shows the structure that would not be helpfull, but if it shows you the table then you can get the details from that table....
Regards
Sid

Report for Partial Invoice and pendinf Invoices

Hi all,
We need a report for Partial Invoices /Pending Invoices done w.r.t. Purchase Orders with PO document type as one of the selection option.
We have tried ME80FN, please suggest if there is any other report available.
thanks,
Prashant Rathore

hi,
check ME2N or ME2M with proper selection paramter value...
and get results...
or
check PO history EKBE table...
Regards
Priyanka.P

Incorrect status in FM report for paid invoices

hello,
I'm working in ECC 6.0 with Former budgeting.
I have several invoices which are created in 2008 but paid in 2009 or in 2010. There are then different fiscal year impacted.
When the invoices are paid, they don't have the value type Payment - Amount type Paid in FM report (FMRP_RFFMEP1AX - All Postings). The invoices still have the status Invoices Original.
As the invoices dont have the status Paid, they are carryforwarded to the next year.
How can I correct that?
When I use the transaction FMF0, the invoices are updated with the current year (2011) in FM report.
And this is not correct.
Is there any customizing to avoid the incorrect status of paid invoices in FM report?
Thank you for your help,
Kind regards,
Chiachen

Hello Chiachen
Please, check your settings in t-code OF29: do you have the flag 'Deactivate check on fiscal year change' On? if you have this flag marked, this could be a reason why you are facing this issue.
You can find good information in the F1 help of such field.
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cheers
Mar

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

Customs Invoice Verification for Partial Qty

Dear All,
I want to do invoice verification for partial quantity of p.o. only in miro for customs vendor. How can the amount will automatically comes in miro screen if i give partial quantity received in that. Suggest me
Thanks & Regards,
Radhika

Hi BSA,
Fistly FYI.
Goods-receipt-based Invoice Verification must be defined in the purchase order.
In goods-receipt-based Invoice Verification, each goods receipt is settled separately.
Goods receipts and invoices are matched up in the purchase order history.
In goods-receipt-based Invoice Verification, it is not possible to post an invoice before the first goods receipt.
In goods-receipt-based Invoice Verification, the invoice quantity should not be greater than the actual delivered quantity. However, it is possible to post a larger invoice amount. You cannot reassign invoices from one goods receipt to another.
When purchase-order-based Invoice Verification has been defined, all items in the purchase order are presented on the selection screen or in the item list.
The suggested quantity is the difference between the total delivered quantity and the total invoice quantity.
When you enter an invoice using the delivery note number or goods receipt document number, the system looks for the corresponding purchase order item and then proceeds in the same way as when you enter an invoice using the purchase order number.
If there are several goods receipts and invoices for a purchase order item, the purchase order history does not tell you which invoice came from which vendor.
For your case it needed to do a MIRO by one GR of one PO.
And in MIRO you can list items by GRs for a PO with GR-based IV. It is true. You did two GRs for one PO then you should have two lines in MIRO, I am sure. Please check more after having a rest.
Regars,
Bruce

Default setting for partial invoice indicator

Hello Experts,
We are on SRM 5.0 SP12 and ERP 6.0 SP13. When a split accounting purchase order is created in SRM and transfers over into SAP, partial invoices are automatically posting with the distribution of "Distribute to following row". In ME23N under account assignment, there are three options for partial invoice postings:
1) Derive from account assignment category
2) Distribute to following row
3) Distribute proportionally
We would like to default the third selection, "Distribute proportionally". Does anyone know where this setting can be changed or how to do this?
I tried going into SPRO-> IMG-> MM-> Purchasing-> Account Assignment-> Maintain Account Assignment and changing the Partial Invoice selection on the account assignment from '2 u2013 Apportion IR quantities to GR quantities proportionately' to '1 u2013 Apportion IR quantities to GR quantities one after another'. When I created a new split accounting purchase order in SRM and viewed the PO in ME23N, the partial invoice indicator still had a distribution of '1 Distribute to Following Row'. Does anyone have any ideas about how to set up a default for the partial invoice indicator when a purchase order is coming from SRM?
Thanks,
Brett

SAP was able to provide assistance on the issue. Here are the details:
The SRM always sends to ECC the "Distribute to Following Row" selected,
and sometimes configuration changes in tcode OME9 have not effect,
possibly due to the Support Package.
To specify the correct option "Distribute Proportionally", it is necessary to use the Badi BBP_PO_INBOUND_BADI...
The partial invoice indicator is set to '1' by default in SRM, it is
standard behaviour, you can check it in the LBBP_BD_DRIVER_46AF15
program. The functionality that allow has the value ´2´ to partial
invoice indicator is exclusive to MM - R3 system.
You have two possible solution to create from EBP to backend some PO
documents with multiple account assignment and partial invoice
indicator = 2 (Distribute Proportionally):
a) To use the Badi BBP_ECS_PO_OUT_BADI to create the PO this way.
ls_ct_bapi_poitem-PART_INV = '2'
Effectively, this solution change the setting in the backend
to 'Distribute Proportionally'.
b) Partial invoice indicator can either be set in OME9 in the Backend
for the posted account assignment category (e.g. K - cost center)
or default using Backend Badi:
BBP_PO_INBOUND_BADI
BBP_POITEM-PART_INV
-> Part_INV is a field of BBP_POITEM. In the backend BADI, if you
look at the field of BBP_POITEM, you will find PART_INV. You
have to use the BADI to set this field.
OME9 was the tcode in MM to specify the partial invoice settings for each account assignment. According to SAP, sometimes this works with SRM (since the default setting sent to ECC from SRM is "Distribute to following row") and sometimes it doesn't. We ended up changing the partial invoice flag upon creation of the purchase order through the BADI mentioned above since the configuration changes did not remedy the issue. Now the partial invoices are posting proportionally which has resolved all of our split accounting posting issues.
Thanks,
Brett

Report for Paid Invoices from AP Point of view.

Hello Gurus,
I am looking for a Report from SAP which will give me the Paid Invoices Information from Accounts Payable Point of view for a Particular Period which should cover the below information...
Entity
Invoice #
Invoice Date
Vendor Name
Invoice Amount
Currency
NET terms - NT30, NT 00 like wise
Net due date -
Paid Date
Document Types
Document Number
Please let me know the Standard Report Transaction Code ASAP.Quick response will be appreciated.
Thanks,
B

Hi:
Refer to FBL1N - Display/Change Line Items in accounts payable.
Select vendor accout,co.code,cleared items on a particular date and execute.
From change layout (Ctrl+F8), you can select payment terms,Net due date,account type,account document
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Check register for partially paid invoices

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