Pass Work Order attachments to Workflow container

Hi experts,
I have a question concerning passing attachments from Work Order to Workflow(or Task) container.
There are several files attached to Work Order in TCode IW32.
The files are attached directly and are saved on SAP server. Not via URL.
I have to send email in Workflow with these files attached to email, i.e. to pass them to workflow or task container.
If I use BO SOFM I need to get the path where the files are saved on SAP server.
How can I add these files as attachments to email?
Thank you.
Nina

Hi,
Add a step in the workflow to add the attachment befer sending mail step.
Two thing you need to know.
1. Workflow workitem id
2. attachment name and location.
Now first upload the attchment to workitem id through FM SAP_WAPI_ATTACHMENT_ADD.
Then make the binding between the workflow container and mail step for &_ATTACH_OBJECTS&.
after this attachment will be available in the mail.
Thanks and regards,
SNJY

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Hi All,
I am trying to setup Work Order Release Approval workflow. I have set its AME using supervisory level as the action type. When I tried set work order status, I had to set the department as I set department attribute as its AME condition, and work order status changed into Release - Pending and form become disable.
Where can the supervisor make his/her approval to relese the pending status?
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HI
Please post EBS release version da and platform details
1001759 wrote:
Hi All,
I am trying to setup Work Order Release Approval workflow. I have set its AME using supervisory level as the action type. When I tried set work order status, I had to set the department as I set department attribute as its AME condition, and work order status changed into Release - Pending and form become disable.
Where can the supervisor make his/her approval to relese the pending status?
I tried the Maintenance Super User page, but it can only review.please see if this helps you
follow this navigation
1. eAM
2. Work Orders > Query for existing unreleased work order.
3. Release it & submit for approval.
4. Approve the WO.
;) AppsMAsti ;)
Sharing IS Caring

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Hi experts,
I have triggered a workflow using SAP_WAPI_CREATE_EVENT fm. I have declared 3 parameters in the BO for the event. Similarly i have created the 3 parameters in workflow container to receive the values.When the user clicks a button i trigger the workflow using the fm. I have to pass values of these 3 parameters to 3 parameters of the workflow container. Can you please tell me how should i pass the value from event to workflow container. Is there any way i can set workflow container parameter values while calling the fm itself.

INPUT_CONTAINER LIKE SWR_CONT Input container (name-value pairs)
The above tables parameter is used to transfer the values from FM to workflow.
declare a internal table of type SWR_CONT
DATA:
lt_cont TYPE STANDARD TABLE OF swr_cont,
ls_cont TYPE swr_cont.
ls_cont-element = 'ELEMENT NAME 1'.
ls_cont-value = <Variable which holds the value>
APPEND ls_cont TO lt_cont.
ls_cont-element = 'ELEMENT NAME 2'.
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You have to follow the below sequence of steps.
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EXPORT : T_PO_STATUS FROM T_PO_STATUS TO MEMORY ID 'PR_PO_STATUS'.
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for example :
IMPORT : T_PO_STATUS TO T_PO_STATUS FROM MEMORY ID 'PR_PO_STATUS'.
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SWC_SET_TABLE CONTAINER 'POStatus' T_PO_STATUS.
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Passing values from and to workflow container

Hi Guys,
             I am reading and writing back into the workflow container element from task container using FM.
But its not writing back the values into workflow container.
here is my code.
swc_get_element container 'TripNumber' trip_no.
Fetch Personal No. from Trip No.
SELECT SINGLE pernr FROM ptrv_head INTO l_pernr
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IF sy-subrc NE 0.
EXIT.
ENDIF.
Fetch Employee Name
SELECT SINGLE ename FROM pa0001 INTO l_ename
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       AND    endda >= sy-datum
       AND    begda <= sy-datum.
Fetch Employee Email id
select single usrid_long from pa0105 into l_email
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     and usrty = '0010'
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     AND begda <= sy-datum.
Set Personal No.
swc_set_element container 'Pernr1' l_pernr.
Employee Name
swc_set_element container 'Ename' l_ename.
Email ID
swc_set_element container 'Email' l_email
Am I missing anything here.
Thanks

Hi,
I faced the same issue and i found that it is not sufficient to just have proper bindings and using macros with exact container names.
You need to create IMPORT and EXPORT parameters for that METHOD with names matching with container element names. Once you do this, you see a GREEN binding icon right below the BO and Method name in the TASK. Click that icon and create binding between TASK and METHOD.
This should resolve your problem.
All - Please correct me if am wrong as i am new to the workflow.
Thanks,
SKJ

Can we pass Internal tables to workflow container?

workflow container has a size limitation, we need to pass any infotype to the workflow container, so can we pass internal tables to workflow container or is there any alternate solution?
Thanks in Advance
Hari

Hi,
Check the <a href="http://help.sap.com/saphelp_nw2004s/helpdata/en/a6/9bac935f2c11d194a40000e82dec10/frameset.htm">Multiline Container Element Definition.</a>
Regards
<i><b>Raja Sekhar</b></i>

How to trigger workflow from WDA and read workflow container into WDAscreen

Dear Expert,
Please suggest the solution for the following requirement:
   1. Create 1 leave request from WDA and submit for approval
   2. When User press "submit" button in WDA screen, workflow will be triggered for processing approval .
   3. When 1 request is sent to approver, he logon into portal and access to UWL to process task himself.
   4. After he press approval link, the system will call WDA screen to process approval ( this screen will contain full information of requester.)
   5. After finishing process, the result will return workflow and end of process.
Please send simple example for step 1 and one for get data from workflow into WDA screen at step4
Any help would be appreciated
Thanks and best regards,
DucTV.

Hi,
I am not sure for what reasons you are developing a application but SAP has its own standard workflow process for applying leave from ESS portal..
1. AS soon as you click on the submit button of the applicaiton then you need to trigger a workflow right in that case you make sure that you need to pass some data to the workflow container I hope you might be using either SAP_WAPI_CREATE_EVENT or SAP_WAPI_START_WORKFLOW to start the workflow in both the function module you have to fill this table in Order to pass the values from ABAP    program to workflow container.
The answer to your question is it depends on the type of the work item ID you are passing to the SAP_WAPI_READ_CONTAINER if you are passing a top work item ID then you will have workflow container in LT_CONTAINER if you are passing any of the child or dependent work item ids of the top work item id then you have that respective task container value.
2. You can make use of the any foreground activity or a decision step, it depends on how you want to get back the result, if you use a foreground activity step then in that case you have to populate the result back to the task container and if let say you are using a decision step then in that case you do not have to populate the result there will be standard container element _RESULT in the decision step it will be filled.
Make sure if you are expecting some work item in UWL and as soon as you click on the work item your application should open then configure in SWFVISU transaction and maintain DTD in UWL any portal consultant can perform this steps in few seconds.
3. When the workflow is started then the work item which you are able to get back is the one which helps to identify dependent work item ids it is the TOP or PARENT work item ID.
Regards
Pavan

PASS DATA FROM ABAP PROGRAM TO WORKFLOW CONTAINER

Hello Everybody,
I am a workflow beginner and I want to pass a data from my ABAP code to a workflow container. This workflow container is used in the Send Mail step.
The ABAP Program is:
REPORT zdb_work_flow.
tables : vbak.
DATA : k TYPE sweinstcou-objkey,
            e TYPE swetypecou-event.
DATA : st TYPE swcont,
            itab TYPE STANDARD TABLE OF swcont.
PARAMETERS : vbeln TYPE vbak-vbeln.
start-of-selection.
st-element = 'VBELN'.   "This is my WORKFLOW CONTAINER
st-tab_index = 1.
st-elemlength = 10.
st-type = 'C'.
st-value = vbeln.
append st to itab.
k = vbeln.
e = 'TRIGGER'               "This is an event in my BUS OBJ ZDB_WFLOW
CALL FUNCTION 'SWE_EVENT_CREATE'
    EXPORTING
      objtype                               = 'ZDB_WFLOW'   "My BUS OBJ
      objkey                                 = k
      event                                  = e    "Event TRIGGER in ZDB_WFLOW
    tables
      event_container               = itab
    exceptions
      objtype_not_found             = 1
      OTHERS                        = 2
IF sy-subrc <> 0.
    MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.         .
COMMIT WORK.
Now I have created a workflow in SWDD as ZDB_WF_SW.
In this WF I have created a container as VBELN.
In the SEND MAIL I have given a header as "Worflow Triggered for &VBELN&"
PROBLEM.
The Workflow is getting triggered. I am also getting a mail "Workflow Triggered for" in my mailbox but the &VBELN& is missing from the header.
I have set the IMPORT EXPORT flag of the WF CONTAINER "VBELN"
Please Help.
Edited by: Deepankar.B on Feb 22, 2011 4:08 PM
Edited by: Deepankar.B on Feb 22, 2011 4:10 PM

You wouldn't use a SMA as an assistance class - but refer to one within it.
I would use Shared Memory Area classes - but I'd also build a SMA that could talk across multiple application servers.
Thomas Jung proposed this in a forum reply some time ago.
It shouldn't be too difficult to use RFC's to access the content of SMA's in multiple app servers - ensuring synchronisation across multi app servers. I've not yet had the need, so haven't attempted.
The long polling in 7.02 apparently uses this approach, so in a 7.02 system there may even be standard components/ SMAs that you could use.
I do not think global areas in FM's are available across sessions - I don't think you could use that as a data transport.

Passing multiline element to workflow container ? how do i ?

Hello Folks,
I need to pass an internal table to the workflow container...In this container i had already created an Multiline element which the right table type assigned..
I need to call this Workflow using FM SAP_WAPI_START_WORKFLOW.... Eg:
CALL FUNCTION 'SAP_WAPI_START_WORKFLOW'
EXPORTING
   TASK                      = WFNAME
   LANGUAGE                  = SY-LANGU
   DO_COMMIT                 = 'X'
   USER                      = SY-UNAME
   START_ASYNCHRONOUS        = 'X'
DESIRED_START_DATE        =
DESIRED_START_TIME        =
DESIRED_START_ZONLO       = SY-ZONLO
IFS_XML_CONTAINER         =
IMPORTING
   RETURN_CODE               = lv_return_code
   WORKITEM_ID               = lv_workitem_id
NEW_STATUS               =
TABLES
   INPUT_CONTAINER           = lt_container_wf
   MESSAGE_STRUCT            = lt_message_struct
   MESSAGE_LINES             = lt_msg_lines.
lt_container_wf values should have an internal table to be passed a multiline element.....
I am unble to pass it this way and the error i get is that " Single Line element <XXXX> is being passed several times...
How do i tell the system the the element which is passed is a mulitple element..
Regards,
Anand

check this code snippet
include <cntn01>.
DATA:
      lv_retcode   TYPE sysubrc,
      lt_cont   TYPE TABLE OF swcont,
      ls_cont   TYPE          swcont,
      lt_kna1   TYPE TABLE OF kna1,
      ls_kna1   TYPE kna1.
SELECT * FROM kna1 INTO TABLE lt_kna1 UP TO 10 ROWS.
swc_create_container lt_cont.
swc_set_table lt_cont 'CUSTOMER' lt_kna1.
CALL FUNCTION 'EWW_WORKFLOW_START'
EXPORTING
    x_task                = 'WSXXXXXXXX'
TABLES
   X_CONTAINER           = lt_cont
EXCEPTIONS
   INVALID_TASK          = 1
   NO_ACTIVE_PLVAR       = 2
   START_FAILED          = 3
   GENERAL_ERROR         = 4
   OTHERS                = 5
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.

Printing Attachments along with Work Order

Hi Friends,
My client has a requirement that the attach a external document (DOC, PDF, XLS) to a work order and wants this document to print automatically along with work order printing.
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Nilesh,
Can you please tell how this issue was resolved for the benefit of others as well. We currently have a requirements where we need to print attachments along with a WO.
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Hi Ram,
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http://help.sap.com/saphelp_nw04/helpdata/en/b1/8b753a5e831e45e10000000a114084/frameset.htm
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http://help.sap.com/saphelp_nw04s/helpdata/en/71/a8a77955bc11d194aa0000e8353423/frameset.htm
http://help.sap.com/saphelp_erp2004/helpdata/en/c5/e4af8b453d11d189430000e829fbbd/frameset.htm
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yes

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Hi Experts,
I have an attachment that is send to SAP from SAP PI. I have to upload this attachment in to Work order.
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Upload file in Web Dynpro and add to Workflow container as SOFM object

Hi!
I have a Web Dynpro for ABAP application that should send attachments of uploaded files to a workflow container. I have already managed to do this, and it works fine for TXT files, but when I try to attach a WORD (.DOC) file the file looks corrput when I open it from the SAP inbox.
When uploading files in Web Dynpro it is as an XSTRING. I have tried out the following alternatives regarding convertion of the XSTRING before it is inserted in the SOFM object:
1) Convert from XSTRING to STRING using codepage 4110.
Then it is split into a string table of 255 chars
2) Convert from XSTRING to STRING using codepage 4102
Then it is split into a string table of 255 chars
3) Convert from XSTRING to BINARY format
I use function module 'SWL_SOFM_CREATE_WITH_TABLE'
and then swf_create_object lr_sofm 'SOFM' ls_sofm_key.
before I call some macros to fill the container.
Anyone else who have tried to do this with success? I'm greatful for any help.
Regards, Tine

Hi,
I had the same problem in the last days and finally I got a quite simple solution:
I had a look at the FM SWL_SOFM_CREATE_WITH_TABLE an noticed that it calls another FM (SO_DOCUMENT_INSERT_API1) which has a tables parameter for HEX data and is actually able to create a SOFM object from HEX data.
I simply copied SWL_SOFM_CREATE_WITH_TABLE as a customer FM and applied a few changes to make it accept HEX data:
First I added a new table parameter in the interface which gets the HEX data from the calling application (uploaded data using BIN format):
OBJECT_CONTENT_HEX     LIKE     SOLIX
Here is the code of the FM (I marked all additional and changed lines with a comment):
function z_test_sofm_create_with_table .
*"*"Lokale Schnittstelle:
*" IMPORTING
*"     VALUE(NOTE_TITLE) LIKE SODOCCHGI1-OBJ_DESCR OPTIONAL
*"     VALUE(DOCUMENT_TYPE) LIKE SOODK-OBJTP DEFAULT SPACE
*" EXPORTING
*"     VALUE(SOFM_KEY) LIKE SWOTOBJID-OBJKEY
*" TABLES
*"      NOTE_TEXT STRUCTURE SOLISTI1 OPTIONAL
*"      OBJECT_CONTENT_HEX STRUCTURE SOLIX OPTIONAL
*" EXCEPTIONS
*"      ERROR_SOFM_CREATION
data: region like sofd-folrg.
data: folder_id like soodk.
data: l_folder_id like soobjinfi1-object_id.
data: document_data like sodocchgi1.
data: document_info like sofolenti1.
data: object_content like solisti1 occurs 0 with header line.
data: lines like sy-tabix.
*- set default
if document_type is initial.
    document_type = 'RAW'.
endif.
*- create office object
*-- get dark folder
region = 'B'.
call function 'SO_FOLDER_ROOT_ID_GET'
    exporting
      region                = region
    importing
      folder_id             = folder_id
    exceptions
      communication_failure = 1
      owner_not_exist       = 2
      system_failure        = 3
      x_error               = 4
      others                = 5.
if sy-subrc ne 0.
    message e696(wl)                       "<== Add message class
            raising error_sofm_creation.
endif.
*- get description
if note_title is initial.
    read table note_text index 1.
    note_title = note_text.
endif.
*-- create office document
document_data-obj_name = 'ATTACHMENT'.
document_data-obj_descr = note_title.
document_data-obj_langu = sy-langu.
object_content[] = note_text[].
describe table object_content lines lines.
document_data-doc_size = ( lines - 1 ) * 255 + strlen( object_content ).
if object_content[] is initial.                     "<== insert
    describe table object_content_hex lines lines.    "<== insert
    document_data-doc_size = lines * 255.             "<== insert
endif.                                              "<== insert
l_folder_id = folder_id.
call function 'SO_DOCUMENT_INSERT_API1'
    exporting
      folder_id                  = l_folder_id
      document_data              = document_data
      document_type              = document_type
    importing
      document_info              = document_info
    tables
      object_content             = object_content
      contents_hex               = object_content_hex   " <== Insert line
    exceptions
      folder_not_exist           = 1
      document_type_not_exist    = 2
      operation_no_authorization = 3
      parameter_error            = 4
      x_error                    = 5
      enqueue_error              = 6
      others                     = 7.
if sy-subrc ne 0.
    message e696(wl)                              "<== Add message class
            raising error_sofm_creation.
endif.
*- set export parameter
sofm_key = document_info-doc_id.
endfunction.
The returned SOFM key I added to a container element. The element refers to event parameter of type OBJ_RECORD in my ABAP OO Class
Using this function I was able to raise an event by using Method cl_swf_evt_event=>raise
that invoked a workitem containing an Excel-File i had uploaded as binary file and passed to the FM z_test_sofm_create_with_table as document type 'XLS'.
In the woritem preview when clicking on the attachment the file was opened directly in Excel.
Actually the new lines for calculation the file size is not yet quite correct. At first glance it does not seem to cause any trouble, but I will stll check that. In FM SO_OBJECT_INSERT the size is again checked and calculated if initial, so leaving size initial might also be an option.
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Greetings,
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Pl explain about Attachments in Workflow

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Hi,
I had the same problem in the last days and finally I got a quite simple solution:
I had a look at the FM SWL_SOFM_CREATE_WITH_TABLE an noticed that it calls another FM (SO_DOCUMENT_INSERT_API1) which has a tables parameter for HEX data and is actually able to create a SOFM object from HEX data.
I simply copied SWL_SOFM_CREATE_WITH_TABLE as a customer FM and applied a few changes to make it accept HEX data:
First I added a new table parameter in the interface which gets the HEX data from the calling application (uploaded data using BIN format):
OBJECT_CONTENT_HEX     LIKE     SOLIX
Here is the code of the FM (I marked all additional and changed lines with a comment):
function z_test_sofm_create_with_table .
*"*"Lokale Schnittstelle:
*" IMPORTING
*"     VALUE(NOTE_TITLE) LIKE SODOCCHGI1-OBJ_DESCR OPTIONAL
*"     VALUE(DOCUMENT_TYPE) LIKE SOODK-OBJTP DEFAULT SPACE
*" EXPORTING
*"     VALUE(SOFM_KEY) LIKE SWOTOBJID-OBJKEY
*" TABLES
*"      NOTE_TEXT STRUCTURE SOLISTI1 OPTIONAL
*"      OBJECT_CONTENT_HEX STRUCTURE SOLIX OPTIONAL
*" EXCEPTIONS
*"      ERROR_SOFM_CREATION
data: region like sofd-folrg.
data: folder_id like soodk.
data: l_folder_id like soobjinfi1-object_id.
data: document_data like sodocchgi1.
data: document_info like sofolenti1.
data: object_content like solisti1 occurs 0 with header line.
data: lines like sy-tabix.
*- set default
if document_type is initial.
    document_type = 'RAW'.
endif.
*- create office object
*-- get dark folder
region = 'B'.
call function 'SO_FOLDER_ROOT_ID_GET'
    exporting
      region                = region
    importing
      folder_id             = folder_id
    exceptions
      communication_failure = 1
      owner_not_exist       = 2
      system_failure        = 3
      x_error               = 4
      others                = 5.
if sy-subrc ne 0.
    message e696(wl)                       "<== Add message class
            raising error_sofm_creation.
endif.
*- get description
if note_title is initial.
    read table note_text index 1.
    note_title = note_text.
endif.
*-- create office document
document_data-obj_name = 'ATTACHMENT'.
document_data-obj_descr = note_title.
document_data-obj_langu = sy-langu.
object_content[] = note_text[].
describe table object_content lines lines.
document_data-doc_size = ( lines - 1 ) * 255 + strlen( object_content ).
if object_content[] is initial.                     "<== insert
    describe table object_content_hex lines lines.    "<== insert
    document_data-doc_size = lines * 255.             "<== insert
endif.                                              "<== insert
l_folder_id = folder_id.
call function 'SO_DOCUMENT_INSERT_API1'
    exporting
      folder_id                  = l_folder_id
      document_data              = document_data
      document_type              = document_type
    importing
      document_info              = document_info
    tables
      object_content             = object_content
      contents_hex               = object_content_hex   " <== Insert line
    exceptions
      folder_not_exist           = 1
      document_type_not_exist    = 2
      operation_no_authorization = 3
      parameter_error            = 4
      x_error                    = 5
      enqueue_error              = 6
      others                     = 7.
if sy-subrc ne 0.
    message e696(wl)                              "<== Add message class
            raising error_sofm_creation.
endif.
*- set export parameter
sofm_key = document_info-doc_id.
endfunction.
The returned SOFM key I added to a container element. The element refers to event parameter of type OBJ_RECORD in my ABAP OO Class. In data binding from event to workflow I mapped the element to the AttachObjects parameter (using mode APPEND) in the workflow container.
Using this function I was able to raise an event by using Method cl_swf_evt_event=>raise
that invoked a workitem containing an Excel-File i had uploaded as binary file and passed to the FM Z_TEST_SOFM_CREATE_WITH_TABLE as document type 'XLS'.
In the woritem preview when clicking on the attachment the file was opened directly in Excel.
Actually the new lines for calculation the file size is not yet quite correct. At first glance it does not seem to cause any trouble, but I will stll check that. In FM SO_OBJECT_INSERT the size is again checked and calculated if initial, so leaving size initial might also be an option.
I hope this helps.
Greetings,
Michael Gulitz

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