PGI & Invoice in Back Date

If a Sales Order is created suppose on 18-07-07, then the Requested Delivery Date should
be >= to the Sales Order Date creation. Now, while making the D.O. system is allowing to
do PGI even on 10-07-07, with a warning message " Date is in the past : Please Check ".
Same case is while making the Invoice in back date. Our requirement is that system
should give a error message and stop the user doing PGI and Invoice in back date. We
have checked the System variable messages but could not track. Message No. VD399.

Hi,
System considers the current date as actual GI date or Billing date, if the date is in past it will gives only warning message.
If you want to restrict you need to put logic in the User exits MV50AFz1 and RV60AFzz

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Dropship_PO Receipt & AR Invoice in back date

The Business requirement is
The OU gets the Bill of Lading/Air Way Bill document offline after some time let's say within 10 days of actual Bill of Lading/Airway Bill Date. We are executing Dropshipment process. The PO receipt to be done on back date, which is the actual Bill of Lading/Air Way Bill date. The AR Invoice to be raised on the same backdated actual Bill of Lading/Air Way Bill date.
Example:
Actual Bill of Lading/Air Way Bill date: 25 Apr 2012
The documents are received on date: 05 May 2012
Dropship PO Receipt Date: 25 Apr 2012 (We will execute backdated receipt in system, on 05 May 2012 the receipt date will be entered as 25 Apr 2012)
AR Invoice Date (after Auto-import program): 25 Apr 2012
We are able to get the desired result in the open period. Just wondering, how to go about the issue when periods are closed for the last month (April).
Read that, the profile option INV:Transaction Date Validation doesn't work in case of PO receipts. Kindly advise.
With Best Regards,
Nirabh Nayan

Hi,
Once a Inv a/c period is closed, the period close process permanantly closes the period and system will not let performing any further transactions in that closed period. period can not be reopened as well.
If you know that there are pending transactions to be made in the last month of a/c year, As an exception you can keep the last period open till all the transactions are entered into the system. Normally this is the general process followed across. Accounting period is not closed sharply on the final day of the acct period.
If you are worried about std cost update and want to have updated costs for the transactions done in new a/c year, You can enter the cut off date in the inv org parameters as the last date of previous accounting period so that the transactions of the first month of new accounting period ( in your case May ) does not get costed. Once you close the previous period, you can update the cost thru std cost update and then release the cut off date for the new period transactions to get costed at updated cost.
Prabhu Chepuri

Posting of cancelled Invoice after posting date is over

Hello Experts,
I am stuck up with a situation and as such seek your help.
A invoice was generated and the subsequent accounting document was also cleared. Now after the posting date was over, someone cancelled the invoice by T.code VF11 and as expected it didnt get posted .The document flow showing is as per below :
Order - open
Invoice - completed
Accounting Document - Cleared
Cancel Invoice - Open
Now, the business and their audit policies do not allow the client to cancel the invoice in back date ( within the posting period).
What are the options do we have to tackle the situation.
Joy

The issue has been temporarily addressed by changing the posting date.
However, now the client wants us to make an ABAP development so that no user is able to cancel the invoice after posting date is over. Now for that I have the following issues. Can someone please help me out in this.
The basic process details I am following is as per below:
For Transaction Code VF11 (i.e for Cancellation of Invoice) , when the invoice number which is subject to cancellation is provided, the System should search in VBRK table for the following :-
1)The System will at first search whether the entry exists or not. If the Entry is not valid then it should give an message u201C Document xxxxx does not Existu201D.This is in line to the existing practice.
2) If the Document number is valid then it will go to the billing date field and will fetch the value from the VBRK table . Then it will match whether the value fetched (i.e. this Invoice date) is in present posting period or not. The system can find the posting period from the table V_T001B.
a.If the Invoice date lies in the present posting period then the system will allow the cancellation document to be saved. This is in line to the existing process.
b.If the Invoice date lies beyond the present posting period then the system will not allow to save the cancellation of the Invoice with a pop up message of u201C The Document number subject to cancellation do not lie within the present posting periodu201D .
Now We have looked both the tables, from VBRK we will get Doc# and Billing date(FKDAT) but when we select Posting Date from table T001B( Permitted Posting Periods) there is some issue.
1. What will be the condition for selecting records from T001B table.Since there is multiple key fields
    RRCTY (Record Type) ,
    BUKRS (Posting Period Variant) ,
    MKOAR (Account Type or Masking)
    BKONT (To Account).
So, to get unique record what will be the value of this key fields. Is there any relationship with VBRK table ?
2. Which field I have to consider as Posting Date or Period. Because there are many fields related to Posting period.

Create Delivery, Billing and Excise Invoice no. in back date.

Dear all,
i got sum problem with no. range in export excise invoicing,
therefore to avoid this i created export invoice thru' legacy system, now i want to create the same export order in sap system
how i create export order in back date as actual excise date lies in back date.
what certain changes i have to made in sap system in order to create Delivery, Billing and Excise Invoice no. in back date.
Plz suggest
Gaurav

Back date means how many months should be predated ?? You should be aware, you can post a document in SAP one month prior to current month but not before that. For example, now we are in August and you can post a document for July and not for June'10.
Apart from this, you need to have back dated stock in SAP to invoice and the periods (MM & FI) should be open for previous month.
Dear Sir,
Back dates means 14 days back and in the same month August.
plz , explain what is back dated stock to invoice SAP
Gaurav

Create   Sales order ,Delivery, Billing and Invoice no. in back date.

Hello Gurus,
Goodevening ,
we have a requirement , here we need to create, Delivery on back date.
Note- System should   do the availability check on back date. ( 1.e on requested delivery date) and confirm quantity on that date.
Note-What ever sales transaction happned yesterday day will be enterded today on yesterday date( this daily happens to this industry).
My problem is system is not doing availability check on requested delivery date its just doing on todays date and giving confirmation but in system stock was there on yesterday date.
Note - Always there is one day back log for actual sales and system entry.
Looking for your inputs
Thanks in advance.
Regards
Ravi.M

Hi Lakshmipathi,
Thanks for you reply,
This a typical kind of industry.-Poultry industry
They do the transactions in the night times at farms where they will not have any access for systems.so they want to post those transactions on back date.
Note- i do have idea, system does do availability check on current date,but is there any possiblity for back postings with availablity check that I am looking for all the possible options with all the possible feed backs.
Note- Customer is selling the semi -finished product that i have already mentioned, whether i maintain   OR not maintain system is doing avaliblity check in SD , as the meaterial is   semi -finished maintained by PP in MRP3.
Thanks in advance
Regards
Ravi.M

Error in Back date delivery

Hi All,
I want to create one Order in Back date with back date delivery(Picking + PGI) and Billing, i m able to create the Order& Billing in Back date but when i enter the back delivery date in sales order it will create current date's schedule line for the material which i don't want. if i create it in current date then after the process its shows same item in two date with 0 and deliver quantity in VA05 Report. actually i want to create entire process in back date what should i do please help.
Regards
Vivek Sharma

SAP will not confirm availability in the past. That makes sense.
Maybe you should just:
- Proceed without taking the dates in account
- Manually change the invoice date to a past date for this specific delivery
Anyway, if the FI period is closed, you will not be able to book the invoice in the past.

MIGO Goods receipt accepted in back date for STO

Hi,
I have a S.T.O for which delivery have been created, post goods issue and excise invoice have been done on 05.09.2009 and receipt through MIGO have been done and system accepted to post the material document in back dated 07.08.2009.
How can system accept to post the material document in the back date, even my delivery and even dispatches had been not done on 07.08.2009.
Is this standard functionality or do i need to make any config settings to not to accept to post the MIGO document.
Thanks in advance
Kishore.

Go to transaction MMRV and uncheck field "Allow posting to previous period". This will make sure MM posting cannot be done to any of the previous periods. Keep in mind the setting will only be applicable for a particular month. If you want to make sure the setting is permanently set, you want to go to OMSY and uncheck the column to allow posting to previous period.
Revi

MIR7 - Invoice and Posting date must be = PO Date

Dear All,
In MIR7 Invoice Date and Posting date is allowed prior to PO date.
e.g.
PO Date : 21.05.2010
We can make MIR7 in back date i.e. 20.05.2010 or any back date.
How to restrict this.
We don't want to allow invoice date and Posting date < PO Date.
Thanks and Regards,
Nirav

Please check this answered link:
posting date
Invoice posting not permissible after posting MIGO
validation
miro problem
Edited by: Afshad Irani on May 23, 2010 10:39 AM

During Excise Invoice Cancellation Posting Date should be similar to excise

Dear All Experts,
Hope you are doing well !
We have one requirement during Excise Invoice cancellation for Posting Date Field. Generally, system is taking Posting Date as Current Date but we want system should take Posting date as (Posting Date of Excise Invoice).
Please give your expert comments.
With Best Regards,
Bharat B

Dear Bharat,
Please use any exits given by me in the following thread and write the logic to populate the Excise invoice date as the cancellation date.
Excise Invoice Cancellation on Date validation only
Check and revert back.
Thanks & Regards,
Hegal K Charles

MM flow(PO,delivery,pgi,invoice)

Hi all,
i want to create PO,delivery,pgi,invoice in MM flow .
can any any body tell me transaction code.
and also is there any bapi for MM Document flow?
thanks in advance.

Follow STO Process for this;
1.Create a vendor for the company code of receiving plant, using account group :0007 using T-Code XK01.
2. Assign this vendor to Delivering plant
Go to XK02 >Purchasing view>Extras>Add. Purchasing data>Plant
3. Create internal customer with the sales area of the vendor. Go To XD01
4. In Pricing procedure determination relevant to STO, assign document Pricing Procedure and customer pricing procedure appropriate for STO to get the pricing in the invoice.
5. Maintain condition records for the relevant pricing condition.
6. Some more setting for STO: Go to MM> Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Receiving plant >assign customer here & Supplying SA (for billing) to Receiving plant here
7. Go to MM > Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Supplying plant and assign the sales area of receiving plant.
8. Go to MM > Purchasing > Purchase Order > Set up STO > assign delivery Type & Checking rule
Assign the delivery type to document type. In this case, Delivery type NLCC is assigned to Document type NB
9. Go to MM> Purchasing > Purchase Order > Set up STO > Assign document Type, One step Procedure, Under delivery tolerance
Assign the document type NB to supplying plant and receiving plant
10. After all settings , Create the STO using T-Code:ME21N and maintain pricing conditions of freight and Save.
11. Create Delivery :VL10G
Click on the Background Button after selecting line item
A message is flashed : See log for information> next Click on Log for delivery creation Button >click on line item>click on document button to get Delivery document No
12. Picking, PGI:VL02N
13. Billing:VF01
Save the document and its done
14. J1IIN - Outgoing Excise Invoice
15. MIGO - Goods Receipt against outbound Delivery
16. J1IEX - Capture & Post Excise Invoice
Pricing configuration for STO: -
In SPRO > MM > Purchasing > Conditions > Define Price Determination Process > Define Schema Determination > Determine Schema for Stock Transport Orders > Here assign Calculation Schema "RM2000" i.e. Stock Transfer Document to Schema Grp Pur. Org, STO Type (For e.g. UB) and Supplying Plant.
Calculation Schema "RM2000" has condition type P101 which will pick up the MAP of supplying plant automatically during creation of STO in ME21N ("Conditions" Tab).
You can create new freight / delivery cost conditions in M/06 and assign in pricing procedure "RM2000" in M/08 and also assign the Accrual Key to this and do the Account Determination for this Accrual Key in OBYC
At the time of PGI, following accounting entry will get generated;
Stock A/c - Dr - 110 INR (Receiving Plant)
Stock A/c - Cr - 100 INR (Supplying Plant)
Freight Clearing A/c - Cr - 10 INR (Supplying Plant)

Sales Flow on Back dates

Hi all,
once we go-live, i need to enter all the sales orders to invoice data in sap( from legacy) i have tested the scenarion in quaility by changing the requested delivery date, PO date, billing date, Pl goods isue date etc manually to previous month. Every thing was fine. but when i see teh documetn flow, teh dates are showing todays rather than the previous date. is there any chance that i can change this too somewhere to back date.
plz give me the solution.
cheers,
anil.

Hi,
No way dear.Those dates are of system dates when you have created the documents.Those can only be chaged by changing at table level.
But any wat that does not make any difference if it remains as it is
Reward points if useful
Regards,
Amrish Purohit

G/L Cleared document in back date which table i found?

I have posted a G/L Document on 01/02/2014 and cleared the same document on 10/03/2014. The g/l open Items are stored in BSIS Table and Cleared items are stored in BSAS Table. Now i want see the value in table level on 10/02/2014 (Back date) in which table i found the values.

HI Satheesh,
You can get these values in BSEG table and FAGLFLEXT table for line items details. BKPF for header details.
Thanks & Regards
Ravinder Kumar

Action with back date

Dear friends
Transfer action is performed on a date, after performing the transfer action, with the back date employee got the promotion and again promotion action is performed.
Then from the date of promotion to transfer date, emp group and sub group are showing correctly, but from the date of transfer the emp group and sub group showing the old values.
For example:
Employee group and sub group are 1 and a1 respectively.
Transfer action is performed on 1.4. 2011.
Now after performing this transfer action, say for example with the back date, promotion action is performed say from 1.6. 2010. employeeu2019s emp group and sub group changed to 2 and a2.
Now the data in IT 1, the record shows as emp goup and sub goup as 2 and a2 corrctly from 1.6. 2010
But from the record from 1.4. 2011, instead of showing the emp group and sub goups as 2 and a2 sys showing the values as 1 and a1.
Regards
Kiran

Dear friends
Transfer action is performed on a date, after performing the transfer action, with the back date employee got the promotion and again promotion action is performed.
Then from the date of promotion to transfer date, emp group and sub group are showing correctly, but from the date of transfer the emp group and sub group showing the old values.
For example:
Employee group and sub group are 1 and a1 respectively.
Transfer action is performed on 1.4. 2011.
Now after performing this transfer action, say for example with the back date, promotion action is performed say from 1.6. 2010. employeeu2019s emp group and sub group changed to 2 and a2.
Now the data in IT 1, the record shows as emp goup and sub goup as 2 and a2 corrctly from 1.6. 2010
But from the record from 1.4. 2011, instead of showing the emp group and sub goups as 2 and a2 sys showing the values as 1 and a1.
Regards
Kiran

Report for shedule vs supply and report for opening stock at back date.

Dear All Guru,
please can anybody reply me is there any standard report is available for
1) Report for shedule vs supply
2) and report for opening stock at back date.(ex- opening stock at last month 16th july or two months back on 10th may
pl suggest if any standard report is available or how we can data for this
Regards,
Vimlesh

Hi,
To see the opening stock at a particular date use T.Code: MB5B,
To see the scheduled quantity & delivered quantity use table EKET with the filed names MENGE & WEMNG.
Regards,
Prabu

Issues with Writing back data to Planning Cube After adding a new characterstic

Hello,
We have two cubes and a MP on top of it. ( Reporting Cube and Planning Cube ). An aggregation layer has also been built and so does a planning BEx query on top of it.
Before Scenario: things were working fine as we were able to write back data to planning cube using the BEx.
After Scenario: We created a new Dimension in the planning cube and added a new characteristic ( lets call it ZX_KEY ) . This Characteristic holds the concatenated values of some of the other characteristics in its master data tables . ( For ex: Account_Customer ID_Country-code_Industry-code ).
This new characteristic is also present in the reporting cube and has been added and transferred to MP.
This new characterstic was added to the planning BEx query as one of the rows and we executed it the analyzer. After entering the required values for all characterstics ( including the newly added ZX_KEY ) and the key figure values, we tried saving it. Now this is where the Analyzer is throwing up this error..
~~Characterstic combination cannot be assigned to part provider ~~
~~Characterstic 'ZX_KEY'; Characterstic value 'R123000000_12_US_TX'~~
~~ Entered values are incorrect:Correct before navigation ~~
The value that we are entering ( R123000000_12_US_TX ) is picked up from the master data table of ZX_KEY by double clicking and selecting it from the fetched values. So i am not sure as to why its throwing up the above error. Request your help on this please.
regards,
Karthik

Hi,
Try to check that all characteristics are correctly assigned at multiprovider level.
hope it helps

PGI & Invoice in Back Date

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