PGI no. and Accounting Entry of Invoice

Hi,
I have got a requirement that the PGI(Post Goods Issue) no of a delivery should be same as delivery no.
And the Same for Invoice also: Accounting Entry no of the invoice should be same as Invoice no.
Is there any way by which we can configure it!!
Thanks & Regards
Ritesh Kumar

it would not be logical in my system.
I could have many movements on different days for one delivery, a delivery could be splitted (search with this term in SCN, you will see how often this happens unexpected), we could have partial invoice. The invoice could be cancelled and a new invoice could be created after a price change. The system cannot store 2 invoices under the same number.
But if all this does not apply to your environment, then you can eventually achieve it by using an external number range which has to be equal for all three objects

Similar Messages

Accounting Entries when Invoice Verification takes place before GR

Hello All,
I have some difficulty in understanding the accounting entries when Invoice Verification takes place before Goods Receipt.
The scenario is as below: - (It is taken from one of the SAP documentation - AC530 - Actual Costing & Material Ledger- pg.No.2-8)
1) Stock of material available u2013 50 units / Value Rs.125 /Moving average price in the material master Rs.2.50 per unit
2) Invoice receipt takes place before goods receipt u2013 100 pc @ Rs.4.00 pc
3) System does internal stock coverage check. As per SAP document, the stock shortage is 50 pieces.
4) So the price difference arise i.e.Rs.100 (How this amount is arrived at? u2013 Not understood)
5) The price difference of Rs.100 is only partially debited to the material (Rs.50). The rest is posted to price difference account (Rs.50)
The accounting entry u2013
GRIR A/c Dr                      300
Inventory A/c Dr.                 50
Price Diff. A/c Dr.                50
To Vendor A/c                   400
Question u2013
-     I have not understood how Rs.100 is calculated & on what Moving average price the calculation takes place.
-     As per the calculation in the document, the moving average price of the opening stock is Rs.2.50.the stock is 50 units. (50*2.50=125)
-     The Invoice receipt happens at 100 pcs @ Rs.4.00 (100*4=400)
-     So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
-     So how the price difference & posting to Stock account is calculated in the accounting entry?
Please help,
Thanks & Regards,
Gov

Hi,
Check below mentioned thread to understand posting to price difference account..
Logic of price difference posting
you missed one aspect of this and that is PO qty and PO price.
GR/IR will get debit at IR Qty * PO Price.
rest all calculations are in the link provided..
- So the new moving average price will be Rs.3.50 (Rs.125 + {100*4=400})=Rs.525. Rs.525/(100+50)pcs = Rs.3.50
Moving avg. will be calculated on stock value / qty in stock. new MAP will be stock value = (125 +50) = 175 and stock qty = 50 units so MAP will be 175/50 = 3.5.
Since, GRN has not been done yet stock value (100*4) will not be there..
Regards,
Sayujya

Accounting entries in invoice

Hi,
I have cancel the invoice document with amount usd 600, system create the accounting entries as below..
Vendor: USD 600 Debit
GR/IR Clearing account: USD 154600 Credit
Purchase Service account: USD 154000 Debit
Is these entries are correct if not then what entries should be for the accounts.

Hi,
Just check the original LIV Document's Accounting Entry, it would be;
Vendor: USD 600 Credit
GR/IR Clearing account: USD 154600 Debit
Purchase Service account: USD 154000 Credit
Above entry would have generated becasue Service Entry Sheet (ML81N)/ Goods Receipt (MIGO) has been posted for amount USD 15400 and Vendor Invoice has been posted for amount USD 600.
Check it in PO History.
So during LIV cancelation, system has posted this entry which exactly reversal of the original Invoice document.

PGI exits for accounting entry

HI experts,
Currently after SO and DO is completed a accounting entry will be created.
This can be viewed at VA03/VL03N display document flow.
Example : AFter SO the user will create a DO.
AFter that the user will go again to VA03 to view the accounting flow.
My task is need to control the accounting document after DOPGI is been saved.
By default it is taking to the FB03.
What are the exits can be used to control the accounting document.
What is the field name can be used for the exits.
So sorry i am not a SD consultant but i am a ABAPER. That is reason i done have much idea on SD.
Thank you in advanced.
regards.
mrsaravannan....

if we use movement type 601, means system do not
     deduct goods from our stor. loc
No you are wrong. System will reduce the inventory in your system.
There would be no material traceability.
In sales concept, once a billing document is generated, the responsibility ceases from seller.
BUT we customize to make it Billing effective for consignment SO
   BUT we are unable make accounting entry for material movement during PGI.
Because the stock would still be lying in that company code only and hence, accounting document cannot be generated for a movement type 631
Now we are struggling to cancel accounting entry that created during PGI in 2nd SO
The only option is to reverse the delivery via VL09 so that the corresponding accounting document would also be reversed
Last but not least, if you can explain the exact scenario for which, you were trying to configure, perhaps, I can assist you in a better way.   This is also due to the fact that all the above explanations are not clear as to what is the scenario !!!!!!!
thanks
G. Lakshmipathi

Problem with Cenvat clearing Accounting Entries on invoice

Dear Guru's
   my Scene is , i am doing MIRO gainst PO , when i stimulate the document All general Accounting entries are there Except , cenevat Entries , (BED , ES , HES ) ,
i did part 1 in MIGO & , post Cenevat in J1IEX ,,    there i found , when i am taking key Capture Excise Invoice (J1IEX) & in that , there is post button if I am clicking that button , Cenavat is posting (10.3%) ,
but when i am taking   capture frist & then i post it in posting key of J1IEX , system is showing Error message that
No Part I exists for availing credit in excise invoice 555 2011
     Message no. 4F112   ,
So please tell me how should i proceed , will be very help full for me
     Thanks & Regards
   Akshay
Edited by: Jeyakanthan A on Feb 10, 2012 3:12 PM

Hi,
No Part I exists for availing credit in excise invoice 609 2011
Message no. 4F112
which refernce you are using you should used MIGO
609 is i think vendor excise number for you
and check in J1IEX you are getting part1 entry there or not for MIGO docuement
second dispay 609 entry in J1IEX and check statsu of this entry
Regards
Kailas Ugale

Difference in Account Code combination at Transaction and Accounting entry

Hi All,
We are working on Subledger Modifications (SLA) for a Client in order to meet few key business scenarios... Even though we were able to achieve the desired outcome through SLA, client is not pleased about the fact, there exists two different account code combinations for a transaction i.e.
1) The account code combination that is defaulted or entered in the transaction
2) The account code combination that is used for creating the accounting entry considering the modifications done at SLA.
There is a difference between the above two, due to modifications carried out in SLA.
Since the scope of SLA is limited only to make changes at the Accounting entry level, such variations would exist, however client is not comfortable with such an approach.
We are performing the SLA changes for three modules: 1) Cost Management 2) Accounts Receivables and 3) Accounts Payables
If someone has worked on such similar situation in your previous assignments, perhaps you can share how the same was addressed.
(Such as any customizations, Workarounds, irrefutable justifications etc ..)
Thanks and Regards,
Karthikeyan

Hi,
Check is there any restrictions are there . the data must be displayes if the data is there in infocube.
Regards
sivaraju

Requirement and Accounting entries of CO88

Dear Experts,
I have doubt on understanding of variance settlement by using TCode KO88/ CO88.
Can anyone explain on it?
Regards,
Himanshu Mehta

Hi Mehta,
What is exact requirement on variance part?
The simple definition is:
Actual cost = Standard cost + Variance.
To balance the actual cost we calculate variance and transfer it to FI and COPA as part of month end process. You can calculate variance with the order status either DLV or TECO.
KO88 is used to calculate variance on single order and CO88 is used to calculate variance on plant level.
BR, Srinivas Salpala

While "Invoice Cancelling- Accounting entry not effected in Trial balance"

Dear All,
Any one knows this please revert back.this Issue is very urgent (We have to Close the Periods)
Issue: While "Invoice Cancelling- Accounting entry not effected in Trial balance"
Invoice which is cancelled and accounting events for Invoice & Cancellation is taken place, but the entry for cancellation is not appearing in the GL Hence the reversal effect of expense is not seen.
I can able to see the Reversal Entry in Payables > Reports > View Accounting A
Here > Tools > View Accounting Events > View Journal Entries > Show Addtional Information > Transfer to GL Status is "No" after that i have Run the Transfer Journal Entries to GL even its not appearing in GL and not transfer to GL.
@Have to Resolve this as soon as possilble, plz any one can lets guide me
Reagrds,
senthil

Plz Update this asap.....

Accounting Entries in PP

Hi all
I need a/cing entries that get posted in Various stages in PP
Ur ans is helpful to me
Thanx
Srinivasa Rao

Hi Srinivas,
Following are the major stages and accounting entries.
1) Preliminery Costing
    Preliminery Costing automatically gets created.
    There is no accounting entries.
2) Simultaneous Costing:
    In this stage, the goods are issued to the Manufacturing Order. The Manufacturing Order is debited with the sum of prices and quantities and the respective inventory accounts are credited. The movement type 261 is being used.
Through the confirmation of activities, the Manufacturing orders are debited with the sum of prices of activities and quantities and the Cost centers are credited. Here , there shall be no finance entries whereas controlling and profit center accounting shall be getting the entries.
Goods receipt of the FG or SFG happens, by crediting the Manufacturing order and debiting the inventory accounts.
3) Final costing:
At the end of the period this process shall be undertaken.
Revaluatoin of Activity price
If there is any need to revalue the activity price, it shall be done. This helps in absorbing the cost centers fully. Here, the accouting entries shall be, Manufacturing Orders shall either be debited or credited and the Cost Centers shall be credited or debited as the case be.
Actual Overhead Calculation
Then, actual overhead shall be done so as to bring in actual costs of overheads.
WIP Calcualtion
After this WIP is calculated. In this case, the costs incurred over and above the goods receipt shall be computed as the cost of WIP when the Manufacturing order is not fully delivered or the status of technically complete is not updated. Here, there is only computation and no accounting entries.
Variance Calculation
When we undertake this calculation, the system computes the difference between the debits and credits for the Manufacturing orders which are fully delivered or technically completed. Here also, there shall be no accounting entries.
Settlement
Here, accounting entries happens for both the WIP Calculation and variance calculation. In the case of WIP Change account is credited and WIP Inventory account is debited. For fully delivered or technically complete, Manufacturing Orders are credited or debited and Production variance account shall be debited or credited. Variance gets posted in Finance, Controlling, Profit Center Accounting and Profitability Analysis as well. In the case of Profitability Analysis, the variances are segreated into category wise.
Here, I have used umbrella term 'Manufacturing Order' for Production order, Process Order and Product cost Collector.
Trust this helps much!
Cheers!

PGI Date and COGS accounting date should be different

Hi All,
I have a scenario where the client wants to post the COGS account when the material reach to the Customer and on the same date wants to Invoice the Customer, this is required for the Matching Concept of Accounting so that Recognition of Cost and Revenue should be on the same Date.
For example : Order (01-01-2012) --> Delivery (02-01-2012) - material send to Customer and it reach to the Customer on 10-01-2012 --> PGI (10-01-2012) --> Invoice (10-01-2012)
However in India we need to update the RG1 register at the time when we remove the material from our Factory, and to update it we need to do the PGI, and as soon as we do the PGI the COGS accounts will be Debited. Whereas the material will reach to the customer, say for example, after 10 days and then the invoice will be created, so the Posting of COGS account and Revenue account will be different.
For Example (In India) : Order (01-01-2012) --> Delivery (02-01-2012) --> PGI (02-01-2012)(NO Accounting to COGS) - material send to Customer and it reach to the Customer on 10-01-2012 --> COGS entry (10-01-2012) --> Invoice (10-01-2012)
My Querry is:-
1) Is it possible to achieve the above requirement that we do the PGI but do not make any accounting entry?
2) If yes, then how can we recognise the COGS accounting on a later date, when the material reach to Customer?
3) Is it possible through Standard SAP?
4) If standard SAP procedure is not possible, kindly suggest the work-around and basic logic for the same.
For any further query feel free to ask.
Thanks and regards,
Amitesh Anand

Hi Ram / Karthik,
I think VL01N screen Actual GI date can serve your purpose.
Ram
If I change the Actual PGI Date to a future date and do the PGI, then the material document will be posted on the given future date, and so on Current Date (actual date when the material physically move out from the factory) we can not Update the RG1 Register. RG1 Register will be updated on the Posting Date of Material Document, so this will be an Excise Audit Issue.
Further, a report has to developed,
> It should show the list of documents posted to the 'Deferred COGS GL and not reversed yet.
> Based on the customer receipt, the reports should post an entry reversing 'Deferred COGS' GL to the regular 'COGS' GL
I am looking for the same work-around without defeating any Excise Legal norms. How do we reverse the "Deferred COGS G/L" and make the posting in actual COGS G/L, and what will be its implication on Inventory Ledger and Excise Audit?
Thanks and regards,
Amitesh Anand

Accounting Entry for Depot Excise Invoice

Hi Gurus
We make a STO from factory to depot. I have posted the depot excise invoice via J1IJ but Im unable to see the accounting entry for the excise invoice..
Im able to see the acounting entry for excise invoice for factory sales thru J1IIN..
Pls advise
Rgds..Vinz

Hi Vinz,
I would like to explore more for ur info.
When u create Excise invoice at Factory Using J1iin, accounting entries flow to the system. When u transfer it to Depot, u credit the Excise amount using MIRO and post it to RG23D ( Depot Register)
The value of the excise for which u have taken credit from ur factory would be passed on to customer now.
If you notice carefully, when u take credit of Excise entry in RG23d No accounting entry flows in the system, only value & qty gets updated to Register.
Generally, while deciding the selling price from depot u consider Basic price + Excise duty. since u are passing on the excise benefit to customer, using proforma excise invoice (transaction J1IJ)
So there is no wuestion of accounting entries.
Hey CIN Gurus.. correct me if i am haveing any misconcepts regarding this.
Hope this is clear to you now..
Reward if helpful..

Accounting entry against Excise invoice not created for Service Tax sales

Dear all,
I am facing one problem related to accounting entry against excise invoice not created, for service tax sales scenario in SEZ plant.
Accounting entry against billing document is generated,which contains revenue account-Debit entry,service tax 10% --Debit entry,ECS-Service tax 2% --Debit entry, SECess Service Tax 1% --Debit entry & Sundry Debtors (Reco) - Domestic(Customer receivable reconciallation) account-Credit entry.
But after generating excise invoice, accouning entries not generated for clearing of Cenvat suspense entry(i.e.service tax 10% ,ECS-Service tax 2% , SECess Service Tax 1%) which is generated during billing document.
Plz. suggest step by step guideline to resolve this issue.
Thanks & Regards,
Mukesh Pardeshi

Hi ReazuddinMD,
thanks for your reply and support...I checked all the entries/accounts maintained correct.. but the Accounting entrys against Excise invoice not created..
Now i am geeting error as below at the time of saving Excise invoice,
No account is specified in item 0000000001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000000001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000000001" of the FI/CO document.

One Tcode for excise invoice and Billing and Accounting doc no.

Hi Sap,
Is there any Tcode or Table to see the Sales Accounting Entries with the help of Excise Invoice number and Billing Document Number?
I mean I want a Tcode or table to see all Excise Invoice number , Billing document Nuber as well Accounting document number in one screen.
If any Tcode is there could you reply me,
Regards,

In VFX3 check if you have correctly filled up the selection screen.
Especially "Created By" fields which gets the default value of user who is running the t-code. If you have not created the billing doc then keep the field empty.
Also check in VF02 or VF03 if the billing doc exists.
Either thru VF02 or VFX3 you can release the billing doc to accounting.
There can be several reason for failure to post billing doc to accounting.
For ex,
1. FI posting period for the billing date is not open.
2. Some of the GL where posting should go are locked.
3. Account Assignment Group for the material is not maintained in material master.

Validation required so that invoice, billing and accounting is done on same

Validation required so that invoice, billing and accounting is done on same date as the PGI date. Very urgent please help.
Please look into the below scenario.
Excise invoice posting date u2013 07.10.2011
A/c doc posting date u2013 29.09.2011
Reflecting in dispatch report of 07.10.2011.
GL affecting in the month of Sep.
So it want that on PGI date, billing , invoice and accounting enteries are created

Dear Jalaj001,
PGI date will be taken by system as the billing date in VF01 unless the user manually changes it.
Accounting Posting date can be controlled by settings for document type RV.
For excise invoice creation and posting date, i think you will have to use EXITs.
But i am not sure and will leave it for the experts to comment upon.
Thanks & Regards,
Hegal K Charles

Accounting entries for excise invoice for purchase returns in J1IS

Dear Friends
1) I recorded an excise invoice for goods receips in J1IEX . The accounting entry is
Input BED a/c   DR
Input ECS a/c   DR
Input H.css A/c   DR
CENVAT clearing   CR
2) There were some damaged items and same returned to vendor. I did RETURN Delivery in MIGO. The excise invoice in J1IS gives error " BALANCE IN TRANSACTION CURRENCY". Here I used Ref document type - MATD
QUESTION :
What is the Excise transaction type   for ' other outward movement' in J1IS to which I should assign the excise accounts   to reverse    (1) above. Is it OTHR or GPRO.
Thanks
kamala

Dear Mathews,
It is not capital goods. Also if I do a JV in J1IH, the entry goes and is as below :
Cenvat clrg   DR,   Input -BED /E.cess/ S.cess   CR
But J1IS does not save, though I have assigned all said accounts in 'Excise accts per excise transation'   for OTHR. Also I read in wiki that the entry for purchase return excise inv in J1IS is ' CENV CLRG ....DR ,   CENV RECEIVABLE ...CR ' .If so, then do i creat new GL for Cenv Receivable ? What is its effect on FORTNIGHTLY UTILIZATION
thanks for telling
kamala
Edited by: Kamala Surianarayanan on Mar 6, 2009 6:38 AM
Edited by: Kamala Surianarayanan on Mar 6, 2009 6:38 AM

PGI no. and Accounting Entry of Invoice

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