PO Approval Email Notifications

Hi,
I customized Standard Printed Purchase Order Report and it is working fine, generating PDF output also with the help of XML Publisher.
Now when a PO is approved from PO Approval . Then Standard Purchase Order Report is send to supplier Email address. Please let me how to send Customized Printed Purchase Order report instead of Standard Purchase Order Report. If PO Approval workflow has to be customized . Please give me some ideas how can I do that.
Thanks
Raj

You don't need a new program.
Just change the seeded concurrent program definition.
Make sure that the output is xml

Similar Messages

Approval email notification not routing to an approver

Hi Experts,
For a certain PO value range there are existing approvers. We have added an additional approver to the PO approval matrix. Now, while changes are done for a PO the approval email is not going to the added approver. Instead it will send a mail notification twice to one of the existing approvers.
The added approver appears in SRM approval preview, aslo we find the approver in the workflow agents. In addition the approver gets the PO in the SRM inbox for approval, but only the email notification is not sent to this approver.
Any pointers to solve this issue.
Thanks in advance,
Francis

Hello,
Workflow approbation e-mails are taken from BP transaction. If there is no information there, e-mails are taken from SU01.
Some extra customising has to be maintained in order to have notifications sent out as an email:
- Set the attribute FORWARD_WI for the requester;
- In SO16, tab "Mail Sy.Grp", select "Send to home address of users".
Kind regards,
Ricardo

Approval Email Notification needs to be sent by scripting

Hi
We have a requirement - when one particular Rfx approver presses the approve button , one email notification needs to be sent to some particular email ID .
Is it possible by scripting ? Can anyone help me with the code ?
Regards
Sudipta
Edited by: Sudipta62 on Nov 14, 2011 3:39 PM

Hi,
Refer this thread for bean script email code!
Re: Issue with JAVA Mail API
Regards,
Uday

Configuration of WF approval email notification

We are on 11.5.10.2 and I have a workflow configuration question. When an approval notification is routed to a manager and he or she views it in their worklist, the response line that has the Approve, Reject, or Request More Information buttions appears at BOTH the top and bottom of the page. But when the manager views it in their email box, the links to Approve, Reject, etc appear only at the bottom of the email. Is there a way to configure the emails so that the response links appear at the top of the page in addition (or instead of) to the bottom of the page, the same as the worklist page? Managers are finding that when viewing/approving via PDAs, part of the notification is being truncated, as is the case with OTL timecard approvals.

Hi,
Please see if this thread helps.
R12 Requisition Approval - Removing few buttons from email notification
R12 Requisition Approval - Removing few buttons from email notification
For OTL, what is the OTL patchset you are on?
Thanks,
Hussein

Approve email notification.

Hi All
From apex (version 4.1) application I am sending a email notification to the users. I like to know is there a way to povide approve and Reject button/link in email to process the transaction from email itself.
Thanks in advance.
Thanks
Srini

Hi Srini,
You can have a hidden page item and then offer the two different links to the same page but just passing in different values. For example if you are working on page 21 of application 100 the APPROVE link would look like:
www.server.com/pls/apex/f?p=100:21:::::P21_HIDDEN_VALUE:APPROVE
And the REJECT link would look like:
www.server.com/pls/apex/f?p=100:21:::::P21_HIDDEN_VALUE:REJECT
You then need a PL/SQL page process to run On Load - After Footer that references your P21_HIDDEN_VALUE page item, something like:
BEGIN
IF :P21_HIDDEN_VALUE like 'APPROVE' THEN
-- APPROVE code goes here
ELSE
-- REJECT code goes here
END IF;
END;
Aaron

Send approval email notification to Lotusnotes/Outlook

Hi all,
Our requirement here is to send a confirmation e-mail to the requisition creator once their requisition has been approved by the requisition approver.
So far, we have been only able to send this message to the requisition creatoru2019s SAP Inbox, however, our requirement is to send it to their e-mail address (i.e. outlook / lotus notes). We understand that if we set-up this confirmation message as a work-item (i.e. not an SAP Inbox message), then we could use the standard Workflow e-mail notifications (SWNCONFIG) to send the e-mail to the requisition creator. We want to know if it is possible to send an e-mail from the workflow system without setting this up as a work-item (if we set it up as a work-item, then we are forced to have a decision, and a decision is not relevant here).
Cheers,
Chandra

Hi Pavan,
The note you mentioned talks about the integration of SAP and lotus notes. But, as we are in ECC5.0, we dont want to do the lotus notes integration.
For, now I have setup the forwarding email functionality in SO13 and the issues has been resolved.
I am using SO10 setup to send email notifications to lotusnotes email ID and SWNCONFIG to send workitems to lotusnotes email ID. Issue resolved for now.
Still looking for some more options to resolve the issue.
Thanks,
Chandra

When approving email notifications the FireFox reply box has a 'K' in it..

hi all..
As above. It is generates an email reply box but with a 'K' as recipient, and not linking to anything..
The user is using Firefox email app. Is it some setting? A pop-up blocker? Has anybody experienced this where users have been trying to approve Purchase Orders and/or i-Expenses..?
Thanks for looking.
S

Hi steven;
I can't be certain if this issue only happens with Thunderbird. We do you get this ssue from time to time but not at present with anybody else. Where on:Can you obtaion, you have this error for specific e-mail or it happens sometimes to any email message?
I've checked the note and don't believe its related as this would be amuch wider problem than these one or two isolated cases that it is. I knew its not related :) i paste it coz this note is the one which i can find error related wiht mozzilla thunderbird :)
Regard
Helios

Email Notification - Variables from Object Form.

Hello All,
I have a object form and I have a approval process definition. I want to send a email notification with the values of the data entered in the object form by the user.
I am able to receive the email but I am unable to retrieve the data from the object form into email being sent out.
Amit.

I actually had to check the email defs but it seems like you simply can't get access to the object data in an approval email notification.
If you need this functionality you probably need to use an entity adapter, fire on post insert on request, use the APIs to extract the email def and the data from the object form and then send using Javamail.
Good luck
/M

Inactive substitution gets email notification

Hi,
we use some events from event schema SC (Shopping Cart) to send a notification email to our users. The problem is, that inactive substitutions get the email notification, too! But we only want to send the notification to active substitutions!?
Our system is SRM 7.01 with SRM Server Support Package 11.
Please help me.
Best regards,
Ben

Hi Benjamin,
Please check whether the inactive/passive substitute has manually ticked the option of getting approval email notifications which by default go to the original approver.
- Ajay

Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

MM Approval Process and email notifications

Hello All,
I am looking for a concrete answer to the following MM/ workflow questions?
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.

Hi,
1. My Client wants approval process flow: purchaser to Line manager to Head of department to Finance to Material owner.
Is this a 'z' table and development is required to acheive this. Can we do the above process thought the classification system? Please give me more details.
This requirement will be fillfilled by PO Release procedure provided by SAP..
This is pure configuration.
2. How can the client get approval process notifications in email? Again, is this a development? Please give me details.
For this you have to setup Workflow...Consult with your Workflow Consultant.
Utsav

I want to send notifications to outside(i,e mail box) from oracle, and users will approve the notification from email

Hi
I have a client required to send notifications to outside email box, and also user will approve this notification through email.(i,e not logged into oracle and approve it) in 11i instance.
i need to send mail from po department to finance department
once finance department approves , then mail back to po department that your notificaiton approved.
from address:=[email protected]
to address:=[email protected]
as part of this we did IMAP set up
and used the following code. and getting the notifications from Oracle to my mail box.
my main issue is when user approves the wf notifications, it is not showing my specified email address in the attribute #WFM_REPLYTO, always it is showing the IMAP set up wfdev address
what is the value i need to use for this #WFM_REPLYTO
eventhough i am sending the to_address email id to the following attribute(wf_engine.setitemattrtext), the workflow approval not working for that email id.
only if i am using the '[email protected]' in the imap set up, then only approval is working.
how can i override this to_email address value([email protected]) to my desired email address?
wf_engine.setitemattrtext (itemtype => l_item_type,
itemkey => l_item_key,
aname => '#WFM_REPLYTO', -- to_ address
avalue => '[email protected]' -- [email protected]
if any body having some sample code related to this please share on this.
Thanks
sam

Sam,
Can you find any errors in the Workflow log file?
Please review the following docs.
Setting Different Values For Attributes #WFM_FROM & #WFM_REPLYTO Does Not Happen Or Results In SAXParseException (Doc ID 1455191.1)
How To Change The Default From and Reply To Email Address For Workflow Email Notifications (Doc ID 760477.1)
Thanks,
Hussein

Email Notification is approved but BPM Task is not getting completed

Hi,
   A transaction is submitted, the approver gets a email notification. The Human task is Actionable.
   So in the email, approver can see Approve / Reject links. On clicking the links it generates a email response and it is sent to the server also.
   But the task is not getting approved.
   Do we need to check any settings in the server or task?
   Thanks for your help.
   Chacko

..

Sending email notifications in oim 11g approval flow dynamically

Hi,
I have 4 level approval workflow in oim 11g and developed custom composite to get all the approver ids and and assigning these ids into 4 variables.
And used these variables in my custom 4 level sequential workflow. This workflow is working fine. Now I need to update this composite to send email notifications to the approver. So updated code to retrieve email ids and to store them in 4 more vairables. I cannot send all emails at a time thru the code. I need to send email only to the corresponding approver only when the flow reaches to that particular level.
Subject and body will be same but the email address will vary.
Can you please let me know the step by step process to implement notifications to these many levels.
If you think, this is not correct approach (storing all email ids in variables and then sending notifications), please let me know correct approach.
Thanks,
Mary

The way to do it would be to put your human task inside a while loop. This while loop would set a variable to the approver's userid and would continue till all the four approve it. In your human task you need just one approver and that would be the variable which the while loop sets.
If you do it this way, then you can use the OOTB notification tab in the .task and select the 'Assignee' as the email notification receiver and you won't have to worry about getting the email ids as well.
As for the current approach which you have, that is of using the sequential approvers in the human task, I haven't tried it, but just try setting the notification tab in the .task to 'Assignee' and event 'On Assignment'. That should do it as well.
-Bikash

Could not able to send email notification through approval workflow

Hi,
I am trying to send an email notification to the requester and approver on request creation and when the approver approves the request then an email should get triggered to the request with approve/reject outcome. All the SOA configuration has been done and also able to send test email through SOA console but could not able to send email through SOA composite.
For configuring an email notification, I am using notification tab in ApprovalTask, but still problem is not resolved.
Please help me in resolving the issue.
Thanks.

Use this link to check again whether you have configured the Email driver properties properly. http://www.iamidm.com/2012/09/oim-11g-r2-lab-6-managing-notifications.html
Also check whether any firewall issue is there which is preventing OIM to contact the email server in sending out emails. Check the logs if there are any issues.
Also check this system property 'RequestNotificationLevel'. This property indicates whether or not notification is sent to the requester and beneficiary when a request is created or the request status is changed. If the value is 0 for this system property, make it 1.
I was facing a similar type of issue due to two reasons:
1. System property
2. Firewall
Check both of them and try again.
Edited by: Durgaprasad on Apr 15, 2013 2:08 AM

PO Approval Email Notifications

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