PO Reminder Letters

Hi All,
I have one problem while generating the reminder letters.whenever i did GR the system generates the messages in consecutive three days instead of 1 , 7 and 14 days which i have mentioned in the PO settings.Could anybody tel me what could be the reason
Regards
Lalit

Hi,
Yes, you can send the reminder letters for partial deliveries in ME91F. Prior to this need to maintain purchase value key. To get this print out need to do config settings. Refer below link for step by step assistance. Thanking you.
Purchasing Value Key
Edited by: Padmasri Garapati on Oct 17, 2011 11:10 AM

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Reminder letters for Partial delivery

Hi,
I am configuring the Remider letter printing to Vendors in my system.
Will like to know if the Standard SAP supports to print the reminder/Urging letters for partial deliveries.
If the PO is of 100 qty and 60 is already delivered.Can we get this PO in ME91F and print a urging letter for the same.
Rajesh

Hi,
Yes, you can send the reminder letters for partial deliveries in ME91F. Prior to this need to maintain purchase value key. To get this print out need to do config settings. Refer below link for step by step assistance. Thanking you.
Purchasing Value Key
Edited by: Padmasri Garapati on Oct 17, 2011 11:10 AM

How to include overdue items in reminder letters

Hi all,
When generating reminder letters in transaction FPVA, it is not including overdue line items. How do I correct this? Is it any configuration that has to be done?
Regards,
Nas

Hello Hein,
Thanks for answering. FPVA is the transaction that is used when you are generating reminder letters in Contract Accounts Receivable. F150 is rather for Accounts Payable and Receivable.
If you have any idea or someone else, I'd appreciate the input.
Thanks,
Nas

Smart Form for Reminder Letters (Purchase Orders)

Hi All,
Is there a standard form for the reminder/urging letters for undelivered items in a purchase order. I've defined the purchasing value keys and I'm trying to see what the reminder letter looks like. Can anyone layout the steps to search for or update a smart form?
Many thanks in advance!

I believe I have configured everything correctly, however, when I try to generate the message from ME22N I get an error "incorrectly processed". What does that mean?
My processing routine is:
Medium - 5 External Send
Program: SAPFM06P
Form Routine - ENTRY_MAHN
Form: MEDRUCK
Smartform: /SMB40/MMPO_L

Reminder Letters

I have a PO that has a delivery date of 06/30/2007.
The PO also has:
REMINDER 1 (EKPO-MAHN1) = -18
REMINDER 2 (EKPO-MAHN2) = -17
REMINDER 3 (EKPO-MAHN3) = 0
I ran the RM06ENMA program today with a reference date of 06/12/2007, and I was able to generate 1 Reminder Letter.
When I run the same program today with a reference date of 06/13/2007, it shows me the PO on the list display, but I cannot generate and save the message. I get the message: "ME590 Not possible to generate urging messages for all documents"
Why doesn't it create the second message?

Hi jurgen,
The settting mentioned in note is already in place.The messege diagonasis given by system through ME509 are already maintained.
any more inputs.
Regards
Manish Kumar

Customer Due date reminder

Hi Friends,
If I want to send a reminder to customers reharding the line items that will become due in next 10 days period, what shal I do?
Is there a standard report for this??
Please Help
Thanks
Neeraja

You would need to do a development for it.
You can fectch the relevant data from table BSID and then can sent the reminder letters to the customer.
Regards,
SDNer

Vendor reminder letter by email

Hi all,
I want reminder letters to be sent to vendors automatically by email, till he supplies all the qty of PO. Pls guide for the complete pro. Have configured the system til MAHN output type.
Regards,

Hi
Follow the procedure
Dunning Procedure. For PO through Mail
Spro - SAP NetWeaver - Application Server - Basis Services - Message Control - Determine communication Strategy
1) Here Select Strategy CS01 ans click communication Type on Left side and select INT in Position 1 and save.
2 ) Spro - MM- Purchasing - Messages - Output Control - Message types - Define Message types to PO execute
here select Message type MAHN and click Processing Routines .In Medium select option 5(External Send).Select MAHN line item andclick details and maintain Medium as External for Funt OA,VN,DP then save.
Go back to
Spro - MM- Purchasing - Messages - Output Control - Message types - Define Message types to PO - select "Fine-Tuned Control: Purchase Order"
Here maintain operation as 3,CType as MAHN and do nat check the box. Save.
Next proceed as follow :
Me21n
ME9F-PO print Hard copy
ME91F u2013 Generate Messages,Save.
ME9f- output type u2013 MAHN .
Maintain Conditionj Record In MN04 for PO and for RFQ MN01
Go to /nSOST and double click on Status to check the mail is delivered.
Hope this helps you.
Regards,
JNRKMM

Open Invoices Only in Dunning Letters

Hello All,
I am currently updating AR proceedures and part of that is to issue reminder letters. I am using the dunning wizard to do this. In the letter i wish to display any overdue invoices for payment.
I have no troubles in getting all of the open invoices for a BP onto the dunning letter, however, i only want to include the invoices that are over due. All customer payment terms are 30 days.
If you need any more information please let me know
Thanks

Thanks Gordon,
There is actually an open items tick box as well as a due date field in the dunning wizard. I didnt notice them before. fixed the problem.
I have actually now found a different issue with the same report though.
When i print the letter i get multiples of the one invoice
ie
dear sir,
this is over due
inv 456 $5
inv 456 $5
inv 456 $5
inv 456 $5
inv 456 $5
Total due $5
Thanks
Accounts
I have just compared it to the system letter template and the fields do not differ from what i can see. (i also checked for check boxes and entry field in the wizard, all the same)

Collection / Reminder Letter

Hi Gurus,
Is there a transaction code in SAP where we can readily print a collection or reminder letters for Customers with overdue accounts. As of now, we are creating the letter manually per Customer.
Thank You.

Hi.
In SAP , you can Use Dunning Procedure to Send Reminder Letters to Customers in different Levels ..up to 9 Maximum.
you can know more details go throw the details in the below Notes for Configuration go to T.code FBMP , Below is the Path
SPRO -Financial Accounting (New)-Accounts Receivable and Accounts Payable-Business Transactions-Dunning
Definition:
Dunning is a reminder to the customer or vendor to make payment on outstanding invoices. It typically consists of a letter that summarizes the invoices that are past due and politely requests payment to be made. When you customize dunning you have to create dunning area like at what level you want to use the dunning, like business area level or company code level. After that you have to make settings for dunning procedure, in that you have to define no of due dates and no of dunning levels. there are maximum 9 levels are there.
Thanks
Goutam

Dunning by dunning procedure and collection strategy

Hi All,
Have some questions around dunning.
1. Can dunning by dunning procedure and collection strategy coexist in the same company code - if this cannot be achieved by config can it be achieved by development - can we have something like account determination IDs of X to use dunning procedure, account determination IDs of Y to use collection strategy?
2. If the answer to 1. is no, can one company code use dunning procedure and another company code use collection strategy?
3. What is SAP's (or any other proven) recommended approach to migrate a production system utilising dunning by dunning procedure to dunning by collection strategy?
Cheers.

Have a look
SAP-ISU will be used to carry out initial collection activities. Initial 1 or 2 reminder letters (based on the customer type, Live or Closed) will generated from SAP-ISU. Thereafter, the account will be managed in Tallyman. Thus, all the subsequent activities, such as sending further reminder letters, sending debt to collection agencies, carry out warrant activities and taking customers to court will be carried out in Tallyman system. During the time, the account is in Tallyman, no dunning activities will be carried out in SAP.
There will be daily interfaces from SAP-ISU to Tallyman to update Tallyman of Accounts that have passed a certain dunning level in SAP-ISU and any changes to the account that are currently being managed in Tallyman. Similarly there will be interfaces from Tallyman to SAP to update SAP of Accounts, that have been marked for write off in Tallyman. Fees and Charges that have been applied in Tallyman, for example court fees, warrant fees etc.
Regards
Shashi
Edited by: shashi jha on Mar 31, 2010 8:10 AM

How do I link to o/s ("html") files?

Hi

I would like to incorporate what I have now into my Apex application but am having a problem trying to decide how to make it part of the app.

I have a proc that reads my apex db to determine whether and what reminder letters need to be sent. If they do, the proc writes one
html page for each of the letters and a html page containing a list of links to these letters. To disk.
The reminder letters are actually html but are named ".doc" so that when the users click on the link the letter is fired up in MS-Word.

HTML page with links like ...

 
<HTML>
 
<HEAD>
 
<TITLE>bookings picklist</TITLE>
 
</HEAD>
 
<BODY>
 
<H1>Booking Confirmation Letters</H1>
 
<TABLE border="1">
 
<TR><TH>Booking No</TH><TH>Start Time</TH><TH>Lecture</TH><TH>Organisation</TH><TH>Contact</TH><TH>Ed Officer</TH></TR>
 
<TR><TD>booking_8324</TD>
 
<TD>13:30 10 JUN 2008</TD><TD>Drink Drugs & Driving</TD><TD>Quokka High School</TD><TD>Joel Smith</TD><TD>Trevor</TD></TR>
 
</TABLE>
 
</BODY>
 
</HTML>

booking_8322.doc like ...

<HTML>
 
<BODY>
 
This is the letter for booking 8322
 
</BODY>
 
</HTML>

This all works fine from a desktop shortcut pointing to the picklist page. In IE at least. So I created an Apex report with the same links as the picklist page.
But the links do not do anything at all.

I will appreciate all pointers toward what is likely to work. Or why it cannot be done.

thanks
 
~trevor

hi carlozezza,
here's how i do it:
• create your button. This can be anything form text, graphic, image to a photoshop .psd
• on the second line of tools at the top of your muse document, look for "Hyperlinks:" this is in blue to indicate it's a drop down menu
• on it's drop down, select "Open link in a new browser or tab" this will make it easy for people to get back your website
• next to the "Hyperlinks:" the is a field that says "Add or filter links"
• type in your external website URL address in that field
• note, it must have the http:// befor the URL to work
hope this helps
-s

Top 5 Report that needed to be RUN

Please am about to start a new job which requires doing month end in GL, AP, AR and FA.
I need some useful tips on what do when am doing month end activities to do
Likes top 5-6 reports to ran and any gotcha that i need to watch out for.
All suggestions are welcomed from the experience pros and consultant out there.
Please help a young pro to learn the trade!!!

Hi,
Following are the summary of Month End processing for AR, AP, FA and GL.
Account Receivables
Complete All Transactions for the Period Being Closed
Reconcile Transaction Activity for the Period
Reconcile Outstanding Customer Balances
Review the Unapplied Receipts Register
Reconcile receipts.
Reconcile Receipts to Bank Statement Activity for the Period
Post to the General Ledger
Reconcile the General Ledger Transfer Process
Reconcile the Journal Import Process
Print Invoices
Print Statements (Optional)
Print Dunning (Reminder) Letters (Optional)
Close the Current Oracle Receivables Period
Reconcile Posted Journal Entries
Review Unposted Items Report
Open the Next Oracle Receivables Period
Run Reports for Tax Reporting Purposes (Optional)
Run Archive and Purge programs (Optional)
Account Payables
Complete All Transactions for the Period Being Closed
Run the Payables AutoApproval Process for All Invoices / Invoice Batches
Review & Resolve Amounts to Post to the General Ledger
Reconcile Payments to Bank Statement Activity for the Period
Transfer All Approved Invoices Payments, Reconciled Payments to the General Ledger
Review the Payables to General Ledger Posting Process After Completion
Submit the Unaccounted Transactions Sweep Program
Close the Current Oracle Payables Period
Accrue Uninvoiced Receipts
Reconcile Oracle Payables Activity for the Period
Run Mass Additions Transfer to Oracle Assets
Open the Next Payables Period
Run Reports for Tax Reporting Purposes (Optional)
Run the Key Indicators Report (Optional)
Purge Transactions (Optional)
Fixed Assets
Complete All Transactions for the Period Being Closed
Assign All Assets to Distribution Lines
Run Calculate Gains and Losses (Optional)
Run Depreciation
Create Journal Entries
Rollback Depreciation and/or Rollback Journal Entries (Optional)
Create Deferred Depreciation Journal Entries (Optional)
Depreciation Projections(Optional)
Review and Post Journal Entries
Reconcile Oracle Assets to Oracle General Ledger Using Reports.
Run Responsibility Reports (Optional)
Archive and Purge Transactions (Optional)
General Ledger
Ensure the Next Accounting Period Status is Set to Future Entry
Complete Oracle Sub-ledger Interfaces to Oracle General Ledger
Upload Journals from ADI (Applications Desktop Integrator) to Oracle General Ledger
Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional)
Generate Reversal Journals (Optional)
Generate Recurring Journals (Optional)
Generate Mass Allocation Journals (Optional)
Review and Verify Journal Details of Unposted Journal Entries
Post All Journal Batches
Run General Ledger Trial Balances and Preliminary Financial Statement Generator Reports (FSGs)
Revalue Balances (Optional)
Translate Balances (Optional)
Consolidate Sets of Books (Optional)
Review and Correct Balances (Perform Reconciliations)
Enter Adjustments and / or Accruals and Post
Perform Final Adjustments
Close the Current Oracle Gneral Ledger Period
Open the Next Oracle General Ledger Period
Run Financial Reports for the Closed Period
Run Reports for Tax Reporting Purposes (Optional)
Perform Encumbrance Year End Procedures (Optional)
Cheers,
Pratul

Purchase Order Dunning

Hi All,
I have two questions regarding reminder letters sent to vendors for pending items (as specified in purchasing value key):
1. What is the best way to automate the sending of these dunning letters to vendors?
2. Is there a way to view the dunning history for purchase orders. I know there is a way for finance documents...but not sure for PO's?
Thanks in advance for your help!

Hi,
1. For sending the message automaticlly, Run Me91F in the background and scedual the run every day (set the time at night so it wont interfir with anything)
in the parameters select Generate and save messages.
2.I don't really know about dunning history.
good luck

Any idea on letter process imp in Campaign

Hi
We have successfully completed campaign exucution via email
Now we would like to go for letter process Any idea on executing campaign via letter
Regards,
Ajay

We also implemetnd CA via Email...I have idea about it
Here my concern how can we go for letter process...here is my scenario
Scenario for Intranet:
Step1: we will send letter with message saying please logon to website and fill the survey
Step2: He/She will visit website and click on survey URL, enter CRM server logon credentials fill survey and save it
Step3: How can I identify who has filled survey and so that I can proceed for next steps in CA(ex thanks letters for submiting surveys, Reminder letters to fill survey...)
If anyone has idea please...
Regards,
Ajay

Conf Control Key

Hi Experts
I have a requirement to implement Conf Control key in only one of the Plant.
What are all the factors to be considered before going for it ? What are all the Impacts of it ?

Hi,
The confirmation control key usage is not at the plant level. It is always used if you would like to take an advantageous use of the standard vendor confirmation functionality. As soon as the related setting in configuration (under IMG ---> Material Management --> Purchasing ---> Confirmations ...) is made properly, you can be able to use it. However, you should bear in mind that this vendor confirmation feature is used when you would like to monitor the status of your shipment after PO is sent. This is normally put in use together with expediting feature where SAP will enable you to generate dunning/reminder letters if the vendor fails to either acknowledge receipt of your PO or make on time delivery. In addition, once this feature is utilized, make sure the related confirmation control key shall be maintained in the PO before posting GR.
Cheers,
HT

PO Reminder Letters

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