PO - Vendor Acknowledgement

Hi Expert,
We have following requirement
a) Vendor to acknowledge a newly placed purchase order from my client.
b) system prompt if the PO is not acknowledge by vendor within x days
I know, we have confirmation tab in PO. Could you pl tell me, how to make it mandatory in all PO?
I tried to configure b) also, by putting monitoring period but it not working.
Could you please provide some inputs / documents to satisfy this requirement.
Thanks in advance...
Jackie

Hi,
Please create variant with your requirement in SHD0 and assifgn this to EFB parameters. Alternative way is can go for Z transaction with your required fields as madatory in SE93, because you need it for all POs. Thanking you.

Similar Messages

PO vendor acknowledgement process

Hi,
The requirement is to be able to enter the acknowledgements received from Vendor into the system.
I have entered "Confirmations" in the Conf. Ctrl field of the Confirmations tab
After that i have entered the details against the Order acknowledgement key
I have not checked the Confirmation Required checkbox
I have also not entered any details in the Order Ack. field.
I try to create a GR but there is a message that the PO has no selectable items.
The details set in the IMG for Confirmation control are -
10 in the Monitoring field &
Delivery date minus monitoring time under the Ref. Date field.
Based on above i have some questions / doubts -
1. Why am i unable to make a GR
2. What is the function / role of the Conf. Req checkbox and the impact of entry in the Order Ack. field ?
3. What are the steps / process if we want to send reminder to the vendor ?
Can anyone please help and guide on this process
Thanks to all in advance for the help.
Regards,
Laxmi

Ok here's a brief explanation.
1. The field "confirmation control key" and the other two fields "Confirmation requried" checkbox and " order acknowledgement" work indepently.
Confirmation control key:-
If you enter a value in this field, you MUST enter a confirmation item. What item depends on the key - it can be VL31N delivery, order acknowldgement (AB), Pickup date (PU), etc.
Depending on the key selection and the config settings, you must enter at least one of these.
Nowmally if you choose the SAP default for delivery (is 0001 I think) , then VL31N delivery is needed.
Only then can you do a GR.
From you points 1 and 2 in your post, it seems you have selected a key that needs a VL31N delivery.
2. If you do not work with SAP inbound deliveries, but still need to ensure that vendor confirmation number is enetered in the PO, you use the other two fields.
Have the "conf. req" checkbos checked and ensure that you have a process in place for users to update the "order ack" text field with vendor conf number.
This is essentially a manual process and SAP does not perform any checks (as far as I am aware) during GR to check if confirmation number is enetred. The checks must be in place in the process you follow and any reporting can use these fields.
I am not sure about the MEDRUCK part as most companies tend to have custom PO forms.
Do an F1 and read up the SAP documention on these fields and also check SAP help. They are pretty comprehensive for this functionality.
Reminder to vendor:-
Check the "Delivery" tab.
You have 3 reminder periods that you can define.( 1st Rem./Exped., etc)
A negative number of days means that a reminder is to be issued to the vendor n days prior to a certain date (for example, the delivery date or the deadline for submission of quotations).
A positive number of days means that a letter or message urging delivery or submission of a quotation etc. is to be issued n days after the due date.
Use ME92 to trigger the output based on the reminder days set in the PO. SAP default output type is MAHN. And this works in the standard output determinaiton way with condition tables.
Note that the PO must be outputted at least once for this expediter to work.

Vendor Acknowledgment for PO using Inbound Idoc.

HI,
I have a scenario, where we send the PO to the supplier through Idoc, which is sucessfully recieved, when the supplier tries to send the acknowledgment for the PO through Idoc the Idoc fails with an error message "Confirmed price cannot be set in document conditions" - A condition type with condition category 'd' is not included among the document conditions. I am using message type as ORDRSP. Can any one please tell me where i would have gone wrong in the settings.
Regards
JJJ

Hi,
As per my assumption If the IDOC is recieved with the Error status.There shouldn't be any problem with settings.Please put the break point in the Inbound function module and test the IDOC in Tcode WE19 and try to find out from where the error is.
Please let me know if you require anything else.
Regards,
Sharath
Edited by: sharath Girmaji on Aug 29, 2008 7:58 PM

Third party order issue

hi All
We need to have the 15 Inconsistency Delivery Block removed from the Sales Order.
There is a 3rd Party Order and has shipped & invoiced. However, it is still on a 15 Inconsistency Delivery Block. If we look at schedule line it shows 29 PL were confirmed and 27 PL were ordered. The original order was for 29 PL and the vendor acknowledged 29 PL. However, in Internal CSS Notes it looks like someone change the quantity from 29 PL to 27 PL. When the quantity change was made, the vendor should have acknowledged the new quantity, 27 PL. They did not confirm the new quantity so thatu2019s why the order is on a 15 inconsistency delivery block. Since the order has already shipped & invoiced, the vendor cannot re-acknowledge the new quantity. Please advise how we will be able to remove the block?
Thanks,
Prachi

hi,
When doing Miro , There is Tab on top named Messages. Click on it and assigned to your output type and enter communication method.
You ll be able to complete your MIRO.
Revert if not resolved
Regards
Amit Gupta

X61 - Vista Business - Client Security Solution Error - There was a problem connecting to the TPM

During startup my x61 has been displaying the following message, 'Client Security Solution' - "There was a problem connecting to the TPM (security device) ont his computer. It is possile that anti-virus or firewall software is blocking the connection. A missing or disabled device driver could also cause this problem. Please refer to the online documentation for more information".
I have spent an extraordinary amount of time and effort to find identify the cause and a solution for this problem. It occurs whether or not virus software is enabled or disabled and numerous calls to Lenovo, Symantec, Kaspersky, and Microsoft have resulted in finger pointing and no answers. None of the vendors acknowledge the problem yet this same issue is a significant topic of concern as found in various blogs and 'help' sites. Lenovo thought it was hardware and changed the motherboard. Lenovo told me to call Microsoft since it was a Vista issue. Microsoft told me to call Lenovo since Vista Business was preinstalled on the machine. Lenovo told me to call Microsoft and so it goes. I removed Symantec's anti-virus and replaced it with Kaspersky.
The strangest thing is that the module works intermitently and it seems that everytime a Lenovo update is performed (via Thinkvantage) the problem reoccurs for sometime.
Does anyone out there have an understanding of the cause and a potential solution???

I have the same problem on an X 60 platform, which only surfaced in the last two weeks subsequent to running all of the Lenovo updates. Prior to this, I had reinstalled all programs, starting with the Recovery Disks for the Think Pad. Everything, including start up, was exceptionally fast. Once I ran the most recent BIOS updates, along with several others, this error message surfaced. It is intermittent, however, and I have not noted an issue.
In reviewing several other Message Boards, I have seen this issue raised several times. Here is a link to a thread where the individual did achieve a solution through Lenovo, but their response is nonspecific as to what they did: (http://forums.lenovo.com/lnv/board/message?board.id=T400_series_ThinkPads&message.id=7143&query.id=1...

Import Po tracking

Hi all,
I have one doubt regarding Import PO tracking
How can end user enter following details (dates) in PO.
Client want following tracking details
Date of PO received by vendor.(Vendor Acknowledgment).
Vendor will send expected date of depature (ETD).
Date of lading (loading). Vessel Details.
Starting date.
Expected date of landing (India) (manullay entered by end user)
Bill of landing details.
Confirmation from CHA agent.
thanks and Regards
Prakash T.

Hi Luis,
Scenario:
We use to do third party procurment and process is all about e-commerce business..
1) When we get a customer request, let say for an laptop.
customer service and web related people will handle customer request and intimate concern team to create PO.
2)Then enduser will create an PO and send to third party (INGRAM MICRO)
This is nothing but 850 signal.
3)We receive acknowledgement by receiving 855 signal.
4)When they ship the lapton will receive 856 signal.
5)Finally, third party will claim invoice by sending 810.
Here, what i am trying to explain is whenever we send or receive signal ( outbound delivery or inbound delivery).
Unique Idoc number is generated. WE02 transaction - give idoc number - segment will have all the details like product,weight,bill of landing number, serial number etc..

Import material tracking

Hi All,
Following client requirement needed to be mapped,, For import material the invetroy tracking is needed in following places.
Stock of material before arrives the port in container yard (shipping lines), in our container yard and stock in our plant. As of now we do GRN in plant only.Soplease let me know how to track all these in inventroy with or without inbound delivery.
Suggetions hoghly appriciated.
RB

Dear,
Tracking Import.
First enter XK01 - Create Vendor, in purchasing view you can assign Confirmation Control Key - 0004 - Tracking import.
If vendor is already create, then enter XK02 - change vendor and maintain it in purchasing view.
So at the time of purchase order creation - ME21N system take by default tracking import in purchase order -> Conformation tab -> confirmation control -> Tracking Import.
You can maintain below mention status in Tracking Import,
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory
After maintain this you can map all process of import purchase.
Exa: - If you purchase material from import market and you prepaid import purchase order - ME21N and maintain tracking import in purchase order.
Then maintain vendor acknowledge when vendor receive your purchase order.
You can maintain dispatch detail by vendor at the time of vendor dispatch etc.
Due to this you can find out actual status of import purchase.
If in your company tracking import is not activated.
So you can config it with below path.
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Define External Confirmation Categories.
Here you can define status of tracking import like
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory.
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Define Internal Confirmation Categories.
Here active Order Acknowledgment - Z1 - Acknowledge by Vendor.
Then
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Set Up Confirmation Control.
Create Tracking Import - 0004 and assign confirmation sequence.
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory
At last record Dispatch to Factory, Here click on three indicators as per below mention detail,
Indicator for MRP - Relevant
Indicator for GR - Relevant
Indicator for GR - Assignment,
Also assign Reference date.
Then follow above mention process.
Regards,
Mahesh Wagh

Inbound delivery in R/3 system

Hello all,
for the parcel delivery in R/3 system will be created Inbound delivery document and Confirmation (Goods receipt) will be created by requestor in EBP.
How is possible to see inbound delivery document in EBP in status of the shopping cart. For now I can see only Purchase Requisition, Purchase Order, Goods Receipt and Invoices.
TIA
Gordan

Hi Ramki,
Im using classical stright forward scenario and Im working on R/3 core modules only.
My requirement is we will create PO and vendor sents a Acknowledgment. This acknowledgement we hve to enter in PO for ref. Based on the Delivery schedule, vendor sents a shipping notification 10 days before dispatch date of material along with some tracking number.
Based on this shipping notification tracking number we hve to create a inbound delivery or as soon as I enter the shipping notification number system has to create inbound delivery in back ground.
As soon as I receive the material, based on the shipping notification tracking number I like to create Goods Receipt or based on the inbound delivery i create Goods Receipt.
Now the problem is, I am able to enter Vendor acknowledgement and Shipping notification tracking number. But when go to change/display purchase order, Im not able to see the the vendor acknowledgement and Shipping notification/inbound delivery numbers in change/display Purchase Orders. The table itself is empty.
But the data is updating in EKES table.
How to display the shipping notification data in ME22N/ME23N ?
Can I get your gmail id ?
reg
durga
[email protected]

Inbound idoc ordsp fm:IDOC_OUTPUT_ORDRSP

my problem is that idoc fails when it comes in as a response of ORDCHG when user changes the delivery date in PO outbound idoc triggers with message type ORDCHG. Vendor sends the response as a confirmation of order via inbound idoc message type ORDRSP. it fails at that movement and gives an error ME 790(material number differ from .............) it is comparing the value of segment E1EDP19 qualifier 001 field IDTNR with ekpo-matnr &ekpo-ematn.
NOTE: there is value in segment and it is correct value. but when inbound idoc fails it is taking blank value in fekpo and comparing with ekpo-matnr &ekpo-ematn and giving an error ME 790
and when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully
one more thing i noticed in all failed idoc that segment E1EDK02 qualifier 002 not got populated which contains vendor acknowledgement number.
but when we reprocess it in WE19 without doing any changes it posted sucessfully.
thanks in advance.

You say that "when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully". What about if you reprocess the same iDoc via BD87 ? If you are using the same Function Module, this shouldn't happen, unless you have some very specific userexit code around the user or transaction type.
Cheers, Paul.

Material placed at Port & release from custom

Hi All,
We have received some material from the import vendor. The material is presently on the port. We have hired some space on the port itself which we could consider as our external warehouse wherein the material would be loaded. Now as when this material is required we will pay them the custom charges & get that material released. How can we cater such situation in our sap wherein we can have the stock status of that external warehouse.
Thanks
Ashok Verma

hi
check the following threads
Import Order
Re: High sea procurement ????
CHECk following process(not tested )
Tracking at port
think u are looking for following
So at the time of purchase order creation - ME21N system take by default tracking import in purchase order -> Conformation tab -> confirmation control -> Tracking Import.
You can maintain below mention status in Tracking Import,
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory
After maintain this you can map all process of import purchase.
Exa: - If you purchase material from import market and you prepaid import purchase order - ME21N and maintain tracking import in purchase order.
Then maintain vendor acknowledge when vendor receive your purchase order.
You can maintain dispatch detail by vendor at the time of vendor dispatch etc.
Due to this you can find out actual status of import purchase.
If in your company tracking import is not activated.
So you can config it with below path.
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Define External Confirmation Categories.
Here you can define status of tracking import like
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory.
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Define Internal Confirmation Categoriess.
Here active Order Acknowledgment - Z1 - Acknowledge by Vendor.
Then
SPRO - Materials Management - Purchasing - Purchase Order - Confirmations - Set Up Confirmation Control.
Create Tracking Import - 0004 and assign confirmation sequence.
Acknowledge by Vendor
Dispatched by Vendor
Arrived at Port
Clearance at Port
Stocked at Port
Dispatch. to Factory
At last record Dispatch to Factory, Here click on three indicators as per below mention detail,
Iindicator for MRP - Relevant
Indicator for GR - Relevant
Indicator for GR - Assignmentt,
Also assign Reference date. Then follow above mention process
regards
kunal

Sendmail data header overflow

I am getting Alerts related to this Sig ID (3115). This is a Microsoft shop with an Exchange 2003 email server. Is there any risk? Should I be concerned about this Alert?

I may have spoken too soon. While 3115-0 is default disabled/retired, 3115-3 is not. The former has vendor acknowledged false positives. The latter is just as old though and if you don't run sendmail I would recommend disable/retire.
see: http://tools.cisco.com/MySDN/Intelligence/viewSignature.x?signatureId=3115&signatureSubId=3

855 order acknowldegement

Hi Gurus,
can anybody please expalain me the differences between the tcodes ME2A, ME91F (ME91), ME92F (ME92). In what cases are these tcodes used. Please exaplin with an example. we are trying to implement the 855 EDI order acknwodlegement from the vendor process. I just wanted to understand these tcodes, what they do. For example the PO against which the order acknowledgement which is yet to be received, will it show up in ME2A, Let us say we put 7 days of monitoring time to receive the vendor acknowledgement, then will ME92 show the PO in the output only if we have passed past the 7 days mornitoring time. PLease exaplin in this fashion. Also when do we start to send the reminders to the vendor. Is it after the monitoring time has passed ? are any other tcodes that we could leverage around order acknowledgement, confirmations etc.
Thanks
Anusha
Edited by: anusha vemulapati on Mar 11, 2011 11:28 PM

If you are looking for Order acknowledgement, which is ALE message ORDRSP and IDOC type ORDERS05. Corresponding EDI message is 855. In standard ALE process order acknowledgement can only happen at order level. So if there are multiple orders from same ship-to party multiple ORDRSP messages (ORDERS05 IDOCs) will be created.
Since you want to send acknowledgement for all orders recieved for one ship-to-party in a day, I am sure you will be thinking of processing them in a batch. If you need to send this information as IDOC then, you will need to create a custom IDOC because ORDERS05 has order number in the header segment and that can be only one. But if you are converting IDOC into EDI message then you can handle this in the program that is converting IDOC to EDI message.
For generating ORDRSP messgae on creation of Sales Order you need to configure standard output type BA00.
Cheers,
Sanjeev

Program crashes regularly

I've got a group of programs that crash way too often to be considered coincidental. The group includes Firefox 2.0, SuperDuper, XCode 2.4.1, and iTune 7.0.2. All are the latest Universal versions and I've removed and reinstalled all of them multiple times.
My setup:
Mac Pro 2.66 GHz, 4 GB RAM (2 GB Apple, 2 GB Crucial certified to Mac Pro specifications). 3 500 GB harddrives (1 stock 500 GB Seagate, and 2 identical to stock Seagate 500 GB's). I use one of the Seagates as a destination for an image of the main drive. I use the 3rd Seagate as the repository for all my Parallels VMs (Win XP, Ubuntu 6.10, and Fedora Core 5).
I've run the TechTool Deluxe multiple times and find no evidence of any hardware problems. I've removed the Crucial Memory and the problem still occurs. I've swapped the Crucial for the stock Memory, and the problems still occur. I've done deep verifications of all the hard drives. I can't get a bead on the causes of these problems. I've sent EVERY crash report to Apple and I've tried to dissect what the programs were doing at the time of crash. Nothing jumps out. I can say that the problems occur more frequently when the machine comes "out of sleep" than at any other time, but I don't leave programs running while the machine is "sleeping".
The fact that these programs come from both Apple and 3rd Parties doesn't suggest a particular programming issue unless it is in the SDK for Tiger.
I is hard to seek help from Apple when the problems aren't consistent. It is hard to seek help from the program developers when their program isn't alone with the problems.
I'm running out of ideas short of completely reinstalling the OS and reinstalling all of the apps. At this point, that would be a really time consuming process as I have quite an array of 3rd party applications installed.
Any thoughts or suggestions on whether my problems are common or rare and whether there are other things I might check out before taking the big hammer. These crashes occur often enough to be really annoying, but not consistently enough that I can predict when they'll occur.
Help or ideas appreciated.

I don't know exactly what the problem is, but the crash reports in the log folder have been reviewed by the developers of SuperDuper! and Onyx. They both confirm that the error is in 10.4.8 and that they're getting many reports of problems that emerged when 10.4.8 was released. That led to careful evaluation of the crash logs and bug reports filed to Apple regarding the crashes. I don't know what the bug numbers are and the crash reports don't mean a whole lot to me without access to the program source code. I know that lots of people use these programs without problems, but with the vendors acknowledging significant problems under 10.4.8, one can only wait it out until Apple addresses the problem(s) in a future update.
The problem with SuperDuper is replicable and occurs under a very specific circumstance that many people may not use. I use the scheduler to image my harddrive nightly (I've got 3 identical 500 GB drives, not in a RAID configuration). Typically SuperDuper has to awake from sleep to run as I don't want it interrupting my own work. If the machine has been asleep for a long time (more than 2 hours), it seems to have some difficulty awaking for SuperDuper. The program runs for a few minutes and then crashes, typically right after repairing permissions on the source drive and before starting to actually image to the new drive. If I run SuperDuper directly, without waking the machine from sleep, it runs flawlessly. I have the same problems with ONyX - it runs unattended, requiring the machine to awaken from sleep. These two problems seem related to one specific problem with 10.4.8.
The problems with Firefox are harder to duplicate, except that they are pretty consistent. Firefox seems to crash for no apparent reason. Typically I'm navigating on a page that has a lot of fancy html code. Firefox just barfs and tosses me out. Other times, I can load Firefox cold and have it fail run out of the box.
iTunes crashes under a variety of circumstances, none predictible. And the list goes on.
I've done heavy troubleshooting, including removing RAM, moving RAM around, removing hard drives, switching hard drives from Bay 2 to Bay 1 (Bay 2 is a clone of Bay 1 and I've made the drives interchangeable). I've done extensive RAM testing 100's of replications. I've tested hardware with the AHT as well as TechTool and I've run these tests immediately after one of these crashes occurs and before they occur.
I'm convinced the problem is not hardware. Were it not for the solid responses from the SuperDuper and ONYx developers, I would do a reformat and reinstall, but I'm convinced it is a waste of time unless I'm willing to do it for a downgrade. Since that is the only way to do it, I'm going to proceed slowly.
Thanks for your response.

PO acknowledgement for SUS vendor in MM-SUS scenario?

Dear Experts,
We have SRM 7.01 system with ECC 6.0 enhpk 5 in our client landscape. We have configured classic scenario with MM-SUS in our landscape. Our client wants to have the PO acknowledgement functionality for all SUS vendors.
I have checked and found that SUS portal have standard functionality to confirm the Purchase Orders from MM system. However, we need to configure the few things from MM side to enable the PO acknowledgement by default.
1. Create a confirmation key for PO acknowledgement in MM spro settings.
2. Assign the confirmation key to the SUS vendors in MM side .
Now, there are two questions in the MM side?
1. How can the client easily identify the SUS vendor from MM side (say XK02 or MK02) to maintain the required confirmation control key in the master data?
2. Along with the confirmation control key, the purchase order item for such vendors should also have default checking of the checkbox 'Acknowledgement Required' to enable the SUS vendor to confirm such PO item. How can we default the checkbox in PO item for SUS vendors?
Thanska nd regards,
Ranjan
Ranjan Sutradhar

Hi Nikhil/Soumya,
How to proceed with vendor classification to enable the client to easily identify which ECC vendors are SUS vendors to maintain the additional master data settings?
With use of classification, the system will automatically populate the vendor master data with a class say Z_SUS?
Could you please help me how to proceed with the same? is it similar to proceed with material classification?
Actually, the client has over 10,000 suppliers and the client is bringing only 1200 suppliers initially to SUS. I am looking for easier way for the client to identify the SUS vendors from ECC side.
Thanks and regards,
Ranjan
Ranjan Sutradhar

How to receive acknowledgement from Vendor via SOAP adapter.

Hello Experts, my outbound scenerio is R3>PI->Vendor via the URL given by vendor. From PI i'm sending my POs via SOAP adapter and in the conversion parameters I choose the check box "Do not Use SOAP Envelope" My message reached the vendor. Now vendor sends back a functional acknowledgement indicating the message had been received and processed. Below is the entire XML file content.
<MessageAcknowledgment>
    <AckLocation>Medical</AckLocation>
    <AckRefNum>98712345</AckRefNum>
    <AckNote>200-Accepted</AckNote>
</MessageAcknowledgment>
Can anyone let me know how to receive the above message? What setup do i need to do?
Thanks,
Edited by: XISearch on Jan 10, 2011 3:05 PM

>>> Can anyone let me know how to receive the above message? What setup do i need to do?
Solution: You need to create a synchronous scenario.
Might be at R3 side proxy sender and vendor side Reciever Soap
Basically PROXY <------> SOAP
Map the proxy request message to soap(vendor) request message as REQUEST MAPPING
and
Map the SOAP (Vendor) response message to proxy response as RESPONSE MAPPING
and in the backend parse the response.
If you need more details, Please let us know.

PO - Vendor Acknowledgement

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