Populating a Sharepoint attendance list based on values entered in second list: Tracking attendance

Hello,
My organization is looking to move our attendance tracking from Excel to Sharepoint, and to automate the process while we're at it.
In short: the company needs to track employee attendance at seventeen different training events (via the "Training Attendance" list). The facilitator of each event updates a different list ("Meeting Tracker") after each session, creating
a new item on the list to track attendees. On this new item, the facilitator also looks up and chooses (via a People/Group column) all of the attendees (in the "Attendees" column). The title of each new item is the name of the training session, and
this name also appears on the "Training Attendance" list.
What I am looking to do is link this Attendees column on the Meeting Tracker to automatically populate the Training Attendance list. The idea is that when a facilitator updates the Meeting Tracker list with the names of all attendees, these attendees will
automatically be marked as having attended that class on the Training Attendance list. While tracking in Excel I have used "VLOOKUP" and "COUNTIF" functions to achieve this same result.
So far I have tried various methods to do this but have had no luck, mainly due to the fact that it does not appear possible to use a look up function with a People/Group column.
Does anyone know of any other solutions or workarounds for this problem? Any suggestions would be very appreciated.
Thank you!

Dear Niall
Many thanks for all your help and support to help me with this issue. I had a think about it over the weekend and basically the solution that seems to work is to clear the list box each box each time a drop down is entered using the PreOpen event and then when a drop down is selected with a value greater than 0 an item is added to the listbox using the addItem with the inclusion of the rawValue from the drop down list in the item addd to the list box.
ie. if (Page1.DropDownList.rawValue != 0) {
Page1.ListBox.addItem(Test - "+Page1.DropDownList.rawValue+"")
Your suggestions and help got me there in the end so a big thanks and I think this way will improve the performance of the form compared to what I thought I might have to do.
Many thanks
Darren

Similar Messages

Populating values in dropdown based on values selected in second dropdown.

Hi,
I have two listboxes on the screen. Based on value chosen in first dropdown, I want to populate the values to be selected in second dropdown. How can i achieve this? I would be glad if anyone can help me out with this requirement.
Thanks,
Ameet

<font color=blue>Hi,
<li> Place 2 input fields on screen.
<li>Set Listbox property as it is shown in the below link.
     <a href="http://2.bp.blogspot.com/_O5f8iAlgdNQ/SmPSPnRa0tI/AAAAAAAAFCQ/wW_URP-ld6o/s1600-h/drop_down-770536.JPG" target="_new">link to dropdown setting</a>
<li>Set function code to first dropdown box to trigger event when you select value from first dropdown box. So that second one is changed.
<li>Declare variable like below in TOP include of the module pool program.
<pre>DATA: g_drop_1 TYPE char10,
      g_drop_2 TYPE char10,
      ucomm    TYPE sy-ucomm.
TYPE-POOLS vrm.
DATA: name TYPE vrm_id,
      list TYPE vrm_values,
      value LIKE LINE OF list.</pre>
<li> Use screen flow logic of the screen like below
<pre>"PROCESS BEFORE OUTPUT.
PROCESS BEFORE OUTPUT.
field g_drop_1 MODULE drop_down_1.
field g_drop_2 MODULE drop_down_2.
"PROCESS AFTER INPUT.
PROCESS AFTER INPUT.
field g_drop_1.
field g_drop_2.</pre>
<li>Corresponding code for two drop down boxes.
<pre>&----
*&      Module DROP_DOWN_1 OUTPUT
MODULE drop_down_1 OUTPUT.
CLEAR: list[],g_drop_2.
name = 'G_DROP_1'.
value-key = '1'.
value-text = 'value_1'.
APPEND value TO list.
CLEAR value.
value-key = '2'.
value-text = 'value_2'.
APPEND value TO list.
CLEAR value.
value-key = '3'.
value-text = 'value_3'.
APPEND value TO list.
CLEAR value.
value-key = '4'.
value-text = 'value_4'.
APPEND value TO list.
CLEAR value.
CALL FUNCTION 'VRM_SET_VALUES'
    EXPORTING
      id     = name
      values = list.
ENDMODULE.                 " DROP_DOWN_1 OUTPUT
*&      Module DROP_DOWN_2 OUTPUT
MODULE drop_down_2 OUTPUT.
CLEAR list[].
name = 'G_DROP_2'.
CASE g_drop_1.
    WHEN 1 OR 2.
      value-key = '1'.
      value-text = 'text1'.
      APPEND value TO list.
      CLEAR value.
      value-key = '2'.
      value-text = 'text2'.
      APPEND value TO list.
      CLEAR value.
    WHEN 3 OR 4.
      value-key = '3'.
      value-text = 'text3'.
      APPEND value TO list.
      CLEAR value.
      value-key = '4'.
      value-text = 'text4'.
      APPEND value TO list.
      CLEAR value.
ENDCASE.
CALL FUNCTION 'VRM_SET_VALUES'
    EXPORTING
      id     = name
      values = list.
ENDMODULE.                 " DROP_DOWN_2 OUTPUT</pre>
Thanks
Venkat.O</font>

Want 2 populate value in 2nd list item based on value selected in 1st list?

Want 2 populate value in 2nd list item based on value selected in 1st list?

Gaurav -
The 3rd list will not populate because nothing has been selected yet in list 2. The value in list 2 is null, so the loop to populate list (3) has nothing to load. Try the following below. This should seed your 2nd list so the 3rd list will populate.
You will have to declare first_record boolean and first_value to match DESCC.
first_record := true; -- NEW *****
Clear_List('BLOCK2.ITEM2');
FOR CurRec IN (SELECT UNIQUE DESCC DESCC FROM LUTT where LUTT.IDD = :BLOCK2.ITEM1)
LOOP
if first_record = true then -- NEW SECTION *****
first_value := CurRec.DESCC;
first_record := false;
end if;
Add_List_Element('BLOCK2.ITEM2',1,CurRec.DESCC,CurRec.DESCC);
END LOOP;
:block2.item2 := first_value; -- NEW *****
Clear_List('BLOCK2.ITEM3');
FOR CurRec2 IN (SELECT UNIQUE DESCC DESCC FROM LUTT where LUTT.DESCC = :BLOCK2.ITEM2)
LOOP
Add_List_Element('BLOCK2.ITEM3',2,CurRec2.DESCC,CurRec2.DESCC);
END LOOP;
My name is Ken, 1990 is when I started using Oracle Forms 3.0, character based in the Unix environments. And you are very welcome.

F4 Help IN ALV (OOPs) based on value entered in Other colunm.

Hi,
I have developed a module pool using ALV GRID Display.
i have two fields in it. and for the second field i should provide F4 help. and the list in the f4 help should be based on the value enterd in first column.
below is my code.
MODULE BPO_100 OUTPUT.
DATA: LT_FCAT TYPE LVC_T_FCAT.
DATA: ls_fcat    TYPE lvc_s_fcat.
DATA: wa type t_znout.
*DATA: it_kd1 LIKE zish_pm_cs_kd1fd OCCURS 0 WITH HEADER LINE.
SELECT * FROM zish_pm_cs_kd1fd INTO TABLE it_kd1 WHERE einri = rnpa1-einri.
IF sy-subrc = 0.
    SORT it_kd1 BY sno.
ENDIF.
DELETE ADJACENT DUPLICATES FROM it_kd1 COMPARING fieldname.
LOOP AT it_kd1 into wa.
clear wa-value.
MODIFY it_kd1 FROM wa.
ENDLOOP.
       ls_fcat-fieldname = 'FIELDNAME'.
       ls_fcat-scrtext_l = 'Field name'.
       ls_fcat-scrtext_m = 'Field name'.
       ls_fcat-scrtext_s = 'Field name'.
       ls_fcat-tabname   = '1'.
       ls_fcat-col_pos = '1'.
       ls_fcat-outputlen = 15.
       APPEND ls_fcat TO lt_fcat.
       ls_fcat-fieldname = 'VALUE'.
       ls_fcat-scrtext_l = 'Value'.
       ls_fcat-scrtext_m = 'Value'.
       ls_fcat-scrtext_s = 'Value'.
       ls_fcat-tabname   = '1'.
       ls_fcat-col_pos = '2'.
       ls_fcat-outputlen = 15.
       ls_fcat-edit = 'X'.
       ls_fcat-f4availabl = 'X'.
       APPEND ls_fcat TO lt_fcat.
IF G_CUSTOM_CONTAINER1 IS INITIAL.
create a custom container control for our ALV Control
    CREATE OBJECT g_custom_container1
        EXPORTING
            container_name = g_container1
        EXCEPTIONS
            cntl_error = 1
            cntl_system_error = 2
            create_error = 3
            lifetime_error = 4
            lifetime_dynpro_dynpro_link = 5.
        IF sy-subrc ne 0.
add your handling, for example
      CALL FUNCTION 'POPUP_TO_INFORM'
        EXPORTING
          titel = 'ZISH_SCRN_ALV'
          txt2 = sy-subrc
          txt1 = 'The control could not be created'(510).
    ENDIF.
create an instance of alv control
    CREATE OBJECT grid1
           EXPORTING i_parent = g_custom_container1.
CALL METHOD grid1->set_table_for_first_display
           EXPORTING
            i_structure_name = 'ZISH_PA_ZNOUT'
      i_default        = gs_test_1700-vari_default
             i_default        = 'X'
            i_save           = gs_test_1700-vari_save
            is_variant       = ls_vari
            is_layout        = gs_layout1
           CHANGING
             it_outtab        = it_kd1
             IT_FIELDCATALOG = LT_FCAT.
ENDIF.
ENDMODULE.                 " BPO_100 OUTPUT
Edited by: Guru Ram on Sep 24, 2009 8:58 AM

See sample code.
I have 2 fields MATNR and DESC in screen 100. Change it according to ur needs.
In screen flow logic,
PROCESS ON VALUE-REQUEST.
FIELD desc MODULE module_desc. " F4 for screen field DESC based on value entered in field MATNR
In report,
MODULE module_desc INPUT.
TABLES: ddshretval.
DATA: l_t_dynpread LIKE dynpread OCCURS 0 WITH HEADER LINE,
           l_t_dynpread1 LIKE dynpread OCCURS 0 WITH HEADER LINE.
DATA: l_t_retdynr TYPE TABLE OF ddshretval,
          l_wa_retdynr LIKE LINE OF l_t_retdynr.
DATA: BEGIN OF g_t_desc OCCURS 0,
        maktx TYPE makt-maktx,
        END OF g_t_desc,
        wa LIKE g_t_desc.
l_t_dynpread-fieldname = 'MATNR'. " Field1 name
APPEND l_t_dynpread.
CALL FUNCTION 'DYNP_VALUES_READ'
    EXPORTING
      dyname               = sy-repid
      dynumb               = '0100'
    TABLES
      dynpfields           = l_t_dynpread
    EXCEPTIONS
      invalid_abapworkarea = 1
      invalid_dynprofield = 2
      invalid_dynproname   = 3
      invalid_dynpronummer = 4
      invalid_request      = 5
      no_fielddescription = 6
      invalid_parameter    = 7
      undefind_error       = 8
      double_conversion    = 9
      stepl_not_found      = 10
      OTHERS               = 11.
READ TABLE l_t_dynpread INDEX 1.
IF l_t_dynpread-fieldvalue IS NOT INITIAL.
CALL FUNCTION 'CONVERSION_EXIT_MATN1_INPUT' " Converting matnr to 18 digits
EXPORTING
input = l_t_dynpread-fieldvalue
IMPORTING
output = l_t_dynpread-fieldvalue.
    SELECT maktx FROM makt INTO TABLE g_t_desc WHERE matnr = l_t_dynpread-fieldvalue.
    CALL FUNCTION 'F4IF_INT_TABLE_VALUE_REQUEST'
            EXPORTING
              retfield        = 'MAKTX'
              dynpprog        = sy-repid
              dynpnr          = sy-dynnr
              value_org       = 'S'
            TABLES
              value_tab       = g_t_desc
              return_tab      = l_t_retdynr
            EXCEPTIONS
              parameter_error = 1
              no_values_found = 2
              OTHERS          = 3.
    READ TABLE l_t_retdynr INTO l_wa_retdynr INDEX 1.
    IF sy-subrc = 0.
      l_t_dynpread1-fieldname = l_wa_retdynr-fieldname.
      l_t_dynpread1-fieldvalue = l_wa_retdynr-fieldval.
      APPEND l_t_dynpread1.
      l_t_dynpread1-fieldname = 'DESC'. " Field2 name
      APPEND l_t_dynpread1.
      CALL FUNCTION 'DYNP_VALUES_UPDATE'
        EXPORTING
          dyname               = sy-repid
          dynumb               = sy-dynnr
        TABLES
          dynpfields           = l_t_dynpread1
        EXCEPTIONS
          invalid_abapworkarea = 1
          invalid_dynprofield = 2
          invalid_dynproname   = 3
          invalid_dynpronummer = 4
          invalid_request      = 5
          no_fielddescription = 6
          undefind_error       = 7
          OTHERS               = 8.
    ENDIF.
ENDIF.
ENDMODULE.                 " module_desc INPUT
Thanks.

Pre-populating a date/time column with the value entered in the last added item

I have a list with a column called "expected finish date". Whenever the user adds the very first item in a list, he/she should have to enter a value for this column.
I want to make all new item entries to pre-poplate this field with the value entered in the previously added item. This way, he/she wont have to re-enter the date every time (which rarely changes). How can this be done?

could create a second list ("state") with column ("default finish date")...
create a workflow on main list... if column is blank/empty, pull from second list... otherwise, update second list with the value that was entered.
Or, customize the form (InfoPath or JavaScript)
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Update age group picklist based on value entered in date of birth

Hi Gurus,
Have a requirement where in user would enter the date of birth on a contact record and would like to populate another custom field called age group at the time of creating a new record.
The condition is some what like
Age
1 – 20 Teens
21-40 Young Adults
41-60 Adults
60 – 100 Seniors
I have tried using the age field but problem is that age is populated only when the record is saved.
Update the age group via workflow works fine but the saved record has to be modified before triggering the workflow. we would like to avoid the additional step of modifying the record
Is there any option to calculate age based on the value entered for date of birth - something like DOB Year - current year before saving a record or via post default without using workflows.
Thanks in advance,
Arun

Hi
The answer is yes, using the post default functionlaity.
take a look in the folowign example:
IIf(ToChar(Timestamp(),'DD/MM/YYYY')- [<DateofBirth>] < 20,'20','30')
You will need to make something like that, but replace the '30' with another IIf expression, and so on for the next interval.
note that date of birth should be between suqare brackets [ ] (it is shown here with underline for some reason...)
Good luck
Guy
Edited by: Shinshan on 08:45 30/12/2009
Edited by: Shinshan on 08:46 30/12/2009
Edited by: Shinshan on 08:47 30/12/2009
Edited by: Shinshan on 08:47 30/12/2009

Populate SELECT LIST on selecting value in another SELECT LIST

Hello
I have two SELECT LIST's
1. SELECT LIST with departments : Created a LOV which has all the departments.
2. SELECT LIST with employees : This has to be dynamic.
Based on the value from the first Department SELECT LIST I need to populate the Employee SELECT LIST.
Please let me know, how can I do this.
Appreciate your help
thanks

Hi,
Say you have two form items P1_ITEM1, P2_ITEM2. You want the P2_ITEM2 will be updated according to the selection in P1_ITEM1. I am assuming P1_ITEM1 select list based on the department table. In the lov section for that item type dynamic query -
select dept_id, dname from departments -- change attributes in query as per your table.
set the null value -1 and default value -1 for P1_ITEM1. Change Display null to YES and type -Select dept in the null text.
For P1_ITEM2 in the lov section type the following query for dynamic list -
select emp_id, ename from employees where dept_id = NV(P1_ITEM1) or NV(P1_ITEM1) = -1 -- change attributes in query as per your table.
for the second query assuming that you have dept_id as FK in the employees table. Make sure both fields are selected as select list as display. Now if user select the department from item1 it will update the item2. It will display all the employees if nothing is selected in the item1.
Hope this helps,
Thanks,
M Tajuddin
http://tajuddin.whitepagesbd.com

Calling functions and inserting tables based on values entered

Hello Everyone,
I am creating a function as below:
create or replace function func(flags in number,Ctry in varchar2) return number
is
maxv number;
flagv number;
begin
flagv:=1;
select max(num) into maxv from A;
if flags =1 then
insert into A(num,nam) values(maxv+1,Upper(Ctry));
else
flagv:=0;
end if;
return flagv;
end;
The function takes two parameters-The first one will be either 0 or 1.The second one will be name of a country.
If the first parameter is 1 then we would insert the country name passed, to the table name A.If its 0 then no insertion occurs and the function would return a value 0.
On compiling the function I get a success!.
When I do a
SQL>select distinct func(0,'UK') from B;
it works well and returns 0
However when I do
SQL>select distinct func(1,'UK') from B;
I expect an output of 1 & also expect UK to be inserted as anew row in the table A.However It throws an error saying "ORA-14551: cannot perform a DML operation inside a query .."
It is very important for me to use select to call the function, as my application would fire a select with that function and based on the value entered would insert or not insert at the back end.
Is there any way out to do this??
variable temps number
exec :number :=func(1,'UK');
does work but I cant use this in my application.
Hope you can help! Thanks!

create or replace function func(flags in number,Ctry in varchar2) return number
is
PRAGMA AUTONOMOUS_TRANSACTION;
maxv number;
flagv number;
begin
flagv:=1;
select max(num) into maxv from A;
if flags =1 then
insert into A(num,nam) values(maxv+1,Upper(Ctry));
COMMIT;
else
flagv:=0;
end if;
return flagv;
end;
Is the above changes in BOLD enough or I need to do something else too in order to incorporate the autonomous transaction??
I am not too familiar with autonomous transaction.Could you please suggest the changes I need if any more required??
Thanks a ton for your suggestions!
Message was edited by:
user579245
Message was edited by:
user579245

Deleting from a table based on values in a second table

Is it possible to DELETE from (or for that matter do an UPDATE to) a table based on values in another table? I have gone through the online documentation but can't seem to find anything. I'm trying to delete rows from table A where A.field1 = B.field1 and B.field2 = 'X'. (B being the second table)

It is done using subqueries in the where clause.
delete from A
where A.field1 in (select B.field1 from B where B.field2 = 'X');
delete from A
where exists (select 'x' from B where B.field1 = A.field1 and B.field2 = 'X');
delete from A
where A.rowid in (select A.ROWID from from A, B where B.field1 = A.field1 and B.field2 = 'X');
And many other varieties. Eg. more specialised:
delete from A
where A.txdate < (select B.prune_date FROM B where B.field1 = A.field1 and B.field2 = 'X')
and A.txstate in (select S.txstate from S where S.prodlass=a.prodclass and s.deletable='Y');

Assign price list based on value in Group field

Hi,
Is there a simple way to make the default price list for a customer based on the customer group value when creating/update a BP master data?
i.e..When I create a new Business Partner, I choose group = wholesaler. I want the price list (under payment terms tab) to default automatically to the 'wholesaler' price list.
Purpose of this is so that the new business partner gets the correct pricing as per what i have set up under price lists/volume discounts etc...
thanks

Dear Maeve Cahillane,
As per your expanation you want to assing the Price list to payment terms.
if you 10 customer groups and you want to assing the your payment terms to 4 of them so you cant do this for that you need to creat 4 payment terms base on customer group.
The best and simple way you creat the your price list base on customer group, for that you may be use factor fuction.
by way of FMS you can refresh Customer Master> payment terms Tab > Price List.
my it help you.
Regards
MANGESH PAGDAHRE.

Contents of second prompt list based on value selected in first prompt?

I need to display two prompts: "Product Family" and "Products". When the user selects a product family, I need the list of products to be filtered to the selected product family. In other words, the contents of the second prompt's list needs to be based on the value selected in the first prompt. Can this be done in Web Intelligence?

Hello Waters,
Yes, this can be done in web intelligence if you apply cascading prompts at universe level
or
Yes, the second way is use element link in report block between 2 tables one for product family and one for product list ( you don't need prompts in this case...)
Regards
Subbarao M

Populating parts of form based on Value entered in the first field

Hello,
I am trying to create a form, where user will enter the serial number of his equipment and I want him to click a verify button next to it.Upon clicking the verify button I want the Item Description field of the form to be updated ( this info is pulled from a backend MySql DB).Also, the text fields corresponding to the Equipment Site to be populated.After checking all the info, user should be able to click a submit button at the end of form and this information should be written to another table.I attached a Insert record server behaviour to form.Essentially, I want to attach a different action to both buttons on the form.In my view this is same a when we fill those registration form and based on our country, our state drop down gets populated.It seems this is doable, but I am not able to figure out how.I would really appreciate any help
Thanks

This is very simple if you understand PHP code. Basically, you give the two buttons different names, and use PHP conditional logic to control what happens. Call one button "verify" and the other "insert". If you use the POST method, you control the script like this:
if (array_key_exists('verify', $_POST) {
// create a recordset to retrieve the details ready for display
} elseif (array_key_exists('insert', $_POST) {
// insert the details in the the new table
If you're not comfortable coding PHP yourself, the easy way to do it with Dreamweaver server behaviors is to use separate pages. In the first page, just create a form for the user to enter the serial number. Use the GET method to send the serial number to a separate page. In the new page, use the URL parameter containing the serial number to create a recordset to populate the insert form. Then apply an Insert Record server behavior using the POST method to insert the details into a new table.

Disable fields based on value selected from first list box.

Hi All,
I am facing a problem in module pool programing. My scenario is there will be around 50 fields in the screen , within that first field is a drop down list box. In the list box there will be electricuty , gas and csw. If user select gas then the fields corresponding to gas will only be editable other fields not relevent to gas will be non editable(Disable).... Same case for electriciy andcsw also.
Can any one guide me regarding this....
Thanks in advance.
Regards
Ajoy

Hi Asaha,
This link will be of great help for you if you are new to Module pool.
[Module Pool Notes|http://wiki.sdn.sap.com/wiki/display/Snippets/ModulePoolNotes]
For [DYNP_VALUES_READ|http://wiki.sdn.sap.com/wiki/display/ABAP/FilteringF4HelpvaluesinTablecontrol,basedonotherfield+value] refer this link.
For [DYNP_VALUE_UPDATE|http://wiki.sdn.sap.com/wiki/display/ABAP/GettingainputfieldpopulatedonenteringthevalueinoneInputfield]
Regards
Abhii

Report for PO listing based upon values

Hi
I wish to have list of standard reports from which I can have the list of Purchase orders as per below example
POs upto INR 10, 00000/-
POs INR 10,00001 to 50,00000
POs USD 10,000$ to 50,000
Regards

Hi Samuel,
There is no standard report in SAP which gives you the report by currency segregation.
You can use T.code ME2N and in that command there is a button DYNAMIC SELECTION (SHIFT+F4). In that you have options Purchasing Document Header, select the currency (if you want) or else you can run the report and filter out the report on the basis of currency.
Regards

Create a workflow that pulls data from a list based on a person in the list and emails that person

I am trying to create a workflow in SharePoint 2010 using SharePoint Designer.
I have a list [ExceptionList] of users each associated with a sponsor. A sponsor can have multiple users aligned to them. I need to create a workflow which emails the sponsor with their associated users.
Example:
John, Bill, and Kelly are listed with Bob as their sponsor. I'd like an email sent that will pull the names of John, Bill, and Kelly into the email so that Bob can validate that he is still their sponsor.
I know how to create the basic workflow email, but am not sure how to pull in the related names into the body of the email. I assume I will need to build a string.
Anyone know how to achieve this?
Thanks in advance!

Hi,
According to your description, my understanding is that you want to use workflow to send an email to the sponsor with the users’ names who are belonging to the sponsor.
I recommend to create another list to store the users’ names who are belonging to the sponsor and then email the sponsor with the values in the list.
In my test, I created another list called test list and created two columns: user(store users’ names) and Sponsor(store sponsor’s name). Fill the list with all the sponsors and leave user field as blank.
After that, create another workflow associated with the ExceptionList to get all the users’ names who are belonging to a sponsor to fill in the user field in the test list and set the workflow to start when an item is created.
And then you can send email with the value in the user field in test list to the sponsor.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Populating a Sharepoint attendance list based on values entered in second list: Tracking attendance

Similar Messages

Maybe you are looking for