Populating user list in Workflows

How can I populate a set of approvers in human workflows. I have a comma seperated list of approver(s). However I cannot assign this variable to the list of approvers using the XPath expression on the approvers screen in the Workflow wizard. The generated BPEL xml assumes the entire string to be just one approver. For example if the value of the string variable holding the approver(s) is " john,steve,tim" the workflow wizard assumes that there is one responder with the name "john,stever,tim".
In general ,is there a way to populate a list of values to a XML variable (of complex type/sequence) or is appendElement() is the only option ?
Thanks,
Ravikiran

Chapter 14 in the BPEL Developers Guide (10.1.2 version): http://download.oracle.com/otndocs/products/bpel/bpeldev.pdf
Refer to http://www.oracle.com/technology/products/ias/bpel/htdocs/101202_support.html
for the description of where you can find all the other related documentation on 10.1.2.0.2.

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How to get the list of IDM users in a workflow.

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Hi John,
I get this exception WorkItemForm: no id.
This comes when I click on the other column.I generate the data needed in a report and display it as a sorting table when I get the data.
I want to give the user ability to sort data by different columns.But when I click any column I get the exception
WorkItemForm: no id
How can I save a workitem on a manual form before invoking it from a manual action.
Here is the code snippet
<Field name='tblUsers'>
        <Display class='SortingTable'>
          <Property name='selectEnable' value='false'/>
          <Property name='align' value='left'/>
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          <Field name='lblfirstname'>
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Sorting of user list in 'ACT AS' by displayname -OBIEE 11G

Hi,
I have configured 'ACT AS' successfuly in obiee 11g . We have written the following query to populate user name and displayname in the act as drop down .
<getValues>EXECUTE PHYSICAL CONNECTION POOL DAA2.DAA2 select USERNAME, DISPLAYNAME from SIEBEL_USERS </getValues>
With this query the list is getting ssorted by USERNAME .
However, our client expects the user list to be populated in the ascending order of the DISPLAYNAME.
I tried modifying the above query as below in the xml file to implement the same .
<getValues>EXECUTE PHYSICAL CONNECTION POOL DAA2.DAA2 select USERNAME, DISPLAYNAME from SIEBEL_USERS Order by 2 desc </getValues>
But the liste is still getting sorted by USERNAME. Could anyone give some pointers to achieve this requirement ?
Regards,
Karan
Edited by: kchadha2 on Sep 12, 2011 7:21 PM

Thanks Veeravalli, I did exactly the same. Editing the registry didn't help so I deleted the service from registry and create it again and before that added the following in my installSVC file in the section you mentioned
set JAVA_VM=-server
set MEM_ARGS==-Xms1024m -Xmx1024m -XX:MaxPermSize=2048m -XX:-UseSSE42Intrinsics
But it is still not working, I am getting the same error but now it says
[Tue Dec 11 07:38:45 2012] [RunJavaApp] Loading class - =-Xms1024m
java.lang.NoClassDefFoundError: =-Xms1024m
Caused by: java.lang.ClassNotFoundException: =-Xms1024m
     at java.net.URLClassLoader$1.run(URLClassLoader.java:202)
     at java.security.AccessController.doPrivileged(Native Method)
     at java.net.URLClassLoader.findClass(URLClassLoader.java:190)
     at java.lang.ClassLoader.loadClass(ClassLoader.java:306)
     at sun.misc.Launcher$AppClassLoader.loadClass(Launcher.java:301)
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one of the things I didn't mention though was that when I create the service, I run the installAdmServer_Service.cmd file as "Run as Administrator", only then the service gets installed. Can this be related to the fact that this windows service needs to be run under admin account? or Run as Administrator? I am guessing because I tried various heap sizes and also edited my setDomainEnv.cmd and commEnv.cmd file to use 1024 as heap size it but still didn't work and it is failing may be while loading the class? If that is the case then how to run this services as administrator? Am I missing anything else?
Thanks,
Ronny

How to create distribution list in workflow? for sending mail or work-item

Hi,
How to create distribution list in workflow? for sending mail or work-item to multiple users.
Regards,
Surjith

Hi Surjith,
A.Working with Distribution Lists Creating a Distribution List.
1 Businees Workplace->shared folder - create new subfolder name = WF_distributor
2.Then click on the distribution list in Businees Workplace.
say create Name = WF_Vliste
folder Name = WF_distributor
3.distribution list content tab
Enter Recipient (SAP User ID)
B.Wrkflow Builder
Find out the dialig step in which u want to use distribution list
Use workflow Rule 30000012 (SWX_READ_DLI).
Maintain the binding from workflow container to rule container.
Just pass the name of the distribution list from WF to Rule container.
Regards
Sagar S

Emailing external user using a workflow in Sharepoint 2013

I am currently trying to create a list where the user can upload a document, input an email address (external) and an expiration date. I then have a workflow that will send an email on the expiration date. The problem I am getting is that Sharepoint 2013
doesn't like emailling externally.
22/01/14: I have since found that this isn't a problem with exchange, as Sharepoint is trimming the addresses out of the original workflow. Does anyone know how to stop this.
Please help.
Evil Genius at Work. DO NOT DISTURB!!!

you need to allow their IP address to relay anonymously in Exchange.
http://social.technet.microsoft.com/Forums/sharepoint/en-US/c55a6a68-c6e3-4f4d-b5ed-d4e2892fe490/sharepoint-2010-email-external-users-in-a-workflow?forum=sharepointcustomizationprevious
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful

Some Users cannot Open Workflow Approval Task

We have a SPD workflow published to our production site and it includes a 'Start Approval Process' task which involves a number of users (determined by a lookup to another list) this worked brilliantly until we republished the workflow with some minor changes,
none of which were to this particular approval task. Now we are seeing some strange behaviours. When some users click the task to approve they are seeing 'This from cannot be opened in a browser, To open this form use Microsoft Infopath'. Now strangely it's
only certain users, if you're a site collection admin you never have this error. So if a user previously had the error and i then add them to the site collection administrators list the error goes away and they can complete the task.
Obviously not a solution! giving users full control permissions on the task list or task item doesnt fix the error either. The same workflow on our UAT works without any issues. The task forms in SPD have not been customised either. Its a SP2010 Standard
farm with no infopath services obviously. Bizarrely there are some users with only Contribute rights to the task list who can open approve tasks, so it's looking like a permissions issue to me but I'm at a loss to find a fix. I've tried totally removing
the worklows and republishing, regenerating the .xsn task forms in SPD by deleting them and republishing, removing and re-adding the task related content types to site, Changing the Approval Task settings 'only allow users to edit their tasks...' to false
and then back to true, the works, but to no avail.
Anybody any ideas?
TIA
Chris

Hi,
According to your post, my understanding is that Some Users cannot Open Workflow Approval Task.
I recommend that you can create a new list and workflow to check whether it works.
Then use the user who get the error to open task.
If he can open the task in the brower, the issue is related to the older list.
Then you can use the new created list and assgin the task.
Here is a similar thread for your reference:
https://social.msdn.microsoft.com/Forums/en-US/67dc8577-f248-4d6c-bb82-3aca0f084d24/this-form-cannot-be-opened-in-a-web-browser-error-not-an-infopath-form?forum=sharepointcustomizationprevious
Thanks,
Linda Li
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Linda Li
TechNet Community Support

How to create users ,groups and workflow in batch?

I have to create 100 groups for each course,and each course has a admin user.Each group has some workflows .These workflow can only be viewed by some users.
Can i import user name and password from a .txt file and do the work automatically?
It is a hard work if i do it manually.

I'm not sure you want to import users to use the magic triangle properly. I think importing creates 'Augmented Records' - the user icons have blue dots.
The principle is this…
Bind the server to Active Directory (AD) & create an Open Directory master (OD). This can be done from Server Admin, in the OD section, via the change button.
Then you use Workgroup Manager, set the viewing directory (tiny little globe in top left) to use LDAP records on the server - LDAPv3/127.0.0.1. Authenticate (lock on right of toolbar) add a group, then switch to to its Members tab, click + Then change the user list to show the AD records & add the AD users to the OD group. It sounds weird & wrong, but it is how it works.
You are never modifying the AD records, just assigning a group to the users in OD. It's why the clients need to bind to AD & OD.
From there you can set the Managed prefs (MCX) for the members of the OD group. It also helps to add a guest computer account to OD to assign computer prefs based on the macs that bind to the server - it's in the File menu when you select the computes list in OD.
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User change attribute workflow with approval problem

Hello,
I have a requirement to add account numbers to user entry through workflow with approval process. and also same user can have multiple account numbers. when approver approves the User request then it's account number will be added into the user entity in ldap.
So, i have created a Change Attribute workflow for that account number with these steps as : initiate, Approval, Commit, Error_report
this workflow i am able to invoke through IdentityXML call and from OIM interfaces approvers able to approve and that account number is persisting under the User entity.
Problem is: Actually above request is staging system. when user requests, it is in initiate step, when approver approves the request then only commits the info. so, there are 2 stages here.
When i am requesting two consecutive account number requests then both requests are in initial stage. Then approver approves the 1st request then it is persisting into User entity. after that approver approves the 2nd request then this account number is overwriting the previous one. so, here is the problem i am finding. worflow is not adding the new account number.. instead its replacing the last value in the list of account numbers for an User entity.
I hope the above problem make understandable..
Really its a very much helpful to find the solution on this.
Thanks in advance,
Srini.

Thanks for the help. Having reinstalled OID/OAM a bunch of times to properly add our custom user object, nothing seems absurd. I tried running through your steps, but I'm still not getting the workflow button. I've customized create and delete workflows properly, but the change attribute is a mystery.
I did the following:
1) Selected a custom attribute in Attribute Access Control
2) Changed its read access to Anyone
3) Saved
4) Changed its modify access to Anyone
5) Saved
6) Added a new Change Attribute workflow for the custom attribute
7) Action #1: Request, added Anyone as participant and saved
8) Action #2: External Action, selected attribute is the custom one
9) Action #3: Commit
10) Saved and enabled the workflow
11) Restarted the Identity server
12) Picked a user
13) Opened his user profile
14) Clicked Modify
The custom attribute is still editable and has no Request a Change button.

Create a personal favourite/ignore user list

Hi,
How about being able to add forum users to a personal favourite / ignore list? Favourites could appear in one colour and blacklisted ones in another.
Much as we'd like to be one big happy family, we all know there are people whose comments you a) make a point of reading or b) others who you'd like to skip over. My problem is that there are so many people that I don't know who's who and the sheer volume means I often only have time to skim through posts. It can get frustrating release strategy in workflow just to get to a few gems of real knowledge.
Being able to visually identify those I'm most/least interested in would help enormously to filter out the noise.
What are people's thoughts on this?
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Mike

I second that. For myself, if I had to choose, I would actually put the ignore list with the highest priority, because there are people with similar (user) names and I don't trust my memory
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Another idea, instead of or in addition to a favourite & not-so-favourite users list would be something similar to what is done at Experts Exchange (which I admittedly don't visit regularly any more).
Starting a thread subtracts from your points, while being rewarded, as today, or simply visiting the forums add to your account. Of course not as much for visiting as for helping someone, but those points are at least free. That would be an effective stop mechanism for "spammers" and encourage people to check previously answered questions as it would not cost them anything.
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Kilhavn, Kjetil Kilhavn - shaken & disturbed

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Through SWU0, we can get a list of workflows attached to a particular event of a business object.
Thanks,
Sivagami

Hi,
Thanx for ur reply..
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sivagami

How to find out the user list that created by someone?

Hi all:
Now I want to develop a program that can find out the user list created by someone.
such as :
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Elisa.

Hi Ling,
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But I would reccomend to search the Table for a standard class, function module or RFC or BAPI so that you can reuse the same and need not to develop from the scratch.
Hope this will help.
Thanks,
Samantak.

I have two users listed in my admin group. How do I get rid of one?

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Hi,
This issue has been discussed many times in this forum , the reason why I am posting is I tried the resolution steps but I dont see any luck.
I am getting the below message from the SharePoint designer 2007 when I am trying to modify a workflow
"This list of workflow actions on the server references an assembly that does not exist. Some actions will not be available. The assembly strong name is Microsoft.SharePoint.WorkflowActions, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c.
Contact your server administrator for more information."
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I opened the WSS.Actions file in notepad, I dont see any line with *.dll in it. Am I missing something?
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had missed the SHarePoint Services server."
The server is already updated to .Net 3.0.
#3: I went to the %System Drive%\Documents and Settings\Local Settings\ApplicationData\Microsoft\SharePointDesigner.
Deleted the ProxyAssemblyCache folder but no luck.
Just checking if any one was able to resolve this issue by following any of the solution other than the above mentioned ones.
Thanks,
Cutloo

    I have the similar issue with my custom work flow. I have searched the whole day for the solution but no success, then at last a simple track works for me. Please try this if any one faces such issue.
Basically the assembly that we have define in the ACTIONS file dose not exists on the server, because of two reasons, either we have given the wrong assembly name (in our case the namespace name inside our solution) or the PublicKeyToken may differ from the
original assembly, that are deployed in GAC.
    So cross check both of these, in my case the assembly name was fine,
<Action
    Name="Move Item to Another List and Send Email"
    ClassName="MyAssemblyName.Classname"
    Assembly="MyAssemblyName,Version=1.0.0.0, Culture=neutral, PublicKeyToken=4053d1fde8a1c781"
    AppliesTo="all"
    Category="Email actions">
But the problem was in the 'PublicKeyToken', so i double click on the feature inside my solution,then in the bottom i have clicked on the manifest tab to check the entries.
<Feature xmlns="http://schemas.microsoft.com/sharepoint/" Title="MyAssemblyName Feature1" Id="f7f1bda0-5f65-40f1-a705-f6f15a41da3a" ReceiverAssembly="MyAssemblyName, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0c32dbb769ed64b5"
ReceiverClass="MyAssemblyName.Features.Feature1.Feature1EventReceiver" Scope="WebApplication"></Feature>
Here i got the actual PublicKeyToken for my assembly (0c32dbb769ed64b5), i have replaced this number inside ACTIONS file, deploy the soultion, reset IIS.
It works for me,

Problems in creation of a new user in the workflow

Hello everybody,
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Populating user list in Workflows

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