Posting Journal Vouchers

Hi all,
At the end of the day, we have some journals in HFM set as "approved". Is there any way to post these journals automatically (using the Taskflow Manager, etc)?
Thanks!

Doesn't seem to work for me. I put a % sign in the label box, but I get the following error when I look at the Taskflow status page:
The journal no longer exists in the system. The Journal you are trying to load has been deleted and cannot be processed.
Any ideas? Thanks

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Adding Journal Vouchers

Hello there,
I am having a problem adding Journal Vouchers to SAP using the DIAPI. I have gotten everything from an "Unbalanced Transaction Error" to a "Date deviates from permissible range Error". Here is my code in VB. Please if anyone can help it would be much appreciated
(I am reading a recordSet object to populate the fields of the journal voucher)
''set up the header of the journal voucher
oJV.JournalEntries.ReferenceDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Reference = oRecord.Fields.Item("Descr").ValidValue
''set up the lines of the journal entries
syscode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.SetCurrentLine(lineCount)
oJV.JournalEntries.Lines.DueDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.ReferenceDate1 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.ReferenceDate2 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.VatDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.TaxDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.AccountCode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.ShortName = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.Reference1 = oRecord.Fields.Item("Descr").Value
If oRecord.Fields.Item("Debit").Value = 0 Then
                oJV.JournalEntries.Lines.Credit = oRecord.Fields.Item("Credit").Value
                oJV.JournalEntries.Lines.Debit = 0
End If
If oRecord.Fields.Item("Credit").Value = 0 Then
                 oJV.JournalEntries.Lines.Debit = oRecord.Fields.Item("Debit").Value
                oJV.JournalEntries.Lines.Credit = 0
End If
'if need be, add a line to the journal entry
If lineCount <> 1 Then
                oJV.JournalEntries.Lines.Add()
End If
'every two lines in my record set it a journal entry
'so check if a journal is ready to be added
If lineCount Mod 2 <> 0 Then
'add a journal entry to the voucher
If oJV.JournalEntries.Add() <> 0 Then
          MessageBox.Show(oCompany.GetLastErrorDescription)
End If
lineCount = 0
addedJE = True
End If
oRecord.MoveNext()
If addedJE = False Then
      lineCount += 1
End If
End While
''add the journal voucher
If oJV.Add() <> 0 Then
      MessageBox.Show(oCompany.GetLastErrorDescription)
End If
End Sub

Hi guys!
Thanks for your help.I have checked my debits and credits and I have simplified my code alot. I am able to now add a journal voucher with one journal with multiple lines. The problem seems to have been when i tried to call oJV.JournalEntries.Add(). It seems you just have to add the JournalLines and then the actual Journal Voucher.
That is all fine but now i am having a problem setting different Posting Date (ReferenceDate on the Object), DueDate(DueDate on the Object) and Document Date (TaxDate on the Object).
The Journal Voucher is added to SAP but all three dates are the same when in my code, i have set the Document Date to be different from the Posting Date. Could this be because I am using a Document Date of 19/12/07 and a Posting Date of 23/11/07 ( in another period)??? i dont knw. Please help if you can. My code is below :
''set up the lines
syscode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.SetCurrentLine(lineCount)
''Set Dates on lines
oJV.JournalEntries.Lines.ReferenceDate1 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.DueDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.TaxDate = FormatDateTime(oRecord.Fields.Item("DocDate").Value, vbShortDate) ''Doc Date*******
oJV.JournalEntries.Lines.AccountCode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.Reference1 = oRecord.Fields.Item("Descr").Value
If oRecord.Fields.Item("Debit").Value = 0 Then
   oJV.JournalEntries.Lines.Credit = oRecord.Fields.Item("Credit").Value
   oJV.JournalEntries.Lines.Debit = 0
End If
If oRecord.Fields.Item("Credit").Value = 0
   oJV.JournalEntries.Lines.Debit = oRecord.Fields.Item("Debit").Value
   oJV.JournalEntries.Lines.Credit = 0
End If
oJV.JournalEntries.Lines.Add()
oRecord.MoveNext()
If addedJE = False Then
     lineCount += 1
End If
pbStatus.Value += 1
End While
If oJV.Add() <> 0 Then
    MessageBox.Show( oCompany.GetLastErrorDescription)
    squery = squery.Replace("'", "")
End If
Kind regards,
Greeshma

Journal Vouchers

Hi All
can anybody tell me while adding journal vouchers how to capture debit entries , credit entries and contra entries (i.e how to distinguished between debit entries , credit entries and contra entries )
waiting for your response
rgs
anand

Hi Anand
You can use transaction codes for the same, since you required to know the particular transaction falling under which category before posting to JE .
You can create transaction codes
Administration - Setup - Financials - Transaction Codes.
regards
Rashid

"21141: Error while posting journal entry :-10 / Internal error"

Hi All,
I'm want to dispose fixed asset by using retirement function in Fixed asset module. Anyone know the solution for this error message "21141: Error while posting journal entry :-10 / Internal error". Please help me.
Thanks in advance.
uddin

Hello Muhd
Please could you go in Administartion > Set Up > Fixed assets > GL
Account Detemination and check the settings of 'Clearing Acc. Asset
Acquisition' account, which is used when creating Journal Entry for
'Acquisition without vendor'.
Could you check if there is a 'Default VAT Code' assigned to this
account. In this case could you to clear the Default VAT Code assigned
to this account and try to do 'Acquisition without vendor' again?
Also,please try to check below option to see if that could help:
1)Check asset Class Land
2)Check GL accounts settings
3)Check the checkbox "Permit Other VAT Group"
Regards,
Syn Qin
SAP Business One Forums Team

Can't Post Journals to GL

Yesterday we were able to post Journals to GL and today we can't. We are running 11.5.10. Yesterday I shut off and restarted notification mailers. I am not aware of any other changes that may have occurred.
This is the log from the failed Posting.
General Ledger: Version : 11.5.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
GLPPOS module: Posting
Current system time is 28-OCT-2011 15:22:26
glpmai() 28-OCT-2011 15:22:26PPOS0003: *** Posting Process Started ***
PPOS0004: All phases to posting will be detailed in this log.
PPOS0219: glpmai() - Your Posting Run ID is 47936
glpini() 28-OCT-2011 15:22:26
gllock() 28-OCT-2011 15:22:26
gludlk() 28-OCT-2011 15:22:26<< gludlk() 28-OCT-2011 15:22:26
<< gllock() 28-OCT-2011 15:22:26
glusts() 28-OCT-2011 15:22:26
glucce() 28-OCT-2011 15:22:26
glugsn() 28-OCT-2011 15:22:26<< glugsn() 28-OCT-2011 15:22:26
<< glucce() 28-OCT-2011 15:22:26
<< glusts() 28-OCT-2011 15:22:26
glpuch() 28-OCT-2011 15:22:26<< glpuch() 28-OCT-2011 15:22:26
glpueh() 28-OCT-2011 15:22:26<< glpueh() 28-OCT-2011 15:22:26
<< glpini() 28-OCT-2011 15:22:27
glppva() 28-OCT-2011 15:22:27<< glppva() 28-OCT-2011 15:22:27
glpmpi() 28-OCT-2011 15:22:27
gluddl() 28-OCT-2011 15:22:27-- gluddl ad.do_ddl error buffer begin
do_ddl(APPLSYS, SQLGL, 12, $statement$, gl_posting_interim_47936): : : substr($statement$,1,255)='
drop table gl_posting_interim_47936 '
-- gluddl ad.do_ddl error buffer end
-- gluddl Message Dictionary Start:
do_ddl(APPLSYS, SQLGL, 12, $statement$, gl_posting_interim_47936): : : substr($statement$,1,255)='
drop table gl_posting_interim_47936 '
ORA-20000: Call to GET_APP_INFO_OTHER() failed: USER=APPS, Status=N, I
APP-FND-01388: Cannot read value for profile option MRC_MAX_DAYS_TO_ROLL_RATE in routine &ROUTINE.
APP-FND-01388: Cannot read value for profile option GL_DEBUG_MODE in routine &ROUTINE.
-- gluddl Message Dictionary End
<x gluddl() 28-OCT-2011 15:22:27
SHRD0187: Encountered the following error in routine gluddl():
ORA-20000: Call to GET_APP_INFO_OTHER() failed: USER=APPS, Status=N, I
SHRD0030: glpmpi() encountered an error returning from err_gluddl:
<x glpmpi() 28-OCT-2011 15:22:27
gluerr() 28-OCT-2011 15:22:27Error in ROUTINE: glpmpi, status: 0
SHRD0043: ERROR:
sqlcaid: sqlabc: 0 sqlcode: 0 sqlerrml: 0
sqlerrmc:
ORA-20000: Call to GET_APP_INFO_OTHER() failed: USER=APPS, Status=N, I
sqlerrp: sqlerrd: 0 0 1 0 0 0
sqlwarn: sqltext:
SHRD0044: Process logging off database and exiting ...
glpuch() 28-OCT-2011 15:22:27<< glpuch() 28-OCT-2011 15:22:27
glpueh() 28-OCT-2011 15:22:27<< glpueh() 28-OCT-2011 15:22:27
glpdit() 28-OCT-2011 15:22:27
gluddl() 28-OCT-2011 15:22:27Error code: 1405
Error message: ORA-01405: fetched column value is NULL
-- gluddl Message Dictionary Start:
-- gluddl Message Dictionary End
<x gluddl() 28-OCT-2011 15:22:27
PERF0005: Oracle error detected in glpdit() -
<x glpdit() 28-OCT-2011 15:22:27
PPOS0002: Posting terminated with fatal errors
<x glpmai() 28-OCT-2011 15:22:27
Start of log messages from FND_FILE
End of log messages from FND_FILE
Executing request completion options...
Finished executing request completion options.
GLPPOS - process exiting with failure.
Concurrent request completed
Current system time is 28-OCT-2011 15:22:27
---------------------------------------------------------------------------

The DBA had knocked off some synonyms that shouldn't have been removed. They were restored with some help from Oracle and we are back up and running.
Thanks

Not able to post journal voucher because of unbalanced system currency

Hi
I am not able to post journal voucher because of unbalanced system currency (the local currency is matching).
what should be done, i have posted close to 70 entries!!!!!
I am using SAP 2005B patch level 44
please help
Thanks

Hi santosh,
To the account to which you are posting the entry.What currency you have set for it.
regards,
PankajK

Approve/Post Journal works in 32-bit, but not the web Client?

We have HFM 4.01 sp2 and sometimes when a user tries to approve/post a journal in the HFM Web Client they receive a security error (even though they have the post role and ALL access to the Entity), then they login to the 32-bit client and they can approve/post the same journal? Why?
Thanks,
Tom

The user in question has all the security he needs. . . post journal role, ALL access to the scenario, entity, etc. or it wouldn't work in the 32-bit (windows) client either. I want to know why he received an error in the Web Client, but NOT the windows client?

Error getting the Journal Vouchers Object

Hi Experts,
I am trying to get the object for Journal Vouchers. I did as always using "B1iSN - B1 Object Help", I found it with "Name JournalVouchers LocalID 28 B1iSN_ObjectType B1.8.8_JV" but when I try to Retrieve the Object I got this error message:
SAP B1iP detected an error:
Emitted HTTP-Code
500 - Internal Server Error
Internal Reason
No get method availabe for SBO object type : 28
(I copied the message, incluiding the misspelled word "available")
I have done this with other objects like journal entries and it works Ok , but I cannot do it with Journal Vouchers.
any help?
thanks in advance,
David

Hi David,
the problems seems to be that B1 creates an event for Journal Voucher (oject Id=28) with following key parameters:
- BatchNum
- TransId
the XML DI Schema of journal Voucher does only have one key parameter:
- BatchNum
The difference between the SQL Definition (by the B1-Event, SBO-COMMON table SEVT) and the DI API Definition causes your problem with the standard Data Retrieval of B1iSN via DI API object.
Actually there is a way to change the data retrieval within B1iSN (details in B1iSN Guide - 03 Extensibility, chapter 2.6 Object Type: change B1 Data Retrieval, page 12).
Please goto "B1iSN Tools -> Development Tools -> Graphical scenario design" select your BizPackage, BIU and BIUMETA.
In the opened window "B1iSN Design Time -Diagram" select the segment B1 Inbound and press button "New" and change the B1 Inbound Method for Object Type B1.8.8_JV to:
- SQL Data Retrieval via DI-API
- SQL Statement:
select * from OBTD where BatchNum={key}
Keep in mind that this is only an easy example and you now need to take explicitly care of the mapping into the DI API XML structure again (<xsl:copy-of select="./*"/> will just copy the result of the SQL-statement above, now)
You can also check out to use "Multiple Data Retrieval" as documented in the B1ISN Guide.
Best regards
Bastian

With F.13 how credit Journal Vouchers and balances be adjusted......

Dear all
With F.13 how credit Journal Vouchers and balances be adjusted against unpaid invoices
using FIFO method.
What critera IN FB74 we need to write for automatic clearing of transactions.
Thnax - Viru.

unsolved

Add Customer Field while posting Journal Entry

BSEG-KUNNR is not exposed while posting journal entry using FB01. It is not available in the field status group also. How to add customer number field in the field status group to make it available during posting journal entry using FB01.

Hi Jac,
1, There is a known issue in a lower version before 2005A SP01 PL30when you try to run a retirement operation for a fixed asset with Net Price equal to the Net Book Value, it failed and you got the following error message:
21141 error while posting journalentry: -5012 /Unbalanced Transaction.
If you are in this scenario, please upgrade your Fixed Assest to the latest patch.
2. If you are not in above scenario, this problem is possibly caused by the incorrect configuration of accounts in G/L
Account Determination.
There should not be 'Default VAT Group' related to these accounts except for account 'Default Revenue Acc. Retirement' in G/L Account Determination.
1) Go to Administration - Setup - Fixed Assets - Open G/L Account Determination;
2) Select an Account Determination Group;
3) Under the G/L Account Determination window, open the account linked to 'Balance Sheet of Asset Acc.' by clicking on the yellow arrow;
3) The Chart of Accounts window will open, click on the'Account Details' button beneath the window to open G/L Account Details;
4) Empty the field 'Default VAT Code';
5) Execute the Retirement functionality again.
You can also refer to SAP Note 1050423 for reference. https://service.sap.com/sap/support/notes/1050423
I hope it is helpful!
Regards,
Ivy Zhang
SAP Business One Forums Team

FSCM 9.0: COBOL Process GLPPPOST does not post Journal Entry correctly

Folks,
Hello. I am workin on FSCM 9.0 General Ledger module. "Edit Journal" is AE program that works correctly. But "Post Journal" is a COBOL program that does not works correctly.
COBOL process GLPPPOST posts only debit accounts of a Journal entry into table PS_LEDGER but does not post credit accounts of a Journal Entry into table PS_LEDGER. When run the Ledger Report, the report has only column headers and has no data.
Does FSCM 9.0 have a problem or COBOL process does not work correctly ? Can any folks help me ? Thanks.

Folks,
Hello. Thanks a lot for replying.
I linked my Ledger Group RECORDING with my Business Unit BU01 using "Set Up Financials/Supply Chain > Business Unit Related > Ledgers For A Unit". Then linked UserID VP1 with BU01 in User Preference. I have checked all information about the 3 concepts (VP1, BU01 and RECORDING) and don't see anything wrong.
I suspect the problem is in the Journal Line page because its Chartfileds belong to 2 SetID (SHARE and FEDRL) and 2 Business Unit (BU01 and BU02).
When define Chartfields value using "Setup FSC > Common Definition > Design Chartfield > Define Value", I see Chartfields "Fund", "Class" and "Program" with SetID "FEDRL", and other Chartfields with SetID "SHARE". The 2 SetIDs are default in the system.
Because one Business Unit (BU01) can link to only one SetID (SHARE), I create one more Business Unit BU02 and linked with SetID "FEDRL". Thus, when create a Journal entry using "General Ledger > Journal > Create Journal ", we type in Business Unit (BU01) and Ledger Group (RECORDING) in Header page, but in Line page, some of Chartfields link with SetID SHARE and BU01, and some of Chartfields link with SetID FEDRL and BU02. The journal entry indicates "Inter/Intra Unit Journal". When select "Edit Journal" and click "Process", the message comes up as follows:
"Ledger Group RECORDING is not valid for Business Unit BU01. Ledger Group defined for this journal is not valid for the Business Unit BU01".
My question is: That the Chartfields in Journal Line page link with 2 SetIDs and 2 Business Units causes the above error ? Can any folks help ? Thanks.

BPC 7.5 NW on BW 7.3 - Unable to post journals

Hello All,
We're in the process of migrating from MS to a Netweaver version of BPC 7.5
A few issues and one of the main ones relates to posting journals.
On a consolidation app I try to post a journal and it disappears.
Here's what I do.
1 Created Journal Template in FINANCE Application in BPC Admin client.
2 Clicked on New Journal in BPC Excel client under Journals.
3 Saved journal after filling dimension members.
4 Journal ID is created, after which message "Journal successfully saved" is displayed.
5 Data is listed in backend Journal header table UJJ_JRNL and detail table /1CPMB/VHYKMJRDT.
6 Now Journal data disappears from Journal entry layout
Also, if I run a journal report no journal is displayed.
I've tried it in various appsets and the same problem.
Any help gurus?
Thanks
Paul

Hi Paul,
This issue is fixed with BPC NW SP10.
Regards
Tony

Concurrent Process to generate journals from previous month posted journals

Need to create an Oracle concurrent process that allows to generate journals from the previous month posted journals. Parameters would be Journal Name and Period. We wanted to copy a posted journal or save it as a different name.

Need to create an Oracle concurrent process that allows to generate journals from the previous month posted journals. Parameters would be Journal Name and Period. We wanted to copy a posted journal or save it as a different name.

Post journal of Balance carryforward

Hello Expert,
Normally In SAP R/3, when we run balance carryforward of GL account (Tcode:F.16), system will carry forward balance in next year and dont post any journal in FI.
One of our client of china wants to post journal of Balance carry forward . Is it possible in SAP R/3? and what is use of posting key which customized in OB53 transaction?
I heard that it was possible in SAP R/2. I dont know whether it is right or wrong.
please help me.
Thanks

Yes dear you can carry forward balance through Journal entry. I dont see any reason why you cannot do the same in thing in SAP R/3.
As far as OB53 concerns, defined posting key are used while carrying forward balances of P & L accounts through F.16 to Reatained Earnings account.
This will not have any impact on your JV if you are posting the same manually.
Regards,
Sheetal

Error FX-080 & FX-045 when post journal

Dear all,
   We got a some error message when post journal.
   We have include currency translation logic in the default.lgx..
   When we post journal entries ,we got the following message in journal.log
=======================
8:35:13 PM RunLogic param: sLogicFile :DEFAULT.LGX
8:35:13 PM RunLogic retMsg:
SPRunConversion Version 2.06
WARNING FX-045 - No Opening year Or you run more than one year
ERROR FX-080 No Time available in your Application
========================
What might cause this kind of error?
Thx
Jeff

Hi Alwin,
I find out that our original logic is
*RUN_STORED_PROCEDURE = SPRUNCONVERSION( '%APP%','%CATEGORY_SET%', '%GROUPS%', 'GLOBAL','%SCOPETABLE%','%LOGTABLE%')
which will cause that error.
if we remove 'GLOBAL', it won't show that error. According to online help, 'GLOBAL' should be the default member of rateentity. Maybe , something wrong with our configuration.
Best Regards,
Jeff

Posting Journal Vouchers

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