Journal Vouchers

Hi All
can anybody tell me while adding journal vouchers how to capture debit entries , credit entries and contra entries (i.e how to distinguished between debit entries , credit entries and contra entries )
waiting for your response
rgs
anand

Hi Anand
You can use transaction codes for the same, since you required to know the particular transaction falling under which category before posting to JE .
You can create transaction codes
Administration - Setup - Financials - Transaction Codes.
regards
Rashid

Similar Messages

Error getting the Journal Vouchers Object

Hi Experts,
I am trying to get the object for Journal Vouchers. I did as always using "B1iSN - B1 Object Help", I found it with "Name JournalVouchers LocalID 28 B1iSN_ObjectType B1.8.8_JV" but when I try to Retrieve the Object I got this error message:
SAP B1iP detected an error:
Emitted HTTP-Code
500 - Internal Server Error
Internal Reason
No get method availabe for SBO object type : 28
(I copied the message, incluiding the misspelled word "available")
I have done this with other objects like journal entries and it works Ok , but I cannot do it with Journal Vouchers.
any help?
thanks in advance,
David

Hi David,
the problems seems to be that B1 creates an event for Journal Voucher (oject Id=28) with following key parameters:
- BatchNum
- TransId
the XML DI Schema of journal Voucher does only have one key parameter:
- BatchNum
The difference between the SQL Definition (by the B1-Event, SBO-COMMON table SEVT) and the DI API Definition causes your problem with the standard Data Retrieval of B1iSN via DI API object.
Actually there is a way to change the data retrieval within B1iSN (details in B1iSN Guide - 03 Extensibility, chapter 2.6 Object Type: change B1 Data Retrieval, page 12).
Please goto "B1iSN Tools -> Development Tools -> Graphical scenario design" select your BizPackage, BIU and BIUMETA.
In the opened window "B1iSN Design Time -Diagram" select the segment B1 Inbound and press button "New" and change the B1 Inbound Method for Object Type B1.8.8_JV to:
- SQL Data Retrieval via DI-API
- SQL Statement:
select * from OBTD where BatchNum={key}
Keep in mind that this is only an easy example and you now need to take explicitly care of the mapping into the DI API XML structure again (<xsl:copy-of select="./*"/> will just copy the result of the SQL-statement above, now)
You can also check out to use "Multiple Data Retrieval" as documented in the B1ISN Guide.
Best regards
Bastian

Adding Journal Vouchers

Hello there,
I am having a problem adding Journal Vouchers to SAP using the DIAPI. I have gotten everything from an "Unbalanced Transaction Error" to a "Date deviates from permissible range Error". Here is my code in VB. Please if anyone can help it would be much appreciated
(I am reading a recordSet object to populate the fields of the journal voucher)
''set up the header of the journal voucher
oJV.JournalEntries.ReferenceDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Reference = oRecord.Fields.Item("Descr").ValidValue
''set up the lines of the journal entries
syscode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.SetCurrentLine(lineCount)
oJV.JournalEntries.Lines.DueDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.ReferenceDate1 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.ReferenceDate2 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.VatDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.TaxDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.AccountCode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.ShortName = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.Reference1 = oRecord.Fields.Item("Descr").Value
If oRecord.Fields.Item("Debit").Value = 0 Then
                oJV.JournalEntries.Lines.Credit = oRecord.Fields.Item("Credit").Value
                oJV.JournalEntries.Lines.Debit = 0
End If
If oRecord.Fields.Item("Credit").Value = 0 Then
                 oJV.JournalEntries.Lines.Debit = oRecord.Fields.Item("Debit").Value
                oJV.JournalEntries.Lines.Credit = 0
End If
'if need be, add a line to the journal entry
If lineCount <> 1 Then
                oJV.JournalEntries.Lines.Add()
End If
'every two lines in my record set it a journal entry
'so check if a journal is ready to be added
If lineCount Mod 2 <> 0 Then
'add a journal entry to the voucher
If oJV.JournalEntries.Add() <> 0 Then
          MessageBox.Show(oCompany.GetLastErrorDescription)
End If
lineCount = 0
addedJE = True
End If
oRecord.MoveNext()
If addedJE = False Then
      lineCount += 1
End If
End While
''add the journal voucher
If oJV.Add() <> 0 Then
      MessageBox.Show(oCompany.GetLastErrorDescription)
End If
End Sub

Hi guys!
Thanks for your help.I have checked my debits and credits and I have simplified my code alot. I am able to now add a journal voucher with one journal with multiple lines. The problem seems to have been when i tried to call oJV.JournalEntries.Add(). It seems you just have to add the JournalLines and then the actual Journal Voucher.
That is all fine but now i am having a problem setting different Posting Date (ReferenceDate on the Object), DueDate(DueDate on the Object) and Document Date (TaxDate on the Object).
The Journal Voucher is added to SAP but all three dates are the same when in my code, i have set the Document Date to be different from the Posting Date. Could this be because I am using a Document Date of 19/12/07 and a Posting Date of 23/11/07 ( in another period)??? i dont knw. Please help if you can. My code is below :
''set up the lines
syscode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.SetCurrentLine(lineCount)
''Set Dates on lines
oJV.JournalEntries.Lines.ReferenceDate1 = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.DueDate = FormatDateTime(oRecord.Fields.Item("PosDate").Value, vbShortDate)
oJV.JournalEntries.Lines.TaxDate = FormatDateTime(oRecord.Fields.Item("DocDate").Value, vbShortDate) ''Doc Date*******
oJV.JournalEntries.Lines.AccountCode = oRecord.Fields.Item("SysCode").Value
oJV.JournalEntries.Lines.Reference1 = oRecord.Fields.Item("Descr").Value
If oRecord.Fields.Item("Debit").Value = 0 Then
   oJV.JournalEntries.Lines.Credit = oRecord.Fields.Item("Credit").Value
   oJV.JournalEntries.Lines.Debit = 0
End If
If oRecord.Fields.Item("Credit").Value = 0
   oJV.JournalEntries.Lines.Debit = oRecord.Fields.Item("Debit").Value
   oJV.JournalEntries.Lines.Credit = 0
End If
oJV.JournalEntries.Lines.Add()
oRecord.MoveNext()
If addedJE = False Then
     lineCount += 1
End If
pbStatus.Value += 1
End While
If oJV.Add() <> 0 Then
    MessageBox.Show( oCompany.GetLastErrorDescription)
    squery = squery.Replace("'", "")
End If
Kind regards,
Greeshma

With F.13 how credit Journal Vouchers and balances be adjusted......

Dear all
With F.13 how credit Journal Vouchers and balances be adjusted against unpaid invoices
using FIFO method.
What critera IN FB74 we need to write for automatic clearing of transactions.
Thnax - Viru.

unsolved

Print Journal Vouchers

Hi,
I try to print out from Journal Vouchers, and i need to print some UDF on Journal Vouchers, but can't choose any UDF in Print Layout Desinger.
Any Comments?

Hi Gordon,
Thanks for your reply.
I make the 2 UDF on Journal Vouchers (row level), this setup both in Journal Entry.
1. BP Code (format search)
2. BP Name (format search)
In Journal Entry PLD, i can select BP Code & BP Name in database field, but in Journal Vouchers PLD can't select this in database field.
Journal Vouchers PLD can't support UDF print out right?
Thanks!
Ricky

How to increase the length of Remarks in Journal Vouchers

Hi SAP Guru,
I am new in SAP Business One. Normally our Narration which we feed in Details of Journal Voucher is longer than the space provided. Is there any way to increase the length of Details field in Journal Voucher or Some other way we can cater this requirement.
Thanks for answers in advance
J.S.Rana

Hi Rana,
In this case, you have to create a user defined field of required length under Journal Transactions Header to fill the data.
Regards,
Vijay Kumar
SAP Business One Forums Team

Importing Journal Vouchers using DTW

Hellow to all,
I want to import one Journal Voucher with few transactions. each transaction having few lines.
How can i link the filles:JournalEntries_Lines,JournalEntries,JournalVouchers
enyone????

Hi
below is JournalEntries record
RecordKey     JdtNum     AutoVAT     DueDate     Indicator     Memo     ProjectCode     Reference     Reference2     ReferenceDate     Series     StampTax     StornoDate     TaxDate     TransactionCode     UseAutoStorno     VatDate
RecordKey     JdtNum     AutoVAT     DueDate     Indicator     Memo     ProjectCode     Reference     Reference2     ReferenceDate     Series     StampTax     StornoDate     TaxDate     TransactionCode     UseAutoStorno     VatDate
1          tNO     20050104                    1     2     20050104     23     tNO     20050104     20050104          tNO     20050104
2          tNO     20050104                    1     2     20050104     23     tNO     20050104     20050104          tNO     20050104
3          tNO     20050104                    1     2     20050104     23     tNO     20050104     20050104          tNO     20050104
below is JournalEntries_lines record
RecordKey     LineNum     AccountCode     AdditionalReference     BaseSum     ContraAccount     CostingCode     Credit     Debit     DueDate     FCCredit     FCCurrency     FCDebit     GrossValue     LineMemo     ProjectCode     Reference1     Reference2     ReferenceDate1     ReferenceDate2     ShortName     SystemBaseAmount     SystemVatAmount     TaxDate     TaxGroup     VatAmount     VatDate     VatLine
RecordKey     LineNum     AccountCode     AdditionalReference     BaseSum     ContraAccount     CostingCode     Credit     Debit     DueDate     FCCredit     FCCurrency     FCDebit     GrossValue     LineMemo     ProjectCode     Reference1     Reference2     ReferenceDate1     ReferenceDate2     ShortName     SystemBaseAmount     SystemVatAmount     TaxDate     TaxGroup     VatAmount     VatDate     VatLine
1     0     _SYS00000000050          100     _SYS00000000050          100     0     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
1     1     _SYS00000000050          100     _SYS00000000050          0     100     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
2     0     _SYS00000000050          100     _SYS00000000050          100     0     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
2     1     _SYS00000000050          100     _SYS00000000050          0     100     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
3     0     _SYS00000000050          100     _SYS00000000050          100     0     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
3     1     _SYS00000000050          100     _SYS00000000050          0     100     20050104     0          0                    1     2     20050104     20050104     _SYS00000000050               20050104          10     20050104     tNO
Basic thing u want to link is RecordKey of JournalEntries with RecordKey JournalEntries_lines.
Please also refer Sample data
Thanks
Kevin

Outputs - Cash/Bank/Journal Vouchers Debit/Credit Note

Hi Gurus,
Please tell me, how to get outputs or print layouts of above mentioned Vouchers?
Do i need to configure in the system?
Kindly revert asap
Thank You

yeah, you need to configure in the system if you want from system
Through Correspondence.
Please check correspondence
Thanks

Posting Journal Vouchers

Hi all,
At the end of the day, we have some journals in HFM set as "approved". Is there any way to post these journals automatically (using the Taskflow Manager, etc)?
Thanks!

Doesn't seem to work for me. I put a % sign in the label box, but I get the following error when I look at the Taskflow status page:
The journal no longer exists in the system. The Journal you are trying to load has been deleted and cannot be processed.
Any ideas? Thanks

JOURNAL VOUCHER APPROVAL PROCESS

Dear Experts,
I want to create an approval procedure for Journal Vouchers.
I did the following:-
I created a UDF - MD-Approval on accounting - Journal transactions header with valid values of Pending, Declined and Approved. Pending is the default value. The field is a mandatory field.
I made the MD the only user who can edit this field by creating a category in Settings- Fields - setup that is relevant to him only
I created a stored procedure to block posting of journal Vouchers unless the UDF status reads "approved"
--------- Block unapproved Journal Voucher-----
if @object_type = '30' and @transaction_type IN ('A', 'U')
BEGIN
IF Exists (Select T0.TransID from dbo.OBTF T0
WHERE T0.TransId=@list_of_cols_val_tab_del and U_MD_APPROVAL <> 'Approved')
select @error = 101, @error_message = 'This Journal Voucher requires MD Approval'
End
The stored procedure above is not working and journal voucher are processed irrespective of the udf field status. Kindly review and let me know what is wrong with it.
Regards
George Njuguna

Hi
U have to amend it like this :
if @object_type = '30' and @transaction_type IN ('A', 'U')
BEGIN
IF Exists (Select T0.TransID from dbo.OJDT T0
WHERE T0.TransId =@list_of_cols_val_tab_del and t0. U_MD_APPROVAL <> 'Approved' and Transtype='30')
select @error = 101, @error_message = 'This Journal Voucher requires MD Approval'
if @object_type = '30' and @transaction_type IN ('A', 'U')
BEGIN
Set @Transtype =(Select Transtype from OJDT WHERE T0.TransId =@list_of_cols_val_tab_del )
declare @Transtype as int
If Transtype='30'
Begin
IF Exists (Select T0.TransID from dbo.OJDT T0
WHERE T0.TransId =@list_of_cols_val_tab_del and t0. U_MD_APPROVAL <> 'Approved' )
select @error = 101, @error_message = 'This Journal Voucher requires MD Approval'
End
END
Thanks
TAruna

Is it possible that Manual Journal Entry go for approval

Hi All,
If it is possible to Journal Entry go for approval. I see in Approval Template there is no Document like check box Journal entry, so please any one can help in this.
Regards,
Arbaaz.

Hi,
Use Journal Vouchers instead of journal Entry.
For Ex :
1.User Enter Journal Vouchers.
2. Finance manager or Accts manager open the
Journal vouchers and convert it to Journal Entry.
*Close the thread if issue solved.
Regards
Jambulingam.P

Importing a journal voucher with GL Codes and BP Codes

Hi Experts,
I'm trying to get a DTW import for Journal Vouchers working on 8.8 PL05. I have a journal voucher template with GL Codes and BP Codes that I need to import as this is part of some integration.
If I leave out the BP Codes it works fine but if I add them into the sheet is gives a DTW error "invalid account code application-defined or object-defined error 65171".
I have tried to add BP code to shortname and add contra account.
Please any help would be appreciated.
Regards
Lou van Wyk

Welcome to SAP forum Lou...
I do not know about 8.8 Journal vouchers, but some time ago we were importing with BP codes and we ran into a somewhat similar situation. I believe we had to format the BP codes to Text in Excel before saving the file to CSV.
Another time I was working with an individual who had not set up two BP Master Data records before doing transactions like it states in SAP's User Guide titled Data Migration and Opening Balances...
Maybe that helps?
Regards,
Zal

Journal Import Issue

Hi
Our organization have a multiple branches.
we are generating the Branchwise Journal vouchers in a single batch for payroll salary .
For the same , we are using Journal Import program and runs successfully also.
Now , we want to create a Document Number for each J.V. in this single batch.
Can anyone suggest the way to accomplish this task ?
Thanks in advance ..
regards
sanjay

Hi
Our organization have a multiple branches.
we are generating the Branchwise Journal vouchers in a single batch for payroll salary .
For the same , we are using Journal Import program and runs successfully also.
Now , we want to create a Document Number for each J.V. in this single batch.
Can anyone suggest the way to accomplish this task ?
Thanks in advance ..
regards
sanjay

Journal voucher and sundry invoice

Hi ,
can any one please tell me what is journal voucher and sundry invoice
in FI .

Hi,
let us start with the SAP definition - or rather: the use of the journal voucher. It is actually nothing more than a specific posting document:
Journal Vouchers
Use
If, after you have entered and cleared a vendor invoice and you have discovered that you have posted the wrong amount of tax or that you have posted the tax using the wrong official tax key, you have to enter a journal voucher (JV) to correct the error.
To access the function, from the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Accounts Payable ® Withholding Tax ® India ® Extended Withholding Tax ® Journal Vouchers ® Enter.
Sundry invoice has not been defined within the SAP framework. Imagine it to be an invoice for several vendors, several materials...
Kind regards,
Rudolf

Journal voucher IDOC or BAPI

Hi All,
We will be getting one file from external system and I need to post journal vouchers in SAP. We are discussing on posting Journal Vouchers through IDOC or BAPI. Basically we are looking at automating this process. Please let me know which IDOC and Message Type will help me in posting Journal Vouchers. Also please let me know which Standard BAPI or Functional Module will help me in Posting Journal Voucher.
Thanks
Rajanikanth

Hi All,
BAPI BAPI_ACC_GL_POSTING_POST can post an Journal Voucher.
Thanks
Rajanikanth.

Journal Vouchers

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