Procedure to create document

Question

Hi folks ,
I am new to FI module, can anybody tell me the step by step procedure for posting document using tocde fb01 and general posting f-02. thanks in advance.
regards
vishal

Answer 1

Hi,
Note that this steps are the standard steps. Variant can be exist depending on whether the system has been added with some substitution/ validation rule. Posting to P/L account may required profit centre/ cost centre field to be filled in.
When you're in SAP screen, please read the field from left to right, and top to down according to the following steps.
One more thing, not all fields are required to be filled. Only those which has sign "tick" or with "question mark" must be filled in.
See the following steps:
DOCUMENT HEADER:
1. Enter the document date.
2. Enter document type. You can select the document type by clicking the possible entries. You can use, for example using doc. type SA for GL posting.
3. Enter company code.
4. Enter posting date.
5. Enter period. if for example the posting date is 30.12.2005, then the period is 12.
6. Fill the document currency in the currency field.
7. Fill in reference and text fields. These 2 fields are text free field.
LINE ITEM.
Line item of accounting documents consist of minimum 2 line item.
1. Select posting key. For GL posting use 40 for debit posting and 50 for credit. Says we use 40 (debit).
2. In the account field, you enter the GL account number. Use the possible entries to check the available GL account. FOr this example, try to use Balance sheet GL account first in order to avoid filling too many fields.
3. Enter. System will bring you to the next screen.
4. Enter the amount/value field.
5. Enter the text field.
6. Enter the second line item, fill in the posting key. For example, using 50 (credit).
7. Enter the GL account number.
8. Enter the value.
9. Enter the text.
10.Then click the button "document overview". It will bring you to a screen, viewing the document.
11. Post the document, using "post" button on the toolbar.
12. System will issue document number. You can write down the number so you can, for example, displaying it after that, or use it as a reference document when doing a posting next time.
regards,
Halim