PROCESS INTEGRATION DATA SENDING TO OPENTEXT VENDOR INVOICE MANAGEMENT

Hello gurus i am trying to send and write data from sap process integration to SAP vendor invoice management by OPENTEXT ,
the overall steps im trying are:
FUNCTION:
ARCHIVOBJECT_CREATE_FILE (ARC_DOC_ID)
ARCHIVE_CONNECTION INSERT (XML bound ARCDOC_ID)
/OPT/_VIM_START DOCPROCESS (VIM PROCESS INITIALIZATION)
here i expect that vim could fill the following tables:
OPT/VIM_1HEAD
OPT/VIM_ITEM
I realized some data is generated by example:
DOCID
DOCTYPE
AR_OBJECT
but the following fields are not filled for instance:
VBLN
LIFNR
....etc...
¿What kind of test / action/ SAP VIM configuration / development could i try in order to get the correct excution of vim process????
Regards!!!

Hi,
As you also posted this in the MM forum I will give the same answer here.
I did something similar and what I did is use the FM /OPT/VIM_START_DOC_PROCESS_EXT. The parameters I used are: ARCHIV_ID
ARCHIV_DOC_ID
CHANNEL_ID
EXTDATA_HEAD
EXTDATA_ITEM
IMG_DOC_ID
The extdata tabels are used for the "OCR" data. So you should connect to an OCR scenario and have the mapping done for OCR. If you don't have invoice data nothing will or can be filled off course.
Regards,
Martin

Similar Messages

PAYMENT PROCESS TO SUPPLIERS WITH SAP VENDOR INVOICE MANAGEMENT BY OPENTEXT

Hello gurus i am trying to send and write data from sap process integration to SAP vendor invoice management by OPENTEXT ,
the overall steps im trying are:
FUNCTION:
ARCHIVOBJECT_CREATE_FILE (ARC_DOC_ID)
ARCHIVE_CONNECTION INSERT (XML bound ARCDOC_ID)
/OPT/_VIM_START DOCPROCESS (VIM PROCESS INITIALIZATION)
here i expect that vim could fill the following tables:
OPT/VIM_1HEAD
OPT/VIM_ITEM
I realized some data is generated by example:
DOCID
DOCTYPE
AR_OBJECT
but the following fields are not filled for instance:
VBLN
LIFNR
....etc...
¿What kind of test / action/ SAP VIM configuration / development could i try in order to get the correct excution of vim process????
Regards!!!
Edited by: NWrscr on Aug 20, 2011 8:52 PM

Hi,
I did something similar and what I did is use the FM /OPT/VIM_START_DOC_PROCESS_EXT. The parameters I used are: ARCHIV_ID
ARCHIV_DOC_ID
CHANNEL_ID
EXTDATA_HEAD
EXTDATA_ITEM
IMG_DOC_ID
The extdata tabels are used for the "OCR" data. So you should connect to an OCR scenario and have the mapping done for OCR. If you don't have invoice data nothing will or can be filled off course.
Regards,
Martin

Vendor invoice Management (VIM)

I am trying to learn VIM, can someone please explain briefly what is Vendor invoice managment (VIM) what are the Tcodes and the process flow.
Thanks in advance.

I have very limited knowledge info on this topic, still.
Vendor Invoice Management used for processing incoming vendor invoices. Process involves scanning of incoming invoices ( PO as well as Non-PO based ), checks/validations and posting the invoices either with approval process or directly.
It is also referred as Opentext VIM.
refer links for information/understanding:
Vim embedded into abap editor
[Courses & Workshops on Vendor Invoice Management (VIM)|http://www.opentext.com/training/coursedetails.html?id=1644]
Thanks & Regards
JP

Vendor Invoice Management & Invoice Capture Center Recognition

Hi,
Can anyone provide the document links or basic training material of the Vendor Invoice Management(VIM) & Invoice Capture Center Recognition(ICCR) ?
Thanx in advance

You do realise you are asking for copyrighted material?
Regards,
Martin

Third Party process - billing date change in Sales order / Customer Invoice

Dear Friends,
In Third Party Sales Process , as we are aware billing is order related billing and it will become due only after vendor invoice is received.
               My situation is in the original sales order billing date is eg: 01.02.2009 . The subsequent vendor invoice ( Invoice receipt done based on PR --> and PO) has a later date eg: 05.02.2009 .
This means that the customer biling can be done only after this date.
How the system behaves in this case wrt to the billing date ( 01/02/2009) of the original sales order.
Regards
Mahesh
Edited by: Mahesh sap on Feb 4, 2009 8:55 AM

Hi all ,
         Thanx all for your responses . But my case is a bit peculiar . Here the vendor invoice is coming by IDoc through EDI . When EDI flow is confirmed, the billing date is pushed ahead. As per billing calendar in CMR the customer can be invoiced only on the last date of the month.
As a result if the original billing date in the sales order is Feb end, when vendor invoice received through EDI , the billing date is shifting to march end .
Is it because the date of vendor invoice is causing this? Obviously the customer billing date falls only after vendor invoice date.
Regards
Mahesh

Steps to upload vendor invoice(tcode fb60) in bdc

hi, iam srinivas can any one plz send me the steps to upload veneor invoice tcode is (fb60).i dont want the code but i want the steps to create .
thanks and regards.
Srinivas.

refer this site.
FI_AP_FBR2_Post_With_Reference (FBR2)
Business Process Description Overview
Use this procedure to copy a previously posted non-PO invoice document that uses many of the same values.
This may help reduce data entry time if used correctly. For example, the library invoice vouchers that have the same vendor but many invoices on them might be a good example of when to use this transaction code.
Trigger
Perform this procedure when there is an invoice that needs to have data entered where most of the fields are the same as a prior invoice document already entered in the system.
Prerequisites
·         Security Role: AP_DIR_INV_ENTRY
·         An FB60 invoice has already been data entered.
Menu Path
None
Transaction Code
FBR2
Tips and Tricks
·         If you would like to save this transaction under your "Favorites" folder, right-click on the "Favorites" folder, select "Insert Transaction" and type in this t-code when the box appears.
·         You may use the transaction code: search_sap_menu to search for a transaction codes menu path.
Procedure
Enter Vendor Invoice: Company Code PUR
Typically the FBR2 - Post With Reference transaction is accessed from the Financial transaction code that you just used. For Accounts Payable, typically we would use the FB60 transaction code to enter invoices that are not PO-related. After you have entered an invoice, you can now post a second invoice. Feel free to post an invoice in DEV to the Vendor ID number: 31. Choose today's date as the Invoice Date. Enter a Vendor Invoice in the Reference Field. Enter $1000 as the Amount. Enter a Text that you want to show on the remittance advice to the vendor. Choose your own GL Account and Cost Center. Enter 21010000 as the Fund. Make sure to also enter $1000 in the Amount in doc. curr. field.
    Please be aware that the FB60 screenshot above is using the ZPurdue Variant so unless you are also using that same variant the order of your columns may differ.
    Refer to FB60 documentation for more information regarding entering a non-PO related invoice.
    After an invoice has been entered, you may proceed to step 1. If you prefer not to enter an FB60 invoice then after you open FB60, immediately do step 1, but enter "1900001354" in the Document Number field.
1.       Select Goto Post with reference           Shift+F9 to go to the FBR2 transaction.
Post Document: Header Data
The document number you just entered in FB60 should now display. If you did not first enter your own FB60 invoice, please enter 1900001354 in the Document Number field. Make sure Company Code is PUR and Fiscal Year is 2007.
    If you did enter your own FB60 invoice to reference to, please be aware that the data entry fields will have different content in the screen shots than what you are seeing on your screen.
2.       Click or the "Enter" key to proceed.
Post Document: Header Data
Because we want to avoid paying the same invoice twice, we must change the reference field to another Vendor Invoice text.
3.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE#2
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
4.       Click or the "Enter" key to proceed.
Post Document Display Overview
You are now viewing the document overview screen.
5.       Double-click to open that line item.
Post Document Correct Vendor item
When you open the Vendor line item, you may change the Text field here to change what appears on the remittance advice.
6.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          prints on remittance advice - for second invoice
Post Document Correct Vendor item
7.       Click to return to the document overview screen.
Post Document Display Overview
The document overview screen.
8.       Click to post this second invoice which has the same fields as the original except a different vendor invoice number and a different remittance advice text.
Information
Pending upon your user settings, you may not get this pop up box, but just a message in the bottom left hand corner of the screen.
9.       Click to close the box.
Enter Vendor Invoice: Company Code PUR
Because you used the menu (Goto Post with reference) from FB60 to access the FBR2 transaction code, you are then returned to the FB60 transaction after you have posted the invoice.
10.     Another way to access FBR2 is to just type the t-code in the field at the top of the screen. As required, complete/review the following fields:
Field Name
R/O/C
Description
Transaction Code
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose.
Example:          /nfbr2
11.     Click or the "Enter" key to proceed.
Post Document: Header Data
The FBR2 transaction code opens with the last document number entered as the default.
12.     Click or the "Enter" key to proceed.
Post Document: Header Data
This time we will change the vendor number
13.     Change the Reference field. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
14.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Account
R
Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account.
Example:          5000129
    Vendor 5000129 in DEV has withholding tax applied to it in the vendor master.
Post Document: Header Data
15.     Click or the "Enter" key to proceed.
Post Document Add Vendor item
If the vendor invoice date was a date in the past, the due date for pay immediately will be in the past. You may get the above informational message to alert you of the date. If you do, just hit the "Enter" key to acknowledge it.
Enter Withholding Tax Information
Because this vendor has withholding tax information in its vendor master, you will receive this popup up box.
16.     Click to accept it.
    Refer to the Tax Department for more information regarding withholding tax.
Post Document Display Overview
You should now see the document overview screen. If you do not, then click on .
17.     Double-click OR click to open it.
Post Document Correct Vendor item
18.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          change remittance advice text
Post Document Correct Vendor item
19.     Click to view that Vendor's Withholding tax information again.
Enter Withholding Tax Information
    If for some reason, for this invoice the vendor should not have any withholdings, you would enter a 0.00 in both the W/Tax Base and W/Tax Amt fields.
    When using the FBR2 to change withholding tax amounts, you need to be very careful if using this new invoice as the "reference" invoice for the next one. For example, if you put 0.00 in both W/Tax Base and W/Tax Amt fields then if this is the reference invoice, those 0.00 amounts will automatically be applied to the next; however, you won't see the 0.00 displayed. The 0.00 will be assumed.
20.     Click to close the box.
Post Document Correct Vendor item
21.     Click to post the invoice.
Post Document: Header Data
Your new document number will display in the bottom left hand corner. Pending upon your user settings, you may also get a pop up box to acknowledge.
You have posted another invoice, but this time you changed the vendor ID used, the vendor invoice, and the text on the remittance advice.
    Notice that the "Document Number" field now defaults to the newly posted invoice number.
    Because you entered FBR2 in the transaction code field to access this screen, when you post an invoice you are returned to the beginning of the FBR2 screen. Remember, when you accessed it from the menu line of FB60? If you access it that way, you are then returned to FB60 after the Post with Reference document is posted.
22.     Because you are returned to the start of FBR2 again, you may just click or the "Enter" key to proceed.
Post Document: Header Data
Now you are at the start of entering a new invoice again.
23.     Click to return to the main menu without finishing the process of entering another invoice.
24.     You have completed this transaction.
Result
You have posted two documents by using a reference document. This reduced the data entry required since it defaults the fields from the reference document.
Comments
Be very careful using this transaction if you change withholding tax amounts.
To see the results/calculations of discounts and withholdings, you must run F110, the Payment Program.
http://www.purdue.edu/onepurduehelp/content/fi_ap_fbr2_post_with_reference/wi/html/index.htm
Message was edited by:
        Karthikeyan Pandurangan
Message was edited by:
        Karthikeyan Pandurangan

Downpayment clearing for opentext automatic invoice posting

Hello everyone. My client is using OpenText VIM ( Vendor Invoice Management ) for incoming invoices. VIM automatically triggers FB60 (in case of PO invoice) & MIRO ( In case of PO invoice ). The invoice posting happens automatically in the background which doesn't allow automatic vendor downpayment clearing against these invoices ( done my a 'down payment clearing' push button in normal circumstances in MIRO when posting the invoice manually ). My client doesnt want to use F-54 for downpayment clearing after MIRO. Many of your clients now-a-days would be using automatic invoice posting , how are you guys managing the automatic downpayment process. I would really appreciate any kind of help. Thanks in advance

IN A090 metioned the account under down payment clearing account field.

Vendor invoice - extractor

Can anyone send me the vendor invoice extrator? Thanks.
Raj

You're correct...the 2LIS_06_INV DataSource contains vendor invoice information from an MM perspective. This DataSource reflects the three-way match data that's used for determining if/when an invoice is posted to Acocunts Payable.
So, the originator of this thread has both the FI and MM perspectives of vendor invoices, depending on what their requirements are.

Table for vendor invoice header

Hello,
We implemented Vendor Invoice Management and therefor our No PO invoices are created using TCode FB60. Business needs a repott which displays by whom the invocie is posted. As we need also the vendor info as well we want to use table RBKP instead of BKPF. However, table RBKP only displays logistic invoices. Is there a table, apart from BKPF, which displays the invoices header info for financial invoices ?
Thanks as ever
Antoinette

Financial document information is stored onlyin BKPF.
BSIK/ BSAK, BSID/ BSAD etc are just the subset of BKPF, BSEG.
So FB60 realted information for user who created the document, will be available in BKPF only.
Regards,
SDNer

Open Text Invoice Management and Document Access

Our client wants to implement/integrate the open text management in SAP ERP for a procure to pay project for AP. Can someone suggest a training course to learn about this integration?
Please explain how the open text works with SAP and any good documentation would help.

OpenText offers several courses on the Invoice Management, Invoice Capture Center and Document Access Solutions. Information on the schedule and location for the courses for these and other SAP Solutions is available on the OpenText web site:
Business Users
251 Vendor Invoice Management (VIM) for SAP® Business Users
Administrators
250 Vendor Invoice Management (VIM) for SAP® Solutions Consultant Bootcamp
252 Vendor Invoice Management (VIM) for SAP® System Administration
261 OpenText Invoice Capture Center (ICC) Consultant Bootcamp
760 Document Archiving for SAP® Solutions: Customizing SAP ArchiveLink
764 Data Archiving for SAP® Solutions: Customizing
766 SAP® Workflow Customizing
768 Archiving for SAP® Solutions: Consulting
769 SAP® Archiving Bootcamp Training Program
769 SAP® Archiving Bootcamp Training Program - Virtual - Part 1
769 SAP® Archiving Bootcamp Training Program - Virtual - Part 2
770 DocuLink for SAP® Solutions: Customizing
777 OpenText Extended ECM for SAP® Solutions
778 OpenText EFM for SAP® Solutions u2013 Consultant Bootcamp
Documentation is available in the OpenText Knowledge Center (Registration required):
Vendor Invoice Management 5.2
Invoice Capture Center 5.2 SP5
Archiving and Document Access 9.8
OpenText also offers a Supplier Information Management Solution that your client may find interesting.

ARIBA Integration with SAP (based in iDoc interchange) with deviating "remit-to" addresses for incoming vendor invoices

Hi,
We are currently trying to implement our ARIBA interface for incoming vendor invoices (purchase order based invoice verifiction) and facing currently some major challanges of a business requirements to interface alternative "payment remit to" addresses of vendor invoices. Our current setting consider the data exchange via iDocs into our SAP system, but unfortunately we are unable to process any deviating "remit to" address in the incoming document. As an ARIBA private ID we indicated the combination of "company code" with "vendor number". Can anybody advise how other companies resolved this challange? Thanks for your input, Jakob Kistler

Hi,
I am sending only answers.If wrong pls correct me.
1.A,C
2.C
3.A,B,D,E
4.ACE
5.ABCD
6.B
7.BE
8.ALL
9.ABC
10.ABCDE
11.A
12.ABCD
13.E
14.BC
15.ALL
16.ABC
17.ACD
18.AC
19.B
20.ACDE
21.DE
22.B
23.ABCD
24.CD
25.C
26.BDE
27.BCE
28.C
29.CDE
30.BCDE
31.BDE
32.A
33.B
34.ALL
35.ABC
36.ALL
37.ABC
38.A
39.ACDE
40.AB
41.ABE
42.CD
43.ABCE
44.CD
45.ACDE
46.BD
47.AC
48.CD
I have sent answers for the questions.If any answer is wrong pls correct me.
Assign points if useful
Regards,
S.VINAYA KUMAR

BADI for Vendor Invoice after Posting to send a mail to vendor

Hi,
My requirement Is like this.
I have to send a mail to vendor after the Invoice for vendor is Posted.
For dat I am searching for a badi to implement after the invoice is successfully posted.
Please give some solution about this.
Regards,
Jyoti..

if it is F-43 . check out the following
BAdI Definition      Description
AC_QUANTITY_GET      Transfer of Quantities to Accounting - Customer Exit
BADI_ENJ_ALT_ADR     Go to alternative vendor/customer data
BADI_F040_SCREEN_600 Screen Enhancement on F040 0600 Document Header
BADI_FDCB_SUBBAS01   Screen Enhancement 1 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS02   Screen Enhancement 2 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS03   Screen Enhancement 3 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS04   Screen Enhancement 4 on FDCB Basic Data Screen (010, 510)
BADI_FDCB_SUBBAS05   Screen Enhancement 5 on FDCB Basic Data Screen (010, 510)
BADI_PRKNG_NO_UPDATE BAdI for Deactivating Update of Parked Documents
F050S008             FIDCC1, FIDCC2 Inbound IDoc: Update Comparison Ledger
FBAS_CIN_LTAX1F02    Tax interface
FBAS_CIN_MF05AFA0    EWT - Downpayment Clearing - Tax transfer for CIN
FI_AUTHORITY_ITEM    Extended Authorization Check for Document Display (FB03)
FI_GET_INV_PYMT_AMT BAdI for determining the payment amount for an invoice
FI_HEADER_SUB_1300   Screen Enhancement for Document Header SAPMF05A
FI_PAYREF_BADI_010   BAdI: Payment Reference Number
FI_TRANS_DATE_DERIVE Derive BKPF-WWERT from Other Document Header Data
INVOIC_FI_INBOUND    BADIs for Inbound IDoc INVOIC FI (Vendor Invoice)
RFESR000_BADI_001    BAdI for Own Processing of POR Item
otherwise - find out the package of the program of the transaction.
go to se84 - enhancements- business add ins - definitions - enter package and execute - you will see all the definations.

Creation of Vendor Invoice - BADI to control "Payment Baseline Date field"

Hi ,
In SRM - Creation of Vendor Invoice or Credit memo -
In the process of creation of vendor invoice in Header Data - Payment Data tab there is a field "Payment Baseline Date" and I want to populate custom value to this field using BADI. But I could not find any BADI to do this.
Can any one please let me know if any idea what BADI I can use.
I tried DOC_CHANGE_BADI and this one does not have this field in the ET_HEADER.
Thanks in advance.
Venkat

Hi,
Any ideas please?
Thanks for ur time.

Requirement to bill customer before vendor invoice in third party processing

We have a requirement to bill a customer before the vendor invoice in third party processing. The reason behind this is because the vendor send invoices only once in a month and the customer cannot wait for so long to to receive their invoice from the business.
I saw some discussions that the third party processing with shipment notification can be used however when I check the business flow in that case I see the following.
A Third-Party Sales Order is created and a purchase requisition is generated automatically
A list of purchase requisitions to be assigned is displayed
The assigned purchase requisitions are converted into purchase orders
The purchase orders are approved
A statistical goods receipt is posted
The vendor invoice is verified and posted
The billing is created
It clearly says that the customer billing document is only possible after entering the invoice from the vendor. Which would be the best way to fullfill this requirement?

Do you mean the goods issue done by the vendor to the customer in the vendor system? And this quantity will be copied into our ( where the third party order is created) system?
No, MIGO done by in our company system only. May be you might have misunderstood because of my sentence.instead of company i mentioned as Vendor.
For Vendor this process will become as standard sales and he will do PGI. However in our system we do MIGO .
Suppose the customer ordered 10 Qty. Vendor delivered 2 Qty wouldn't the above equation Order qty- MIGO qty= Invoice qty be 10-2= 8? but we should be really billing the customer only for 2 right?
No you have mistaken my idea, it was not a formula just i was giving example.
Billing qty is nothing but it is qty copies from source document to target document.
E
Goods receipt quantity less invoiced quantity
for example order qty is =10 and vendor delivered first time 2 qty to the customer and he billed our company for 2qty and we billed the customer for 2 qty.
And next time let us assume again Vendor delivered 4 more qty and billed us 4qty.And this time when you are billing the customer in VF01 system will propose the 4qty only( total goods receipt qty 6 - already invoiced qty 2).
Hope now you understood the meaning of E(goods receipt qty less invoices qty).
And did you try your requirement as mentioned in my first reply?
thanks,
Srinu.

Tables for vendor invoice no, date, amount, tds, deduction

Hi experts, i m new to implementation. i m now doing report for vendor payment voucher.
as per per the payment voucher no and date, in item data i want the tables stores the vendor invoice no, date, po no after MIGO & MIRO, bill amount, tds, deduction (debit note, advance etc).
regards
thanks in advance.

hi,
LFA1
LFAS
LFAT.
These tables is not useful for now for Report of Vendor payment voucher.
In header data, i want pament voucher no, date, vendor no, name(i got in table-field REGUP-VBLNR, regup-bldat, regup-lifnr & lfa1-name1) .
now i want in item data vendor invoice no, date, GR no, date, invoice amount, tds amt, deduction amt (separately like advance amt, debit note etc).
till now i found invoice no, inv amt (table-field BSIK-BELNR, BSIK-DMBTR).
Now i need GR no, GR date, tds amt, deduction details amt.
Plz send with table-field names, and how to relate with above.
regards,
debendra

PROCESS INTEGRATION DATA SENDING TO OPENTEXT VENDOR INVOICE MANAGEMENT

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