Purchase order in SAP FICO

Hi, Could anyone please help me with this business scenario!!!!!!!!1
PO for 100 quantities, GR 50 quantities, IR for 60 quantities, so what will be the impact in SAP.

Hi Kushal,
Take the following example...
Product "A"
Price : Rs.100
Purchased Order created for 100 quantity: No Accounting Entry
GR done for 50 qty : Inventory A/c - Dr - 5000
                              GR/IR             Cr - 5000
IV done for 60 qty:   GR/IR    A/c -   Dr - 6000
                              Vendor A/c -   Cr - 6000.
To deal with the differences in Period-End, the relevant following transactions are...
MB5S : GR/IR Analysis
F.13 : GR/IR Clearing
MR11 : Maintain GR/IR Clearing Account...
Srikanth Munnaluri

Similar Messages

Steps to create a purchase order in SAP r/3

Hi All,
    I need to create a purchase order in SAP R/3,I am very new to SAP R/3 just started using material managements module in R/3.Could any one please help me to know what all steps i need to take for creating a PO.Do i require some pre-requisite data in R/3?
Waiting for your reply!
Thanking you.
Regards,
Namrata.

Trigger
A purchase order needs to be created, and the vendor is known
Business Process Description Overview
A purchase order is a legal document issued by the buyer to the vendor to supply materials or service at the agreed price, terms and conditions. The Purchase Order forms the basis for all follow-on activities like Goods Receipt, Invoice Verification, etc. The Purchase Orders can be created directly by entering all the required data, copying already created purchase order, with reference to an RFQ/Contract or with reference to a PR.
Purchase Order creation is possible only if sufficient budget allocation is there for the Fund Centers. It is not possible to create Purchase Orders for a Vendor who is blocked for procurement or not maintained in source list for that item. Also it is not possible to create PO for Quantity more than the PR quantity.
All the price components which are to be paid to vendors and requires to be inventoried has to be included in PO.It is possible to add different vendors for delivery costs. The tax codes should be correctly maintained in PO for the purpose of Cenvat availment etc.
The payment term defaulted from Vendor Master or RFQ has to be verified and changed if required.
The incomplete Purchase Orders can be saved as HOLD document and later completed and saved thru Change PO menu
Input - Required Fields     Field Value/Comments
Vendor     Vendor number
Purchasing Organization     1000
Purchasing Group     Purchasing Group code
Date     Purchase order date
Account assignment category     Where costs will be allocated
Delivery Date     Anticipated Delivery Date
Plant     For which plant we are buying the material
Output - Results     Comments
Purchase order document     Can be changed, displayed or printed which can then be mailed to vendor
Tips and Tricks
The Purchase Orders can be created directly by entering all data required for creating PO or by copying another PO or with reference to RFQ/Contract/PR.To create a purchase order by copying existing document (PO/RFQ/PR), you can either select the desired document in the document overview   .and adopt it in the current purchase order in the right-hand area of the screen using the ADOPT button   .In addition you can drag it onto the shopping basket symbol   with the left-hand mouse button.
Click the Personal Settings button on the tool bar, this function is for default information for purchase order header data and also purchase order item data. This will reduce the amount of redundancy in the data entry, i.e. plant, company code.
One Purchase Order may be created for several purchase requisitions
Procedural Steps
1.1.     Access transaction by:
Via Menus     Logistics èMaterials ManagementèPurchasingèPurchase OrderèCreateèVendor/Supplying Plant Known.
Via Transaction Code     ME21N
1.2.     Double-click
On screen Create Purchase order
On screen select Domestic Purchase order in this screen . You can also select other document if you want to create other. Here drop down menu is available.
Click   to enter the organization data.
Screen will change in the header; enter data as given in the table below:
Field Name     R/O/C     Description
Purchasing Org.     R     Enter the purchasing organization code.
Example: 1000
Purch. Group     R     Enter the purchasing Group which is procuring the material
Example: P01
Company Code     R     Enter the company code under which above purchasing
Organization is.
Example: 1000
After entering the organization data enter the vendor or material supplier in the field    here drop down is available.click   to see the drop down.
Field Name     R/O/C     Description
Search term     O     Text that describes the vendor in more detail.
Example:     MICON
Vendor     O     Description of the vendor.
Example:     100008
Click   .
System displays all possible entries available as per data entered
Restrict value range (1)   1 Entries found
To select required Vendor Click   .
Click   .
Vendor selected
Now go to   ,here the system will pick up the data automatically from the vendor master but if you want to chane the data you can change the data. Here drop down menu is available.
Now go to   to mainatin the text.
After maintaining the text if you want to see or change the vendor address click   and do the amendments.
Now Go to   and click to enter the Items and other data as per the table given below:
Field Name     R/O/C     Description
Account Assignement     R     Key that identifies specific settlement receiver types such as cost centers, internal orders, work orders, asset accounts, or project WBS elements.Example: K
drop down menu is available here.
Item Cateogry     O     How the procurement of a material is controlled.
Drop down menu is available here.Example: Standard
Material     R     Here you will enter the material to be purchased from the
Vendor.
Here also drop down menu is available. Use the following
to select the material. Example ZROH-DEMO
In the figure above enter the search cretira for the material for example ZROH-DEMO and click
. The follwing result will appear on the screen select the line item and click   to select
the material.
Short Text     R     Enter here short description about the material,if the text is not
automatically picked up from the material master.
PO Quantity     R     Enter here quantity to be ordered.
Example 10
Order unit     R     Here we enter the order units of measurement.
Here also drop down menu is available.
Example : KG
Category of delivery date     O     Here you can enter deleviery date format.
Here also drop down menu is available.
Example : Day format
Delivery date     R     Enter the delivery date. You can use the calender provided by
the system.
Example : 28.02.2006
Net price     R     Enter the net price of the material here
Example : 1000 INR
Material group     R     Enter the material group to which that material belongs.Here
also drop down menu is available. This field is also automatic
picked up field.
Example : M10001
Plant     R     Enter the plant code for which you are purchasing the material
Here also drop down menu is available.
Example : 1100
Storage location     O     Here you will enter where the material is to be stored. Drop
Down menu is available here.
Example WH01
Click Enter and system will give you message
You will now see the screen
Field Name     R/O/C     Description
Cost Centre     R     The purchase is done for which purpose. Here also drop down
Menu is available.
Example: 11050 for CDU/VDU /SGU OP
G/L Account     R     G/L account from which payment will be done.
It will be automatically be picked up from the material group
You can change it also.
Unloading Point     O     Specifies the point at which the material is to be unloaded.
Recipient     O     Specifies the recipient for whom the material is destined.
Click   to see and to change the Tax Code at item level.
Select    to view the taxes applied on the line item.
click   to go back to the previous screen .
On the main screen in the same tab if you want to change the taxe select the tax code from the drop down available
After selection again, Select    to view the taxes applied on the line item.
If you want to add more conditions click   tab and enter the conditions from the drop down
You can also maintain the text at item level by clicking   tab.
After completeing this all click   to check wether here is any error in the purchase order , If there will not
                         ↓
any error then on the screen following line will appear.
If there will be some error the system will throw the message on the screen
select the line item and click   to see the detail of the error.
close this window now and goto main screen to rectify the error.
After rectifying the error again click   to check wether here is any error in the purchase order.
Now click   to save the purchase order, after clicking the button the following message will appear

'How to restrict change in Quantity/Price in saved Purchase Order in SAP B1'

Dear All,
How can I restrict a user from changing Quantity or Price in a saved Purchase Order in SAP B1 8.81 PL 0?
Regards.

Try This TN SP
If @object_type='22' and @transaction_type='U'
BEGIN
If Exists (SELECT T0.docnum FROM [dbo].[OPOR] T0
INNER JOIN [dbo].[POR1] T1 ON T1.DOCENTRY = T0.docENTRY
WHERE T0.DOCENTRY = @list_of_cols_val_tab_del)
BEGIN
Select @error = -1,
@error_message = 'Update not possible'
End
End
Regards
Kennedy

How to creat deadlock for the purchase order in SAP Workflow

How to creat deadlock for the purchase order in SAP Workflow

Hi Ben,
Are you using FM "CONVERT_DATE_TO_EXTERNAL" before passing delivery date? If not, use FM like this, before passing the date to BAPI_PO_CREATE1 and it might work
DATA: vf_doc_date(10),
             internal_date TYPE d.
     vf_doc_date = sy-datum.              "Document date.
     internal_date = vf_doc_date.
CALL FUNCTION 'CONVERT_DATE_TO_EXTERNAL'
    EXPORTING
      date_internal            = internal_date
    IMPORTING
      date_external            = vf_doc_date
    EXCEPTIONS
      date_internal_is_invalid = 1
      OTHERS                   = 2.
Regards,
Vivek

Add purchase order in SAP with sdk

Hi Experts:
I am doing an aplication for to export a purchase order to SAP with the SDK and I need to read the document number of the last purchase order that was added.
Wich method can I use?
Thanks.

Hi Silvia,
You can use the GetNewObjectKey method right after you have created a new document. You can then get the DocNum using the GetByKey method.
Here an example in VB.NET (if you use C#, it is easy to translate):
'We declare a new document of type delivery
'and set all the necessary properties and values
'We then add the new delivery note
If oDeliveryNote.Add = 0 Then
     Dim tmpDel As Documents = vCmp.GetBusinessObject(BoObjectTypes.oDeliveryNotes)
     'Then using the GetByKey method together with the GetNewObjectKey method,
     'we can get all kinds of interesting info about the newly created delivery note
     If tmpDel.GetByKey(vCmp.GetNewObjectKey) Then
          'Let's populate some variables that we declared earlier
          DelNr = tmpDel.DocNum
          NumAtcard = tmpDel.NumAtCard
          CardCode = tmpDel.CardCode
          DocType = tmpDel.UserFields.Fields.Item("U_type").Value
    End If
End If
The same code applies to all document types.
Good luck,
Johan
Edited by: Johan Hakkesteegt on Feb 13, 2012 12:19 PM

How can I send purchase order through SAP mail ?

How can I send purchase order through SAP mail ? Can any one explain whts the NACE settings?

just do it as <b>Anji reddy</b> said to you   ...or else ... in the purchase order trascation ...print it ... so that it will generate the spool request for that purchase order ....
so the   the belwo program is for sending <b>the Spool   Request data   as Email to any Email id ...</b>
The code below demonstrates how to retrieve a spool request and email it as a PDF document. Please note for the below program to process a spool request the program must be executed in background otherwise no spool request will be created. Once you have had a look at this there is an modified version of the program which works in both background and foreground. Also see transaction SCOT for SAPConnect administration.
*& Report ZSPOOLTOPDF                                                 *
*& Converts spool request into PDF document and emails it to           *
*& recipicant.                                                         *
*& Execution                                                           *
*& This program must be run as a background job in-order for the write *
*& commands to create a Spool request rather than be displayed on      *
*& screen                                                              *
REPORT zspooltopdf.
PARAMETER: p_email1 LIKE somlreci1-receiver
                                    DEFAULT '[email protected]',
           p_sender LIKE somlreci1-receiver
                                    DEFAULT '[email protected]',
           p_delspl AS CHECKBOX.
*DATA DECLARATION
DATA: gd_recsize TYPE i.
* Spool IDs
TYPES: BEGIN OF t_tbtcp.
        INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
      wa_tbtcp TYPE t_tbtcp.
* Job Runtime Parameters
DATA: gd_eventid LIKE tbtcm-eventid,
      gd_eventparm LIKE tbtcm-eventparm,
      gd_external_program_active LIKE tbtcm-xpgactive,
      gd_jobcount LIKE tbtcm-jobcount,
      gd_jobname LIKE tbtcm-jobname,
      gd_stepcount LIKE tbtcm-stepcount,
      gd_error    TYPE sy-subrc,
      gd_reciever TYPE sy-subrc.
DATA: w_recsize TYPE i.
DATA: gd_subject   LIKE sodocchgi1-obj_descr,
      it_mess_bod LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      it_mess_att LIKE solisti1 OCCURS 0 WITH HEADER LINE,
      gd_sender_type     LIKE soextreci1-adr_typ,
      gd_attachment_desc TYPE so_obj_nam,
      gd_attachment_name TYPE so_obj_des.
* Spool to PDF conversions
DATA: gd_spool_nr LIKE tsp01-rqident,
      gd_destination LIKE rlgrap-filename,
      gd_bytecount LIKE tst01-dsize,
      gd_buffer TYPE string.
* Binary store for PDF
DATA: BEGIN OF it_pdf_output OCCURS 0.
        INCLUDE STRUCTURE tline.
DATA: END OF it_pdf_output.
CONSTANTS: c_dev LIKE sy-sysid VALUE 'DEV',
           c_no(1)     TYPE c   VALUE ' ',
           c_device(4) TYPE c   VALUE 'LOCL'.
*START-OF-SELECTION.
START-OF-SELECTION.
* Write statement to represent report output. Spool request is created
* if write statement is executed in background. This could also be an
* ALV grid which would be converted to PDF without any extra effort
WRITE 'Hello World'.
new-page.
commit work.
new-page print off.
IF sy-batch EQ 'X'.
    PERFORM get_job_details.
    PERFORM obtain_spool_id.
*** Alternative way could be to submit another program and store spool
*** id into memory, will be stored in sy-spono.
*submit ZSPOOLTOPDF2
*        to sap-spool
*        spool parameters   %_print
*        archive parameters %_print
*        without spool dynpro
*        and return.
* Get spool id from program called above
* IMPORT w_spool_nr FROM MEMORY ID 'SPOOLTOPDF'.
    PERFORM convert_spool_to_pdf.
    PERFORM process_email.
    if p_delspl EQ 'X'.
      PERFORM delete_spool.
    endif.
    IF sy-sysid = c_dev.
      wait up to 5 seconds.
      SUBMIT rsconn01 WITH mode   = 'INT'
                      WITH output = 'X'
                      AND RETURN.
    ENDIF.
ELSE.
    SKIP.
    WRITE:/ 'Program must be executed in background in-order for spool',
            'request to be created.'.
ENDIF.
*       FORM obtain_spool_id                                          *
FORM obtain_spool_id.
CHECK NOT ( gd_jobname IS INITIAL ).
CHECK NOT ( gd_jobcount IS INITIAL ).
SELECT * FROM tbtcp
                 INTO TABLE it_tbtcp
                 WHERE      jobname     = gd_jobname
                 AND        jobcount    = gd_jobcount
                 AND        stepcount   = gd_stepcount
                 AND        listident   <> '0000000000'
                 ORDER BY   jobname
                            jobcount
                            stepcount.
READ TABLE it_tbtcp INTO wa_tbtcp INDEX 1.
IF sy-subrc = 0.
    message s004(zdd) with gd_spool_nr.
    gd_spool_nr = wa_tbtcp-listident.
    MESSAGE s004(zdd) WITH gd_spool_nr.
ELSE.
    MESSAGE s005(zdd).
ENDIF.
ENDFORM.
*       FORM get_job_details                                          *
FORM get_job_details.
* Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
       IMPORTING
            eventid                 = gd_eventid
            eventparm               = gd_eventparm
            external_program_active = gd_external_program_active
            jobcount                = gd_jobcount
            jobname                 = gd_jobname
            stepcount               = gd_stepcount
       EXCEPTIONS
            no_runtime_info         = 1
            OTHERS                  = 2.
ENDFORM.
*       FORM convert_spool_to_pdf                                     *
FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
       EXPORTING
            src_spoolid              = gd_spool_nr
            no_dialog                = c_no
            dst_device               = c_device
       IMPORTING
            pdf_bytecount            = gd_bytecount
       TABLES
            pdf                      = it_pdf_output
       EXCEPTIONS
            err_no_abap_spooljob     = 1
            err_no_spooljob          = 2
            err_no_permission        = 3
            err_conv_not_possible    = 4
            err_bad_destdevice       = 5
            user_cancelled           = 6
            err_spoolerror           = 7
            err_temseerror           = 8
            err_btcjob_open_failed   = 9
            err_btcjob_submit_failed = 10
            err_btcjob_close_failed = 11
            OTHERS                   = 12.
CHECK sy-subrc = 0.
* Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
    TRANSLATE it_pdf_output USING ' ~'.
    CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
DO.
    it_mess_att = gd_buffer.
    APPEND it_mess_att.
    SHIFT gd_buffer LEFT BY 255 PLACES.
    IF gd_buffer IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
ENDFORM.
*       FORM process_email                                            *
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
* perform send_email using p_email2.
ENDFORM.
*       FORM send_email                                               *
* --> p_email                                                       *
FORM send_email USING p_email.
CHECK NOT ( p_email IS INITIAL ).
REFRESH it_mess_bod.
* Default subject matter
gd_subject         = 'Subject'.
gd_attachment_desc = 'Attachname'.
* CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
it_mess_bod        = 'Message Body text, line 1'.
APPEND it_mess_bod.
it_mess_bod        = 'Message Body text, line 2...'.
APPEND it_mess_bod.
* If no sender specified - default blank
IF p_sender EQ space.
    gd_sender_type = space.
ELSE.
    gd_sender_type = 'INT'.
ENDIF.
* Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
                               tables it_mess_bod
                                      it_mess_att
                                using p_email
                                      'Example .xls documnet attachment'
                                      'PDF'
                                      gd_attachment_name
                                      gd_attachment_desc
                                      p_sender
                                      gd_sender_type
                             changing gd_error
                                      gd_reciever.
ENDFORM.
*       FORM delete_spool                                             *
FORM delete_spool.
DATA: ld_spool_nr TYPE tsp01_sp0r-rqid_char.
ld_spool_nr = gd_spool_nr.
CHECK p_delspl <> c_no.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
       EXPORTING
            spoolid = ld_spool_nr.
ENDFORM.
*&      Form SEND_FILE_AS_EMAIL_ATTACHMENT
*       Send email
FORM send_file_as_email_attachment tables it_message
                                          it_attach
                                    using p_email
                                          p_mtitle
                                          p_format
                                          p_filename
                                          p_attdescription
                                          p_sender_address
                                          p_sender_addres_type
                                 changing p_error
                                          p_reciever.
DATA: ld_error    TYPE sy-subrc,
        ld_reciever TYPE sy-subrc,
        ld_mtitle LIKE sodocchgi1-obj_descr,
        ld_email LIKE somlreci1-receiver,
        ld_format TYPE so_obj_tp ,
        ld_attdescription TYPE so_obj_nam ,
        ld_attfilename TYPE so_obj_des ,
        ld_sender_address LIKE soextreci1-receiver,
        ld_sender_address_type LIKE soextreci1-adr_typ,
        ld_receiver LIKE sy-subrc.
data:   t_packing_list like sopcklsti1 occurs 0 with header line,
        t_contents like solisti1 occurs 0 with header line,
        t_receivers like somlreci1 occurs 0 with header line,
        t_attachment like solisti1 occurs 0 with header line,
        t_object_header like solisti1 occurs 0 with header line,
        w_cnt type i,
        w_sent_all(1) type c,
        w_doc_data like sodocchgi1.
ld_email   = p_email.
ld_mtitle = p_mtitle.
ld_format              = p_format.
ld_attdescription      = p_attdescription.
ld_attfilename         = p_filename.
ld_sender_address      = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
* Fill the document data.
w_doc_data-doc_size = 1.
* Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
* Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
     ( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name   = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
* Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
* Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num   = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type   = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name   = ld_attfilename.
t_packing_list-doc_size   = t_packing_list-body_num * 255.
APPEND t_packing_list.
* Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
       EXPORTING
            document_data              = w_doc_data
            put_in_outbox              = 'X'
            sender_address             = ld_sender_address
            sender_address_type        = ld_sender_address_type
            commit_work                = 'X'
       IMPORTING
            sent_to_all                = w_sent_all
       TABLES
            packing_list               = t_packing_list
            contents_bin               = t_attachment
            contents_txt               = it_message
            receivers                  = t_receivers
       EXCEPTIONS
            too_many_receivers         = 1
            document_not_sent          = 2
            document_type_not_exist    = 3
            operation_no_authorization = 4
            parameter_error            = 5
            x_error                    = 6
            enqueue_error              = 7
            OTHERS                     = 8.
* Populate zerror return code
ld_error = sy-subrc.
* Populate zreceiver return code
LOOP AT t_receivers.
    ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.
Girish

Modify a SRM purchase order in SAp.

Hello, i have just created a purchase order in SRM portal.It has been replicated in SAP( transaction ME23N).
How can i modify the purchase order ? I'm getting an error message when clicking on the modify icon.
The message is: BBP Purchase order cannot be changed( Display only )
I need to modify the partners in the Partners tab.
thx.

These are the basic principles of SRM technical deployment.
Yrs is ECS PO and for it only replica is cpoied to ECC for the purpose of follow-on docs like GR, Invoice & payment.
But it is not editable in ECC.
You have to change the same in SRM only.
PO Change version would be created
may be submitted to WF if meets the starting conditions
and then after order the changes will be copied in ECC PO copy via BAPI
BR
Dinesh

Handling Purchase Orders in SAP Learning Solution

Hi all,
We are currently looking into having purchase orders closely integrated in our SAP Learning Solution, meaning that all courses, internal and external, that comes with a prize have purchase order information on it. Meaning the manager approves the purchase order (and thereby the participation on the course) in a workflow.
The approval yields a course booking and Finance has all the needed information based on cost center and organization data.
Please help as we are currently seeing this task as almost impossible to handle in the current setup.
Best regards
Jakob Stigaard Sørensen

Noone has worked with Purchase Orders in connection with participation in courses before, find that a bit scary Not sure how we'll handle this development than...
//Jakob

Archiving Purchase Order in SAP 4.6C

Good day
My client has upgraded to ECC6 on a new server. They've requested that I archive all the 4.6C data which will then be taken across to ECC6 via the TOA* and ADMI* tables.
The problem I have now is that there are Purchase Orders that cannot archive due to Received / Invoiced errors, etc. The client is not prepared to correct the transactions and I need a way to bypass the validations in the archiving run to archive the transactions even though they're in error.
Kind regards
Mark

You cannot archive incomplete business processes in general and there might be 30 or more different errors. Resolving all those errors can take months and years. I have several thousand old POs that cannot be closed and archived , because the company was sold and left our SAP system .
I heard recently that there is a new functionality in PLM (costs extra money) that allows to archive such records, but I am not certain if it only archives the records but leaves the records in the system or if it deletes the records as well from your system.
More confusing to me is your statement: quote}which will then be taken across to ECC6 via the TOA* and ADMI* tables. quote}
This sounds like you think you could then recreate the POs in ECC6 without needing to migrate them. Can you clarify this.

Idocs for purchase order in SAP to SAP

Hi
I have to send purchase order from a SAP system to a SAP system, creation and modification both.
I found these Idocs:
ORDER in sender SAP
PORDCR for creation in destination SAP
PORDCH for update in destinaton SAP
My problem is that all of three idoc have different segments, so i have to map field by field: is there a different solutions, always using idocs and not BAPI directly?
Thanks lot.
Matteo Vernile.

Hi Matteo,
To send purchase orders you can use next Idocs:
1. Creation -->Idoc type: PORDCR102 Message: PORDCR1 This Idoc is based on BAPI_PO_CREATE1
2 Modification --> Idoc type PORDCH02 Message: PORDCH This Idoc is based on BAPI_PO_CHANGE
Using standard boldSAP message determinationbold you can create these Idocs without create any ABAP program.
If you are not creating the Idoc using the standard Message Determination, you should obtain the data using the bapi BAPI_PO_GETDETAIL.
Reward points if helps.
Regards,
Roger

Standard n-step approval workflow for Purchase Order in sap 4.7?

Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.

Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya

EDI IDOC OUTBOUND send Purchase Orders from sap to vendors

Hi Experts,
I am new to EDI IDOCS, but i got object on this. So my requirement is purchase orders are send to vendors from sap (OUTBOUND) through EDI-850 format. and also i have to add some more fields to standard idoc type ORDERS05, one more condition is if vendor type is not EDI, then the POs should send through fax, email, how can we solve this condition.
So plaese send some sample code on this object.
Thanks in advance,
S Reddy

Hi ,
You can send the purchase order to the vendors using different outytpes configurations in NACE transaction .
If you define a particular output type where you need to give medium 6 and define partner functions within this you can also set condition which partner needs to recieve EDI output and which one FAX or email all this will be done by Functional expert.
For adding extra segments to your basic type ORDERS05 you need to extend the idoc you can do it via WE30 and WE31 .Link you message type to basic type and extension . Please follow below tcodes for further help . Create all the requested steps in the tcodes mentioned below.
we20:patner profile
we21:port
we30:idoc creation
we30:segment creation
we81:message type
we82:link message with idoc type.
we02:to status of idocs.
Now you need to write code for filling those extra segments you have added to you extension type. For that you need to check where your new segment is placed in Idoc structure . There will be a exit avaliable to attach your code to fill those segments .
Please go through previous SDN links to see more info.
One the settings are done in the NACE , issue output from PO transction and once your output is processed check your Idoc in WE02 to see if the segments are coming with the desired data.
Regards
Vikas

How to import 300 purchase order into SAP using excel upload

Hi Everyone,
I am trying to close all the existing purchase orders in the system (about 300) and create similarly 300 new ones under new accounts.
My questions is can I do that using an excel upload, or it will have to be done manually? If I can, any help in that regard would be highly appreciated.
Regards,
Abubakr Asif

Hi
Welcome to SDN World!
You can use LSMW to create 300 Purchase Orders.
please check this link for guidance
http://www.ficoexpertonline.com/downloads/0703.doc
To close existig POs, you can use Mass update (Tr code MEMASSPO).
hope it helps.
regards
Srinivas
Reward if it helps

Viewing SRM Purchase Order Vendor Text in SAP

When looking at purchase orders using SAP transaction ME23N I can see the short text created for purchase orders. I would like to be able to access the data from the SRM Vendor Text field as this usually contains more useful information.
I have tried looking at multiple text fields within ME23N but none of them seem to contain this information.
Is this just an access problem or is there a way of bringing this information to the transaction (or another SAP transaction, rather than opening up SRM each time)
Any ideas appreciated

in other words: you had modified SAP programs.
If you upgrade or apply hotpackages then you have to perform the transaction SPAU, where you define whether you accept SAP changes or keep the modification as is.
It can be that basis just resets all to SAP standard. hence you have to redo your changes.

SAP Triversity: Receiving Goods against Purchase Order created in SAP

Hello,
We are working on a SAP Retail scenario where we are using SAP Triversity as our POS and Backoffice solution and SAP IS Retail as backend ERP. We have SAP XI and SAP POS DM (On SAP BW) installed also. We are trying the following scenario:
1. Create a purchase order in SAP
2. Transfer the PO to SAP Triversity via .ORR files (Trasformed through SAP XI)
3. Post GRN against the PO in Triversity Store Manager
4. Do the day end and collect the data of GRN in TLogs (Record type 1 and 1R)
5. Transfer TLogs via XI to POS DM and then to SAP ISR (IDoc type WPUWBW)
We are able to do it upto step 3, but when we do the day end and run the cvtlog utility, the GRN data is not showing in the converted TLog files. My question is: from Triversity, Is it not possible to transfer GRN data for Purchased Orders that has been transferred electronically? If it is possible, can anyone please point out what steps are we missing out?
Thanks and Sincere Regards,
Amitabha

Hi Amitabha,
If I understand this correctly, you are completing the Goods Receipts at the Store Manager Application, correct?
Then again, when EOD is performed and the TLOG is sent back to Head Office you are unable to see the Goods Receipt transactions performed at Store Manager application.
Now, something to point out is that every transaction performed in the Store Manager application gets its own txn file, denominated "p5".
Go to the following path at the SERVER:
C:\XPS\sdata
Now, find all the "*.txn" files. You will note the following file:
####p500.txn (where #### is the store number).
All these "p5's" txn files contain the information you need. You just need to make sure that the EODPROC. BAT has the CVTLOG command line instructing to also convert these P5's txn files.
Hope this helped,
Alfredo Carigga

Purchase order in SAP FICO

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