Purchasing Accrual R11

What is the best way to justify the accrual journal entries originating from the purchasing source? The entries are in two different categories: Receiving and Accrual. It seems to me that the Uninvoiced Receipts report would be best at backing up the journal entries, but it doesn't contain a GL distribution. Also, I'm not sure if it would apply to both the Receiving and Accrual entries.

Did u check with the accrual rebuild report??
Rajani
<BLOCKQUOTE><font size="1" face="Verdana, Arial, Helvetica">quote:</font><HR>Originally posted by Steve Beatty ([email protected]):
What is the best way to justify the accrual journal entries originating from the purchasing source? The entries are in two different categories: Receiving and Accrual. It seems to me that the Uninvoiced Receipts report would be best at backing up the journal entries, but it doesn't contain a GL distribution. Also, I'm not sure if it would apply to both the Receiving and Accrual entries.<HR></BLOCKQUOTE>
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Similar Messages

Purchasing Accruals on Closed Purchase Orders

I am having an issue with Purchasing accruals being performed on a closed purchase order. The accrual does not appear in the Uninvoiced Transactions Register, but is accrued in the Purchasing journal entry nonetheless. The purchase order is "closed". I am trying to figure out why the amount is being accrued and how to stop the accrual. Anyone have any ideas? Is this a bug or should I try to "Finally Close" the PO?
I also noticed that when this PO accrued in the first month, there were two accrual lines for the purchase order. One had a correct accrual of $67.20 and then there was a second line of $14.70 that was accrued for the PO. The $14.70 is the amount that has been continuing to accrue even though the PO has been "closed".
This is in version 11.5.
Thank you,
Erik

Here are the details of the PO:
Quantity = 1
Qty Rec'd = 1
Qty Billed = 1
Qty Cancelled = 1
Cancelled (flag) = No flag
Hi Erik,
interesting case ! Please note above. You have mentioned "Qty Cancelled = 1", is it a typo?
Assuming that it is a typo error, I don't think finally closing it will solve the problem.
Apart from quantity difference in received vs. billing there may be other cases like incorrect PO or invoice unit price, supplier billing discrepancies (since you have mentioned billing was in installments).
I'll suggest the following checks first before taking any action. Please test in a cloned instance first
- Run "Accrual Reconciliation Report" / "Accrual Rebuild Reconciliation Report" and check what is coming ... do you see the problematic entry
- Check whether there are any other reasons apart from quantity received vs. invoiced mismatch
- Try Accrual Write-Off option in Purchasing to clear that entry (refer PO
- Pass a manual journal entry in GL
For the last 2 steps consult with finance guys.
You can use Accrual Write Off Report as reference for manual journal entry in GL.
Once you are satisfied with the results, apply the solution in production with approval from finance.
Another option could be to use a "dummy" invoice to match the remaining amount.
Please let me know the results.
Good luck!
Thanks
Supro

Purchasing Accrual Reconciliation Report

Hi all,
DO anyone know why the report with no data. could be the parameters or setting ? We wish to generate the report by weekly basis.. instead of month
Attach is the sample report.
Thanks
Lee
Accrual Reconciliation Report Report Date: 13-MAY-2011 09:36
UNMATCHED RECEIPTS
Report Parameters
Sort By : Vendor
Rebuild Report Information : No
GL Dates From : 01-MAY-11
To : 12-MAY-11
Items From :
To :
Vendors From : A & A
To : Zuzana Voerman
Include All Transactions : Yes
Include Written Off Transactions : No
Aging Number of Days :
Accrual Account :
ABC USD Entities Accrual Reconciliation Report Report Date: 13-MAY-2011 09:36
Sort By Vendor UNMATCHED RECEIPTS Page: 1
From 01-MAY-11 To 12-MAY-11 (USD)
Malaysia LE/OU
***** No Data Found *****
Edited by: SGLEE on May 13, 2011 3:05 AM

check this forum thread :
Accrual Reconcilliation Report
/S.P DASH

Query for purchasing accrual in 12i

Hi
We have migrated to 12i ,the references in gl_import_references are no more updated after 12 i upgrade.
Please find the 11i query,we need to change it to 12i using xla tables.
SELECT
gl_ledgers.NAME AS book_name,
       gl_periods.period_year AS fiscal_year,
       DECODE (gl_periods.quarter_num,
               1, '1st QTR',
               2, '2nd QTR',
               3, '3rd QTR',
               4, '4th QTR'
              ) AS quarter,
       gl_periods.period_num AS period_number,
       gl_je_headers.period_name AS period_name,
       gl_je_headers.je_source AS SOURCE,
       gl_je_headers.je_category AS CATEGORY,
       gl_code_combinations.segment1 AS company,
       gl_code_combinations.segment2 AS cost_center,
       gl_code_combinations.segment3 AS ACCOUNT,
       gl_code_combinations.segment4 AS program,
       gl_code_combinations.segment5 AS future,
       po_distributions_all.expenditure_type AS expenditure_type,
       po_distributions_all.expenditure_item_date AS expenditure_date,
       gl_je_lines.accounted_dr, gl_je_lines.accounted_cr,
       po_distributions_all.quantity_delivered AS pa_quantity, 'Accrual' TYPE,
       DECODE (gl_code_combinations.segment2,
               '0000', 'BS',
               'PL'
              ) AS ledger_type,
       ap_suppliers.vendor_name,
       gl_je_lines.reference_4 AS po_number,
       gl_je_lines.description
FROM gl.gl_je_headers,
       gl.gl_je_lines,
       gl.gl_ledgers,
       gl.gl_code_combinations,
       po.po_distributions_all,
       po.po_headers_all,
       gl.gl_periods,
       ap.ap_suppliers
WHERE gl_je_headers.je_source = 'Cost Management' --Changed to Cost Management
   AND gl_je_headers.je_header_id = gl_je_lines.je_header_id
   AND gl_je_headers.ledger_id = gl_ledgers.ledger_id
   AND gl_code_combinations.code_combination_id =
                                               gl_je_lines.code_combination_id
   AND gl_code_combinations.segment3 <> '23004'
   AND po_distributions_all.po_header_id(+) =
                   TO_NUMBER (RTRIM (SUBSTR (gl_je_lines.reference_2, 1, 10)))
   AND po_distributions_all.po_distribution_id =
                   TO_NUMBER (RTRIM (SUBSTR (gl_je_lines.reference_3, 1, 10)))
   AND po_distributions_all.po_header_id = po_headers_all.po_header_id
   AND po_headers_all.vendor_id = ap_suppliers.vendor_id
   AND gl_je_headers.period_name = gl_periods.period_name
Can someone help us

Hello Mr.Raman,
Thanks for your response to my query.
As per my company requirement i have to track duplicate payment made to the vendor against same PO.
So for that after completing the cycle PR-PO-GR-IR-F-53 finally i found two records in BSAK table out of which :
One record was with my accounting document no from my invoice receipt of type RE.
Another record was with the vendor payment clearance document with type KZ.
Now again i have done payment to the vendor using F-53 tcode and now i found one more record with belnr = last payment document no and augbl = new payment document no. with type KZ.
So if i use below mentioned logic to track for duplicate payments made to the vendor ,then it will be fine or if not can you suggests me the needful changes in the logic.
1.) Check If record exists for my belnr no from invoice recipt in bsak.
2.) Take AUGBL No for this BELNR No and check if record exists for this AUGBL with type KZ.
Note:Means payment is done to the vendor upto this logic.
3.) Now if with the found record with type KZ any other record found with type KZ it can be taken of as duplicate payment made to the vendor.
Please suggest me if above mentioned logic is fine.
Regards.
Abhinav Goel.

PO Accruals and closing Purchasing periods

Hi, can anybody confirm how many purchasing periods should be open at any one time. We are having a problem with the accruals and I am trying to understand the correct procedure for re-setting the purchasing accruals. I am aware that by closing the purchasing period you re-set the previously accrued receipts. Does it matter if I have periods 8,9,10 open and then close period 8 before opening period 11 to re-set the accruals.
Thanks
Keith

If you are asking the best practice, then here it is.
Ideally Inventory & Purchasing periods should be closed very month.
So only one "should" be open.
Thanks & Regards
Rajnish Sharma

Accrual generates a purchase price variance

When receiving an invoice for a material that requires the accrual of use tax, the accrual generates a purchase price variance, rather than generating an expense related to the material. Is it standard for SAP?

Purchase price variance is always created for the price ordered with the vendor and the standard price of the material in its master.
For example the material price is $ 12 ($ 10 base price + $ 2 for freight ) (Freight accrual is maintained through MEK1 transaction)
We place an order with vendor $11.
The entry will be
Material Dr. 12
PPV Dr. 1
GR/IR Cr 11
Freight Accrual Cr 2.

Accruals for Purchase Orders

Hello All,
I have a couple of questions about accruals, our Apps. version is 11.0.2, we have set our Accrue Inventory Items set to On Reciept. We would like to set the Accrue Expense Items to On Receipt also. I have done some research on the issue, but I still have some questions?
1) Currently, in our system the Accrue Expense Item is set to On Receipt. An accrual
expense account has been assigned. To date, to start accruing on our PO's, is this the
only step left is to run the GL Import?
2) Since this will be the first time we will be accruing on our PO's, how will this affect
our system?
2) I also read, that it is not a good idea to have both options set to On Receipt? Why? I
have not been able to find much info. on the subject and we must set them up this way.
3) I have also read that there is no intergration between PO and PA, therefore the accruals
can not be recognized in PA. Does anyone have any suggestions on how to get the info.
into PA?
Any infornmation that you could provide would be great.
Thank you,
Karen

Hi,
In SAP, there is a functionality to take care of the planned and unplanned delivery costs.
Planned costs:
If freight and customs duty costs on purchase can be planned or known ahead of time, these are entered as planned costs on the Purchase Order.
In Automatic Account Determination for movements of inventory (OBYC), there are transaction keys FR2(Freight provisions) and FR4(Custom provisions) are available. If a condition type,in pricing is marked as provision-relevant, then the accounts maintanined under transaction keys FR2 and FR4 are used to generate provisional entries.
In addition to freight and customs duty, there may be additional types of delivery costs on a purchase order, you can create provision for other delivery costs using RUE transaction key.
Unplanned Costs:
The transaction key UPF is supporting in to post unplanned delivery costs in purchasing.
I think that I have elaborately discussed, more than what you want. Trust it helps! If not, revert back.
Cheers!

Accruals interfaced from Oracle Purchasing to Oracle Projects

Hi
Accrue Expense Items in Purchasing Options is set to Period End. If a purchase order which is project related is receipted, will an accrual be interfaced to Oracle Projects?
Thanks for any help
Regards
Sean

Hi Experts,
We are using Period end accrual,
After we submit Receipt accrual- period end program and submit Create accounting-receiving system creates actuals in GL these are Receiving journals in GL, I need to know after this if we submit PRC: Interface Supplier Costs with parameter Yes for interfacing receipt accruals system is not transferring these accrual actuals in Projects module. Is this correct?
PLease suggest which Purchasing setup for receipt accruals will transfer receipt accrual actuals to Projects module this is very urgent.
Thanks,
Mita

Oracle Purchasing to Oracle Projects integration - Accruals

Hi
The Accrue Expense Items in Purchasing Options is set to Period End. If a purchase order which is project related is receipted, will an accrual be interfaced to Oracle Projects?
Thanks for any help
Regards
Sean

Thanks Raghavender for your reply,
I have done some testing on this since and have found that if enter a purchase order in Orcle PO uisng either Period End Accrual method or Perpetual (At Receipt Accrual method) then a commitment will be transferred to Oracle Projects. However, when the PO is receipted, only the Perpetual method will interface the accrual to Oracle Projects (and reverses the commitment) and include in actual balance there. This has been confirmed in Oracl User Guide and Oracle consulting.
Regrds
Sean

TPM - Purchase Integration Accrual Management

Hi Gurus,
i'm planning to adopt the functionality of purchase integration of TFM-TPM for automatically create PR to MM. Anybody knows if there's any possibility of synchronizing to Funds Management any accrual done before the invoice receipt from the vendor (i.e. through goods receipt)?
How is in general mnagement of accruals and synchronization with TFM managed in those cases

Hi Maddalena,
could you please define better what is your problem?
Please, could you also add detailed steps you follow for Purchase Integration?
Thanks a lot,
best regards,
A.

Accruals in Purchasing....can they be recognized the Projects

Hello All,
I have a questions about accruals in Projects, our Apps. version is 11.0.2, we have set our Accrue Inventory Items set to On Reciept. We would like to set the Accrue Expense Items to On Receipt also. I have read that there is no intergration between PO and PA, therefore the accruals can not be recognized in PA. Does anyone have any suggestions on how to get the info. into PA?
Any infornmation that you could provide would be great.
Thank you,
Karen

Look under the Window menu bar item.
There are half a dozen presets or you can save and recall your own custom settings.

Setup accruals for Purchasing

Hello All,
I have a couple of questions about accruals, our Apps. version is 11.0.2, we have set our Accrue Inventory Items set to On Reciept. We would like to set the Accrue Expense Items to On Receipt also. I have done some research on the issue, but I still have some questions?
1) Currently, in our system the Accrue Expense Item is set to On Receipt. An accrual
expense account has been assigned. To date, to start accruing on our PO's, is the
only step left is to run the GL Import?
2) Since this will be the first time we will be accruing on our PO's, how will this affect
our system?
2) I also read, that it is not a good idea to have both options set to On Receipt? Why? I
have not been able to find much info. on the subject and we must set them up this way.
3) I have also read that there is no intergration between PO and PA, therefore the accruals
can not be recognized in PA. Does anyone have any suggestions on how to get the info.
into PA?
Any infornmation that you could provide would be great.
Thank you,
Karen

Karen,
WE use accrue on receipt for expenses and noticed the following issues:
1. Accounting incorrect for Invoice price variances (it used the accrual account and not the expense account)
2. Accounting incorrect for Exchange gain and losses between PO Rateand Invoice Rate (same incorrect accounting as uncer 1)
3. On receipts it created at some stage incorrect accounting for non recoverable VAT (this should only affect Europe)
4. You can not do two way matching any more as you would never take the expense as the receipt is not required for two way matching and is required for accounting.
Issue 1,2 and 3 should be resolved if you go to the latest patchset (J), but Issue 4 remains an issue that we have dealt with by not allowing two way matching.
Please also bear in mind that Oracle's accrual write off process will have to be performed for receipts that are not to be invoiced and if you already have performed this process you might know that this process is really labour intensive and accident prone.
It works well if you take the correct business decission and understand the complications, but I would strongly advice you to review the need.
Regards,
Rien Otterman ([email protected])

I am facing an issue to get the data like JE_SOURCE='Purchasing' and je_category='Accruals' .

Columns in my report like
accounted_dr
,accounted_cr
,PO#
,VENDOR NAME
Suggest me how to implement the query with above details.

Hi,
Please post the detailed error message, it’s more helpful for further troubleshooting.
Since the add-in is related to Outlook client, I recommend contact Outlook for Developers Team so that you can get more professional suggestion.
For your convenience:
https://social.msdn.microsoft.com/Forums/en-US/home?forum=outlookdev&filter=alltypes&brandIgnore=True&sort=relevancedesc&filter=alltypes&searchTerm=
Thanks
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
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Price Variances, Accruals, Drill Down

I am working on a site with GEMMS 4.1 and Oracle Financials R11. I know Financials but GEMMS is new to me so I hope someone can help! My questions are:
a) Where in GEMMS is the Price Variance account code defined?
b) Is it possible to have price variances automatically coded to the expense code rather than a separate price variance account?
c) Is it possible to switch off perpetual accruals for non-inventory items (I know this is possible in Oracle Purchasing for expense items)?
d) If c) above is not possible, are there any reports in GEMMS which will support analysis of the GRNI account in Oracle GL (equivalent to the Accrual Reconciliation Report in Oracle Purchasing)?
e) The help documentation seems to suggest it should be possible to drill down from an Oracle GL account inquiry to the underlying GEMMS transactions either via a zoom or the Drill Down button - we cannot do this here. Is this possible?
Thanks for your help.
Jan Leonard
null

A. The PPV account (as all accounts) is defined in the Manufacturing Accounting Controller>Account Mapping. Note that the segments must be defined in OraFin GL first.
B. PPV is only created for inventoriable items. Non-inventory (expense) items do not have PPV, so the entire PO cost goes to the expense account for the item.
C. You can turn-off the accrue at receipts option, but NOT if you are integrated with OraFin.
D. There is no standard report that gives you the detail of the GRNI (aka Accrued Accounts Payable AAP account in GEMMS terms). It is quite a task to build one, but it can be done.
E. I'm not sure about release 11, but there are no drilldown into GEMMS capabilities in previous releases.

Questions on AP and PO Accrual Reconciliation?

Dear all,
I know the purpose of "The AP and PO Accrual Reconciliation Report" provides a transactional breakdown of each accrual account with a net balance not equal to zero in a summarized or full transaction details version.
However, I found out that on of the Purchase Order has been done the PO receipt and created an invoice in AP (validate and accounted). But the report still showing PO is 0 and AP is 343,000 in AP and PO Accrual Reconciliation report. I am just wondering what I have done wrong suppose the PO and AP should be equal in that case.
Please advice.
Thanks.

Is there any miscellaneous transactions recorded in error to your accrual accounts,These miscellaneous transactions or transactions unrelated to purchase order receipts may be from Payables.

Purchasing Accrual R11

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