Reason for creating New Version Best practice

Hello SAP Gurus,
We know we are creating new version of the DIR when it is required to make a change in the original keeping in tact the Older file also for reference,
we want to know when a new version of the document is getting created how can we specify, why and what made us to create this new Version, we would like to capture this reason in SAP so the user can easily come to know why this Version is created,
can you please let us know, where actually are we capturing this details while creating the new version,
i know there are lot of free entry fields like Generic object Text field, Long text field, change the description, place the text in the WR log field of the new Version,
which is the best practice so that the user can easily come to know the reason why this new version has been created,
may be they should see this reason details in CV04N search as well, or immediately when opening the new version.
Thanks and regards
Kumar

Hello Kumar
Hope following explanation will clarify your questions
We have to classify our documents broadly in two category 1) Controlled document --means which under goes various level of / Inspection / review / approval etc with in Organisation e.g. Engg Drawing , Standard Operating Procedure for business purpose, best way for this is use Engineering Change Management (ECM)Functiuon and when you make any up versions, you can track / write key docu ment history in ECM
also when you do up version let say in Micosoft word , you can maintain simple table to track what is purpose of change, in what location you are making chnage and its justification.
For Engineering drawing of 2D /3D we can use Redlining functions to createt the Lawyers to know reviwers observation so that next version thopse are taken care
2) Uncontrolled Document---Generally they are less significant from document Change Control point of view
Hope this is useful
Regards
GIRISH

Similar Messages

Reason for creating new item category

when should we create a new item category

HI premkumar
A rule of thumb in SAP is "Not to change the Standard Setting" Either it is Order document, item category,schedule line, pricing procedure, delivery type, billing type e.t.c.
Basically it depends on the BUSINESS REQUIREMENT,why we go for customization. 90% of the BR will not fit into SAP STANDARD setting. So, when u have to change any of the existing setting like creating a New sales order document for particular business only ( Foods business..) ( though we generally use TAN as standard item category ) we can derive a cusomtized one as per our needs.
BR needs may be:
1. New Partner Determination procedure
2. New Text determination procedure.
3. New pricing setup
4. New incomplete procedure.
there are a lot more to come. When your Business needs any change in the existing TAN setting, SAP gives u the flexibility of creating new Item category.
Also, if you start changing STANDARD setting ( TAN) as per your needs, SAP doesn't support it when u have some problems or any UPGRADE issue.
This is the real need of CUSTOMIZATION in any Business /CLIENT.
Hope this helps.

Preference to "Create New Versions when making adjustments"

Isnt the option in Preferences "create new version when making adjustments" seem irrelevant when Ap doesnt touch the original (master) anyway? How is this option intended to be used? Most of the imags for me would be slight tweeks so I wouldnt necessarily want every one of those showing as a 'full new version'.

yeh, that would seem logical wouldn't it - to create a new version for each session... but that's not what happens.
i mostly use the HUD and don't close between adjustments but i do sometimes use the side panel which i also don't hide/close between adjustments. i can't remember whether making adjustments via the side panel creates new versions for every adjustment, certainly this behaviour happens when i use the HUD and i'm fairly sure i would have tried the side panel to avoid this annoying behaviour but i can't say for sure and will have to test the side panel behaviour next week if i get time.
even with the preference for 'create new versions' turned off, there seem to be certain images that always create a new version when i make an adjustment - whether using the HUD or side panel. I haven't figured out an exact pattern to this but it seems to be something to do with those files that have been 'sent to external editor'. subsequent adjustments within aperture always create a new version - haven't a clue why...
just as an aside, sometimes when i make adjustments (particularly sharpening or noise reduction) i get single pixel wide horizontal lines of noise appearing across my images, which are there when i print or export too, not just screen artifacts due to a badly processed preview...hmmm...anyone else noticed this or has found a post about ways to avoid this?
all that said, aperture is a godsend for my workflow
MacBook 2.0 White Mac OS X (10.4.8)

Problem in creating new versions for existing DIR using CV01N

I am working in SAP ERP 6.0 EHP 4.0 system.
I have problem in creating new versions for existing DIR using CV01N
I create a DIR version 00 with functional location and mpd cycles. Then when i try to create a new version by copying the contents created from already created document.I change the MPD cycles in the new version and save it.
once when i display the first document created the mpdcycle specified in version 01 is copied to the 00 version.
The document is inconsistent where versioning of document doesnot work properly wrt MPDCYCLE and MP HEADER.
The problem which i found was the document identification guid remains the same for all the document versions getting created.
The same is working fine in SAP ERP6.0 EHP3.0 sytem.
Please someone help me in resolving the above issue.
Regards,
Prasad.B

There is a change in the standard code.The reason for the above problem was because of a missing Enhancemnet point in a standard function module 'CV110_DOC_CREATE_WITH_TEMPLATE'.
IS-ADEC-MPD - Enhancement to copy MPD data
ENHANCEMENT-POINT CV110_DOC_CREATE_WTEMPL_01 SPOTS ES_SAPLCV110.
+*$*$-Start: CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
+**ENHANCEMENT 1 ZSF_AD_MPD_SAPLCV110.    "active version**+
+*** copy MPD relevant data from templ. doc to current doc**+
+**CALL FUNCTION 'MPD02_COPY_MPD_DATA'**+
    +**EXPORTING**+
      +**is_draw = ls_draw**+
    +**TABLES**+
      +**ct_drad = lt_drad.**+
+*ENDENHANCEMENT.**$*$-End:   CV110_DOC_CREATE_WTEMPL_01----------------------------------------------------------$*$*+
Created a custom enhancement point similar to SAP ECC6.0 EHP 3.0 system.
The reason was the buffer was not getting cleared previously.After inserting the above code the DIR's are getting created withot any issues.
Regards,
Prasad.B

How to create new version for material

Hi expert,
Can anyone please guide me step by step on how to create new version for material and vendor? Please also mention transaction and details step by step.
Thanks

HI,
Do you mean to have version management for purchasing documents?.
Best Regards,
Arminda Jack

Aperture creating new version of image for each adjustment applied!

To anyone out there who can sort this one out, I will be forever grateful!
Here's the problem. I'll be jamming away in Aperture, adjusting photos like a madman. After adjusting a random number of photos (it usually varies between 5-30 photos or so after starting Aperture each time), the adjustments panel will no longer update when I click on a new image (i.e. it holds the info from the last image I adjusted and will continue to apply new adjustments to that last image even if another image is highlighted). If I switch to the metadata panel and then back to adjustments it will refresh itself and recognize the currently selected image (although I have to do this for EACH image I want to adjust once it starts acting up like this). The BIG problem is that even if I get the adjustments panel to recognize the selected image at this point, for EACH adjustment I apply it makes a new version of the image. For example, if I first change the contrast, it will make Version 2 of the image and select it (which is what it's supposed to do for the first adjustment, because I have "create new versions when making adjustments" checked in my preferences), but if I then make another adjustment like changing the saturation, it makes Version 3 of the image (from the master, so that only the saturation adjustment is applied and not the contrast adjustment). As you can imagine, this utterly destroys my once incredibly efficient Aperture workflow and makes it pretty much impossible to use Aperture for adjustments unless I turn off "create new versions when making adjustments" in the preferences, at which point it does seem to work again (although I've only tried it on a few images, so not 100% sure it will work properly even then). If I restart Aperture (or my computer), it will work normally again for a few pictures and then will start acting up again with the same problem.
Originally I was running into this problem on my PowerBook G4, and so I figured it was just because Aperture didn't like my wussy G4 processor and was acting up when the load got too heavy (after all, the adjustments would work fine for up to 30 images or so). However I recently purchased a sexy iMac 24" 2.8 GHz and maxed out the RAM to 4GB, but I'm still getting the same darned problem with Aperture on my iMac. Yes, I'm using the same library of photos I was using on my PowerBook G4.
This problem has been plaguing me for about 3 months now (everything else in Aperture works fine so I'm still using it to import and organize my photos, I just haven't been able to make adjustments on large groups of pictures for a while), and I've searched and searched these forums countless times to see if anyone has run into similar problems, but I've not seen a single mention of it. I've also tried EVERYTHING mentioned for similar problems (rebuilding library, vacuuming database, erasing com.apple.aperture.plist preference file, repairing permissions, reinstalling Aperture, making burnt offerings to Steve Jobs), and NOTHING is working. ARRGH!!
For those who might have some words of wisdom to offer this delighted-***-miserably frustrated Aperture user, here are a few more details about my setup:
I have a library of about 37,000 photos, the vast majority of them being RAW .CRW files from a Canon 10D. The 25GB library file is stored on my internal hard drive, and all photos are referenced from an external LaCie 500GB FireWire 400 hard drive. I have a LOT of export plug-ins installed in Aperture, but no image adjustment plugins. I have generated previews turned off for all projects. I've had the same problem on both my PowerBook G4 and new iMac 24" 2.8 GHz. One other thing worth mentioning is that instead of upgrading from 2.1 (which was already giving me this problem) to 2.1.2, I downloaded the full version of 2.1.2 and installed it. I noticed that my 2.1 Aperture.app file was less than 100MB, whereas the 2.1.2 Aperture.app file is over 300MB. Don't know if that's normal or not.
The only other thing I can think of to try at this point is to load a new library into Aperture and import a large group of pictures and make adjustments to them to potentially see if my problem is being caused by Aperture or by the library. Will probably try that tomorrow.
I would appreciate any advice or feedback anyone can offer about this nasty little problem, as it's giving me a serious hormonal imbalance.
THANKS!

Thanks for the reply RB, but my current workflow depends on me creating new versions when I make adjustments. I suppose as a temporary solution I will probably have to either turn this preference off or just be willing to constantly restart Aperture. At least I finally found another thread with the same problem, so finally I don't feel completely alone in the far reaches of the Aperture universe. For anyone who is interested, here is the link to that thread:
http://discussions.apple.com/thread.jspa?messageID=8555067
It appears this problem is closely related to the ubiquitous black viewer problem that seems to be plaguing far more users than my issue (although I've run into the black viewer problem a few times myself), as both problems force Aperture to output the following message to Console:
Main Thread Exception in Aperture: * -NSCFArray objectAtIndex:: index (1) beyond bounds (1)
It seems that both of these problems existed in Aperture 1 and 1.5 up until the 1.5.6 upgrade which seems to have fixed it, but then with Aperture 2 the problem seems to have returned. At least that's the gist of what I've been reading on a number of threads. Whatever the case, I hope Apple gets this sorted out in their next update!
As it appears there is no proper answer to this problem at the moment, I'm gonna go ahead and mark this thread answered (and since you were kind enough to at least take the time to reply RB, you can be credited with the answer... thanks!).

I have an MP4 home vid in itunes. I cannot get it onto my ipad. I tried "create new version" to make it into a format suitable for ipad, but the options were greyed out. Any help appreciated.

I have created a home video, using my Panasonic Camera, and a high definition SD card. It is now on my computer as anMTS file, which I converted into an MP4 as well.
But I cannot get this file onto my ipad. I have tried countless ways. I finally today thought I had the answer..........the MP4 file is now in Itunes (I hate itunes, it is so user-unfriendly) and I read that I need to click on it, go to "create new version" and select the ipad version. But those options were greyed out. !!! Aaargh! Frustration! Any help gratefully recieved.

You can try and import your MP4 using free OPlayer HD Lite via File Sharing.
https://itunes.apple.com/sg/app/oplayerhd-lite-best-free-video/id385896088?mt=8

Aperture creating new versions unexpectedly

One of my projects in Aperture started behaving unexpectedly yesterday and I still haven't figured out why. I was reviewing proofs with a client and we were making selections and adjustments to some of the images. We were working in a smart album that was filtered on 5-star ratings. We made a few new versions of some of these images within the smart album, made adjustments, and ultimately selected her picks by adding the keyword "pick" to her selected images. In retrospect I probably will change that flow so that when I make my original selects I will rate them as a 4-star and then up it to a 5-star when the client makes their picks.
But for now, back to the problem. All was going well with the workflow until I tried to rearrange some of the images within the smart album. When I dragged the first image to a new location it created new versions of several images. I think this happened multiple times before I realized what had happened, so before I new it the album was filled with duplicate versions. I deleted the duplicate versions, but I find that they keep cropping up unexpectedly. If I go to the parent project and then return to the smart album, it makes a duplicate version of every image in the album.
A light table and a book within the project are now also giving me trouble in that they claim to have images in them, but even with all queries turned off they do not show any of the images (and yes, the "show all images" button is selected).
Any thoughts on what could be wrong?
G5 Mac OS X (10.4.3)

Mmm...I don't think this explanation tells the whole story.
Dragging an image out of the project container and into an enclosed (non-smart) album does NOT automatically generate a new version of the master image local to that album; instead, the album is populated with a new reference to the original version. Dragging that same image again out of the project container - or the first album - to yet another album generates yet another reference to the same underlying version.
Edits performed in any of these containers propagate to the images in all containers (within a particular project, of course), demonstrating that each type of container holds merely a reference to the project's single original version.
The Aperture User Manual is a bit ambiguous in its description (Chapter 5 pg 113) of the distinction between "copying" and "moving" images between projects and albums; I believe that when it refers to copying versions it's really talking about copying REFERENCES to versions between various containers.
So, long story short, I don't think moving images between the various types of containers within a single project can explain your duplicated images.
15" Alu PB 1.25GHZ G4 FW800 1GB RAM 100GB HDD Mac OS X (10.4.6) Aperture 1.1.1

Creating new versions and file size?

Hello. My understanding is creating new versions in Aperture consumes very little file space (i.e., for adjustments, etc). I'm finding I like to have the "create new version" property enabled so I can have multiple choices in a stack per image in my projects.
Can someone please confirm this? I don't want to waste a bunch of space if I don't have to.
Thanks!

all that is done when creating a new version is a "sidecar" file that gives aperture instructions on what and how to convert ...
so, it consumes very little space ... go ahead and version away ... this is really a key feature to aperture ... with iphoto, every new version was an actual new file as well ...

FM FOR CREATING NEW CONDITION RECORDS FROM INPUT FILE

Hello vikas,
I need to develop a interface program FOR CREATING NEW CONDITION RECORDS FROM INPUT FILE.
Is there ay function module to update or create the condtion records,
if u have any example interface program to update conditions records please send me.
regards
ram.

This must be your compiler output.
Basically, it is telling you two things that are wrong - in syntax.
1. On line number 11 of the file RationalCollection1.java, the compiler expects a type identifier - that would be the object or return type such as int, String, boolean, etc.
The reason it is doing this is probably due to your not ending a previous statement - like the "expected ';'" error statement. Check your code, make sure that methods (brackets) are closed correctly and there are no open statements (i.e. missing the semi-colen at the end).
2. On line number 33 of the file RationalCollection1.java, the compiler expected the closing bracket. Thus, you didn't put the bracket where the compiler wants it.
It appears that you have skipped some lines of code. Those lines are the problem, post them - post lines 30-36 and 9-15 so we can see what is happening around those error lines.

ODI 11g 11.1.1.7 with Win64 bit OS : Starange problem : Right click does not work for Create new data server in Topology.

ODI 11g 11.1.1.7 with Win64 bit OS : Strange problem : Right click does not work for Create new data server in Topology.
On right click nothing happens at all. I have reinstall the ODI multiple times with right installer. issue persist.
Please help.

Hi,
Did you use the generic installer or the win32 one ? You should use the former with Win64.
You can also check that your version of Java is supported in the certification matrix.
Regards,
JeromeFr

Create New Version causes duplicate entries

After using "Create New Version > Create iPod or iPhone Version", the two versions (Original and Low-Res) appear as seperate entries in my iTunes library.
I'm sure that it is possible to have them both display as a single title (like the HD and SD versions of iTunes downloads do), but I cannot remember how to do it?
This will tidy up my library, and allow me to use the Low-Res version on my iPod and the Original version on my AppleTV.

vonSchlapper wrote:
After using "Create New Version > Create iPod or iPhone Version", the two versions (Original and Low-Res) appear as seperate entries in my iTunes library.
Yes, this is expected behavior.
vonSchlapper wrote:
I'm sure that it is possible to have them both display as a single title (like the HD and SD versions of iTunes downloads do), but I cannot remember how to do it?
This will tidy up my library, and allow me to use the Low-Res version on my iPod and the Original version on my AppleTV.
If you are talking about a video, and the video is both Standard Definition, as far as I know what you want is not possible, although I haven't tried it. HD and SD videos purchased from the iTunes Store have a unique 9 digit code embedded in the tags that allows iTunes to show them as one entry in the iTunes library. If the same thing were done for two versions of an SD video how would you differentiate them to sync the low-res copy to the iOS device? As far as I know it wouldn't be possible.

Most options in itunes "create new version" greyed

itunes only gives me the option to create an apple lossless version when i select a song in my playlists or general music section to create a new version.
This doesn't make sense as most of my music was uploaded using applelossless. The average song size is 35 mb for a 5 min. song. This doesnt seem to me to be a compressed song/file.
The other options "create ipod or iiphone version" and create ipad/tv version are greyed out. Why?
I do need the create iphone version . How to do this and what happened to create MP3 version as an option here?
thanks

LIkewise, I have a mac mini belonging to a client and I told him to compress ( "create a new version" of his video library) he said all items greyed out. I collected it Friday , sure enough all his m4v with drm and his mp4 ( without DRM) will not allow him access to create a new version. I dragged one his films into my account. Authorised the account and it plays etc, the create new version option is there for my whole library bar this film. I am tempted to strip out the DRM but I dont know if it will resolve. I would love to hear from Apple !!!!! or someone older/ younger but wiser what may be the issue.
Regards
PC

Access Denied for creating new folder

Hi friends,
When i tried to create a new folder under shared folders in catalog as a weblogic user, i couldnt get a option for creating new folder. But i have that option enabled in the My folders area.
Im not sure why the create folder option is not enabled for the weblogic user in the shared folders.
Im on OBIEE 11.1.1.7 and for a workaround i referred the below link
https://forums.oracle.com/thread/2520389
But i followed the steps mentioned in the above link, but not succeeded still facing the same create folder privilege issue under the shared folders for the weblogic user.
Kindly suggest me your approach for solving this issue.
Thanks
Regards,
Saro

Hari,
Restart the services (weblogic and BI) you should see it I have observed same kind of behavior in 11.1.1.7.0 (Admin tab missing and No Permissions icon for weblogic user) dont know exact reason
Restart is not a solution but will see if you are able to see or not
Thanks,
Saichand

Versioning best practices.

Howdy, community.
Are there any best practices for version control of FIM configuration?
I'm curious if someone using something different from TFS.

On 21.05.2011 00:27, Emily wrote:
> I would like to use API comparison outside eclipse in a build
> environment. Is this possible? If so, what are the prereq jars and
> APIs I can use? Any help is very much appreciated.
> The task I wish to accomplish is to compare two jars under different
> versions and make sure the package versions comply with the OSGi
> versioning best practices. For example, the package major version has
> changed if there are API breaking changes.
Maybe one of the API Tools Ant tasks can do this. Take a look at the
'API Tools Ant Tasks' reference documentation in the 'Plug-in
Development Environment Guide'.
Dani
>
>
> Thanks in advance!
>
> Emily

Reason for creating New Version Best practice

Similar Messages

Maybe you are looking for