Reconciliation using purchase accounts posting system

Hi,
I would like to know how to reconciliate automatically purchase offset account and A/P Invoices because I cannot find reference that matches either debit and credit amounts.
Thank you

I already read and understand the purchase posting system.
My problem is when I try to reconciliate automatically posted transactions : several entries have to be reconcilied into one or two invoices but I cannot find any common field to reconciliate between journal transaction of Goods Receipt and A/R invoice.
Can you help me ?

Similar Messages

Use Purchase Accounts Posting System

hi experts,
Can anyone please explain to me what is Use Purchase Accounts Posting System for in SAP Business One?

Check this link for Purchase Accounts Posting System.
Re: purchase a/c system in B1

Purchase Accounts Posting System

Dear All,
I am using SAP B 1 2007B PL 12
Can anyone tell what is the significane or use of " Purchase Accounts Posting System" option in Basic initialization.
From help i was able to understand
"In localizations where purchase accounting is used, selecting this option enables purchase accounting"
Can anyone guide with help of example so that it will be more clear.
swapnil

Hi Ashish,
I would like to ask you about the MIRO part of the Purchasing Account Management.
I have configured the following steps in SPRO
SPRO > MM > Val & Acc *** > Acc Determ > Acc Determ w/o Wizard > Pur Acc mgmt
          1) Activate Account in Co Code
          2) Calculation of Value for Purchase Account
          3) Separate account document for Pur Acc Posting
                    a) Activate Sep Acc Doc for Pur Acc Post in Valuation Area
                    b) Create new document type for separate document
                    c) Configure Number Range for New Doc Type
                    d) IM: Configure doc type for separate FI doc
                                   (I´ve copied WE doc and name it as WZ)
                    e) IV: Configure doc type for separate FI doc
                                   (I´ve copied RE doc and name it as RZ)
Also configured OBYC: EIN, EKG, FRE
During Good Receipt, i succesfully get the separate accounting with accounts
(D) Purchase Account
(C) Purchase Offseting Account
However, when i want to get the same during Invoice Verification i only get the regular Accounts:
(D) Vendor Acc
(C) GR/IR offseting account
As far as I understand as per SAP documentation, i should be able to have this Purchasing Account Management in both operations (G.R. and I.Verification).
Could you explain how to configure this part?
many thanks in advance for any information or comment.
Regards,
Nicolas.

Use of Purchase Accounts

Hi,
Can any one explain me about use of Purchase Accounts??
Thanks,
Siva Kumar

If we are not using purchase accounts posting system we can't track how much purchases we have made during this year.
We have to create a purchase offset a/c also
(a dummy a/c)
Credit will goes to this a/c directly while making the purchase related transactions.
while making grpo entry will be
stock Dr xxxx
Goods received not cleared a/c Cr xxx
purchase a/c dr xxxx
purchase offset a/c cr xxxx
Regards,
Suresh Kannan
Hopes this will help you.Close this thread if helpful & reward points.
Edited by: Suresh Kannan on Feb 23, 2008 9:22 PM

Purchase a/c system in B1

Hi all,
I would like to know ,if using purchase accounting system,what are impacts on system & functionality.
can any one guide me.
regards,
manisha

Hello,
hope this following info could guide you:
Purchase Accounts Posting System (PAPS)
The Purchase Accounts Posting System allows you to better manage a company's budget and expenses. It is a sensitive definition in the sense that once it's activated and journal entries have been created it cannot be updated.
Purchase accounts posting system can be activated under:
Administration > System Initialization > Company Details.
Check the Use Purchase Accounting Posting System box on the basic Initialization tab.
On activation of this feature, three accounts are created in inventory tab in G/L account determination namely: Purchase Account, Purchase return Account, Purchase offset Account
Administration > Set Up > Financial > G/L Account determination. Inventory tab
Purchase account: When an A/P invoice or a goods receipt PO is created, the purchase account is recorded in the journal entry along with the same amount that is recorded for the stock account.
Purchase return account: When a goods return or an A/P credit memo is created, this account is recorded in the journal entry along with the same amount that is recorded for the stock account.
Purchase offset account: This account is an offsetting account for purchase account or purchase return account.
The PAPS is a fantastic cost accounting tool because it allows you to define purchasing budget since a purchase account can be made an expense account. Furthermore, if objects such as item groups and warehouses belong to profit centers, purchase account can be linked to their G/L account determination and distribution rule can also be defined for the purchase accounts.
By and large, to drive internal reporting, objective and critical decision making, these functionalities can be leveraged in SAP Business One. The flexibility of report generation is great and if need be, these reports can be exported into external systems for better data analysis.
let me know if you still need more info. But best approach to understanding something after knowing the theory is to practice.
Rgds,

Difference between expense account and purchase account

Hi
I am using Purchase Account Posting System in a NON continuos stock company (sap 2007A).
I cannot understand very well when sap uses some accounts definied in account determination, in particular:
1) expense account in Purchasing tab
2) purchase account in Inventory tab
I know that purchase account is used in good receipt PO/AP invoices, but when is expense account used?
If a do not use Purchase Account Posting system, expense account is used in AP invoice ...
Thanks for your help
Serena

hi serena,
answered in this link Re: usage of expense account
Jeyakanthan

The Purchase Account, only 1 Purchase Account

Hi,
when use the Purchase Accounts Posting System, the system create 3
Posting Account but there should be 9 Posting Account (Purchase,
Purchase - Eu and Purchase - Foreign etc.)
How the customer can segregate the Purchase in Accounting ?
Best Regards,
Minna

Hi Martin!
Yes, you are right: If You don´t use The Purchase Account -system, there is Purchase, Purchase - EU and Purchase - Foreign and based on the country of the BP, the system will choose the right Account. This is ok.
But if You use The Purhcase Account -system ( Administration - > System Initialisation - > Company Details-> Basic Inialisation- > Use Purchase Accounts Posting System), there is only 1 Purchase Account which will be use. The Purchase Account is same to all your BP, no matter if the coutry of BP is from Germany, Finland, Sweden or USA.
Best Regards,
Minna

Purchase Accounts in US Localization

Hello All,
Is Purchase Accounts not available in US Localization in SAP B1 8.8? I couldn't see the checkbox "Use Puchase Accounts Posting System" under Basic Initialization" tab while the documentation says that Purchase Accounts are available for all localizations starting from SAP B1 8.8.
Regards,
Bharath S

Hi Bharath S,
this feature is not supported for the US localisation. To get an overview of what different features are available in a particular localisation, go to the Globalization Knowledge Base for SAP Business One.
Channel Partner Portal -> Product Availability -> Availability by Country ->Globalization Knowledge Base -> Start the tool.
All the best,
Kerstin

Purchase accounts

Dear all.
i have activated the purchase accounting
and we use gl acc by item group ,
may i know what is the use of purchase accounting also,where should these accounts mapped?
how do they gets offsetted?

Hi,
You may check this thread first:
Purchase Accounts Posting System
Thanks,
Gordon

I recently purchased a used imac with os 10.6 The problem I am having the admin in accounts in system preferences I would like to change so I can download some items I have tried different things to do this but I cannot figure it out. thanks

I recently purchased a used imac with os 10.6 The problem I am having the admin in accounts in system preferences I would like to change so I can download some items I have tried different things to do this but I cannot figure it out. thanks in advance.

Thats the problem I bought it from a very large thrift store. i went back asked the person where I bought the computer he said we can not give you the password. I thought buying it there was a good idea because not only was it a nice deal but it was like I was maknig a donation. I know that i messed up because i do not have the installation disk. I bought it without thinking. Until recently I was still using an old G4 9.0 os. I guess you can say I have been out of the loop for a while.

A/P credit memo journal incase of Purchase posting system

Hi,
I am using purchase posting system for one of my client
Some times while creating standalone A/P creditmemo the system is posting some amount to Price difference account
Why does the system do so? I have many credit memos which are posting correctly but a few are having Price difference account postings
Thanks
Md.nazeer Shaikh

Hi,
I have taken all the steps to block negative inventory at the warehouse level
My concern is when does the system posts the journal entry to Price difference account in case of creating standalone Credit memo
Is there anything new changes related to block the negative stock in 2007 then please do let me know.
I understand there is one setting in administration what if i set this as item setting,Company instead of warehouse
Thanks
Md.nazeer Shaikh

Why systems support inventory account, not purchase account ?

Dear Sir,
Kindly explain the LOGIC behind system supporting stock account instead of purchase account.
Thanks in anticipation
Regards
Chirag Shah
+91 98202 72322

Hi:
Please adhere to forum rules of engagement ..Do not write cell phone number in your post or private information. Coming to your query please note that SAP provides 3 way processing to goods procured through MM....
This is done based on GR based invoice verification concepts. Upon purchase of goods impacts are generated in FI at the time of MIGO ..Stock Dr and GRIR clearing A/C Cr...Here stock account is debited. Purchase account can be used provided purchase based accounting is active in your system. In 2nd step MIRO or invoicing is done which clears the GRIR Account by debiting it and Generating liability for vendor by crediting it. Lastly you pay off your liability manually or through APP.
Regards

How do I use a NAS file system attached to my router to store iTunes purchases?

We have four Windows devices networked in our house. They all run iTunes with the same Apple ID so when any one of them has iTunes running, we can see that computer on our Apple TV. Two run Windows XP, one runs Vista Business, and the newest runs Windows 7. Upgrading all to the same Windows software is out of the question. Our NAS is hung on an "off warranty" Linksys E3000 router which communicates via USB with a 1TB NTFS formatted Western Digital hard drive. Our plan when we set up this little network, not cheaply, in our 1939 baloon construction tank of a house, was to build our library of digital images, music, and video primarily on that device. It supports a variant of Windows streaming support, but poorly. The best streaming support for our environment seems to be our ethernet connected Apple TV which is hung off the big TV in our family room, and has access to the surround sound "Home Theater" in that room. We've incrementally built up collections of photos, digitized music, and most recently educational materialsd, podcasts, etc. which threaten storage limits on a couple of default C: drives on these windows systems. iTunes, before the latest upgrades, gave us some feedback on the file system connections it established without going to the properties of the individual files, but the latest one has yet to be figured out. MP3's and photos behave fairly well, including the recently available connection between Adobe software and iTunes which magically appeared, allowing JPEG files indexed by Adobe Photoshop Elements running on the two fastest computers to show up under control on the Apple TV attached 56' Samsung screen!
Problems arose when we started trying to set things up so that purchases downloaded from the iTunes store ended up directly on the NAS, and when things downloaded to a specific iTunes library on one of the Windows boxes caused storage "issues" on that box. A bigger problem looming in the immediate future is the "housecleaning" effort which is part of my set of "new years resolutions." How do I get control of all of my collections and merge them on the NAS without duplicate files, or when, for example, we have .ACC and .MP3 versions, only the required "best" option for the specific piece of music becomes a candidate for streaming?
I envission this consolidation effort as a "once in a lifetime" effort. I'm 70, my wife is 68 and not as "technical" as I am, so documented procedures will be required.
I plan to keep this thread updated with progress and questions as this project proceeds. Links to "how to" experiences which are well documented, etc. may be appreciated by those who follow it. I plan to post progress reports and detailed issues going forward. Please help?

Step 1 - by trial and error...
So far, I have been able to create physical files containing MP3 and JPG on the NAS using the Windows XP systems to copy from shared locations on the Vista and Win7 boxes. This process has been aided by the use of a 600 GB SATA 2 capable hard drive enclosure. I first attach to Win 7 or Win Vista and reboot to see the local drive spaces formatted on the portable device. Then I copy files from the user's private directories to the public drive space. When the portable drive is wired to an XP box, I can use Windows to move the files from the portable device to the NAS without any of the more advanced file attributes being copied to the NAS. Once the files are on the NAS, I can add the new folder(s) to iTunes on any of the computers and voila, the data becomes sharable via iTunes. So far, this works for anything that I have completely purchased, or for MP3's I made from the AIC files created when I purchased alblums via iTunes.
I have three huge boxes full of vynl records I've accumulated. The ones that I've successfully digitized via a turntable attached to the sound card on one of my computers and third party software, have found their way to the NAS after being imported into iTunes and using it to bring down available album art work. In general I've been reasonably well pleased with the sound quality of digital MP3 files created this way, but the software I've been using sometimes has serious problems automatically separating individual songs from the album tracks and re-converting "one at a time" isn't very efficient.

Sales invoice posting on an expence account (purchase account)

Hi all,
I have to set up the account determination for a sales invoice that have to post on a purchase expence accounts intead of a sales revenue account. This is because with this document type we have to re-sell scraps to our vendors, so this document have to reduce puchase costs intead of increase sales revenue.
How can I set up the accounts determination in T. VKOA? For example: should I use an account key different from ERL? Hould I "play" with Customer Acc. Goup?
Obviously I cannot change Material Accounting Group.
Thanks in advance,
Flavio

hello, friend.
your approach seems perfectly logical. you could assign an account assignment group, say, '01' for regular customers and '02' for vendors buying scrap. we have done something similar with our clients but, yes, you need to test it with your FI just to be sure.
you can do a similar alternative, which we also tried. instead of the account group, which is simpler, you can assign a pricing procedure to your special sales document type. your pricing condition type can be copied from PR00, for example ZR00. you can define and assign an account key ZRL for ZR00 in the pricing procedure. in VKOA, you can assign this key to your purchase account.
regards.

TS1292 I have lost my redeem code for my account balance. How can I use my account balance for purchases?

I have an account balance in the Itunes store. When I try to purchase a book by redeeming part of this balance, the system asks for a Redeem Code.
I do not have one, nor do I remember ever establishing such a code. The balance arises from entering a number of previous gift cards which I no longer have. What can I do to use my account balance?

Once you redeem an iTunes card or gift certificate you no longer need the code. If you see a credit balance in your iTunes Store account, just go ahead and buy what you want. As long as it's not a gift for someone else, the cost will be automatically deducted from your balance.
Regards.

Reconciliation using purchase accounts posting system

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