Reg: Workflow for Overall Purchase Requisition Release

Hi Experts,
I have got a requirement in Overall or Header level PR release.
My question is,
for Header Level release,
I am using BUS2105 and what are the event I need to maintain,
so that my workflow get trigger.
Regards,
Shriraam

Hello ShriRam,
         You have to use RELEASESTEPCREATED event if release steps are configured.
          If no release steps are configured,you can use CREATED event.In such case, you have to implement a BAdI named ME_REQ_POSTED.
         In either case, you have to use the change document BANF in the transaction code SWEC.
Regards,
S.Suresh

Similar Messages

Overall Purchase requisition Release strategy : Changed after Rejected

Hi All,
I have activated overall purchase requisition Release strategy (20000077) . And its working fine when PR is released at each level and saved.
Problem I have is when PR is rejected .
When PR is rejected , workitem is created for initiator with ME52 transaction. When initiator changes the contents of PR and saves , the release strategy should resume back from where it stopped. Thats means when Approver A rejects the PR, after initiator make changes , the workflow should trigger back with a workitem for release to approver A.
But its not happening as expected. When Approver A rejected the PR and initiator changes the PR , Nothing is triggered, as there is no event raised at this point.
ME52 changes for PR is not trigerring any event which can trigger the WF.
Is there any way we can trigger Workflow in this scenerio.
Please suggest.

Hi Subhashini,
This all depend on release strategy. release should reset completely on tha change.
For the increase of quantities or values you can maintain tolerance limits in the Customizing. When you increase the amount or value via the tolerance limit the system will reset the release.
When you reduce quantities or values the system only resets the release if another release strategy is determined for the lower quantity or the lower value.
If no other release strategy is determined by the reduction of the
amount or value, the system will keep already existing releases.
changeability in Release indicator also play a major role. You should set it to either 3 or 4. Now if you change any field, which is also used in any charecteristics in release, it will lead to reset of release startegy.
Sanjeev

SRM Workflow for external Purchase requisitions ECC

Dear experts,
We are in SRM 7 Classic scenario , ECC 6. Using SRM process controlled workflow . We want to enable SRM workflow for external Purchase requisitions. As per SAP note 505030 topic 16 , approval is not triggered in SRM for external requirements. So we need to find a new solution as it's a clinet requirement.
Current scenario:
External purchase requisition created from ME51N or Plant maintenance are sent to SOCO for buyer completion. External PRs generate a SC BUS2121 EXTR in status approved.
Desired scenario:
We want those external requirements to be sent to SRM for approval (approval with completion + approval)
After implementing changes suggested in Prasannau2019s document (http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770 ) , the Workflow is still not triggered for the external PRs, the SC is created but remains in status awaiting approval. No work item is created (neither in BBP_PD not in SWI6, not in SWIA).
Can anyone provide some guidance on what else need to be changed in order to activate SRM Workflow for external PRs?
Many thanks in advance,
Nuria
Edited by: NuriaUB on Dec 28, 2011 5:14 PM

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

Workflow for MM purchase Requisition steps required

Dear all,
        I am trying to configure purchase requisition Workflow.
        I am working with Work flow, WS 00000038
        I have assigned agents to TS 20000162
        Now how to proceed further, do i need to maintain some more settings
        or i should try to test system.
        Regards,
        Gaurav sood

Under the assumption that things have not changed much since 4.70, here's quick introduction:
The workflow is started only when a relevant release strategy is found, so customizing of release strategies is a very important (first) step here.
In the Implementation Guide you find the customizing in the following path:
Materials Management
-- Purchasing
-- -- Purchase Requisition
-- -- -- Release Procedure
-- -- -- -- Procedure with Classification
Only the procedures with classification are relevant if you want to use workflow to notify about requisitions waiting for release.
First you must set up a classification class if that has not already been done. Derive your characteristics from the structure CEBAN. The online help is not too bad, I had never set up classifications before and managed to get it working.
If you need data that are not available in CEBAN, or you want to modify them for the purpose of determining the release strategy there is an enhancement you can implement, and there are customer fields you can use. The enhancement definition's name is M06B0002.
As an example of what you can do, I have used it to set the company code in one of the customer fields, and to change the account assignment type. However, whether you need this enhancement or not depends strongly on what data you use to determine your release procedures (a step in customizing you will get to later).
When that is done you define release groups and release codes. Release codes are defined within each release group. Whether you should use one group or several groups is often a matter of choice.
I myself prefer using several groups even if I don't have to, so long as it doesn't lead to having to define duplicate release strategies (which you will soon get to). So, if there is some characteristic that clearly separates your release strategies, e.g. the highest amount that does NOT require release etc, you can define one group for each value (group) of this characteristic.
For instance, if some company codes require release for everything worth more than 100EUR while the default is to require release from 10.000EUR you could create to release groups. None of your release strategies will be duplicates since the value from which release is required will be different and you thus need to have that as a characteristic.
You then check that the set-up of release indicators is OK, and then you are ready to start defining the strategies. Release stragies are defined within each release group, and use one or more release codes (two or more release indicators).
It is fairly self-explanatory once you get into the screens. The thing to be observant about is to not define overlapping strategies, as this will prevent the solution from working.
When you are done, and have tested the solution in DEV it is time to transport it to the QA system. That's when I got a rather unpleasant surprise. The classification data are not transported, so both the characteristics and class, as well as the classification data in each release strategy had to be redefined. And in roughly two hours I have to do it again in production.
It is possible to transport classification information, it is described in SAP OSS Notes (different solutions for different versions).

ENABLE SRM WORKFLOW FOR EXTERNAL PURCHASE REQUISITIONS

Hi,
Iu2019m creating a shopping cart using an external approver. We require external requisition to be completed by the purchasibg manager.
The changes were implemented as outlined in the document
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770
I create the purchase req in the external system and the transfer the requisition to SRM. A shopping cart is then created. This shopping cart goes to the purchasing manager for completion. Upon completion by purchasing manager, a message appears to say 'External requisitions do not require an approval process' and
the workitem remains in their inbox.
This workflow processed correctly for normal shopping carts. I canu2019t understand why it does work for external purchasing requisitions.
thanks
Ann

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

Regarding overall purchase requisition release strategy

Hi,
For following combination PR release strategy is not working.
1.Total value of requisition
2.Purchasing Organization
3.Name of Requisitioner/Requeste
But when we take any one of them it is working. But when I tried to put together, these field system is not picking any release strategy.
What would be the reason? is there any inter connection between these fields?
Regards,

Dear Aj,
Chek is theare any other release strategy in the syestem wth mentioned chraterstic,
also chek all chraterstic are ticked in the release strategy?
Some time syestem is not able to find the unique release strategy,
Please let me know

User Exit for getting Purchase Requisition Release Strategy

Hi Experts,
When a user creates a PR I need to know the user exit I need to implement so that the First Approver (Processor) text in the Release Strategy is populated from a custom table. I have seen that the field is MEREL_S_GRID1-STEXT. I also need to know if I can implement a user exit so that it pulls the release strategy for a PR for assets (Acct Category A) since it is pulling for Acct Category K (Cost Centre) and the Release Strategy tab is appearing in this case.
Kind Regards,
Darlington

Hi Meenakshi,
Thanks for the very useful answer. It has given clues on how to resolve this issue. I have resolved this issue for the Asset item category using the following thread: user exit for requisition release strategy, and also SAP Note 365604.
However, I have another issue, the release strategy for Stock Items, (item category blank) is not pulling through. I need to use the same method above but would like to know how it determines the funds centre for a specific stock item. I couldn't find where that is implemented in the material master and I need info on how to determine the account assignment for stock items based on the funds centre.
Regards and Thanks.

Workflow for PRS/Purchase order release

Dear Gurus,
I want to configure Workflow / or use std workflow for PRS/PO release. Also i want to integrate with lotus notes so that the mails will flow to Lotus mails & approval can be taken through it.
Please provide me Config setting both in customisation or server side if any.
Rgds,
Saurabh

Hi,
Do you use any workflow template? What is the template number?
Regards,
Masa

WS2000077 (Purchase Requisition Release) problem

Dear all
workflow task WS2000077 (Purchase Requisition Release) causes the following problem:
While executing an approval release (ME54N) through workflow, the result is always 'requisition release refused'.
Does anyone know why?
I appreciate your help in advance

Hi,
Go through the below links it may help you...
Workflow Definition WS20000077 and sequence of the events, significantly...
po release workflow issue/problem
PR Workflow problem
std workflow ; user to role agent assignment ?
Regards,
Udaya.

Overall purchase requisition's Workflow : mechanism of release code

Hi all,
i need to implement Overall purchase requisition standard workflow ; i need to have 2 actors for process's validation, so i set release code like this :
01 - ACTOR1
02 - ACTOR2
The workflow is launched, the ACTOR1 received a work item in his workplace, whe he execute the work item, the transaction ME54N is launched. Well. But the ACTOR1 can a decision for him but also for ACTOR2, why ? the process is not good for me. If ACTOR1 has taken a decision the workflow of release code 01 is finished. An other workflow is launched for release code 02, when the ACTOR2 go to the transaction ME54N he can take a decision for his relase code but he can also cancel the previous decision of ACTOR1, it's not good for me, can you explain to me ?
Thanks for help.
Cheers.

Interesting solution using the user-exit.
I just finished modifying the delivered overall purch req approval WF. I needed to add a few fields for reporting so I created virtual attributes via delagation on BUS2105. I created approval and initiator agent attributes and email addresses. It works fine and I don't have maintain any further code other than what is in my business object which I can use again and again.
Many roads on the way to Rome

Workflow for purchase requisition release strategy

Hi all,
I need an urgent help on Workflow for Purchase Requisition Release. The requirement is that when a purchase requisition with a given combination (Purchasing Group, Material Group and Account Assignment Category) is created and saved, it should trigger a workflow for approval of release or rejection to one specific business manager. If he dont responds in 2 days, it should be sent to other business manager. If any one of them releases the requisition, it should send a mail to the requestor that the requisition is released. And if it is rejected, then also a mail to be sent to the requester informing that his requisition is rejected...
Can anyone take some pain and guide me step by step procedure to implement this or to use any existing one.... I know its BUS2009 thats used in this but really dont know how to implement it properly.
Its urgent...
Edited by: Hima on Apr 11, 2008 12:45 PM

Check this link
http://help.sap.com/saphelp_47x200/helpdata/en/04/92762546f311d189470000e829fbbd/frameset.htm
Thanks
Arghadip

Badi for Purchase Requisition Release Strategy

Can any help me to know about the BADI for Purchase Requisition Release Strategy .Is their any BADI to control the PO Price for a PR release strategy
Thanks for your help

This badi is for schedule agreement ?
BAdI: Release Creation for Scheduling Agreements with Release Documentation
Use
You can use this Business Add-In (BAdI) to influence release creation.
This BAdI is used in the application component Scheduling Agreements (MM-PUR-OA-SCH).
This BAdI includes the following methods:
Change Data Before Release Creation (BEFORE_CREATION)
Change Data After Release Creation (AFTER_CREATION)
This BAdI is called during manual and automatic release creation.

BUG in Workflow for overall PR release

hi,
I have configured work flow for PR for individual release....work flow is working fine.....
Now i have set up the work flow for over all release of PR...i have done all work flow settings
I have activated the links for WS 20000077.
I have assigned agents to WS 20000077,TS 20000159, TS 20000161, TS 20000162,TS 20000163.....
...But my work flow is not getting triggered.
Is there any BUG in Workflow for overall PR release??
Utsav
Edited by: Utsav.agra on Aug 26, 2009 6:00 AM

hi,
Activate the WF template....check notes 103628 & 103628 and as per this req, settings....
then
Use transaction SWLD and Select the "Tasks" button.
Input task type WS, task 20000077.
Select Change (its client-independent object).
Select the graphical editor.
Select "Activate" button, or Workflow -> Activate...
Now check it...
Regards
Priyanka.P

User Exit for me54n on purchase Requisition Release i.e EXIT_SAPLMEREQ_05

HI   All Experts ,
                      I have one Requirement that , i want to insert data in Ztable using all details from header data in me54n on purchase release i.e When i will Click on Purchase release Requisition i want to insert records using few fields such as , matnr ,menge , item, quantity ,requisioner,plant storage locaton , date etc . i am using user exit on this i.e smod EXIT_SAPLMEREQ_005 in mereq001 which is called when clicked on purchase requisition release , now how to collect that details in this user exit .
need some help regarding this .
Thanks And Regards
Deepak Dhamat

Dear Peter ,
               yes you are correct that ebeln is part of structure MEREQ_ITEM but it is always empty .i want Purchase Requisition no i.e     PR. Manual           2000009940 which is present in me54n first line of screen i.e above the header note .
after looking at the property of that field it show as given
below
Struct.          MEREQ_TOPLINE
Field name       BANFN_EXT
Data element     BANFN
DE supplement    0
Parameter ID     BAN
Screen field     MEREQ_TOPLINE-BANFN_EXT
Program name     SAPLMEGUI
Screen no.       0014

Purchase requisition release strategy tab missing

Hi all
I configured purchase requisition release strategy and ME51N is working issuing no error but it is not displaying Release Strategy Tab , please help me where i am wrong.

hi,
check few reasons:
1. There might be more than 1 release strategy using the same class, due to which it is not possible for sap system to determine the unique rel. strategy..this normally happens when you copy the exsisting class and assign it to own new one...
2. check the release strategy OMGSCK, is there any problem with your release strategy...
3. Check whether you have maintained all the classified field in the document or not..
4. check whether the release is assigned to any workflow...if so, then check the inbox pls...
regards
Priyanka.P

Reg: Workflow for Overall Purchase Requisition Release

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