Regularizing Purchase Orders

There is now a situation where the materials are directly purchased from Vendors without purchase orders from system. But are later regularized with PO.My client also needs to differentiate between normal Po and such Regularization POs.
What I thought was creating a new document type for Regularization POs(back dated) so that there is a clear distinction.
Also, the goods receipts are to be entered in the system after creation of purchase orders(though the material is received physically before entering in system). Will that be ideal or is there any other process to handle the situation.
Thanks,
Raghavan

Hi ,
I guess best way is to maintain diff, document type (as suggested by you).
Say DTYPE1 - for Normal POs
DTYPE2 - For Regular POs
I would suggest some additional functionality to keep a track of Legacy SAP PO no.
Make a Text Field (at Header level) Mandatory in PO Screen for DTYPE2 ( Via ABAP) where user must enter their Legacy PO No.
For DTYPE1 this Filed will be optional .
In this way you can also keep a track of Legacy PO & SAP PO.
Honey
Edited by: Honey.Sachin on Feb 18, 2012 11:04 AM
Edited by: Honey.Sachin on Feb 18, 2012 11:11 AM

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Framework order (blanket purchase order)

Hi SAP consultants,
can aanybody give me the senario of framework purchase order.
i tried but it shows error " gr indicator is on " also it asks pricing conditions which you do not mention in it.
best regards
sandeep

Hi,
For consumable materials such as Pen, paper & pencil for your office or electrode for welding of a machine(not required regularly) for with a short text in the Purchase Order (does not need to have Master Record) with Item Category ' B' i.e.limit, where in the PO validity period as well as the limits are to be mentioned for the simplicity of procurement. The doc type for PO is 'FO' (Framework Order).
The GR or Service Entry for the PO are not necessary in this as well as one need not to mention the account assignment category during creation of PO it can be 'U'-unknown & can be changed at the time of invoice verification..
The purchasing process will follow the same procedure as outlined in the Regular Purchase Order process above, except the invoices will be paid using the FB60 transaction. When paying the invoice, the Framework Order number must be entered in the Reference field.
Regards,
Biju K

Automaticf creation of purchase order through pr

Dear Consultants,
system is not creating automatic purchase order. in me59n i am getting the following error
Requisition could not be converted
i have done the following setting for automatic creation of purchase order
1. in materil master record i have checked auto po.
2. in vendor master record i have checked automatic purchase order
3. i have created purchase info record with the combination of material vendor purchase organization.
4. in source list i have fixed the vendor in me01
5. in source determination under define regular vendor i have checked the box against the required plant.
kindly let me know what all other configurations are required for creating automatic purchase order through purchase requisition
Regards/ Siri

Hi
Is this purchase requisition created during MRP run??
If yes then have you marked the sourcelist record for this vendor as MRP relevant??
If the purchase requisition is generated manually then whether the source of supply was assigned in the PR??
In ME59N, the PR would be converted to PO if the PR has the assigned source of supply.
Regards
Prasad

Purchase orders and Sale Orders in DEV and PRD

Hi SAP Experts,
We have a facing some different problem. Unfortunately our clint do some transactions in Development Server. Like Purchase orders and Sales Orders.
After one month we delivery to clinet exact Production server. But he is asking , What ever the purchase orders and Sales Orders Created in Development with same numbers and Same dates, that data will be present in Production server also. Is it possible to do that. IF possible how to do that...
Thanks and Regards
Siri....
Edited by: Alvaro Tejada Galindo on Apr 14, 2008 5:56 PM

I think it is possible,as per my knowlwdge our perious client regularly( means every 3-4 months) copied the data from Production server to quality server. by the help of basic person...
So in your case you want to copied the data from devlopment server to production server....please touch with your basic guy, i think he will help out reagrding this...

Purchase Order Print ..?

Hi Experts,
I created a po .i am trying to view the Print preview but i am not getting.
because message is not created. if i create a message manualley i can view print pre view.
how to get the message automaticilley create.
i did all the settings in the NACE - Condition records - Purchasing Output Determination :Document Type - pur doc.Type -
Date/Time :-4 i am maintaining.
but i am not getting the message automaticalley.
Thanksin Advance,
Anthyodaya.

Hi
Please find below the solution
Messages can be transmitted both by the regular mail (postal service) and electronically. In the SAP System, the term "message" stands for both letters and suchlike (communications in the conventional sense) as well as other documents such as RFQs, purchase orders, contracts, and delivery schedules, all of which serve as a means of communicating information to other parties. A message control facility that depends on a number of different criteria allows you to process and transmit such messages under certain conditions, subject to predefined restrictions.
Steps involved in configuration of Message types: IMG u2013 MM u2013 Purchasing u2013 Messages
Output Control:
-     Create Condition Table (M/59) for ex. PO
-     Create Access Sequences, copy the existing one i.e. 0001 and edit the same.
-     Create Message types (M/34), copy the existing one i.e. NEU and edit the same then double click the O/P type assign the access sequence and save.
-     Create Message Determination Schemas (M/36), copy the existing procedure i.e. RMBEF1 and edit the same, then go to new entries choose the condition type and save.
-     Assign Schema to Purchase Order - Created Procedure to be assigned to PO and save.
-     Create Partner Roles per Message Type - no input to be given.
T.code : NACE
Step 1 Condition records : NEU go for your possible combination and maintain records with vendor combination
Step 2 : Condition Procedure :
Create Procedure with different condition types
Step 3 : Condition types
Maintain Mail & text
Maintain Processing routine
Maintain Partner functions
In Processing routine select medium , program , forms & PDF / Smart form.
Thanks & Regards,
mani

Inbound delivery creation with out reference to purchase order

As per my requirement i am third party warehouse who provides space for my customers . i receive goods from lot of customers who have their own ERP system or may not be any ERP system . The goods i am going to receive is non valuated material. How do i receive GR in the above scenario.
I am thinking to create one dummy purchase order and then create inbound delivery. Otherwise How do i create inbound delivery without reference to any documents?.

Hi,
Inbound delivery
You can create purchase Order(ME21N),inbound delivery in t.code: VL31N and Goods Receipt in t.code: VL06IG and post the goods wrt PO into the GR blocked stock (movement 103) and finally you can release goods from blocked stock to unrestricted stock with 105 Movement type, if satisfy quality or other criteriau2019s.
Or
As you said, you just keeping customer stock better create material with non-valuated material type UNBW and do regular process like PO, GR & GI etc.Inbound delivery not required for above said process.
Regards,
Biju K

PO receipt due date / transhipment/ regular / express order

Dear Experts,
Can anyone please let me know where i can find or which field, for the following in a Purchase order?
1. receipt due date
2. whether PO is a transhipment order or regular order or express order.
Regards

Just Closing this

Is there a way to view the information of a deleted Purchase Order?

Hi SAP Experts,
Is there a transaction or program that could help me retrieve the information of a deleted purchase order? (Header and LI) Please take into consideration that the document can no longer be retrieved in SAP thru the regular t/codes.
Thank you,

Try with t.code AUT10 -Audit trail using which you can see the change histories.
Regards,

Purchase Requesition to Purchase Order

Hi
Good Morning Friends
I am facing some problem whicle using ME59 and ME59n (Automatic creation of purchase order from requesition)
We are generation Req from Service Order or sales Order where Fixed vendor is coming by default but when we want to use some other vendor it is not creating PO from ME59N / MR59
Means My purchase req having 2 vedors
Fixed vendor Say ABC
Desired Vendor (If I am giving) say ABC1
when We try to use me 59n or me59, it is creating PO for FIXED vendor only and not for desired vendor
what could be the reason
Regards

You can Fix a Vendor for a Particular Validity Period in ME01 Souce list. If you set Fixed in ME01 then System will always Propose this Vendor if the Vendor fall with in Validity period.
Also You can set the Vendor as a Regular Vendor while Maintaining Info records in ME11.
If you set this indicator, the regular vendor is suggested as the only source.
If you wish to work with the source determination facility for purchasing documents, it makes sense not to set the indicator so that the system suggests all available sources, not just the regular vendor.
If you try to enter a different vendor than the regular vendor in the source list or quota arrangement, the system will issue a warning message.
Regards,
Ashok

Fetching the price of the purchase order and charge it in my SO

Dear, gurus
I am doing services mto and even Repair services of customers machinery. I would like to fetch the price incase of purchase order and charge the customer for that purchase in my Sales Order. Is there a way to automatically fetch the price? Or how can I cover this scenario?
Ex: I receive customers machine and in my plant or workshop I do not have the tool needed or a specialist so I hire someone for the job so I buy or rent it or him from a vendor and in return I want to charge my customer for that purchase.
Any Ideas?
P.S. this is not a 3rd party sale scenario its just a simple Sales Order. I was able to fetch the price from the production order with condition type EK02. Is there any condition type for purchase order price fetching?
Thanks

Amitesh
How did the outcome come out as? meaning did that user exit price fetch appear in a condition type in the billing document? If so which one?
Also, where is the relationship or linkage made from PO to SO? Like how in the world would your sales order know that a purchase order was done. I mean it really is a weird process I mean first the SO should be created then that should trigger the PR and that gets converted to a PO as rightly stated in book terminology. But in this case of first a regular sales order, then out of sap we give our requirement to mm purchasing dept and tell them we need such and such. Once they buy it there is a price which in return we need to charge our customer. Everything can be done manually.
From my own logic of looking at what you described in the user exit. I presume that from abap side they will only pull a table and field data and populate it where I want it?
In the PR there is a place where you can assign acct cat C to the sales order and item line what exactly is this for? GL acct are assigned for which purpose or What is it doing? Also, the purpose of that cost center?
Edited by: Muhammad Ali Lozada on May 31, 2010 12:14 PM

'Preferred Vendor' and 'Vendor' in Purchase Order Partner Overview screen

Hello All,
Please can you provide me with some assistance to the following issue we have on our SRM 5.0 system......here goes.....
In 'Define Sourcing for Product Categories config' , we have set the value to 'Sourcing is never carried out'. Now, when we manually assign a Supplier to the Cart and have it automatically converted to a Purchase Order, the Purchase Order is created but only in Held Status as only the 'Preferred Vendor' in the PO Partner Overview screen is populated with the other 'Vendor' field remaining blank and requiring manual intervention by our users
Please can someone explain how we are able make the system to always have the 'Vendor' field populated, therefore not needing any manual intervention.
Your help would be appreciated,
Thanks
Steve Walsh Jnr

Hi
Implement the following method , in which you will force prefer vendor
to fixed vendor for all applicable sc.
IF_EX_BBP_DOC_CHANGE_BADI~BBP_SC_change.
You will have to work with partner function 00000039 which is the
prefered vendor to move into the partner function 00000019.
In the BBP_DOC_CHANGE_BADI we provide the business partner data
through the IT_PARTNER interface table. the prefered vendor or desired
vendor has partner type 39, the regular supplier will have partner
type 19. a switch from 39 to 19 should create a po instead of
incomplete po.
BR
Muthu

Subcon service Purchase order

Hi,
In my scenario I am sending material i.e Shirts ( item) for ironing process to the vendor as subcontracting ironing service through order. I would like to get back the material from vendor w.r.t PO order and payment to made to service performed throgh invoice verification w.r.t service entry sheet.
My thought up on the process to create subcontracting PO on subcontracting vendor along with articles. Article will be received to vendor as subcon article w.r. t subcon PO. After completion of service it will be return to our end w.r. t PO. GRN will be performed. Since it is regular practice, I would like to create service master for repective services and will be treated /incorporated in PO similar to service purchase order. Based on this purchase order SES will be created and payment of service will be settled through invoice verification w.r.t service entry sheet.
Please let me know whether my thinking are in line or not. if not please suggest the alternative.you can reach through phone also.
Thanks & regards,
Sanjay Rahangdale
09327162228

ok

DCGR- Purchase Order History

Hi All...
Please can anyone of you explain what is this DCGR and when it gets trigerred. Is this Document has anything to do with ERS activation?
As much as details on this DCGR document type will be really helpful..
Thanks
Balaji

But one more question when i try to do a Invoice the Delivery cost is not
picking up only the material price is picking up....Is this delivery cost has
to be handled totally in a different manner .......?
When you post the invoice that time system defulat select only mateiral but of you have freight also from same vendor then select Goods/service items + planned delivery cost on PO reference tab in MIRO.
then you will see the del cost also populated
Please can you also say me when i try to reverse a Invoice posted through
MRRL i am not able to reverse it unlike other Invoices through MR8M.
How can i reverse the invoice ? otherwise i cant reverse an invoice posted
through ERS?
You can not reverse the ERS invoice because there is no invoice from the vendor, you are setting up the amount based on teh transaction - to reverse this see the help below
Procedure for settling goods receipts automatically. When you use Evaluated Receipt Settlement (ERS), you have an agreement with the vendor that they do not create an invoice for an ordering transaction. Instead, the system posts the invoice document automatically on the basis of the data in the purchase order and goods receipts. This eliminates invoice variances.
We recommend that you only implement ERS when you and your vendor have a clear agreement on the conditions used and you regularly update the purchase orders in the system.
The system determines the invoice amount for this ordering transaction from the prices entered in the order, the terms of payment, the tax information and the delivery quantity entered in the goods receipt.
Credit memos can also be created using ERS: if an invoice has already been posted for a goods receipt and goods have since been returned, the system automatically generates a credit memo for the returned quantity during the next ERS run.
Planned delivery costs cannot be processed using ERS.

Purchase Order created in ECC has an unwanted component

Hello All,
We use K-class line item component on the BOM in our process. APO selects the right component used on the Sales Order & puts it on the BOM of the sub-con Purchase Order. When Purchase Order is created in ECC, an unwanted component is
showing up.
The unwanted component, is one of the regular by-prod item appearing on another alternative BOM for the same material.
BOM for KMAT matl X -
Alt BOM # 1 -
Components A & B (A is the by-prod)
Alt BOM # 2 -
Dummy component for Costing & K-class line item used with Variant Configuration.
When we create a Purchase Order from APO (P Req converted into Purch Ord), we are getting the Comp A, instead of the Dummy component as the 2nd line item. The K-class item shows up as desired.
Is this is bug in std SAP, has anyone faced this before?
T

Hello Mario,
Not sure if the system is really picking the Alt BOM # 1, since the K-class item, which is on the Alt BOM # 2 is getting picked correctly.
Thanks

Purchase Order for Battery filling

Hi I had an issue with Purchase Order , I need to create a Purchase order for battery refill, Stores will send 10 batteries for refill and sometimes 9 only come back the remaining one he will send unfilled we will pay for 9 batteries to supplier but the 10th battery also come back to stock how to track the items gone out and items come back in.

Hi,
I think you should use Inventory Transfers for ths process. Due to the fact that you don't actually purchase the batteris, but the "refill" service, you can't use the actual battery item in your PO (otherwise recieving the GRPO will incresae your stock qty).
Instead, open 2 Storages in your system, one for "Items that were sent for refill/service" and one for "Items out of service".
When sending the batteries to your supplier, move those 10 batteries to the 1st storage manually. When you get them back, transfer 9 of them to your regular storage and the remaining to the 2nd one.
Beni.

Regularizing Purchase Orders

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