Related to year changing

Dear Experts,
What Changes & Precaution have to take while changing year in SAP B1?
Example,
changing year 2013-2014 to 2014-15.
The Topic i want to focus are as below,
Posting Period
Marketing documents
Payments (Incoming & Outgoing)
Inventory Stock
Thank you in advance.
Thanks & regards,
Santosh.

Hi Santhosh Dhere..
The below instructions are for running the Year End process, and do not include the steps necessary to “prepare” for Year End Closing within SAP Business One.
Check that all periods are in “open” state
Launch the Period End Closing Tool
Confirm transactions
Journal Entry created
Final Closing of the Period
Setting up new posting periods
Renaming the Period
Check with these Links
SAP Business One - How To- Closing the Fiscal Year - YouTube
http://www.sapone.co.za/year-end-closing-sap-business-one/
Regards
Kennedy

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Invoice Workflow restart on year change

Hi,
on year change all the invoices of the previous year and their workflows (Invoice verification) are closed and new invoices are created with the same data of the old ones, but in the new fiscal year. I need to know if there's a standard mechanism that reopens workflows and brings them in the same state of the old ones, withe the same approval tasks already executed.
Could anyone help me please?
Thanks in advance!!!

>
Mike Pokraka wrote:
> I had a look, the note states:
> "+By implementing the attached enhancement, the respective workflows are no longer deleted and created again, but transferred. The prerequisite for this solution is that the necessary enhancements regarding the workflow base (see related notes) have been installed. As of Release 3.1I, you need only to run the attached report (not in the standard SAP system)."
>
> In other words: implement the note, run the report. Then do your fiscal year change and it should transfer all the existing workflows. I still suggest you test it thoroughly.
>
> Cheers,
> Mike
You suggested to test it and before you said you did quite a bit of testing to get it right. Why? What could go wrong?
Thanks
francesco

New Blog: Detailed Information on the Fiscal Year Change (RAJAWE00)

I've published a new blog that includes detailed steps and other technical information on the Fiscal Year Change program in fixed assets.
[Detailed Information on Changing the Fiscal Year in FI-AA|Detailed Information on Changing the Fiscal Year in FI-AA]
A full list of FI-AA related blogs has been kept in the [Wiki|https://www.sdn.sap.com/irj/sdn/wiki?path=/display/erpfi/asset+accounting].

Dear Mark,
Where do you define this previous fiscal year??
No, we are not expected to run depreciation in 2007. The first depreciation run will happen in Jan-08
Additional information, when I am trying to close period via AJAB, the error says "The fiscal year 2007 is already closed for company code 1417. It is not necessary to perform a year-end closing". Surprisingly, it still showing 2007 as a current year.
Please help
Edited by: AMIT HINGER on Jan 4, 2008 2:21 PM

SAP's Fiscal Year Change document

A few years back a consultant gave me a hard copy of an SAP produced document titled "SAP Fiscal Year Change 2005/2006." It was marked version 1.0 with a date of October 30, 2005. It had a lot of good cross functional year end closing related info in it. It was applicable to a variety of R/3 and ERP releases.
I have been looking for a similar document for each fiscal year but I can never locate any. Did anyone ever see this document before? Would anyone happen to know if there is a current version of it any where? Thank you.

Hi,
Yes SAP brings out a new version of this document every year. I found it through a simple google search:
service.sap.com/fiscalyearchange
Regards,
Suzy

Service Requests-Business days when year changes

Hi All,
I am trying to calculate for how long a SR has been open in business days only.
I have successfully used Mike Lairson's formula for the last 9 months but it seems it cannot cope with year changes. If the begin data is in 2009 and the end date in 2010, the results are not correct anymore.
E.G. For an SR that was opened on 12/30/2009 and closed on 01/05/2010 should return 5 business days but it is actually returning 110.
The syntax that I used so far is:
(CASE
/* Convert Sunday to the Business Day Of the Year */
WHEN DAYOFWEEK("Service Request"."Closed Date and Time") = 1
THEN (DAYOFYEAR("Service Request"."Closed Date and Time") - WEEK("Service Request"."Closed Date and Time")) -
(WEEK("Service Request"."Closed Date and Time") - 2)
/* Convert Saturday to the Business Day Of the Year */
WHEN DAYOFWEEK("Service Request"."Closed Date and Time") = 7
THEN (DAYOFYEAR("Service Request"."Closed Date and Time") - WEEK("Service Request"."Closed Date and Time")) -
(WEEK("Service Request"."Closed Date and Time") - 1)
/* Convert Mon-Fri to the Business Day Of the Year */
ELSE (DAYOFYEAR("Service Request"."Closed Date and Time") -
WEEK("Service Request"."Closed Date and Time")) +
(2 - WEEK("Service Request"."Closed Date and Time")) END)
(CASE
/* Convert Sunday to the Business Day Of the Year */
WHEN DAYOFWEEK("Service Request"."Opened Date") = 1
THEN (DAYOFYEAR("Service Request"."Opened Date") -
WEEK("Service Request"."Opened Date")) -
(WEEK("Service Request"."Opened Date") - 2)
/* Convert Saturday to the Business Day Of the Year */
WHEN DAYOFWEEK("Service Request"."Opened Date") = 7
THEN (DAYOFYEAR("Service Request"."Opened Date") -
WEEK("Service Request"."Opened Date")) -
(WEEK("Service Request"."Opened Date") - 1)
/* Convert Mon-Fri to the Business Day Of the Year */
ELSE (DAYOFYEAR("Service Request"."Opened Date") -
WEEK("Service Request"."Opened Date")) +
(2 - WEEK("Service Request"."Opened Date"))
END)
+
/* Adjust for Year Change */
(365 * (YEAR("Service Request"."Closed Date and Time") -
YEAR("Service Request"."Opened Date")))
Any ideea or hint would be highly appreciated.
Thank you.
Regards,
Dorin
Edited by: user805960 on 06.01.2010 07:07

Hi,
i used this formula to find out the days it calculates between 31/12/2009 and 01/01/2010, the result it gave was 106 days.
So i subtracted 106 from 365 days (365-106=259)in the formula, the formula is now giving the correct values.
I think we have to add the total working days and not the no.of days in a year.
Please can you all reconfirm the results.
Thanks
Neena
Edited by: NNK on Jan 11, 2010 3:16 PM

The error showing as Fiscal year change has not carried out for the coCd

Hi all,
I am facing a very critical situation. My client has the last closed fiscal year as 2006(from 2006 april to 2007 march).For the fiscal yr. 2007(2007april to 2008 march) they have already finalised and submitted the reports made from some parallel software.They now want to tally this report with SAP system and to adjust the SAP system entries as per this report.This work was running fine.But on 01.04.2009 none of the asset reports are running.The error it's throwing is as-
Fiscal year change not yet made for company code PWAL
Message no. AB059
Diagnosis
You have not yet carried out a fiscal year change for company code PWAL, although the current system date is in the new fiscal year.
Procedure
Carry out the fiscal year change for company code PWAL.
Proceed
The error is quite understandable.We have to close 2007 and then perform the fiscal year change.But the problem is that the adjustment for the year 2007 is not yet complete.Is it the only solution with me that I should close the yr.2007 and again open it after the fiscal yr. change? If that is done can I take care of the adjustment in the posted depreciation? Or is it possible that the system date can be made back to 31.03.2009(very stupid ask!). The real problem is that my client has mistakely created some assets in the year 2007(by AS91 after changing the take over date) those should have been shown in the next year and also some assets are creted in the year 2008 by the same strange method those should be shown in the year 2007.What I am doing now is deleting these legacy assets and creating the new assets in the correct year.And this process is not yet complete.If I close the year 2007, then the depreciation of these legacy assets will also be posted.Later how can I reverse the effect?Also without seeing the reports I can't make the adjustments.Please suggest/advice.
Debabrata

Hi Debabrata,
You have to do all fiscal year closing steps for 2007. When you reopen it you can do a repeat run for 2007. (You can do the reapeat run only for the new/ changed assets.)
Try first to test this in an actual test system (document it and do the same in production). Perhaps as you know when 2009 is open I want to close 2008 in one week. All changes they make in the asset system (change depreciation keys, recalulating,...) can result in postings in 2007 / 2008 what they don't want and later fiscal year problems. You will found a lot off masages about this on the form.

Fiscal year change in AA

Dear All,
We wanted to run the asset history list report (AR01) as of 31.03.2007. The system is giving an error message saying that "Fiscal Year Change is not done". Please confirm if we can take this report without doing Fiscal year change or is there any alternate report which we can take for asset history list. Also please confirm whether we will be able to make any postings for 2007 fiscal year like depreciation run and auc capitalisation once we change the Fiscal year to 2008. Do we need to do the fiscal year change only after all the entries pertaining to assets are passed? What is the exact implication of doing Fiscal year change?
Regards
Suresh

Hi,
Doing FY Change via AJRW doesnot harm. What matters (capitalisation, depreciation run etc.,) is AJAB - Year End Close. AJRW for FY 2008 can be carried out to view the reports.
When was the last AJAB and AJRW done for CCode in question? Check using OAAQ/OAAR.
Rgds.

Fiscal year change not yet made for company code

1. We have opened new company and enter data from FY 2009. All posting has happened properly, but when we are trying to see report S_ALR_87011963 we are facing following problem.
We have already check everything on SDN and followed, but our problem still exists.
Table T093C is showing as FY 2009 year and also same in OB52, OAAQ is showing 2008 as closed year. We have run AJRW for 2009 and it runs successfully.
error -
Fiscal year change not yet made for company code ABCD
Message no. AB059
Diagnosis
You have not yet carried out a fiscal year change for company code ABCD, although the current system date is in the new fiscal year.
Procedure
Carry out the fiscal year change for company code ABCD.
2. We are running AFAB in any mode we get following error.
Only an unplanned posting run is possible in this fiscal year.
Message no. AA693
Diagnosis
You have already posted in fiscal years that come after 2009. This means that you can only post in the last posting period 012 in fiscal year 2009. Or you can post to a special period, if one is set up. Since you have not posted yet in this fiscal year, you must specify that the depreciation posting run is unplanned.
Procedure
Please check the fiscal year entered. If you are certain you want to post to fiscal year 012, you must start the depreciation posting run in the last posting period (or in the special period). Be sure to indicate that this posting run is unplanned, since it falls outside of the normal posting cycle.

Hi Experts,
I am not making a new post regarding this but I hope you can help me answer.
I am experiencing the same issue as the one posted originally and here are my data.
1. Running the same asset report
2. System is currently in FY 2013
3. OAAQ shows FY 2012
4. SE16N > T03C shows FY2013
I have tried running AJRW again but I am getting the same error in the asset report. I hope someone out there can help.
Thanks,
Josef

Fiscal year change not yet made for company 1234

While executing the T-code S_ALR_87011963 (Asset balances report) reporting year : 31.12.2009, am
getting the below error u201CFiscal year change not yet made for company
code 1234u201D
1)      In T-code OAAQ, For company code 1234 closed fiscal year is 2008.
2)      Thru F-90, I can post the acquisitions in year 2009.
3)      Fiscal year 2009 is already opened, while running the reports why
this error message is showing u201CFiscal year change not yet made for
company code 1234u201D
4)      I have to get the reports for closed fiscal years, am not getting
any reports for fiscal years 2006,2007,2008.
Please post your comments.
Thanks,
vinay

Hi,
Please give me below mentioned details.
1) What is the year showing in OAAQ ?
2) Which year you have opened in AJRW ?
Best Regards,
Madhu

MIR4 - Fiscal year change

Hello All,
We have a reuirement to differentiate the SAP deleted MM Invoices (when fiscal year changed) and manually deleted MM invoices by user.
CASE1: When an MM Invoice is subjected to fiscal year change, SAP automatically creates a new document, deleting the original one. In RBKP, we can see boht the invoices, with status as "Deleted" for original invoice.
CASE2: When the original document is deleted by user, status gets updated as "Deleted" in RBKP.
Our requirement is to find out which one is deleted by SAP. Also, does SAP log this automatic deletion (document referenaces) in any tables?
Any pointers would be helpful.
Thanks,
Pavan

Hi,
I don't know how feasible is this solution.. Can we differenciate the records by the ERNAME or ERFNAM ? For automatically deleted Documents may have the SAP Internal User id.
Regards
Vinod

Fiscal year change for AA

Hello All,
I have uploaded my legacy assets in DEV client for testing(Transfer date is 31.12.2008)
After uploading, i'm going to check the balances through AR02 report in the FY 2009, but it is giving below error message
Fiscal year change not yet made for company code XXXX
    Message no. AB059
Diagnosis
    You have not yet carried out a fiscal year change for company code XXXX,
    although the current system date is in the new fiscal year.
Procedure
    Carry out the fiscal year change for company code XXXX.
I know we can't open more than two FY's in AA, but what can be done for the uploading assets(Transfer date 31.12.2008).
Can we close current FY in AA module which is 2011?
Please advice me.
Rgds
Murali. N

Dear Rajesh,
Thanks for the reply.
First of all please tell me
My system date is in the FY 2011, and I am checking the report for the FY 2009.
I heard, only we can open two fiscal year in AA.
So, is it possible for me to check the balances in FY 2009 through AR02.
Is there any way to clost the FY 2011 in AA, so that I can work in FY 2009 & 2010.
Please guide me.
Rgds
Murali. N

Fiscal Year Change - Asset Accounting

Dear Experts
While Changing the Asset Year (AJRW) system is giving error message for only four (4) assets. The error is as following:
Asset 000000151003-0000 in CoCd VALC: Error in fiscal year change
Message no. AA707
Diagnosis
The fiscal year change in one asset has produced an error.
System Response
No fiscal year change will be performed for this asset, processing will be continued with the following asset.
Procedure
Determine the error message using the function 'fiscal year change' when displaying the asset values.
The said asset is having 0% depreciation Key but we posted unplanned Depreciation using transaction type 640. Capitalization Date of the asset is 28th Feb. 2008 and first acquisition date is also 28th Feb. 2008. We posted unplanned depreciation twice one on 28th Feb and second on 31st march 2008.
Please let me know what could be the reason u2026
Regards
Ratnakar K

Hi,
Actually this Asset is Land and User is posted Amortization Using Unplanned Depreciation.
Can we change the Dep key and repeat the depreciation run again or please suggest if any other solution...
Regards
Ratnakar K

Fiscal Year Change T093C

Hi,
I cannot make an asset posting in 11/2008 because I get the error that no fiscal year change was done.
In table T093C I see that CurrFY= 2004.
In transaction OAAR, I see that the last closed fiscal year for all deprec. area's = 2007.
The transfer date was 31.10.2008
How can I get the correct status?
Thank you.
Kind regards,
Linda

Hi Linda,
Can you run AJRW - Fiscal Year Change for 2005 then 2006, ... or do you get an error?
You can run it first as test
Paul

Error in asset fiscal year change

Hi,
Experts,
Here i have an issue regarding asset fiscal year close, Here system gone live in nov 2006 after that they are not perform period end and year end activities. right know they came out to do all period end activities and year end activities and i did all closing activities up to 2007-2008. here every thing is fine but in asset side when they are executing asset report through this S_ALR_87011967 here they got error message Fiscal year change not yet made for company code The relevant
error message No. AB059 Kindly verify this and tell me what to do this.
Thanks
Gopi

You can run only reports when the current fiscalyear is open
TC AJRW - Fiscal Year Change
You can have only 2 fiscal years open (old and new fiscal year).
It is later still possible to reopen old fiscal years and make changes

Error on fiscal year change

Hello Experts,
I have done fiscal year change (AJRW) for fixed asset on 1st april 2015, I have not done the asset year end closing, as we still have many more entries to come for the year 2014-15. When the fiscal year change has been done, there is no error and it went smooth. But not when I try to post the entry with transaction "ABGL" or "ABGF" I am gettin error that "You cannot post to asset in fiscal year 2014", "Fiscal year chage has not yet been performed"
But the fact is I have completed the fiscal year change for the assets successfully. Just to confirm, the "OAAQ" will change the fiscal year after after running "AJAB" correct?
Please advise...
Regards
Shailesh

Hi,
According to me for Asset Accounting, 2 fiscal years can be kept open at same time, Now in your case, I understood that FY 2015 you have opened through AJRW but you have not closed the FY 2014. Can you kindly check that in T-Code OAAQ which Fiscal Yeart system is showing and also in Table T093C enter your company code and in that which Fiscal Year system is showing. As in OAAQ we can get information for last closed FY which should be 2013 and in T093C Table we get the FY which is the latest opened FY which should be 2015 in present case.
Regards,
Malhar.

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