Rename approval status column

Hi,
Is it possible to rename the approval status column to something else? The approval status column is added when you tick the manage content approval check box under advance setttings under document library.
Thanks

Yes, I see that you are correct. The Approval Status column is not available on this list. To edit the display name, you can do the following:
Edit one of the columns, other than the Title column (e.g. "Created by")
In the address bar, go to the end. You will see the name of the column (e.g. For created by you see: &Field=Author)
Change the column name to "Approval%20Status" (e.g. &Field=Approval%20Status). Hit Enter
The Change column page should load. Change the column name as needed. Click OK.
Jason Warren
Infrastructure Specialist
Habanero Consulting Group
habaneroconsulting.com/blog

Similar Messages

Invoice Approval Status Table/Column in AP (R12)

Hi,
I need to add Invoice Approval Status column to AP Trial Balance report in (R12).
Please let me know which table has this information.
Also, i need to add another field where:
If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting approval (Last Name, First Name)
Could you let me know this information.
Thanks
Pravin

Hi Kashif,
Thanks for your response.
For the Invoice Approver question:-
Ques:- if the Invoice is Not-Approved (or) if it needs Re-approval, If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting for approval..
As you said the ap_wfapproval_history_v table , I'm not sure whether this table has history data (or) can i get Next Approver from this table.
I tried to do in this scenario :- For one invoice_id which needs Re-approval, when i looked into ap_wfapproval_history_v table with this invoice_id there are 4 Approver names ,against each of these approvers the Response column shows either SENT or APPROVED. So, how will i know by which Approver this Invoice needs
Re-Approval.
please could you clarify.
Thanks
Pravin
Edited by: 855902 on Oct 9, 2011 8:28 AM
Edited by: 855902 on Oct 9, 2011 8:34 AM
Edited by: 855902 on Oct 9, 2011 8:36 AM

Get approval status in edit form

Is there an easy way to retrieve item approval status (moderationStatus) inside the edit form? During display of edit form I need to know wheather the currently edited item was approved or not. I see that the information is not reflected in a hidden column
or else. I have the following ideas:
Custom flag column that indicates if the item was approved.
Get the current item via js rest call and check OData__ModerationStatus.
I just want to know if there is an easier way to get the moderationStatus of the item I am editing.
Thank you!

Hi Eng,
As we all know, the approval status column is a hidden column in SharePoint and it cannot be edited manually, so there is no OOB way to display the column value in item edit form.
The easiest way is to use code to get the current item and then display the _ModerationStatus value in your Edit Item form.
Here is the code example:
<script language="javascript" type="text/javascript">
ExecuteOrDelayUntilScriptLoaded(runCode, 'sp.js');
function runCode() {
var value1=window.location.href.indexOf("?")+4;
var value2=window.location.href.indexOf("&");
var url=window.location.href;
var itemId=url.substring(value1,value2);
var clientContext = new SP.ClientContext();
var targetList = clientContext.get_web().get_lists().getByTitle('Case Date');
targetListItem = targetList.getItemById(itemId);
clientContext.load(targetListItem, '_ModerationStatus');
clientContext.executeQueryAsync(Function.createDelegate(this, this.onQuerySucceeded), Function.createDelegate(this, this.onQueryFailed));
function onQuerySucceeded() {
var status=targetListItem.get_item('_ModerationStatus');
switch(status) {
case 0:
alert("Approved");
break;
case 1:
alert("Rejected");
break;
case 2:
alert("Pending");
break;
case 3:
alert("Draft");
break;
function onQueryFailed(sender, args) {
alert('Request failed. \nError: ' + args.get_message() + '\nStackTrace: ' + args.get_stackTrace());
</script>
You can also take a look at the link below about changing the Approval Status column in Edit item form:
http://www.codeproject.com/Articles/718575/Change-of-Approval-Status-in-SharePoint-Edit-Form
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Update workflow status column using PowerShell

Hi All,
Using PowerShell i want to update the 'Document Status' column as 'Approved' if it is 'Pending' when it is approved and Task Status is = 'Completed'
Intermittently my custom workflow is not updating the 'Document Status' column as 'Approved' though it is approved and Task Status is = 'Completed'
So I thought about running a PowerShell script to work around it.
Can you please help me for the script.
Thanks & Regards
MD.Liakath ali

Hi,
The following PowerShell script for your reference:
$SPWeb = Get-SPWeb http://site
$List = $SPWeb.Lists["ListName"]
$items = $List.Items
foreach ($item in $items) {
$taskStatus = $item["Task Status"]
$docStatus = $item["Document Status"]
if ($taskStatus -eq "Completed" -and $docStatus -eq "Pending")
$item["Document Status"] = "Approved"
$item.Update()
$list.Update()
$SPWeb.Dispose()
If the 'Document Status' column is "Approval Status" column and your workflow is an approval workflow, the following articles may be helpful:
Approval workflow does not update the approval status of items
https://kanithi.wordpress.com/2014/03/13/approval-workflow-does-not-update-the-approval-status-of-items/
SharePoint 2010 Approval Workflow with Content Approval
https://eointherealworld.wordpress.com/2010/12/29/sharepoint-2010-approval-workflow-with-content-approval/
Best Regards
Dennis Guo
TechNet Community Support

Approval status after copying sharepoint issue (help friend)

Re !
It's surely easy...I gonna try to be clear :)
In sharepoint I got 2 lists : list01 and list02
On my list01 I have a workflow.
In the list01, if the approval status of my item is "approved" then I copy the item in list02.
My problem is :
the copied item in my list02 (yet "approved" in list01) have a approval status "waiting for approval"
Strange ?
How to keep it "approved" ? What I do not do well ? I have to change my workflow on list01 ? Create a workflow on list02 ? Settings/configure on my list02 ?
I don't understand this behavior.
Thank you for reading.
Regards

Hi,
The approval status column is a system column, it cannot be copied by workflow.
You can click approve/reject button in the ribbon to approve or reject the new item in list02 manually.
Or you could change the approval status from “waiting for approval” to “approved” by code in the list02.
The article below is about how to update the content approval status column.
https://chanakyajayabalan.wordpress.com/2013/03/01/read-or-update-content-approval-status-column-or-moderation-column-using-sharepoint-client-side-object-modelcsom/
Best regards,
Sara Fan
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Update a site column dynamically to Approval Status

Hello all this is what I have;
InfoPath form with Form Status field (Form Status promoted to SP form library as site column) form switches to read only view when Form Status = Approved
SharePoint form library set to require content approval
Copied and modified OOB Publishing Approval workflow with Association column, Form Status added,
As it stands, the work flow runs and updates the list item, Form Status, to Approval Status, unfortunately Approval status is set beck to pending (which is correct behavior I assume) I need some help! can I insert the Update list item action in the workflow
task steps? I want Form status to start as pending and then reflect whatever Approval Status value is. This is my first attempt at modifying an OOB workflow, is this the right approach?
Thanks for any help, I have tried several solutions but I am definately missing something. Should the workflow restart on item change? should I have versioning turned on? all I am trying to accomplish is have the form switch to read only if it's approved and
then if for some reason someone needs to make a change I need Form Status and Approval Status to have the same value.

Hi,
If you only want to approve content, you can enable content approval.
If you want to manage versions, you need to enable content approval first and then enable version.
More information：
Require approval of items in a site list or library
Enable and configure versioning for a list or library
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Move workflow status column from one library to another in Sharepoint 2010

Good morning,
I have two libraries in the same site, LibraryA and LibraryB.
On LibraryA, users upload documents upon which they start a collect signatures workflow. The view on LibraryA contains a column with the signatures workflow name showing status: ‘Compete’, ‘In progress’.
Now on LibraryA I have created a workflow to move any document one month after creation to LibraryB (using retention schedule) irrespective of signature workflow status.
Now what I would like is to have the signature workflow status shown in LibraryB as well. From what I understand you can add the workflow status column only on the library with which the workflow is associated. I also tried, on LibraryB, to create a new
column which Lookups in {Signature Approval History – Outcome} but this did not do the trick either.
Any workarounds?
Many Thanks

Hi,
According to your description, my understanding is that you want to move the workflow status column to another library in SharePoint 2010.
I recommend to use another column to get the value of the workflow status column and then move this column to another library.
We can use workflow to update the column with the value of workflow status column.
However, the workflow status column stores the value with numbers which represent different status, so we need to update the column with corresponding status based on the numbers in the workflow.
http://chanakyajayabalan.wordpress.com/2010/03/08/sharepoint-workflow-status-codes/
Best regards.
Thanks
Victoria Xia
TechNet Community Support

How to get invoice status column in ap_invoice_all table

how to get the invoice_status column like "NEEDS RE VALIDATION" in account payables tables.

The invoice approval status does not come from any table / lookup.
Instead, Oracle builds it by calling the ap_invoices_pkg.get_approval_status function.
You can also call it by passing invoice_id, payment_status_flag and invoice_type_lookup_code.
All these 4 columns are present on the ap_invoices_all record.
Hope this helps
Sandeep Gandhi
Independent Consultant

SP2010 Designer workflow "Set Content Approval Status" does not work

Hello
I'm having a problem with a workflow for one of my clients.It is a SharePoint 2010 environment and I can only use SharePoint 2010 designer (no visual studio).
We have an approval workflow in place, which works great. After the document approval workflow has does its thing, a new workflow can be launged by specific users (they have writing rights and can approve content). The workflow is used to set the release
date of the document. This can only be determined after content approval.
However, when the release date is set, the document approval status is changed to concept. This is of course to be expected, as we changed to document metadata. That is why I wanted to add the action "Set content approval" to this workflow. I cannot
seem to get this action to work. Right now the workflow does the following:
check out the document (check out is obligatory in our library)
set the release date field to the released date parameter (defined when starting the workflow)
check in the document
set content approval to approved.
The release date gets set to the parameter value, but the document is not checked in and the content approval status is not set. SharePoint produces the following error message (translated from Dutch): "An error occured. Cannot edit the item, possibly
because one or more columns require another type of content. Unknown error."
Guided by other posts online I gathered that this might be because the actions checkin and set content approval occur to close together. I tried letting the workflow pause for the duration of 1 minute after checking in, but this pauses the workflow indefinitely.
I then tried 5 minutes (as this is the time standard set by SP2010 designer) but this also resulted in indefinite pausing.
Posts online lead me to believe that I'm not the only suffering from this problem, but as of yet, I haven't been able to find a solution that works for me. Hopefully someone can help me.

Hi,
According to your post, my understanding is that the "Set Content Approval Status" didn’t work in SharePoint 2010 Designer workflow.
I try to reproduce the issue and the result is the same as yours.
If I only check out and check in the item, the workflow works well.
However, once I set Content Approval Status after checking in the item, the workflow get error.
As a workaround, I recommend to use two workflow to achieve what you want.
First, create the first workflow, and allow the workflow to be manually started.
Then, create the second workflow, and
start the workflow automatically when an item is changed.
When you start the first workflow, the document will be set value of the release date. And then the second workflow will be started automatically to set the content approval status.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

PO_HEADERS_INTERFACE error- approval status

Into PO_HEADERS_INTERFACE I enter 'APPROVAL' in the APPROVAL_STATUS column and have no issue
I enter 'CANCELED' and get the
PO_PDOI_INVALID_STATUS error message
Error: Approval Status specified is invalid.
What values are valid here?

From the code, what I can see is:
The only values allowed as the approval_status are 'INCOMPLETE', 'APPROVED' and 'INITIATE APPROVAL'.
If you have any issues, you may check with Oracle Support.
By
Vamsi

How do we identify SC that are stuck in awaiting approval status?

All,
Extended Classic Scenario   7.01
We have Shopping Carts set up for auto approval.    From time to time some Shopping Carts get stuck in awaiting approval status and we need to manually force them to go.   We have not been able to identify a root cause for this so we would like to create an abap that would identify those SCs that are stuck then submit   BBP_REQREQ_TRANSFER   to transfer those SCs.
The problem we are having is finding the correct combination of status's that will capture those SCs that are truly awaiting approval.
We first find all those SC with status = I1015 (awaiting approval)
Then we exclude those with status i1040 (deleted) and i1129 (followon document created)
It seems in our testing that sometimes the status i1129 has an "X" in the inactive column.   Should those then be reprocessed and therefore not excluded?
Thoughts...
Sandra

Hi Sandra,
For your code logic, I1129 with inactive X should be included to get the list of SC which are in awaiting approval or may be approved but without follow on doc.
But could you check if you get any message in RZ20 after the follow on doc is created and it becomes inactive ?
may be you can check the SAP note: 1499352 - SRM Transfer: Redesign, bug fixes
Best Regards,
Anil

Add approve data column in sp

i want to add approve date from approval table i tried but it not works
sp
ALTER procedure [dbo].[spdocuments]
as
SELECT dbo.DocumentInfo.DocID as DocumentID,
dbo.DocumentInfo.DocName as DocumentName,
dbo.DocumentInfo.UploadedDate as UploadedDate ,
dbo.DocumentInfo.Uploadfile as FileUploaded,
dbo.DocumentInfo.UploadedBy as UploadedBy,
dbo.Department.DepType as Department,
dbo.Approval.ApproveDate,
dbo.ApproveType.ApproveType as Status
FROM dbo.DocumentInfo inner JOIN
dbo.ApproveType ON dbo.DocumentInfo.ApproveID = dbo.ApproveType.ApproveID inner JOIN
dbo.Department ON dbo.DocumentInfo.DepID = dbo.Department.DepID left join
dbo.Approval on dbo.Approval.ApproveID = dbo.Approval.ApproveDate
this sp returns me approve date column null like this
DocumentID DocumentName UploadedDate FileUploaded UploadedBy Department ApproveDate Status
30 computer science 2013-12-25 18:31:26.420 dotnetcodes.docx noreen Computer Science NULL Pending
31 manual hr 2013-12-26 12:16:54.830 The Business Memo.doc kulsoom Human Resource NULL Approve
whereas in approval table and in this approvedate data exist
SeqNO DocID ApproveID AppoveBy DesigID ApproveDate
258 30 1 sundus 1 2013-12-25 18:34:47.347
259 30 1 kaneez 2 2013-12-25 18:34:47.347
260 31 1 wajihazeb 3 2013-12-26 12:17:37.150

You only got half my query. It starts with a ;.
;with maxApproval as
select approveId, max(approvalDate) as approvalDate from Approval group by approveId
SELECT di.DocID as DocumentID,
di.DocName as DocumentName,
di.UploadedDate as UploadedDate ,
di.Uploadfile as FileUploaded,
di.UploadedBy as UploadedBy,
d.DepType as Department,
coalesce(ma.ApproveDate, ''),
at.ApproveType as Status
FROM dbo.DocumentInfo di inner JOIN
dbo.ApproveType at ON di.ApproveID = at.ApproveID
inner JOIN
dbo.Department d ON di.DepID = d.DepID left
join
maxApproval ma on at.ApproveID = ma.ApproveID;
This is a CTE. You can learn about them in my article on Code Project, here:
http://www.codeproject.com/Articles/702691/SQL-Wizardry-Part-Three-Common-Table-Expressions-C
As you can see, I also aliased all your tables, which makes my SQL more concise. As I said, the aliases ( like the di. in di.DocId ) can be removed if that column name only exists in one of the tables you're selecting from.
Christian Graus

Leave with approval status ''Work in progress''

Hi,
I try to delete or complete the leave with approval status ''Work in progress'' and there is no way to do that .. can anybody help .
This issue happened when i request annual leave and the session expired .. i login again and i found the request stuck at absence summary and i can't do any thing even deleting.
snapshot of the issue:
http://www.2shared.com/photo/B2F8Aysg/work_in_progress_leave.html
Thanks in advance

Hi,
Yes i know its not should be disabled at site level i did that on test envroment .
i tried to put it at user but its not possible
after i put the profile on value 'Yes' the delete and update columns appeared at absence summary with warning massege and i can delete the Leave with approval status ''Work in progress'':
http://www.2shared.com/photo/QqRfjReY/Warning_mass-2.html
and when i try to create new leave gave this error massege:
http://www.2shared.com/photo/LL1sU9xB/Warning_mass-1.html
can you guide me how can i know the earlier personalization done on the absence page ??
thaks alot for your helping

Display Approval Status on the page

I have a pages library, where i have content approval turned on. I want to display the OOTB Approval Status( Internal name: ModeratorStatus) column in the pagelayout in read only mode. Any ideas??

Hi,
According to your post, my understanding is that you want to display Approval Status on the page in read only mode.
You can insert the JQury code to a Content Editor Web Part:
<script type="text/javascript" src="http://ajax.googleapis.com/ajax/libs/jquery/1.10.1/jquery.min.js"></script>
<script type="text/javascript">
$(function(){
setTimeout(Test,500);
function Test(){
var obj1=$("div[name='_ModerationStatus']");
obj1.removeAttr("SortFields");
</script>
Then you cannot click Approval Status to sort items and the HTML of the Approval Status becomes as below:
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Update form library approval status from pending to approved on multiple records

Hi all, currently I have 508 records (forms) with the approval status set to Pending, I have an approval work flow but I turned it off to get these records in (Long story).
Can I use an SP designer work flow to update all the values in the form library? I don't want to start a workflow on each item.
Thanks for any help

Hi rixmcx59,
According to your description, my understanding is that you want to use a workflow to update all item in SharePoint 2013.
To achieve it, you can use Loop action to loop all items , and update them.
More information, please refer to the link:
http://blog-sharepoint.blogspot.com/2010/01/sharepoint-looping-workflow-how-to-loop.html
Here is a similar post for you to take a look at:
http://social.msdn.microsoft.com/Forums/en-US/d374427d-ee11-4a49-b405-23e68f3c3eaa/how-to-loop-through-another-list-and-update-a-column-with-sharepoint-designer-2013-workflow?forum=sharepointcustomization
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Rename approval status column

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