Repeated column headers in Crosstab report when exported to Excel

I have created a Cross tab report and wanted to export it in the format "Microsoft Excel(97-2003) (*.xls)", as the formatting of the report is lost in Excel Data Only format. But when I export the data the column headers are repeated in the Excel. Is there any solution to avoid repeated column headers without losing the formatting of layout?

I suppose one answer we should have before anything else;
Does the export work from the CR designer?
You may also want to see the following:
How to WYSIWYG SAP Crystal Reports Export to XLS
- Ludek
Senior Support Engineer AGS Product Support, Global Support Center Canada
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Reports output delayed when exported to Excel using OLE2

Hi All,
Platform - Oracle Application Server 10g Release 2 10.1.2.3 on Windows 32 bit.
The report output is getting generated in a minute when exported to PDF i.e destype=cache & desformat=pdf. When we generate the output to excel is considerably delayed. It is taking time and internal server error is occuring.
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hey all,
Thanks everyone for the reply.
I am using the foloowing field cat:
l_col_pos = l_col_pos + 1.
    wa_fieldcat-col_pos = l_col_pos.
    wa_fieldcat-outputlen = 32.
     wa_fieldcat-fieldname = 'SOLLWERT'.
     wa_fieldcat-inttype   = 'P'.
*    wa_fieldcat-tabname = 'i_final'.
    wa_fieldcat-seltext_l = text-t11.         "Target Value
    APPEND wa_fieldcat TO i_fieldcat.
    CLEAR wa_fieldcat.
I have use this also in the field cat but stil i get space in the excel header.
wa_fieldcat-REF_FIELDNAME = 'SOLLWERT'.
*    wa_fieldcat-REF_TABNAME = 'QAMV'.
Also the space comes with the descrip[tion in the cell of excel.
its like [space Target Value] and i dont need this Space.
I have also used wa_layout-colwidth_optimize = 'X'. but it doesnt wrk.
Please suggest

Supress Column headers in Crosstab on page 2+

I have a crosstab report that spans multiple pages. We export it to Excel for analysis, and never (or very rarely) print it. We have to delete the column headings on page 2+ once it is in Excel. Is there some way to supress those headers so that they only print once (on page 1)?

Jyothi Yepuri
I do not have a problem with the Row labels, but rather the column labels. I have already unchecked the box you refer to.
sjain & MisraP
Thanks for this idea. I right-clicked on the column header field in the cross-tab, chose format, and conditionally suppressed the field. This prevents the field (date in my case) from displaying, but it still prints an empty line when exporting to Excel, which is less than ideal. I'm wondering if I can trick CR to think that my page is 500 inches tall.
Carl Sopchak
I've used your idea on other reports, but unfortunately that works on the Page Header section of the report. Since the cross-tab sits entirely in a Report/Page Header/Footer, this trick will not solve my particular problem.
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Edited by: M Anderson on Sep 22, 2009 6:54 PM

Megge column when export to excel

User is requesting Excel column header to split for infoobjects that are displaying key & text. See attachment showing the column header splitting.
(Currently all key & text headers merge when exported into Excel apart from last object in row.

Hi,
this is not posibble. You can switch on the parameter REPEATED_TEXTS_DISPLAYED at the Analysis Item, but this only repeats the characteristic values, not the headers.
The export to Excel shows the same as you see in the Analysis Item in Web.
best regards
ARNE

Crystal Report 2008 doesn't set page size when export to excel file

Hi,
I am using Crystal Report 2008 Developer edition.
At Crystal report design time setting the below page setup:
Page Options -
to A3(297X420 mm)
Orientation --- Landscape
and using the following code in .net (c#)
I am using below format options to export in excel in .net 2005
ReportDocument oReport = new ReportDocument();
oReport.FormatEngine.PrintOptions.PaperOrientation = PaperOrientation.Landscape;
oReport.FormatEngine.PrintOptions.PaperSize = CrystalDecisions.Shared.PaperSize.PaperA3;
if (aParamlist.ReportFormat == ReportFormatEnum.MicrosoftExcel)
ExcelFormatOptions excel = new ExcelFormatOptions();
excel.ExcelUseConstantColumnWidth = false;
// Use detail section one as a guideline to determine column width
excel.ExcelAreaGroupNumber = 1;
//excel.ExcelAreaType = AreaSectionKind.Detail;
excel.ExcelAreaType = AreaSectionKind.Detail;
// Prepare exporting options
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Thanks & Regds,

Hi,
thanks for your email.
This is not happening in development environment.It is setting the paper size anf paper orientation properly.
this is happening in the production environment where only redist installation is done.
thanks

Merge columns when exporting to excel data only

Hi,
I have a report with headers in fowling format.
Quantity |
first day | last day |
When exporting to excel data only I want output in following format and want to merge upper header cells.
Quantity
First Day
Last Day
Please reply.Thanks.

Hi,
You can achieve this requirement Please follow the below document.
How to WYSIWYG SAP Crystal Reports Export to XLS
I hope this is the best formatting example suited for this requirement.
Ludek thanks for preparing this document and sharing with us......This is the best formatting ex.
Refer Link: Crystal Reports Crystal to Excel
Thanks,
DJ

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Lost collapsing columns when export to excel

I have created a report with row grouping, works correctly working in Report Server Browser,
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a similar report works when exported to excel.
any solution what to do or whats possibly wrong?
thank you

Hi Karl,
According to your description that you are experiencing the issue when you export the report to excel, drill down report not display all the fields after expand the "+"and some group which should have "+" not shown, right?
I have tested on my local environment and can’t reproduce the issue, the issue can be caused by the incorrect setting of the visibility and also can be related to the excel rendering.
Microsoft Excel has limitations with how it manages hidden and displayed report items when they are exported. Groups, rows, and columns that contain report items that can be toggled are rendered as Excel outlines. Excel creates outlines that expand and collapse
rows and columns across the entire row or column which can cause the collapse of report items that are not intended to be collapsed. In addition, Excel's outlining symbols can become cluttered with overlapping outlines. To address these issues, the following
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Excel.
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To determine where the subtotals are placed in the rendered report, the rendering extension examines the first instance of a dynamic member. If a peer static member appears immediately above it, the dynamic member is assumed to be the subtotals. Outlines
are set to indicate that this is summary data. If there are no static siblings of a dynamic member, the first instance of the instance is the subtotal.
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Article about the show and hide in the excel for your reference:
http://msdn.microsoft.com/en-us/library/dd255234.aspx
Thanks for your understanding.
Regards
Vicky Liu

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Hi Expert,
How can i remove the column header from Alv report when program execute in background and save in excel file right now
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with regards
chandan_viji

Hi Ravi,
thanks for reply i have solved this problm throug line count and NEW-PAGE LINE COUNT 10000 bcoz client want output in excel file only one page header.
with regards
chandan_viji

Hidden report items with toggle are visible in Excel when a report is exported to Excel.

Hi
I have 4 Bar charts and 4 text boxes in one report in SSRS Report . These charts are hidden based on parameters. I have one visible chart and one text box when report is rendered .
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I used iif(Globals!RenderFormat.Name=" EXCEL",False,True)
but it does not work when the chart is toggled by a text box.<v:shape alt="" id="Picture_x0020_1" o:spid="_x0000_i1025" style="width:6in;height:396pt;"
type="#_x0000_t75"></v:shape>

Hi Katherine
Thank you for your quick response.
I am working with three versions .(SQL SERVER 2008, 2008 R2 and 2012)
I designed all reports in SQL Server 2008 and uploaded them in other versions.
For example, I have a chart that it is invisible when the report is initially run.
I want to hide this chart in excel when I export it to Excel format.
In SQL Server 2008: If the toggleitem of a chart sets to a text box the chart is visible in excel when it is a hidden item in the report .
I checked in PDF and word format it is fine and hidden items are not displayed.
There is this scenario for SQL Server 2008 R2 and SQL Server 2012. I tested Globals! RenderFormat in two versions but it does not
work. The main issue is toggleitem. If I remove toggleitem from hidden items they are invisible in three versions when they are exported to Excel. I am not sure if I design report in Sql Server 2008 R2 I can hide some
report items with toggle in Excel format or Not?
Thanks

Header of ALV with space when exported to excel using Standard ALV

Hi,
I am Using Reuse alv grid display    to dispaly my report and it works fine and I am using the standard SAP application tool to export it to excel.
But for some of the header fields I am getting space in the excel sheet but there is no space while displaying through ALV.
I am using the following field catalog for the same.
wa_fieldcat-col_pos = 10.
wa_fieldcat-fieldname = 'SOLLWERT'.
wa_fieldcat-seltext_l = 'text-t10'.      "Target value (* this has no space here)
wa_fieldcat-outputlen = 32.
wa_fieldcat-colwidth_optimize = 'X'.
APPEND wa_fieldcat to it_fieldcat.
but there are still space for this Colomn when exported to excel if after optimizing the column.
kindly suggest what field needs to be passed to the field catalogoe to avoid spaces in excel for the header.
Thanks
Ritesh

hey all,
Thanks everyone for the reply.
I am using the foloowing field cat:
l_col_pos = l_col_pos + 1.
    wa_fieldcat-col_pos = l_col_pos.
    wa_fieldcat-outputlen = 32.
     wa_fieldcat-fieldname = 'SOLLWERT'.
     wa_fieldcat-inttype   = 'P'.
*    wa_fieldcat-tabname = 'i_final'.
    wa_fieldcat-seltext_l = text-t11.         "Target Value
    APPEND wa_fieldcat TO i_fieldcat.
    CLEAR wa_fieldcat.
I have use this also in the field cat but stil i get space in the excel header.
wa_fieldcat-REF_FIELDNAME = 'SOLLWERT'.
*    wa_fieldcat-REF_TABNAME = 'QAMV'.
Also the space comes with the descrip[tion in the cell of excel.
its like [space Target Value] and i dont need this Space.
I have also used wa_layout-colwidth_optimize = 'X'. but it doesnt wrk.
Please suggest

SQL Server 2014 Reporting Services export to Excel

Hello,
We recently upgraded to SQL Server 2014 from 2008 R2.
In SSRS With the new version of SQL Server we are having an issue with the Cell Border Expression logic when exporting to Excel.
This Cell is a Grouped By Column on the Staff ID
Here is the expression for the Cell Border
BorderStyle:
=IIF(Fields!StaffParttime.Value = "Y", "Solid","None")
The report renders correctly however when exporting the report the Border is not correct in the spreadsheet.
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Has anyone had this same/similar problem and if so what was your resolution?
Thanks

Hi Jrod T,
Based on your description, you are experiencing an issue with the Cell Border Expression logic when exporting the report to Excel, you can’t see the expression added for the Border Style (=IIF(Fields!StaffParttime.Value = "Y", "Solid","None")
) work fine in the recently upgraded SQL Server 2014, right?
I have tested it on my local environment in both the early version and the later version and reproduced the issue in SQL Server 2014.
The issue due to in the earlier versions of Reporting Services (2005), there was limited support for translating expressions in RDL to Microsoft Excel formulas. But in the newly version, when you export a report to Excel, RDL expressions will not translated
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Below links of articles are for your reference about more details:
http://msdn.microsoft.com/en-us/library/ms143380%28v=sql.100%29.aspx
https://connect.microsoft.com/SQLServer/feedback/details/684666/excel-formulas-not-supported-in-reporting-services-export
http://msdn.microsoft.com/en-us/library/dd255234.aspx
Regards
Vicky Liu

Formatting lost when exported to excel

When I export a worksheet results to excel the formatting is being lost like in my worksheet I wanted a line and space for every grouped item which is lost in excel sheet. Is there a way get around for this ?
Thanks

Not exactly sure what formatting you're having a problem with, but I'll list some of the points I can think of, of exporting to Excel and will hopefully cover it. I believe you may be referring to point 1 below, but just in case ...
1. If you have group sort on for a column or more, then when exported to Excel, you won't have those 'blank' values for the column(s) that's grouped. That's why when you know someone will be exporting to Excel, it's a pain as all group sorts are usually taken back off (which can screw up exactly what you're trying to point out in the workbook).
2. If you have a page -> item (ie: lots of values you pull down like a LOV), then I believe, that you won't get an Excel worksheet for each value in the LOV but only for the one currently displayed when you performed the File -> Export.
3. When you export to Excel, you only get actual values, no functions of how it was calculated (ie: it'll be static, not dynamic).
4. You can export to Excel using Plus and might not get the formatting characteristics you want in Excel. I've seen users specifically bring up Viewer just to get the formatting characteristics (colors, fonts, etc.) when they export from that Disco version.
5. Sometimes when you export from Disco to Excel, that actual value that gets posted in Excel is different. I know ... it sounds wierd, but it's a fact. The problem is NOT Disco, but is a problem with Windows and a setting has to be altered (although I'd have to hunt what that setting is now though). However, I've only seen this happen a few times, so definitely not the norm.
Russ

SSRS 2012 Conditional Formatting Color Issues When Exporting to Excel

Hi all,
We recently upgraded to SQL 2012 from SQL2008 R2. I'm having a strange issue with SSRS2012.
One of the report has conditional formattings on cell background colors. Everything works fine when render the report in browser or preview mode. However, the conditional formatting stop working when export the report to Excel (no issues if
export to pdf). All cells are high-lightened with pre-defined color although it should only high-lighten those cells that fulfil the condition.
Has someone encountered this issue before ? Thanks for any help.

Hi ZZ02,
I have test the scenario in my testing environment, however, everything goes well when exporting to Excel format. The issue might be related to the expression for the conditional background color. To make further analysis, please post the expression as well
as the report design structure.
Additionally, in SQL Server 2012 Reporting Services, the Excel rendering extension renders a report to the native format of Microsoft Excel 2007-2010, the format of which is ExcelOpenXML. By default, the previous version of the Excel rendering extension,
compatible with Microsoft Excel 2003, is disabled. At this time, I suggest that you enable the Excel 2003 rendering extension by modifying the RSReportServer.config file. After that, the Excel 2003 rendering format will be available on report manager (not
available in Report Designer). So, please export the report from report manager and check the result again.
For more information about enable the Excel 2003 rendering extension, please see:
http://social.msdn.microsoft.com/Forums/en/sqlreportingservices/thread/0713de27-dcc0-4e51-81ac-5272647d171f
Regards,
Mike Yin
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Sql server reporting services + export to excel + embedded images

Hi all,
i got a problem when exporting to excel in ssrs 2008.
i use embedded image in the report. but when i export the report to excel, image is being exported but its width is being changed to size 0 .
but when i click on it and expand it explicitly in excel it is being expanded .
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how to fix this problem ?

Hi sudeep Puvvadi,
Based on the information posted, I have a test with SQL Server Reporting Services 2008 (SSRS2008) and Microsoft
Excel 2010 by the following steps:
From the Toolbox window, drag the image to the top edge of the design surface.
In the image Properties dialog box, select Embedded from the Select The Image Source drop-down list.
Click import, and select a BMP file from my local computer.
Right-click the image, select Image Properties. In Size category, select Original size.
Export the report to excel.
When opening the excel file, the image displays with original size rightly. So I suggest you to add an image with
the same steps above, then checking whether the image shows correctly. If it still cannot work fine for you, could you please give me a feedback and tell me related settings, so that I can reproduce the scenario exactly and provide further assistance?
Thanks,
Lola Wang
Please remember to mark the replies as answers if they help.

Repeated column headers in Crosstab report when exported to Excel

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