Reserve Invoices - Cancelling open items

Hi,
We are having problems with reserve invoices. Our situation is:
1. We create a reserve invoice.
2. We create an incoming payment against the reserve invoice.
3. We create delivery notes against the line items.
Sometimes however:
1. an item will never go out as discontinued for example so we need to cancel some open items. This doesn't seem possible without delivering the goods? Although we can't deliver the goods as inventory would go negative as of course we can't get the item.
2. The whole order is cancelled.
Either way, it represents the same problem, how do we close of line items which are not delivered?

Hi,
For the discontinued items, will you delivery any substitute? You may need to cancel everything to recreate the right document if that is true.
Thanks,
Gordon

Similar Messages

Block invoices from open item clearing F-32

Dear folks,
We have a requirement where blocked customer invoices (blocked for payment), should not be:
1) available for posting payments in F-28.
2) available for open item clearing down payments in F-32.
The first one is achievable through "Release for payment" Payment block configuration where "block manual payments" is checked. Can anyone tell me how to achieve my 2nd requirement. I believe that as per business process, if an invoice is blocked for payment, it is only logical that the invoice should be blocked from clearing against down payment.
Please suggest configurations/enhancements/user exits for the 2nd requirement.
Any suggestions are welcome.
Thanks in advance,
NK

Whilst the invoice is blocked you can still clear it, as a user might want to clear it and then re post the invoice.
The only way to stop the line being used in F-32 is to have an open payment run against the line - something I would not recommend.

Payment done, still shows as open item

SAP experts,
Last week, the User did a payment run (F110), paid the due invoices and printed the checks. But then realized that the wrong printer was used so she reprinted the checks with correct printer info (she doesnt know how, but she did). Now when she is trying to do a new Payment run, finds those paid invoices as Open items in vendor balances.
Please help, its urgent.
thanks a lot in advance.

Thanks for the response. But let me re-cap with the latest info I have after looking into the system.
1. User did the Payment run and printed the checks thru the wrong printer.
2. Realized the mistake and canceled those checks and re-printed them with new check numbers.
3. Now I find, those same Invoices as open items. There is no payment documents as open items to link them and clear.
4. The payment documents are sitting in the cleared items list with the canceled documents.
My question -- Can I re-set those cleared payment documents and the link it with the openinvoices and clear it again so that it reflects correct vendor balances?
Is it possible to re-print the checks using the same check no.s instead of new numbers?
Please respond asap...thanks !

Customer open items not getting cleared using F-28 OR F-30

If I use F-28 OR F-30, to create in coming payments manually, when I do FBL5N for the Open items, I see that Customer Payments are still reflected in the Open items. I expect that since I made the payment against the invoice the Open items should be cleared, why is this not happening?

all right MN,
i guess figured it out as to what could be the problem with you..... here is an example what you have been throuhg
you see the thing is your invoice was of 396/- $
which has a discount of suppose 2%
now the total amount the customer has to pay is 388.08$
but what you actually recieved is less than what the customer had to pay lets say 380 $
now what you might have done is according my analysis is that
you cleared the invoice with 380 $ with out actly changing the discount amount , because the amount after discount was 388.08 $ but you cleared it with 380$ which means still the system says the customer has to pay a the balance 8.08$...
now what you need to do is to go back to the tcode F-32 and try to change the disc amount to an amount that would make the invoice amount equal to what the customer has paid. and then try to clear the transactioin....
and one more thing i feel tcode f-28 is much better than tcode f-30 to avoid complications
regards
sayeed

Help with sql query the status of A/P Reserve Invoice

Hi,
I am trying to write a query which lists all A/P Reserve Invoice info with OPEN status.
I check the OPCH table and cannot find the rule to tell the status.
The "DocStatus" field has two values only: 'O' for open and 'C' for closed.
However, the status of A/P Reserve Invoice are OPEN, CLOSED, DELIVERED, PAID, etc.
I try to use DocStatus field to filter, but the result does not match what I see in SAP.
Could you please give me some hints about how to get the data I need? Thank you.
Best regards,
Sylvia
Edited by: csylvia on Jun 23, 2011 5:54 AM

Hi Darius,
Thanks for your reply.
However, I don't know what is the relationship between Purchase order and A/P Reserve Invoice.
Do you mean using "SELECT T0.DocEntry FROM OPCH T0, OPOR T1 WHERE T0.DocNum = T1.DocNum AND T1.DocStatus = 'O';" to query the A/P Reserve Invoice data with OPEN status?
But the result is not what I want.
The result of "*SELECT * FROM OPOR WHERE DocStatus = 'O';*" is also not.
I'd like to query A/P Reserve Invoice list with OPEN status, and I try the following sql query:
SELECT DocEntry FROM OPCH WHERE DocStatus = 'O' AND InvntSttus = 'O';
The result is close to what I need, but it's not exactly correct.
Moreover, I don't think the sql query conditions is accurate.
Please give me some advice. Thank you.
Best regards,
Sylvia

Credit Check-Oldest open item issue

Hi all
Currently all the sales orders that are created for a particular customer is getting blocked as u201COldest open itemu201D and we are releasing the orders by VKM3. Will you please tell me how I can find in which order/invoice this open item is lying?
Regards

Dear Monika,
You can check the open items in FD10N transaction which will give the amount which are due from the customer.
Also, you can use VA05 and VF05 to see the list of Open oders and Open invoices for the customers respectively.
Hope this helps
thank you
SP.Venkatesh
Edited by: venkatesh paulraj on Mar 7, 2011 8:47 AM

Open quantity in Sales Order did not update after cancelling Reserve Invoice

Client created Credit Memo with reference to Reserve Invoice but this did not update the open quantity in Sales Order. Client is using SAP B1 8.82 PL9. I tested this in SAP 9.0 and still same behavior. Is there a work around other than creating another SO?
I checked Document Settings and "Reopening Doc by creating credit memo based on Doc" is enabled.
Thanks in advance.

Thanks for the reply. How will the client be able to make new reserve invoices from the SO? They are trying to make partial reserve invoices from the sales order. I already suggested to just change the quantity in the reserve invoice before adding. But I have doubt because the SO might close prematurely before they complete the quantity in the SO because open quantity is much less then the quantity in SO.
SO Quantity: 100
Open Quantity: 40
Reserve Invoice 1: 60
Reserve Invoice 2: 40
SO closes before they can make Reserve Invoice 2

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

Invoice cancellation showing status as OPEN ?

Invoice cancellation showing status as OPEN ?
i already checked in Accounting determination analysis , where all conditions types , GL is determined.
but if i go to Item level and checking GOTO dropdown > accouting overview then system i sresponding as
"accounting document not yet been created" and if you double click on that green message then
system is responding with message no " VF062"
Again if i goto technical info then
Application area as " VF"
Message no: 062
Main program SAPLSHL2
@the same i am already tried in quality also it is working fine@
i want to accounting document for cancelled invoice
VERY URGENT , POINTS TO BE REWARDED FULLY

Dear chakri
Go to OBA7, select document type RV and see whether S1 is maintained for the field "Reverse Document Type". Similarly again select S1 document type and check whether the same document type ie.S1 is maintained in "Reverse Document Type".
Unless you maintain these datas, you will face problem.
thanks
G. Lakshmipathi

How to cancel AR Reserve invoice displays PAID status

Hi all.
I try to cancel an A/R Res Inv with PAID status using an independent A/R Credit Memo but it will ask me to choose the batches for each item while there is no batches for me to choose. The user told me that she haven't create the Delivery and that's why the stocks are not yet pull out but how do I cancel the Inv with PAID status?
Can anyone here suggest me on how to cancel a PAID A/R Res Inv?
Thanks.
Best Regards,
Xavier

It's better to cancel first the incoming payment posted.
Afterwards, you can create credit memo based on the ar reserve invoice.
You are prompted to enter batch number in ar credit memo because (i think) you are using item type transactions where items are managed by batch. Batch selection appears if the said credit memo is not based on a reference document.

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

Item wise Invoice cancellation in case of same IR document

MM Guru’s,
I have an issue for one of my PO, when I look at Purchase order in PO history tab page by selecting chronolg.order and observed that initially GR was posted for qty – 1 (as same as PO qty&price) with price - 11.941.000 and material document created successfully.
Later IR was posted by user for amount - 11.491.000 and IR document created - successfully.
Based on my analysis I understand that the IR posted by user amount - 11.491.000 has been entered wrongly while posting invoice hence there is a difference of amount which I can able to view in PO history tab page.
Since the PO has two line items and for item 2 IR is posted by user correctly only for item 1 user posted with wrong amount.
When I cancel the invoice document in MR8M both the items in IR are getting canceled.
My requirement is I need to cancel IR item wise.
Please let me know is there any transaction I can able to cancel the IR item wise.
I look forward to your valuable input.
Regards,
Kumar.S

Jurgen,
We have a separate accounts team specifically for posting invoices.
In this case IR has been posted by user manually in T code MIRO.
We have also case where IR posted via Workflow/EDI/Batchjob..
Yes as u said rightly it was a typo while entering invoice.
I have given the same solution but wanted to know if we have item wise IR cancellation in standard SAP.
Regards,
Kumar .S

IDOC type to send OPEN ITEMS per INVOICE to external system?

Dear EDI Experts,
we want to send OPEN ITEMS of a customer per document via EDI to an XML file.
We checked on idoc type CRESTA01 but this idoc type provides "only" the total OPEN ITEMS of a customer but NOT e.g the invoice document numbers.
Is there any way to generate an IDOC or XML file with the invoice numbers and its OPEN ITEM amounts?
We want to transfer that data to an HH device in order to show customer which invoices yet to be paid.
Any idea?
Many, many thanks
Regards
JW

Hello,
many thanks for the quick answer to my question.
We want ONE credit idoc per one customer showing all OPEN ITEMS with the document number.
That info is sent to the Handheld in order to provide customer exact info which invoice he has not paid yet.
We do not need ONE idoc per ONE document.
But it seems no standard idoc provides such info and we have to call a FM to provide that info to a Z-Segement of CRESTA01. Is that correct?
Port definition XML in we21 for idoc type is understood.
Thanks a lot
Regards
JW

FBL5N - Invoice History by Open Items at Key Date

Hi Experts.
I have a doubt. Is it posible in FBL5N to get the invoice status information by " Open Items: Open at key date" ?
e.g. if I change the baseline date or House Bank information in 08/25/2010 and I get the report using the date: 08/24/2010, how can I get the information in that date?
In my case, the system always show the last change, and not the invoice situation in specific date.
Thanks .

Yes, The system dislays the data with the current details (After changes).
For open item key date, it consider the posting date (Which can not be changes, once document is posted).
Regards,
Gaurav

Excise Invoice Information---along with Customer Open Items

Dear Gurus,
When i am getting open items list of customer through FBL5n... I am getting only billing Doc. No, Accounting Doc No.
BUT USER ASKING EXCISE INVOICE NUMBER ALSO NEEDED.
Can we get through Standard Report. Thanx inadvance
Regards,
Venkat

Dear friends,
Thanx for your reply. In FBL5N, system automatically picking the Billing Document Number into assignment filed and printing in report.
NOW I WANT TO CHANGE THE INPUT INTO ASSIGNMENT FIELD i.e Excise Invoice number (J_1EXCHDR~exnum). Can u help how can i incorporate the EXNUM i.e excise invoice number into assignment filed. Now i got stuckup here.
PLs advice.
Regards,
Venkat

Reserve Invoices - Cancelling open items

Similar Messages

Maybe you are looking for