Returns to the Vendor

Hi guys,
Can anyone explain the difference in vendor return process.
I mean doing a return delivery by Creating a return PO, Doing Outbound delivery with 161 movement type. And the other one by creating a Return PO, Doing a MIGO with 161 movement type directly.
Regards,
Madhan Raj. C

HI,
Normally If you want to return the goods to the vendor and the pricing has to be similar to that of the GR made... then you need to create with the Reference Material document.
161 is Good returned to Vendor against a return PO
If a purchase order item is marked as a returns item in the PO, the returns to vendor are posted using movement type 161 when the goods receipt for purchase order (101) is posted.
Regards
GK.
Edited by: Gnana Kumar on Oct 27, 2010 9:38 AM

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Report on materials that have been returned to the vendor

i want to if any report exists in the SAP system, in which i can get the list of material and po's that have been returened or have to be returned to the vendor.
Regards

Hi,
Create a SQVI query.
Create SQVI for table MSEG.
Give movement type(122) from table MSEG has Input field,
And then as output select Material number field.
And then execute.
Thanks & Regards,
Kiran

Goods are sent back to the vendor once the Credit is taken and Utilized

Goods are sent back to the vendor once the Credit is taken and Utilized( Declared to Authorities)
Hi,
I have a scenario in which the inpur credit is taken at the time of the creation of the GR. The Credit is declared to the authorities on a monthly basis. The goods are to be returned to the Vendor once the Excise is declared to the authorities. In this case there is a problem that I can not Cancel the excise invoice as it has already been declared.
Can anyone please explain the process flow for this ?

Hi,
Dont Cancel the excise invoice , make excise payable entries through Tranzaction J1IS with refrence to Vendor return document.
Vipin

Return goods to vendor

Hi All,
Material A is in blocked status and needs to be return to the vendor. When perform GR with movement type 161 (Returns for Purchase Order), the stock type is default to "Quality Inspection", can not change to "Blocked stock".
What is the problem that can not change the stock type?
Thanks.

Hi,
the stock type is default to "Quality Inspection", can not change to "Blocked stock".
What is the problem that can not change the stock type?
No problem you can change it
Regards
Kailas Ugale

Difference between Return Delivery to Vendor - Against Material Document &

Hi,
Can any body explain in detail what is the difference between the below 2 scenarios-
Difference between Return Delivery to Vendor - Against Material Document & Return Delivery to Vendor - Against Returns PO
Thanks in adv
Reg
SSK

Hi,
Return delivery to Vendor against material document is done when you want to send the entire qty back to vendor and when your vendor invoice is not paid.
You create Returns order, when you want to return some qty for which you can not trace any material document.
For eg: During some festival season, you have purchased more stock. After that some stock is left with you which you would like to return to the vendor.
Or you have found them damaged at a later point of time.

Creation of challan during the return delivary to vendor in sub contracting

Dear All,
I have a requirement where my client wants to have a challan made for materials that they are sending back via return delivary.
scenario
In the subcontracting process we are receiving the goods via MIGO but with Quality inspection enabled. For ex: we have recieved 100 goods from a sub contractor(BOM component ratio= 1:1 with the finished product and the component). Now in qa32 we have generated the lot of 100 materials. Now out of the 100 we have accepted and posted 50 materials in the unrestricted field in the inspection lot tab of usage decision and rejected the rest.
Here rejected the rest means we have entered the 50 remaining materials in the return delivary tab. Now when we post it we can see that system immediately has posyted a material document in the background for movemnt type 122 for the materials that we have done the return delivery. There is a change in stock in MMBE also.
I WANT TO HAVE A CHALLAN CREATED FOR THOSE MATERIALS THAT ARE SENT AGAIN TO THE VENDOR.
IS IT POSSIBLE??? CAN WE INCLUDE 122 MOV TYPE IN THE MOV TYPE GROUP AND IF I ADD WHAT IMPACT WILL IT HAVE .
pL DISCUSS.

Hi,
Two options to consider.
When the GR has been posted for the finished product and the vendor indicates that they used more (or lost some in the process) you can change the quantities in MIGO at the time of GR (by expanding the lines and changing the quantities), or or you can do this later by using a "susequent adjustment".
If you mean scrapping that does not relate to one PO then what we have done in the past is just to carry out regular stock checks and any shortages are handled by posting the difference via a scrapping movement type (remember you can scrap from subcontract directly).
I am sure that there are other options but these have worked in several implementations so far.
Steve B
Message was edited by:
Stephen Birchall

Unit of measure differs while doing the vendor returns

Hi All,
While doing the vendor returns even if I mention the order unit(PO) for return qty,In vendor returns printout it is showing Baseuint of measure,pls let me know problem would be functional side or print programe side
Regards
Raj

Thanks,
Edited by: Hari Raj on Apr 12, 2008 1:21 PM

Return Delivery to vendor

If the purchase is for 100 qty and having 4% VAT
But in case if partially delivered (50 qty)how the system will calculate tax.. and in the same case if i return 25 qty frm it..
how the system calculates the VAT.....

Hi,
If the purchase is for 100 qty and having 4% VAT
But in case if partially delivered (50 qty)how the system will calculate tax.. and in the same case if i return 25 qty from it..
how the system calculates the VAT.....
It is very simple it will calculate based on GR Qty
Assume iy order 100 Qty
100* 10= 1000
4% * 1000=40
It w ill shows in PO but if done GR for 50 Qty system will take in to account for 50 Qty only.
And same will appear in MIRO.
If you perform 122 return delivery and then post the vendor invoice MIRO. System automatically consider for 25 Qty and subsequently 4% VAT on that portion.
Regards

How to enter a credit memo with the funds returning to the PO

Hi Guys,
This is my first post on here, not sure if I am posting this question in the correct area however hope you can help.
I have a number of credit notes from a vendor which need to be entered, we usually enter these in MIRO which is fine but what I am after is how to enter these credit notes so the funds return to the Purchase Order for further use.
For example, say the limits on the PO looked like this:
Overall limit: 10,000
Expected Value: 10,000
Actual Value: 10,000
So we have had invoices for the entire 10,000. Is there a way I can enter a credit for say 5,000 so the limits would then look like:
Overall limit: 10,000
Expected Value: 10,000
Actual Value: 5,000
We are hoping there is a way so we can avoid having the PR/PO increased, which has also gone above the contract ceiling.
Usually with credits we would enter them as a credit memo if we wanted to change the qty and price, and a sub credit if we just needed to amend the price leaving the qty as is. By doing it this way the funds don't actually return to the PO like in the example above, what does happen is when we pull up the PO in MIRO we can access the "credited" funds at that time. We would like to see the funds back on the actual PO, not sure if this can be done though, any help or suggestions would be appreciated.
Thankyou

Hello Pistol,
This question is related to PO's then it belongs in one of the FI forums.
This is the forum for SAP Solution Manager which is the software SAP's support strategy is based upon.
You have posted in the wrong forum.
I would recommend closing this thread, and looking for a more appropriate forum to raise this question.
I hope this is helpful.
Regards,
Paul

Sub contracting material is returned without the activity carried out

Dear Friends,
I have a one doubt which I need to clarify.
I have supplied some material to subcontracting vendor. The vendor processes some of them & sends back the finished product. Some of the material is returned back without being processed.
Step1- S/C PO created (Finished Product X, Component-Y)
To produce 10 X , Y required is 100
Step2- MB1B(541) for 100 of Y
Step3- J1IF01 created with reference to MB1B document for 100
Step3- But vendor supplies 5 quantities & 60 components are consumed. So GR done for 5 nos. 40 components are returned back without being processed.
Step4- J1IFQ
Then reconciliation is being done with respect to the GR document for 60 components. Still the challan is open.
Step5- Then in MB1B I did 542 for the 40 quantities.
Then in J1IFQ I reconciled 40 quantities with
reference to 542 material document.
I want to know wheather this method is correct or not.
The problem I am facing is,
1) During reconciling the 40 quantities with reference to 542 material doc it is showing 2 line items each with 40 quantities in J1IFQ. But the open quantity is showing 40 only.
2) While completing the challan in J1IF13 , It is giving run time error(Dump).
R Panda

Hi,
The method you are following is correct as the Standard SAP process.
Once you reconcile the 40 qty with respect to the 542 mvt type
Then goto J1IFR check the quantity pending it should be 0 only and will display 2 material documents there
Then goto J1IF12 check the Challen status -- It should be fully reconcilled
Then goto J1IF13 - Complete/ Reverse/ Recredit there select the posting tab & mark as Complete challen
Then check in Overview tab as Completed
rgds
gsc

After Return Delivery to Vendor cannot remove shipping notification in MD04

Hi.
Good Day.
I would like to ask help regarding to my issue.
We had to create a return delivery to send the goods back to the vendor A. The packaging item was blocked and we created the outbound delivery via transaction MBRL with reference to material document when we do GR with the inbound Delivery A. After having processed all necessary steps including the posting of the goods issue of outbound delivery, the inbound delivery A is again open and expects a goods receipt of the returned units. This can also be seen in MD04. Meanwhile the supplier has sent a new "compensation" delivery, with a different inbound delivery B. This was goods receipted and with this delivery the complaint/return process is finished from the supplier's and our point of view.
Problem: What remains is the original open inbound delivery A. Currently we have no idea how to get this one deleted, but we need to cancel it, because there won't be a credit note and there won't be another physical delivery for this inbound delivery A.
What I have done so far:
1) Tried using VL09 to inbound delivery A but there was no effects. probably because the inbound delivery A is already closed.
2) It is not possible to set the item of SA to finished because we my use that item again.
Thanks for your help.
Med'z

Hi Madhu.
Good Day.
First of all I really appreciate your response.
I tried to change the first inbound delivery but canu2019t do much. Because all fields were block since it is already completed.
The system shows the error "The goods movement status (partially or completely processed) does not allow the item to be deleted."
I also tried to change the schedule line but it didnu2019t do any effect with the issue.
Thank you,
Best regards.
Medel.

Return process in vendor and customer systems

Hi experts,
here is the scenario:
A customer returns a prdouct he received from vendor on account of quality defects.
What is the standard process followed by industry for this return scenario both in customer and vendor R/3 systems?
Does customer sends any ASN or IDOC or any other communication to the Vendor along with the returned products?
If the vendor receives any communication in form of IDOC or ASN then how does he comes to know that the customer has sent a return delivery?

Hi,
This is a SD process ie to make a return sale order i think order type is RE do delivery for SO and PGR and items will be stock.
Thanks
suresh

Return Goods to Vendor (Vendor return)

Dear all,
Kindly explain me the step by step procedure of returning goods to the vendor, there could be many scenarios like mentioned below ---
1) GR Still NOT done
2) GR is done but lying in quality stock/storage because of poor quality
3) Material has been issued to production for consumption, there it was found that NOT in usable condition
4) GR as well as IV is already done,now i want to return material back to vendor
5) GR,IV as well as payment is done,now i would like to return the goods back to vendor
Kindly guide me how to return the material back to the supplier in all the above scenarios and also kindly explain me why do we need to return the material some times through delivery process?
For all the above scenarios,guide me how to return through MM cycle.
Thanks & Regards,

>
shruthirai wrote:
> Dear Pankaj,
>
> Thanks for the reply. Can you pl explain how to reverse/cancel the excise invoice in each case,kindly explain to me in steps with T.codes. Also i would like to know in which scenario we go for creation of Return PO?
> Kindly guide me.
>
> Thanks & regards,
1) GR Still NOT done
2) GR is done but lying in quality stock/storage because of poor quality
For above cases
Defintely stock should be received in physically/stores,after quality inspection only,it will returned.So stock should be
goods receipted in SAP as quality stock later put stock to blocked from quality,before/while doing
vendor returns release blocked stock to unrestricted to seperate storage location(create a new location for returns)
SAP Process
1. Create return delivery using MIGO(122 Mvmt) with reason for movement
2. Reverse excise using J1IS for returned material document,material document type - 'MATD',Series group,
excise group,year,vendor.In invoice screen,enter qty, assesable value(material p.o price).Carefully enter/calculate
excise duties for returned quantities only.Check for excise accounting enteries and post it.
3) Material has been issued to production for consumption, there it was found that NOT in usable condition
4) GR as well as IV is already done,now i want to return material back to vendor
For cases 3 & 4.
Move stock immediately to rework location,Bring material for quality inspection,transfer stock of material to its immediate
or its child material(using QA32) as per BOM.Material taken for production,hence invoice should have been done.
So adapt below process as below
1. Create return purchase order(tick mark vendor returns next to info record field)
2. Do migo w.r.t p.o check mvmt type - 161,enter qty,batch,reason for mvmt,delivery note no's
3. Reverse excise using J1IS(as explained for first 2 cases)
4. Create credit memo for vendor to reduce liability using MIRO(simulate for accounting entries)
5. Print credit memo document using MR90(Configure message output settings in SPRO)
5) GR,IV as well as payment is done,now i would like to return the goods back to vendor
Cancel payment document using FB08,void cheque,Follow steps for cases 3&4.
Hope this answer will solve your requirements.

Payment run is picking up the old bank details of the vendor

Hi Experts,
Following is the issue :
1. Vendor invoice entered through MIRO/FB60. This picks up the prevalent bank details from the vendor master.
2. Vendor bank details are changed subsequently and payment run made. The payment run picks up the old bank details ( from the invoice document if it saves any where for the posted document ) and not the current details as in the vendor master.
3. Payment is returned from the bank as previous bank details are not valid any longer.
4. I canceled/reversed the MIRO/FB60 document alongwith the payment document.
I re-enter the same invoice through MIRO/FB60. It picks up the current bank data from the vendor master(which are the new bank details and are correct).
5. Then I make the payment run but the payment still goes to the previous bank details (which were changed and are no longer valid) and not to the current details(which are on the invoice) and is again returned by the bank.
What is the reason and how to correct this issue. Your early reply will be really appreciated.
Thanks & Regards,
BABA

Hi,
By default the payment will go to the bank that is listed first in the vendor master. If you do not need the old details, delete them completely from the master data and leave only the new ones. Alternatively use the Partner Bank field to assign the invoice to which Bank the payment is to be made.
Kind regards

Return material to vendor procured through Third party PO

Hi Friends
We have a scenario where the materials sent to customers through third party sales order is retuned back as retuned stock.
This retuned material needs to be sent back to the vendor. Please let us know how this can be handled.
regards
R.Rajesh

Hi
i have an issue on the way we manage return from third party order but maybe it can help you to know how we proceed
third party order here is treated this way;
sales order with TAS triggering PR and then PO......we do MIGO when good reach customer ..then MIRO and finally customer invoice..ok..nothing really extraordinary !!
for the return we add a new item in the Sales order and then triggers a new PR..we go to our PO with ME22N and create a new item from the PR generated with the second sales order item
We set the return checkbox in the second PO item...and then we do MIGO to indicate that stock has been returned to the supplier ..and create the MIRO to be refunded by the supplier and finally we create a G2S invoice to refund the customer ....
it works good but...the overal status of the sales order remains "Being processed..." !! this is my problem and SAP do not want to help us coz a return flow on third party order is not covered by SAP in standard !
Regards
Laure imberti

Returns to the Vendor

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