RFx Workflow
Hi all,
I am new to SRM workflow. My first assignment is developing workflow for RFx with 5 levels of approval. The business object for RFx is BUS2200. Please advice me from where should I begin. Do I need to create a custom event or using the business events available in the BO?
Regards,
Sainath
I need to develop workflow for RFx approval with 4 levels of approval based on the following 5 criterias,
1. Purchasing Group,
2. Purchasing Organization,
3. Publication Type,
4. Document Type
5. RFx Value (this is available in custom field).
Can I use the standard business object and event or do I need to copy the standard BO and create custom event?
Kindly help since I am completely new to the SRM workflows.
Similar Messages
-
SRM 7.0 'Add Approver' button disabled after rejection
Hi Experts,
I'm working on SRM 7.0(BRF) RFx workflow. I have configured the process level schema and the acceptance by contact person in customizing. When any of the approver rejects the document, it comes back to the creator which is right. But i see the 'Add Approver' button as disabled. But while creating a new document it is showing the 'Add Approver' button, only after rejection, the creator is seeing the button as disabled. Is it the standard behaviour in SRM7.0 ?
Can you guys share your thoughts on this..
Thanks
RamHi,
Please check the note 1378094.
https://service.sap.com/sap/support/notes/1378094
Regards,
Masa -
Single Step approval BRF Workflow for RFx.
Hi,
I am facing one problem in process controlled workflow for RFx. I have the scenario where I have only one approver but 7-8 reviewer are there in between of approver and initiator for example:
Initiator >reviewer1>reviewer2->reviewer3->....reviewer8-->approver.
For acheiving this I have activated standard single step approval workflow.
But while I am trying to add reviewers to the RFx at the time of creation of RFx the system is not shwing the reviewers. it gets refreshed only reviewers line is added to the reviewers Tab but system did not display any reviewer.
And while I publish the RFx it directly goes to the approver and while i tried to add the reviewer from approver end the same problem is coming.
Please help me. How I cam achieve this functionality.
Thanks & Regards,
SachinHello Ashutosh,
Thanks For your reply. I want to add reviewers at the time of creation of RFx not ad-hoc approvers.
As I explain in my question that I have only one approver in whole approval process rest all are the reviewers only who only do the review and add comments not the approving authority.
Thanks,
Sachin -
RFx Parallel approval workflow
Dear Experts,
I'm looking for sample code on how to implement the BADI agent determination with multiple areas for header (decision type 1) for RFx (BUS2200).
I made all the required settings for parallel approval, but it for SC. The BAdI implementation for parallel approval /SAPSRM/BD_WF_SC_RR_PA works only with SC and Decision Type must be 4 — Item-Based Decision for Partial Document.
Thanks,
Evgenii.Hi,
The following settings in SharePoint designer for your reference:
More informaiton is here:
https://social.technet.microsoft.com/Forums/en-US/2cd81250-1124-4d61-b78d-78e747f7fd64/parallel-approval-workflow-where-one-approval-completes-the-workflow?forum=sharepointcustomizationprevious
Best Regards
Dennis Guo
TechNet Community Support -
How can I control the workflow in the award the Rfx response
HI,Experts :
I work in SRM 7.0 ,RFx scenario .
In my case ,the supplier submit his RFX response according the RFX ,and the purchaser awards this response .
There are 3 steps workflow for one type RFX response,and 4 steps workflow for another RFX Response .So ,I know I just can use the standard transaction type for the RFX Response .SO ,How can I control the workflow in this case .
Bestregards
AlexHi,
If i understand your question correcly, you have to determine the process schema definition dynamically based on the transaction type.. then you can configure the process level ( 3 or 4 ) based the process schema definition..
Saravanan -
Hello Experts,
We are on SRM 7.0, ECC 6.0 (Classic Scenario).
When I login as a strategic purchaser and try to create an Rfx, after plugging in all details (item/bidder/qty...) when I publish my Rfx, I get an error "No approval workflow found. Inform system administrator"
Kindly suggest which workflow to be activated (I am looking for standard Application controlled workflow).
Do I need to define a manager for this strategic purchaser in the org structure who will approve the bids received from the supplier?
RegardsHello,
Add conditions in transaction SWB_COND to workflows assigned to BUS2200, depending on your needs.
WS14500026 - Automat. Approval of Bid Invitation
WS14500027 - 1-Step Approval for Bid Invitation
WS14500028 - Main WF: N-Step Approval Bid Invitation
Regards,
Ricardo -
Parallel workflow in Process controlled workflow
Dear experts,
could you please answer -
is it possible to use parallel worklow in the process controlled workflow?
for example, there is a requirement that all the department managers should approve the RFx document or contract.
Is it possible to simulate this process using the process controlled workflow in SRM 7.0?
It seems, that in the standard it is possible only via sequential approval - i.e. the first manager approves
the document, then it goes to the second etc.
Or all the managers receive the work item, but only one manager in fact approves it.
Both variants are not suitable.
Maybe there is another way to simulate the parallel worklow process?
There is an option called decision sets, but it can be used for shopping cart only.
Thanks a lot in advance,
Andrey Averin.Hi,
Yes- This is possible through Process controlled workflow. I am doing a smiler kind of workflow development. like category approvers .. Category approval will split by category...but you have to build the logic such a way that read all the items and send to all the approvers.. But now i have noticed that even through all approvers will receive parallel workitem but Approver A can't open his/her workitem if Approver B is in the process of approve/reject the workitem( Meaning when he double click the workitem in detail) then Approver A will receive a Error pop up message saying that Approver B is working on this document.
John. -
Dump on screen when configuring Process controlled workflow
Hi Experts,
I am facing 1 problem in SAP SRM 7 ehp1. I am configuring Process controlled workflow. Previous workflow settings was Application controlled workflow as its been upgraded from SRM 5. If i run a RFX (BUS2200) cycle in application controlled workflow environment, it works flawlessly.
But when i change my workflow framework to process controlled workflow for all Business Objects. I face a dump when I am creating an RFX. The dump on the portal is:
http://dl3803.ltisap.com:8040/sap/bc/webdynpro/sapsrm/wda_l_fpm_oif
DATREF_NOT_ASSIGNED
No access possible via the 'NULL' data reference
Method: PARTICIPATING_IN_ACTIVE_WF of program /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Method: EDIT_DURING_WORKFLOW of program /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Method: /SAPSRM/IF_PDO_META_CONF_BO~GET_BO_HDR_ACTION_METADATA of program /SAPSRM/CL_PDO_META_CONF_PROV=CP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_BO_RFQ====CP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_BO_RFQ_ADVCP
Method: /SAPSRM/IF_PDO_META_CONSUMER~GET_ACTION_METADATA of program /SAPSRM/CL_PDO_META_HANDLER===CP
Method: UPDATE_ACTIONS of program /SAPSRM/CL_CH_WD_MAP_IDENT====CP
Method: /SAPSRM/IF_CLL_MAPPER~REFRESH of program /SAPSRM/CL_CH_WD_MAP_IDENT====CP
Method: /SAPSRM/IF_CLL_MAPPER~REFRESH of program /SAPSRM/CL_CH_WD_IDEN_MAP_RFQ=CP
Method: OVERRIDE_LEAVE_INIT_SCREEN of program /SAPSRM/CL_FPM_OVRIDE_OIF=====CP
& when i check in st22. I get the dump as:
Category ABAP Programming Error
Runtime Errors DATREF_NOT_ASSIGNED
ABAP Program /SAPSRM/CL_PDO_DYN_MDA_WF_ADJ=CP
Application Component SRM-EBP-PD
Date and Time 17.12.2011 15:46:56
and get dump at:
1 method PARTICIPATING_IN_ACTIVE_WF.
2 " this method returns ABAP_TRUE if the logon user has an active work item,
3 " i.e. he participates in an active approval workflow process.
4
5 DATA lv_curr_workitem_id TYPE /sapsrm/wf_workitem_id.
6 DATA lr_process_info TYPE ref to /SAPSRM/S_PDO_WF_PROCESS_INFO.
7
8 " the default:
9 rv_participates_in_active_wf = abap_false.
10
11 " The scenario is not valid for application-controlled workflow:
12 " Any agents who may edit the document (approver and requester)
13 " enter "Edit" mode right-away. No special handling possible.
14 lr_process_info = io_apf_md_context->get_process_info_ref( ).
>>> IF lr_process_info->wf_version NE /sapsrm/if_wf_process_c=>GC_APF_VERSION_0200.
16 return.
17 endif.
18
19 " check if a valid workitem exists
20 lv_curr_workitem_id = io_apf_md_context->get_workitem_id( ).
21 IF lv_curr_workitem_id IS INITIAL.
22 RETURN.
23 ENDIF.
the only configuration I change in the system is I changed the workflow framework to process controlled workflow.
Kindly help.
Thanks
AnandHello Anand,
As per standard SAP recommendations the application-controlled workflow framework is only intended to be used if you are upgrading from SAP SRM 5.0 or earlier and you need to continue using your existing work-flows.
The default workflow framework setting is the process-controlled workflow from SRM 6.0 on-wards and the user will be provided a option to switch to the application-controlled workflow framework. The option to switch to process-controlled workflows is available only after you have once switched to application-controlled work flows but there will be a big caution that " If you switch from the application-controlled workflow framework to the process-controlled workflow framework; once a process-controlled workflow has been run, it is not supported that you switch back to application-controlled work-flows".
As per the details given i got a feel that we have tried executing the scenario by switching between application and process controlled workflow and hence the system have become inconsistent and its dumping.
I suggest you to raise a OSS ticket to SAP to resolve the issue.
Best Regards,
Rahul -
SRM Process Controlled Workflow
Hi Exports,
I have created a Process schema for SC object type (BUS2121)..
Looks like my process levels are trigged before the shopping cart is actually ordered by the user..
Is this a normal behavior? or I am missing any configuration? or I need to have a additional process level initially to check whether the SC completed?..
Please advice..
Thanks in advance
BharathHI,
Yes. That is correct task ID.
FYI. Task ID List for Process-Controlled Workflow
SRM Contract BUS2000113 No Completion Task
40007980 SRM_CT_APPR1 SRM Contract Approval
40008003 SRM_CTR_Acc Accept Decision / Adjust Document
40007997 SRM_CTR_Revi Revise Document
40107926 SRM_CTR_RW review document
SRM Shopping Cart BUS2121
40007952 SRM_SC_COMP1 SRM Shopping Cart Completion
40007953 SRM_SC_APPR1 SRM Shopping Cart Approval (1)
40007954 SRM_SC_APPR2 SRM Shopping Cart Approval (2)
40007994 SRM_SC_Acc Accept Decision / Adjust Document
40007936 SRM_SC_Revi Revise Document
40007945 SRM_SC_RW Review Document
SRM RFx BUS2200 40107917 SRM_BI_COMP1 SRM RFx Completion
40007982 SRM_BI_APPR1 SRM RFx Approval
40107922 SRM_RFx_Acc Accept Decision / Adjust Document
40007998 SRM_RFQ_Revi Revise Document
40107927 SRM_RFQ_RW Review Document
SRM Purchase Order BUS2201
40007973 SRM_PO_COMP1 SRM Purchase Order Completion
40007974 SRM_PO_APPR1 SRM Purchase Order Approval
40007995 SRM_PO_Acc Accept Decision / Adjust Document
40007996 SRM_PO_Revi Revise Document
40107924 SRM_PO_RW Review Document
SRM Supplier Quote BUS2202 No Completion Task
40007981 SRM_QT_APPR1 SRM RFx Response/Bid Approval
No Adjust task
40007999 SRM_QTE_Revi Revise Document
40107928 SRM_QTE_RW Review Document
No Completion Task
40008000 SRM_QT_APPR2 SRM Bid Approval
No Adjust task
40107934 srm_bid_revi Revise Bid
40107935 srm_bid_rw Review Bid
SRM Confirmation of Goods/Service BUS2203 No Completion Task
40007987 SRM_CF_APPR1 SRM Confirmation Approval
No Adjust task
40008004 SRM_CF_Revi Revise Document
40107929 SRM_CF_RW review confirmation
SRM Incoming Invoice BUS2205 No Completion Task
40008005 SRM_IV_APPR1 SRM Invoice Approval
No Adjust task
40008006 SRM_IV_Revi Revise Document
40107925 SRM_IV_RW Review Document
Auto 40007988 SRM_AUTOAPP Automatic Approval
Auto 40007989 SRM_AUTOREJ Automatic Rejection
Regards,
Masa -
Need Help: Workflow Decision Task not visible in NWBC for customer Task
Hello All,
I am new to NWBC configuration , need ur expert knowledge for the below issue. I have checked the treat . Approve/Reject button for SRM Approval for RFx response ,but not able to get the exact steps for the configurations in NWBC.
Requirement.
We are working on SLM/SRM module, where we have requirement to create a custom workflow with custom Task for which we have executed below actions.
Created the Custom Workflow.
Created the custom Task with custom ZCLASS and ZEVET.
Created Event linkages in SWE2.
After doing this we are getting the workitem in the NWBC, currently we don’t have the Portal system in place, so we are using the NWBC for all our testing.
What is the issue?
When we select the workitem in the NWBC (UML) inbox , the Decision Task ie “Approve” or “Reject” button are not visible , where as for SAP standard Task buttons are visible.
What help we need?
When we cross check the SCN/IBM portal, found that we need to do the XML file configurations. Can you any one kindly let us know the steps we need to follow to achieve our functionality.
Thanks a lot in advance.
Thanks and Regards
ChannaYou need to share the details of what Inbox you are using, configuration steps depend on it. If you aren't using portal, you aren't using UWL and there is no UML inbox. You need to get your facts straight. Most likely you are using the Business Workflow Inbox (SWF_WORKPLACE) or the Lean Inbox (IBO_WDA_INBOX). Both are based on Web Dynpro ABAP and POWL but the configuration is different. Regardless, you posted this in the wrong space. Correct space is either SAP NetWeaver Business Client or Web Dynpro ABAP.
-
Unable to create shopping cart/RFx in the upgraded SRM 7 server
Hi All,
We are upgrading from SRM 3 to SRM 7. We have also installed a fresh SRM 7 server separately. In that standalone sandbox we are able to create SC/RFx etc , but with the similar configuration we are unable to do the same in the upgraded SRM 7 server. I was wondering if we need to do any specific settings in the upgraded server or not. I am getting the following error message :
The following error text was processed in the system SD1 : Initialize trace failed with error 2
The error occurred on the application server sapsrmcs3_SD1_00 and in the work process 0 .
The termination type was: ERROR_MESSAGE_STATE
The ABAP call stack was:
Method: INITIALIZE of program /SAPSRM/CL_WF_BRF_TRACE=======CP
Method: INIT_BRF_TRACE of program /SAPSRM/CL_WF_BRF_MSG=========CP
Method: CONSTRUCTOR of program /SAPSRM/CL_WF_BRF_MSG=========CP
Method: INITIALIZE_BRF_MSG of program /SAPSRM/CL_WF_BRF_MSG=========CP
Method: /SAPSRM/IF_WF_RULE_CONNECTOR~EVALUATE of program /SAPSRM/CL_WF_BRF_CONNECTOR===CP
Method: /SAPSRM/IF_WF_LEVEL_VALIDATION~VALIDATE of program /SAPSRM/CL_WF_PROCESS=========CP
Method: CREATE_PROCESS_FORECAST of program /SAPSRM/CL_WF_APV_FACADE======CP
Method: RETRIEVE_PROCESS_INFO_60_RES of program /SAPSRM/CL_WF_APV_FACADE======CP
Method: RETRIEVE_COMP_PROCESS_DATA of program /SAPSRM/CL_WF_APV_FACADE======CP
Method: GET_PROCESS_INFO of program /SAPSRM/CL_WF_APV_FACADE======CP
Please suggest. Looking forward to your valuable comments.
Regards
PuspaSourav BiswasHi,
If the server is upgraded one, please set the workflow framework as "Application-Control Workflow".
Transaction: SPRO
SRM -> SRM Server -> Cross-Application Basic Settings -> Business Workflow -> Select Workflow Framework
Regards,
Masa -
Waiting for Approval - RFx Question
Hi Experts,
We are in Esourcing 7.0. My Client has a requirement to add spend category group as approver for RFx before it go to next phase 'Open for Review'.
I modified the document security template for RFx and provided the group information.
Added them as Colloboraters - Role (Approver)
When I changed the phase to 'Waiting for approval'. I dont see any approval item in the workbench (My Workflow Activities)...
But when I click on the link(that I received in email as colloborator) , I can view a button 'Approve RFx'.
Is there something I am missing?
Will 'My Workflow Activities' only shows that are routed through XPDL (Project and Contract Document)?
Thanks,Rfx approval is not supported by workflow. It is a separate process. As you stated Projects, Contract Documents, UserDefined objects and recently Vendors are supported workflow documents. The way you can tell is objects that have configurable phase definitions also have the ability to add workflow. These will show up in the workflow activities report.
-
After approver reject RFx response(QUOT), is that possible tho open back?
Hi Gurus,
We are now implementing SRM 7 EHp 1 and with workflow in RFx creation and evaluation. During RFx evaluation, once the approval reject the quotation and the status will turn into REJECTED. Is there anyway to open back the quotation in order leave it as rejected.
There is few scenario we facing at the moment.
1. 5 lines item. Bidder A been partial award 3 items and Bidder B partial award 2 item. Both quotation route to approval in awaiting approver status. If approval reject bidder A quotation and put a remark to purchaser that bidder B should get the full award (5 items). Is that possible to handle by the system?
2. 5 lines item. Bidder A been partial award 3 items and Bidder B partial award 2 item. Both quotation route to approval in awaiting approver status. The approval reject bidder A and accept bidder B. Could system handle the 3 items back to the sourcing cockpit?
Best regards,
WindHello Wind,
Kindly refer to the thread Re: Quotation in Release Rejected Status, how does the purchaser can review it? , to solve your issue here.
As per the standard functionality delivered with SRM 701, purchaser user should be allowed to view the details for the Rejected RFx response and he also he will be provided with the Undo Reject option to re-submit the response for approval to the purchasing manager.
Hope this helps you.
Best Regards,
Rahul -
Dear All,
Please let me know the process for creating one step approval workflow for RFx in SAP Sourcing.
Do we need a Java help to be able to design the workflow.
Please let me know th estep by step details It woul be really very helpful for me.
Thanks,
VenkyHi
Like Devesh and Shobha have suggested, you need to add approver as a collaboraor for RFx approval to take place.
From what I can understand from your post is you do not want your buyer to add approver to an Rfx manually at ther beggining of every Rfx cycle. This condition can be taken care of with help of RFx templates.
You can create different tenplates with fixed approver such that when buyers use these templates to create Rfx, approver is already added and no manual intervention is required.
In case no approver is specified, Rfx can directly be opened to supplier by buyer/ owner of the Rfx
Regards
Mudit Saini -
How to integrate WD url in standard RFX response task
Hi Experts,
we have set up a process controlled workflow for RFX response in SRM,The standard task used is 40007981,the problem is we have to integrate one webdynpro link inside the task,the process is to first determine the webdynpro URL using FM(as it will change from dev to quality system) and then use the URL value in task description for creating a hyperlink.I have used the same approch in application controlled workflow,But here the task is standard,So not sure how to make changes in the task??i want to understand will coping the task into another task and using the ztask will work??or i have to create enhancements in standard task itself?if i follow the second approach what will be the impact and most importantly? willl that work?
Regards
SonikaHi,
Yes, you can copy the standard task by using transaction PFTC_COP and then modify it as per your requirement.
After making all changes use this task in your workflow.
Thanks and regards,
SNJY
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