Rounding in Incoming Payment

I have a bit of a problem I hope someone cna help me with
in Administration > General Settings > Display I set both amounts and Prices to 5
In Documents settings I set the rounding to be Currency not Document.
In AP Invoice Entry, I have the ability to round the total of an Invoice to whole cents (US Dollars)
My problem comes with the AR Invoice. First I can not round the total of an Invoice, and when I try to apply a payment, the payment leaves a fraction of a cent open on the invoice or puts the remainder on account.
How do I get and AR invoice to round to whole cents or get the fraction of a cent applied to a rounding account in Incoming Payments? I see a rounding field in Incoming payments but there is no way to put an amount in the field. In form settings for the Incoming payments, I am not able to activate the field
I appreciate any help in advance
Thanks
Dana

Hi,
You can check Note no. 662600 regarding the Calculation of the Rounding field in A/R and A/P documents on the Service Market Place.
Also, in the Payments, the under/over payment option can be a solution for the part of the nominal amount left.
Hope it helps.
Regards,
Jitin Chawla

Similar Messages

Rounding method in sales document and incoming payments in SBO2005,PL39

While making an A/R invoice I wish the amount in the invoice to get rounded. Where is the setting or what is the process to do this? Is it possible in SAP B1?
For example:- I make an Invoice of amount Rs.7000.36 and I want the amount recievable to be Rs.7000 only and the invoice should also carry this value. The rounded off amount Rs.00.36 may move to a offset account.
Edited by: debraj bhattacharyya on Apr 15, 2008 7:20 AM

Hi,
if you want to allow over & underpayment, you can set ip up quite easily in the document settings -> per document tab -> overpayment/underpayment amount allowed for incoming & outgoing payments.
For the 0.36 to be allowed off in the incoming payment you would have to allow an amount for 0.36 or more. Please see note 1089652 for an explanation regarding the tax implications of the functionality.
If, on the other hand you wish to work without decimal places, just define the currency as having no decimals. You can also set it to be automatically rounded to the five hundredth, ten hundredth, to one or to ten. If the rounding is applicable to payments as well, put a tick in the appropriate column.
Note: In order to set rounding at the currency level, the method under document settings -> general tab must be set to rounding by currency, otherwise the columns are not available in the currency definition window.
Cheers,
kerstin

Currency Decimal Increases Incoming Payment Window

Hi Expert,
My problem is related to Incoming Payment window (named Doc. Currency ) can I increase the decimal(Last Digit 3,4) in that Field.Actually I check the Seting in Administration Module but Digit not increase.
Please help me out from these problems.
Regards
Amol

Hi Gordon,
So i cannot increase the Decimal in Doc Currency field.Because the USD Currency amt For Eg :49.23321 so it round the decimal so amount calculate in Amount Due (LC) give differences in INR valuea and that field is Disabled.Otherwise i can input the value in that Amount Due (LC) Field.So suggest solution in these problem.
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Incoming Payments Error No matching records found G/L Accounts.

I have a client that uses foreign currency. It appears that when I enter an incoming payment with VEF currency get this error. This only happens to some customers.
When I make a partial payment and Do Not change the Total Payment on the line I get the error
No matching records found 'G/L Accounts' (OACT)
For example I have an invoice for VEF1000.00. I do not change the Total Payment. I go to the Payment Means and enter a Bank Transfer for VEF600.00. When I try to add I get the error.
However, if I first change the Total Payment amount to VEF600.00, and then enter the payment means Bank Transfer for VEF600.00 I can add the incoming payment without the error.
Any suggestions

Hi,
Can you please confirm whether the issue is happening even after the Rounding Account is defined in the G\L Determination window under the Administration > Setup > Financials?
Kind Regards,
Jitin
SAP Business One Forum Team

Exchange rate on Incoming Payment

Dear Experts,
Can anyone assist with this issue?
I have created an invoice in a foreign currency (USD) with a rate of 1.485.
At the time of creating the incoming payment, the system rate had changed to 1.48. I therefore decided to change it to 1.485 after selecting the invoice to be paid so as to avoid exchange gain or loss on receipt of this transaction. This however resuledt in an error - 'No GL Account found'
Please help!
Regards
John

Hi,
Have you check what is the decimal settings for the rates under the Adminstration > System Initialization > General Setting > Display tab ?
Also, please check whether the Rounding account is defined in the G\L Determination window.
Kind Regards,
Jitin
SAP Business One Forum Team

Incoming payment by F-28: Reason code error while posting

Hello everyone,
I want to post Incoing Payment using F-28 net of TDS. I want the separate GL account to be picked up automatically for the difference when I enter the Reason Code 003.
I did the following customization for the same.
1. Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions>Incoimng Payments> Incoming Payments Global Settings>Overpayment/Underpayment> Define Reason Codes:- Here I selected the Indicator 'C' for reason code 003 which is for "Indicator: Charge off difference via separate account". The reason code 003 is for TDS Netted
2. Below the Define Reason Code node, I selected the node 'Define Accounts for Payment Differences' . Selected the key ' Rules' and selected the checkbox 'Reason Code'. Then clicked on 'Accounts' and enetered the desired GL account against the reason code '003'.
After doing the above customization I posted the Incoming payment using T code F-28. I entered the difference in the field 'Difference Posting'. Then entered reason code '003' which is for 'TDS netted' in the field 'Reason Code'. Now, I am getting the follwoing error.
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.
How can I proceed ahead?
Thanks and Regards,
Pradnya

Hi Saulo,
Thanks for ur reply.
I had alreay done the config in OBXL and OBBE. Only thing I wanted to know is while posting Incoming Payment by F-28, how to use this reason code.
Ur reply was a gr8 help for me.
Regards,
Pradnya

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Clearing issue Incoming payment due to Cash discount ( customers)

Hello,
During processing automatic incoming payments the system don't clear the customer open item in case the customer has taken a cash discount.
The clearing should be done automatically in the posting area 2 but now the the user needs to do manual interventions in the FEBAN in order to clear the customer
We checked the payment terms and verified the discount taken by the customer and they are ok
After investigation we guess that the original SD invoice don't send the Discount amount and Discount base amount to FI, because we saw that those fields are empty in the FI document (RV),
Also in Billing the Cash discount base field in empty...
When i tried to create a manual customer invoice those fields are well filled in and the system clears the customer open item perfectly !
Any one an idea how to fix it ?

Hello,
Thanks for your feedback but the issue is not solved.
Is there difference in clearing behaviour in case the open item posting is orginated from a SD invoice ( Billing) because as stated before, when I make a FI sales invoice (FB60) the system perfectly accepts the cash discount and post and clears in postingarea 2
Also when I consult the open item position (FBL5N) the cash discount amount field is empty which is not the case when I post an FB60 invoice
Summarized
We are usiing the automatic bank statement program ( FEBC), during posting the system post perfectly posting area 1 (FEBP) but fails the post postingarea 2 ( the system makes a payment advice) the message the system generates ' Difference to large for clearing F5263'
Many thanks for help

Invoice details in Incoming Payment

Dear All,
we are making incoming payment against invoice. In Pld for incoming payments i want details of invoice (Invoice Number and Invoice Amount) against which receipt entry is made.
Ex:
Account Code...........Account Name......................................................Amount
A0001.....................ABC
..............................Invoice Number 12..................................................1000
.....................................................13..................................................1500
and so on ...
I have tried in PLD but not able to get the OINV table in PLD. Is there any other option to get this details.
Swapnil
Edited by: SWAPNIL PATIL on Mar 20, 2009 9:50 AM

Dear Friend,
Which query u sended that working fine for Incomeing Payments. But ih this ur matching
T1.DocEntry = T2.DocEntry. Means suppose in Income Payment entry there is no Invoice entry then it is not showing. But i want to show that entry also. Please refer the following formatt.
SELECT T0.DocNum, T0.DocDate, T0.CardCode,T2.DocNum, T1.SumApplied FROM [dbo].[ORCT] T0 INNER JOIN RCT2 T1 ON T0.DocNum = T1.DocNum INNER JOIN OINV T2 ON T1.DocEntry = T2.DocEntry
Formatt:
Account Code...........Account Name......................................................Amount
A0001.....................ABC
..............................Invoice Number 12..................................................1000
.....................................................13..................................................1500
and so on ...
.................................................................................Total...................2500
In that suppose Invoice not available in that then Total is not showing. But i want to show Total for Incomeing Payment. Can u plz tell me how to solve that proble.
Swapnil

Billing Doc. No in Incoming payment.

Dear Gurus,
I made a sales document in SD module say "12345" and the billing doc. no as "123" for customer "xyz" for amount "1000".
I receive payment via- T.code f-28 for this customer for exact amount. My query is when I check the ledger in FBL5N for this customer it is not showing billing doc. no"123" for the incoming payment (doc.type "ZP" ),however it is showing billing doc. for sd document . Kindly guide . Also is there any way to view customer ledger via billing document no. For ex. how much payment due?Please guide

Payment document can be posted based on the accounting document.
If you want you can maintain invoice number in reference field, also there is one option to make reference field mandatory.
In OBA7 activate reference document number as mandatory for the document type DZ. So, while doing the transaction in F-28, value should be mandatory to this field.
If maintain invoice value in reference field, then you can do sorting and totaling based on the reference field in FBL5N.
there are no standard reports to check the outstanding amount based on the invoice number.
Rgds
Murali. N

FI-CA Incoming Payment

Hi,
In PSCD, when you post an incoming payment (transaction FP05), do you have to have FM account assignment for Cash line item?
We recently upgraded our system from 4.71 to ECC 6.0.
In 4.71, when we post incoming payment, there is no FM account assignment for Cash line item. System splits the cash line item based on the FM assignment on the offsetting Business Partner line items at the time of Forward posting the document to FI in Special Purpose Ledger document.
Currently in ECC 6.0, since system is looking for valid FM account assignment for Cash line item, I assigned some general fund. As a result of this, additional line items were generated using Fund Clearing account to balance the document by FM assignments. This has 2 negative impacts:
a. Extra line items (Fund Clearing account) are generated in PSCD document.
b. Cash account balance is not available by "True" funds.
I would appreciate if someone can send some info on this topic.
Regards,
Suresh

Hi James,
What I could gather from your post is that you are concerned only about the creation of a file in ACH format for check payments which are being posted in to SAP as payment lots.
So, the ACH file that gets created during the FPY1 run is actually done by a standard program SAPFKPY3 with the help of preconfigured FM's linked to the ACH payment medium format.
You can view these FMs by going to Transaction Code-FQP3. Select in the ACH format and clicking on "Event Module for Payment medium formats".
Now coming to your requirement, all the payment information related to the payment lots are stored in DFKKZP table at the item level and at DFKKZK at header level.
So you can develop a program which retrieves the information from these tables as per the business requirements in a structure accepted by the std program SAPFKPY3.
You need to develop new FM's which will retrieve the information and would create the a flat file in ACH format.
You need to take care of the scenario where the check payment in the payment lot is not actually hitting the account, but is getting routed to the payment clarification worklist. It will depend on the business requirement whether these scenarios are to be included in the ACH file or not.
Hope it helps...
Thanks,
Amlan

Sample for A/R invoice and Incoming Payment

Hi,
Have any samples for create A/R invoice and incoming payment by SDK?
Which related tables are used?
Thanks!
Regards,
On

On,
If you look at the SDK Help Documentation, specifically at the Documents, Document_Lines and Payments Objects for the DI API, the help discusses the tables involved as well as gives samples of common documents.
Eddy

Create A/R Invoice and Its Incoming Payment using DI Server

Hi Everyone,
I need to create an A/R Invoice and its payment in a sigle transaction using DI Server. The problem is that I don't know the DocEntry that will be assigned to the invoice in order to set it in the SOP message for creating the incoming payment.
I guess the SOAP message should look like:
<?xml version="1.0" encoding="UTF-16"?>
<env:Envelope xmlns:env="http://schemas.xmlsoap.org/soap/envelope/">
<env:Header>
<SessionID>F46EDCE6-3F79-1F9F-1D1E-DC6226D04FA7</SessionID>
</env:Header>
<env:Body>
<dis:AddObject xmlns:dis="http://www.sap.com/SBO/DIS" CommandID="Add invoice">
<BOM>
   <BO>
    <AdmInfo>
     <Object>oInvoices</Object>
    </AdmInfo>
    <Documents>
     <row>
      <DocDate>20040707</DocDate>
      <DocDueDate>20040707</DocDueDate>
      <CardCode>BP</CardCode>
     </row>
    </Documents>
    <Document_Lines>
     <row>
      <ItemCode>Item1</ItemCode>
      <Quantity>3</Quantity>
      <TaxCode>My Tax</TaxCode>
     </row>
    </Document_Lines>
</BO>
</BOM>
</dis:AddObject>
<dis:AddObject xmlns:dis="http://www.sap.com/SBO/DIS" CommandID="Add Incoming Payment">
<BOM>
   <BO>
    <AdmInfo>
       <Object>oIncomingPayments</Object>
    </AdmInfo>
    <Payments>
       <row>
           <CardCode>BP</CardCode>
           <DocTypte>rCustomer</DocTypte>
       </row>
   <Payments>
   <Payments_Invoices>
        <row>
             <DocEntry>???</DocEntry> <---- ???
             <InvoiceType>it_Invoice</InvoiceType>
            <SumApplied>100</SumApplied>
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   </Payments_Invoices>
   </BO>
</BOM>
</dis:AddObject>
</env:Body>
</env:Envelope>
Any help?

Dear Hugo Moreno,
You could use the GetNewObjectCode Method of the Company Object to retrieves the key of the last added record.
Please refer to SDK DI API help for this method.
Best Regards
Jane Jing
SAP Business One Forums team

Incoming payment rows details in Crystal report

Hi Xperts
I want to create Payment Advice print layout in Crystal Report. Can anybody tell me which table is related Incoming payment Row wise details in SAP.
I need following Details in SAP (Row Details)
Document No, Document Date, Document Total
Any body help me out regarding this
Thanks
Balaji

Hi Balaji,
Check this link.
[Crystal Generic samples from SAP|https://websmp204.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000635012009E&]
It consists of most of all the documents in SAP.
Hope this helps.
Regards,
Bala

Query Print Layout - Incoming Payment

Hi All,
I have done the query print layout for incoming payment. but it cannot show the correct A/R invoice: document number. When I only make the payment for 1 invoice it seems to be correct, but when I choose 2 invoices to be paid, then the A/R invoice: document number for the second row is wrong ( if follows the first row).
Below is the query:
SELECT T0.DocNum, T0.DocDate, T0.DocCur, T0.DocTotal,
T0.DocTotalFC, T1.DocNum, T1.CardCode, T1.CardName,
T1.DocDate, T1.Comments,T1.TrsfrRef as 'Cheque No',
T2.BankCode' 'T2.AcctNum as 'Bank Code' , T0.Address , T3.Phone1 , T3.CntctPrsn , T0.PaidToDate, T0.PaidFc , T4.AppliedSys , T4.AppliedFc
FROM [dbo].[OINV] T0 INNER JOIN ORCT T1
ON T0.ReceiptNum = T1.DocEntry LEFT JOIN RCT1 T2
ON T1.DocNum = T2.DocNum LEFT JOIN RCT2 T4
ON T4.DocNum = T2.DocNum LEFT JOIN OCRD T3
ON T1.CardCode = T3.CardCode
WHERE T1.DocNum = [%0]
ORDER BY T1.DocNum
the fields that i want to display in repetitive area are: A/R invoice: Document date , A/R invoice: document number, Amount that they have paid ( partial payment / full payment) i used this database: Incoming payment - a/r invoice: paid, outstanding amount i used formula ( total document - paid to date), and document currency
Thank you! hope you can help.
Pauline

Pauline,
I've tested your query in B1 2007A SP00 PL30 and works fine. I even created PLD for the query and I can see 2 invoice paid by one incoming payment.
Rgds,

Rounding in Incoming Payment

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