Routing documents using SharePoint Online workflows

Hello,
I am trying to design a workflow for SharePoint Online, but have run into a few problems. Basically I need the workflow to work as follows:
 1. User submits a document (which is already in a Document Library in SharePoint) to a designated Supervisor for Approval
 2. Supervisor receives an email that a document is ready for approval. After reviewing:
       a. If Supervisor rejects, the document remains in the original folder
       b. If Supervisor approves, the document is automatically moved to a new folder named "Approved" within that same Document Library
I thought there would be a template in SharePoint Online that would offer these features (i.e. the Publishing Approval workflow template I am currently trying to use), but I can't seem to enable an option to have the file automatically directed to an
Approved folder. I have been reading online for the last hour or so and this seems to be possibly using Visual Studios, but I currently do not have that application. Are there any other options available?
Please note - each user has their own "Approval" folder. So, if possible, I would need to apply this as a template to each user and specify the path of the Approval workflow for each user.
I really appreciate any suggestions or advice you could provide.

Hi,
You can create a SharePoint Designer approval workflow to achieve this requirement. In the workflow, on approval,  add a step to copy the file to your target location. The following link demonstrates the use of Copy functionality in SharePoint Designer
2013.
http://cypher19.wordpress.com/workflow-copy-document-from-one-library-to-another/
Narahari
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