Sales order quantity is being changed -incompletion log arising

Hi Gurus,
I come across a situation in OM.
Sales order1 is created with item 10 (qty20) on 1 may 07, delivered and invoiced.
There is a new requirement from same customer for same item. so instead of createing new SO, iam trying to change existing <b>sales order1</b>--order quantity to say 30 ( fresh reqt being 10)
when i try to deliver newly added 10 qty of item 10, iam end up with incompletion on schedule lines.
Is this correct process to edit order Qty ?
many thanks for your reply...

Hi,
Idealy speaking you should not do changes in the old order which is invoiced,insted the correct way will be to create a fresh order,delivery and billing.
this will be easy for the record purpose.Again if you dont's want to enter the same data again and agian for the same customer and material etc,you can copy the order say OR to OR.
Maintain copy control for OR to OR and sales order copy control and your problem will be solved.
Reward points if useful
Regards,
Amrish Purohit

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I create production order interactively through co08 ( prod order with respect to sales order). the prod order automatically picks up the quantity in the sales order which is desired, but this order quantity field in the prod order is editable (i.e can be made higher or lower). Please how do I restrict this prod order quantity from being higher than the sales order quantity?i mean what should be done to make system disallow the prod order qty being fixed higher than thesales order qty?

Hi,
Even though you create the production in refernce to the SO, the order quantity can be alter.
This is a normal behaviour of the system.
To restrict any change in the order quantity, you can use tarnsaction variant for CO08. T code is SHD0.
Secondly you can use the following enhancements to restrict the same,
PPCO0006
PPCO0007
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Sales order quantity is to be changed

After MRP run, if Sales order quantity is to be changed than what implication will planned order have in next MRP run?

Hi,
If we change the sales order quantity, then there will not be any change in planned order unless we take MRP . After MRP the old planned orders will get deleted and new gets created with the new quantity in the sales order.
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Hi Friends,
How to track the actual sales order quantity given by the customer.
Ex: we assume the customer has placed an order of 100 units and stock is only 90 so we create the sales order for 90 units only.
How to find out the difference of 10 units as a report in standard sap system.
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AJ

Dear AJ,
This is how normal sales process works.
You create Sales Order line item for the quantity that customer has requested. (eg: 100)
Then you do a ATP for that Line item. Let's say you have only 90 in the stock. In that case system will confirm 90 for the sales order line item. (You can see the confirmed quantity in the Schedule line tab)
Normally we don't change the LI quantity as per the ATP confirmed quantity (i.e 90). Because then we loose the visibility to the customers original requested quantity (i.e 100).
Say you don't change your Line Item Order quantity to 90. Then your delivery & billing will be for 90.
So you can see in VA05, Order quantity as 100 and confirmed quantity as 90.
Your sales reports will show delivery & billing as 90. So that you have a clear visibility to the original order quantity, delivered quantity & billed quantity.
Further if remaining (open) quantity 10 is appearing your MRP & creating troubles, please use Line Item Rejection Reason as Completed. So that everything is perfect.
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Since your changing LI quantity to 90, you cant see 100 in the VA05 report. It always show the existing sales order line item quantity, which is 90 in this example.
Only way you can find your original sales order quantity is in the Line Item / Change Log.
This can be view by selecting below Menu option.
Environment -> Changes
If you execute it for the relevant Line Item, you can see the Change log. In that by double clicking relevant quantity change line, you can see the old value & new value. (In this example 100 & 90)
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In that case change log will display 100 to 95, then 95 to 90. So your loosing the required visibility.
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Sales Order Status showing Being Processed

Hi All ,
I my client created sales order with 100000.700 ton and with 42 Piratical delivery document with different dates and 42 billing document and clear accounting documents
But the problem is Sales order status showing as Being Processed
I check all delivery documents if was showing total quantity delivers and i check copy controls OR to ZLF Updated document flow is there
and i Item category TAN don't not having completion rule
My question is it is mandatory to maintain Completion rule in item category
The Problem With Only One sales order it showing Being Processed, rest of sales document Showing completed
Do we need to Updated Status manually ?
Can any one guide me what could be a Problem
Thanks
Rajesh

Hi,
GO TO VA02 THEN SELECT THE ITEM THEN GO TO SCHEDULE LINE -> STATUS TAB-> GIVE THE REASON FOR REJECTION
Regards,
T.Murugu

Purchase Order quantity must not Exceed Sales Order quantity

Dear Experts
My requirement is when i am creating PO in me21n and taking Document type as Domestic PO and giving account assignmnet as "C" Sales Order, must have to enter Material and quantity and must have to Give Sales Order number and item no in account assignmnet tab , the quantity i am entering in PO must not exceed my Sales Order quantity that is my requirement.
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Abi

Hi,
You do not create a PO with reference to sales order. In PO you enter sales order number for reference. A purchase requsition can be created directly from Sales order or through MRP depending on the system settings. Then this PR can be converted to PO. here you can restrict the quantity. As in order to change the quantity in PR also you will have to change the quantity in sales order.
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Sales Order quantity Must not exceed Purchase order quantity

Dear Experts,
My requirement is when i am creating a Purchase order giving referenece as Sales Order .. system must not allow the user to enter more than Sales order quantity.
Ex : Sales Order 1234
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        Quantity : 100
while creating a Purchase order for Mat AAAA giving reference of Sales order i.e 1234 and quantity 150 system must not allow user to enter more than sales order quantity . If user wants to create PO for 150 he must have to ammend the sales order from 100 to 150 is it possible.
Kindly do the needful
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abhi

Dear Abhinav,
First of all, Purchase Order will get created with reference to Purchase requisition (T. Code: VOV7 --> Item Cat.: TAS --> Tab: Transaction Flow --> Field: Automatic PO Creation), and not with reference to Sales Order.
This is Purchase requisition, which gets created with reference to Sales Order; based upon settings in:
T. Code: VOV6 --> Schd. Line Cat.: CS
Order Type            NB    Purchase Requisition
Item Category         5     Third-party
Acct Assgt Cat.       X     All aux.acct.assgts.
Now, coming to your requirement (based up on my inputs),
My requirement is when i am creating a Purchase order giving referenece as Sales Order .. system must not allow the user to enter more than Sales order quantity.
To Restrict Purchase requisition quantity in PO, then in T. Code: OMCQ
Or, Path: SPRO > img > MM > Purchasing > Environment Data > Define Attributes of System Messages
Here make following messages as Error;
06 076 Materials of requisition & item & alr. ordered in full
06 254 Order quantity greater than requisition quantity
Now, in Purchase Requisition, if it is created for 100 qty (with ref. to Sales Order) and if you adopt the same in Purchase Order and try to change the qty to 150, then system will not allow you change and throws the error.
Best Regards,
Amit

After invoice completed the sales order is showing being processed

Dear All,
I have created one Sales Order. Checked the incomplet procedure where it gives document is completed.
I have created invoice with reference to this Sales Order. Invoice is successfully created and Accounting document is also generated.
Now if I check the document flow the Sales Order is showing as Being Process (not completed)
Can anyone tell me the reason why this sales order is showing Being process in Document Flow though the invoice is completly processed.
with regards
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Hi,
Please check the below link. All this is happening because of some inconsistency in the system, for which we do not have a clear reason, every time and every issue may be having a different reasons. It is advisable to go through the different solutions provided by others in the forum and analyze which is suitable for your scenario.
Hope below link helps you...
Re: Sales Order Status
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Pop up when Sales order item partner is changed

Hi,
Can we get a pop up when a partner function in sales order item line is changed which should display the text maintained for the customer in XD02??
If so please let me know..
Thanks & regards,
Santhosh
Edited by: SS on Jun 8, 2009 3:27 PM

Hi..
Put option C there & save.
This filed defines result of ava chk in sales order.
(Rule for transferring the results of the availability check
Specifies for a particular sales area how the system reacts when the availability check determines that the inventory is insufficient to satisfy the order quantity.
Use
When inventory is insufficient, the system can react in one of two ways:
The system presents a pop-up window and you choose from different alternatives, or
The system automatically proposes one of the alternatives (no pop-up window appears)
Example
The system can, for example, automatically confirm the delivery proposal. The delivery proposal consists of the quantity that is available for delivery by the requested delivery date.)
Also make sure in OVZ8 you have ticked Av Chk for your schedule line category
Regds
MM
Edited by: MANOJ MAHAJAN on Oct 26, 2009 12:21 PM

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hi all,
can anyone please tell me the function module or bapi or Table to find out open sales order quantity coming in VA05.
regards.

First of all define what is open , is it created but notdelivered , or delivered but not invoiced.
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A     Not yet processed
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Tcode V.02 gives u this option.

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Hi,
We have a requirement here of report to show open sales order quantity & value for any month (monthend). There is a datasource 2LIS_11_V_ITM which gives Open order quantity. I have created an ODS with 2LIS_11_VAITM & 2LIS_11_V_ITM which can give me desired qty & value, but only for date of last data upload and not for date in the past.(and to get that, I have to sumup all open orders quantity without using any date filter)
I am thinking of creating a Infocube over this ODS to update the Open Order qty & value at the monthend (Snapshot scenario). But to update this, I am not able to get the logic for date to be used in time dimension.
If anyone can think of the solution or any alternate way to develop this kind of report, your help/suggestions are most welcome.
Thanks,
Vikram.

Hi Vikram,
Find the link, which solves u r requirement
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/bi/arobustdesignofopensalesorderdataflow
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Ramakrishna Kamurthy

SALE ORDER QUANTITY LESS THAN DELIVERY QUANTITY ? NO CECK IN SAP ??

Hello friends,
        I created a sales order of quantity 10 , having two material codes each having quantity 4 and 6 . i created delivery for the one by putting delivered quantity 4 and save , then i created delivery for second and put delivered quantity 8 which was greater than the sale order quantity left ,system saved the delivery and didn't popped any error message.
                                 Does SAP have options to over come this mistake by end users.
regards

Dear Joshi,
                  Please get in touch with your abap er as there user exits which can be written to avoid this situation.
                  Let me explain you further one more situation.
First one, Your query is if for item A ord qty is 6 the system saved the delivery with 8 qty which is greater than ordered quantity. I know the gives a warning doing this.
Second Situation :
Say item A ordered qty is 5, and i made a delivery for 3 and saved it. Now the open quantity on the order is only 2. (5 -3 =2). But one of our users reduced the ordered quantity to 2 despite saving a delivery with quantity 3.
so the situation is ord qty is 2 and delivered is 3 qty. which is again wrong. But while reducing the ordered quantity less than the delivered quantity the system gives a warning message telling " ORDERED QUANTITY IS LESS THAN DELIVERED QUANTITY ".
Also just imagine we made delivery for qty 5 and invoiced it.After which you reduced the delivered quantity to say 3. So delivered is 3 but invoiced is 5.
Hence for these kinds of practical problems we have addressed them through user exits with the help of our ABAP'ers by turning those warning messages into error messages by selecting the suitable message class.
Hope the explanation helps you. And thanks for all your patient reading.
Reward points if useful.
Thanks & Regards
Sadhu Kishore

Open Sales Order Quantity

Hi,
Does anyone know what table & field is the open sales order quantity stored?
Thanks.

Hi Marc,
U can get the open order quantity like this.
First go to VBFA table. Give sales order number, item and document category as J(for delivery) in the fields VBELV(Preceding sales and distribution document), POSNV(Preceding item of an SD document), VBTYP_N(Document category of subsequent document) respectively. If an entry exist then that means the order has subsequent document created(Delivery in this case). If not then that order is open.
if it is open order then u can get the quantity from
VBAP-KWMENG.
Here subsequent document to the order depends on customization of ur system. In general subsequent to order will be delivery. But there is a possibility to have other than delivery as subsequent to order. So contact ur functional for more inputs on this.
Thanks,
Vinod.

Sales order quantity billed instead of delivered quantities?

Hello. I am having an issue with billing delivered quantities. This is the scenario:
3rd party, non stock materials, are assigned to a network activity in cj20n. These items generate a PR which is then converted to a PO and goods receipt is posted to the network activity. A sales order is created and assigned to this wbs. Delivery from project is then carried out in CNS0 and picking and goods issue is posted in vl02n. If full quantity received to project is not issued out in vl02n, upon billing in vf01, the total sales order quantity is billed. How do I alter my configuration such that only delivered quantities are billed?

Hi
Its seems that your sales order quantity billing issue has been solved.If it is solved then kindly share with us,how the problem has been solved.As there prices are not picking in the billing document, so please check the pricing type that has been maintained in the VTFL copy control.Secondly also check in VOV7 wheather item category is relevant for pricing has been maintained or not.
You get the delivery document to determine prices from sales order to delivery through copy controls.
NOTE:If the issue(Sales order quantity billed instead of delivered quantities) has been solved then kindly close the thread and post your issue through new thread
Regards
Srinath

Why the Sales Order is still being processed?

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This process is done: Sales Order (RE - Return) --> Return Delivery (Goods receipt) --> Billing
Sold-to party wrongly entered in the Sales Order, so they wanted to close the Sales Order. They did Cancellation for Billing (VF11) and reversed the Goods receipt (VL09).
Also, Reason for Rejection is put in the line item (VA02). However, the status of the Sales Order is still Being Processed instead of Completed.
From the Data Flow, it states that order-related billing status is still open*. But the Billing documents and Accounting documents are Completed and Cleared respectively as seen from the Data Flow.
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Thanks.

Dear Friend,
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award points if helpful,
regards,
Amlan

Sales order quantity is being changed -incompletion log arising

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