Save e-mail as DMS info record

Hello experts,
I need to store the duplicates of all my emails, which are built up dynamically and sent using FM SO_DOCUMENT_SEND_API1, as inforecords with attachments in DMS. Is there any way to generate on-fly *msg-file in such case?
Thanks in advance
Andrey

Adobe Reader Touch is a Windows Store app, whereas Microsoft Outlook is a desktop app. To be able to save email as PDF (or convert to PDF), you will need a Microsoft Outlook plug-in. However, Windows Store apps are NOT allowed to install any plug-ins or add-ons to other applications due to the security restrictions imposed by Microsoft application design.
Please see the documentation for Microsoft Outlook 2013 below.
Save a received message as a PDF or XPS file
The other option is to print email to Adobe PDF. But it requires Adobe Acrobat XI (paid product, not free like Adobe Reader). 30-day free trial is available.
Print to PDF
Please note that Adobe Acrobat XI is not compatible with the Windows RT operating system.

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Creating new DMS info record directly from purchase order transactions

Hello Everybody,
does anyone knows of a way to make it possible for users to Create New DMS info record directly from the purchase order transactions ?
e.g:
in ME22N there is a button of "Documents" for an item level in the order, but that button only allows to link an existing info record.
Link To a screenshot:
http://img263.imageshack.us/i/me22n1.jpg/
Regards,
Yossi Fridman.

hi
This query has already been addressed in the following Forum by Christoph Hopf..
pls chk link below.
Create DIR through P.O and Sales order screen
Thanks
john
Edited by: johnpp on Feb 15, 2011 11:54 AM
Edited by: johnpp on Feb 15, 2011 11:57 AM

Quality info record mass creation

Hello Guys,
Can we able to do mass creation of quality info records thru QI06 ? I want to load bunch of QIR as a manual load.
I tried using qi06 in add option but I am getting a warning message that QIR is not changed.
Is that only we can change it ? Pls help.
Akash

Hi
For QI06:
Read follwoing
You can use this program to make mass changes to quality information records. When adding records, you can enter one or several materials. As a rule, the only materials used for processing are those for which QM in Procurement is active in the material master and a vendor release or quality assurance agreement is required by the control key.
You can also select the materials using the material class.
You can enter one or more vendors, for whom a quality information record is to be created.
Using the selection criterion 'Only for purchasing info records', you can create quality information records for all possible material-vendor combinations, provided that purchasing information records already exist for these combinations.
That means first of all you must enter Procurement key in QM view of that Material
Second if you select multiple vendor for a material or maultiple materials with single Vendor.
if you execute this then You will get the list of all possible vendor material combination for which QI can be maintained.
by selecting line you can save them.
The quality info records printed in the list have a traffic light indicator which denotes the following:
Green light: - All data is O.K.
Yellow light: - Ordered quantity is greater than released quantity
        - There is no quality assurance agreement
        - Lock function is active
        - Validity period of QM system has expired
Red light:    - Deletion flag is set
You can select the "Set deletion flag"
function using the menu
Regards
Sujit

Purchasing Info Record marked for deletion

Hi experts,
I need some explanation on Purchasing Info Records and more precisely on the deleted ones.
Could you tell me why a Purch. Info Record that is marked for deletion is still set when a PO is created?
In ME13 I have the following warning message : 06-718 (Purchasing info record & & & & flagged for deletion).
In ME21N the same message is displayed as warning and users are able to save the PO with the deleted Info Record.
I don't understand why SAP still retrieves Info Records that are marked for deletion...
Is there a way to prevent SAP from using deleted info records?
Thank you for your help.
Regards,
Philippe

Hi Philippe,
The message 06718 can be set as an error or warning in customising.
If message 06718 is set as error then system will not allow to save
the document with that info record.
The deletion indicator is the reservation to delete this record. But
this is not comparable with the deletion of the record from the database
This has to be done within the archiving run for the object MM_EINA.
Untill this inforecord is not archived the data is taken as usual."
Online documentation provides the following information
"You cannot delete obsolete info records immediately. You can
only flag them for subsequent deletion. Info records earmarked for
deletion in this way are not actually deleted until the archiving
program is run. This is done at regular intervals by your system
administrator. You can flag an individual info record for deletion,
or create a list of deletion proposals and choose the relevant records
that are to be deleted from this list."
Kind regards,
Lorraine

Source inspection without Q-info record?

Can we do source inspection without using quality info record?
If yes then what master data we need to set-up?
Thanks.

Hi
Mass creation of quality info records is possible through QI06.
Pre requistes are
1) In material master activate qm procurement key and enter control key with delivery /vendor release.
Use Transection Code OQBA and create your screen varients with required User status.
Go to QI06,
Enter material, vendor , plant. In add tab enter release until date and other required fields
When adding records, you can enter one or several materials. As a rule, the only materials used for processing are those for which QM in Procurement is active in the material master and a vendor release or quality assurance agreement is required by the control key.
You can enter one or more vendors, for whom a quality information record is to be created.
If the indicator u201COnly for Purchasing Info Recordsu201D is set, the system only creates those quality info records, for which a purchasing information record has been maintained.
By doing this you can create quality information records for all possible material-vendor combinations.
If you execute this then You will get the list of all possible vendor material combination for which QI can be maintained by selecting line you can save them.
The quality info records printed in the list have a traffic light indicator which denotes the following:
Green light: - All data is correct
Yellow light: - Ordered quantity is greater than released quantity
- There is no quality assurance agreement
- Lock function is active
- Validity period of QM system has expired
Red light: - Deletion flag is set
Regards
Hari
Edited by: Harikris_83 on Sep 20, 2011 12:16 PM

User Exits for Document Info Record : CV01N in DMS

Hi Experts
My scenario is: We have Configured DMS in which new document type created Z01 is for MS word documents. I have assigned default Work Station Application : DOC to Z01 document type.
But my problem is : while creating Info record : CV01n with Z01 document type during file creation system is showing default Application : DOC, But in help user can select either XL, or PPT instead of DOC.
My requirement is : I need to restrict : other work station applications to the particular document type, i.e. for Z01 document type - allowed work Station Application is : DOC. System doesnot allow user to select other application instead of DOC.
Where Can I Restrict ?? Is there any User Exits available to controle this function
Please help
Satish Babu

Hi,
Try these exits.
CV000001            Check-in enhancement for document management
CV110001            DMS: Enhancements for DMS Dialog (FB: CV110)
CVDS0001            User exits for ALE DMS (DOCMAS)
Hope this helps u.
Thanks.

Unable to save info record

hello guru's
i am unable to save info record
it is asking for planned delivery time in days even if i enter values there i am unable to save
regards

Hi,
Be careful, if the message is saying something like "mandatory field must be maintained" or similar (I can't remember the full text). DON'T assume that the cursor is indicating the field that is blank and should be filled.
Look for other mandatory fields on the screen (try entering data in each until the system allows ytou to continue). It won't be the planned delivery period if you have entered a value it will be another field.
It could be "standard qty" etc.
Steve B

Documnet Info record(DIS),SAP MAIL,PORTAL,SAP OFFICE

Hello Experts,
   I have doubts on SAP mail, Portal and SAP office..
   Please find the
1) How can I send a document info record(DIS) Through SAP mail to
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2) When the supplier clciks on the link (DIS LINKS) it should connect to
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3)   After showing the documnet info record(DIS) in the portal,If user clicks on
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Please mail me any documents related to this to my mail id
[email protected]
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Preethi DSouza

Nikhil,
BULL's EYE!!!
But just one thing wonders me that why it is only for English translation? what about other languages?
Thanks
Rajendra

Document Info record history, evaluation needed

Hello
i have attached a document 4711 to a notification A or any other object. I save this document info record. it is available. Now i go into the notification again and delte this allocation.
Now the someone wants to know which documents have been attached to the notification at whhat point in time ?
Is there any evaluation existing which pases this information in a efficient way. The issue is that I only know the Object it has been allocated to and not the DMS object.
Any idea how to solve this?
Stephan Bantlin

Hi Stephan,
from DMS point of view I can only recommend you to use the 'Display Changes' functions for a document info record in menu "Environment". This will show all the changes for the selected document info record. The report behind this functionality is called MCDOKABL.
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Best regards,
Christoph

Free goods not reflecting in PO from Info Record

Hi,
My requirement is , when ever i order 100 qty from a vendor 10 qty should be delivered free of cost.
I am trying to maintain Info record for the same..
Now when i created PO for the same...I entered 100 qty..it is not reflecting 10 qty in another line in PO..
Where i am wrong?
Uts

HI,
Have maintained the values in
*Spro-Purchasing-Discount in kind-Define & assign discount in kind schema-Maintain free goods schema*
It will be available in standard SAP if not do the following configuration
Here
Usage -N
Application -M
create procedure NR0001
In control data
step-10
Cond Type-NR00
Then save.
Next
Define free good schema
Here assign ur schema grp of vendor
Then assign the procedure created previously (i-e) NR001 & THEN SAVE.
The above configuration is very important for the free goods scenario to work.
Then go to MM and in purchasing view and give the value 2.
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Then create the PO it will work definetly.
9884057038
murugan
Edited by: Murugan mgl on Jun 17, 2009 6:58 AM
Edited by: Murugan mgl on Jun 17, 2009 6:59 AM

Customer material info records are not getting displayed in Sales order

Hi ,
We are upgrading our client sap system from ECC 5.0 to ECC 6.0 .We are now in the testing phase .An issue came up regarding customer material info records .
When we are creating a sales order using VA01, after entering Material number and order quantity for an item if we press the ordering party tab(before saving the sales order) the customer material info records (value in cutomer material number) are gettting displayed.But if we save the sales order we are not able to see the customer material info records.
kindly guide me in this issue .
Thanks in advance .
Nikhil

hi nikhil,
check the tick box in vov8 "read info record",and when you create sales order(va01),dont enter the material number enter the "customer material number" and see whether you are getting the material number.
and also go to (va02) and check whether you are getting the CMIR details.
pls explain me the problem in detail for my better understanding
regards
senya

Material Description in SO from Customer-Material Info Record

Hi,
Currently whenever user is entering the customer material number in SO item, system is bringing the SAP internal material corresponding to that. But the material description is coming from the material master only.
I want the material description in the SO item to be populated from Customer-Material Info Record whenever user entered the Customer material number.
Any possibilities for the same by standard configuration without going for any enhancements.
Thanks in advance,
Mallik

Hello
Go to T code VD52 choose that customer and material combination and click on to its details blue lens on application tool bar
In the screen which is coming ,enter your description in the CUSTOMER DESCRIPTION tab the second one and save
Now create a sales order and see
Your requirement will be fulfilled
If a material is pen description is ball pen in material master and for customer A you have defined it as Pen 1 and description as Super ball pen in VD51
Now in sales order the description will appear as Super ball pen
Hope you have checked the field info record in VOV8
I have tried this tested this and getting it
Regards
Raja
Edited by: ramanathan raja on Dec 2, 2008 10:43 PM

Document Info Record

Hi All,
A PDF file is attached to SAP Document Info Record. While opening that PDF file through CV03N getting a messege like -
"Error while executing C:\DOCUME~1\.................."
What can be the reason for this & how it can be soleved?
Regards
MHP

Hi Manish,
You need to define application type in DC30.
Kindly put suffix as .pdf and mime type as "application/pdf". This will activate the application pdf in the sap dms.
if you found problem with other files do same and fill mime types properly. Aslo tick the start authorization field in same screeen.
I hope this will resolve the query.
Regards,
Ravindra

Info record Po text not printing in Po

Hi all,
Info record po text not printing in po print out. Info record po text showing in po at item level but it was not printing in po. In info record No matl text checked. In material master no text maintained. please help on this
Thanks in advance for your help

Hi Mahesh,
Follow the path:
SPRO--> MM --> Purchasing --> Messages --> Texts for Messages ---> Define texts for Purchase Order
Double click on "Texts for Document Item" under Dialog Structure
Click on new entries and then Fill the following fields:
Pur. Doc. Category: Purchase Order
Print Operation: New
Doc. Type: NB
Item Category: Standard
Text Object: Purchasing Doc. Item texts (EKPO)
Text Id: Info Record PO Text (F02)
Print Sequence: 2
Print Priority: 1
and then Save
Hope this helps
Thanks,
Ankur

Automatic updation in PO when info record change

Dear All,
We have a scenerio where we purchase copper components from one vendor. The rates are changed on every 15 days.
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Can we have some sort of facility so that pending orders price of some specific items get updated, as soon as we change in info record.
Suggest some solution.
Thanks in Advance,
Ishu

Hi
In PO, ie) in ME21N.....Item Details -
> Condition Control Tab -
> You can see the "Pricing Date Category" Field......
If it is not found there....then,
Goto -
> OLME -
> PO -
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> Choose Field Selection key "NBF" and go into details -
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Now you can get the Pricing Date Category field in PO...
Reward if useful
Regards
S.Baskaran

Save e-mail as DMS info record

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