Scheduling a report based on Criteria

Question

Hi guys very new to SSRS, just wondered is it possible to schedule a report to be automatically emailed out subject to criteria.
For example, I have a report which covers 6 departments (each dept a member of staff who runs it).
My report runs on a daily basis but may only have activity for 3 departments one day and 1 the next or all the day after. Instead of sending blank reports out, what I'm looking to acheive is send out a report daily ONLY if there is something to send.
SQL Server 2008 R2 RTM

Answer 1

Alternatively, create your subscriptions with execution dates in the past. Set them up exactly how you need with the parameters and recipients.
Once this is completed, you can use SQL Server Agent to schedule a job to check if there will be data in the report, and if there is, call the subscription from the Reporting Server.
I used this code to find the report(s) I want to call, and have them executed. You will need to replace [REPORTINGSERVICESDB] with name of your SSRS database.
CREATE PROC [dbo].[SpawnReports] (@reportName VARCHAR(MAX))
AS
BEGIN
DECLARE @eventType VARCHAR(18), @eventData VARCHAR(36)
DECLARE c1 CURSOR FOR
SELECT s.eventType, s.eventData
FROM [REPORTINGSERVICESDB].dbo.Schedule s
INNER JOIN [REPORTINGSERVICESDB].dbo.ReportSchedule rs
ON s.ScheduleID = rs.ScheduleID
INNER JOIN [REPORTINGSERVICESDB].dbo.subscriptions ss
ON rs.SubscriptionID = ss.SubscriptionID
INNER JOIN [REPORTINGSERVICESDB].dbo.catalog c
ON ss.Report_OID = c.ItemID
WHERE c.Name = @reportName
OPEN c1
FETCH c1 INTO @eventType, @eventData
WHILE @@FETCH_STATUS <> -1
BEGIN
EXEC [REPORTINGSERVICESDB].dbo.AddEvent @EventType=@eventType, @EventData=@eventData
FETCH c1 INTO @eventType, @eventData
END
CLOSE c1
DEALLOCATE c1
END
You can then call the report(s) by name:
EXEC dbo.spawnReports 'Accounting Report'
Now it's just a case of checking your report has data, and if so, calling the subscription.
Don't forget to mark helpful posts, and answers. It helps others to find relevant posts to the same question.