Select Expert on Formula Fields

Hello guys I have a Formulaif <a href="mailto:{@TrueAndFalse}<>{#RTotal0">{@TrueAndFalse}<>{#RTotal0</a>} then "Caution !" else "Is OK"I need to created Select Expert and show only the "Caution !" so I dont want to show "Is OK" in the reportthanks for you help

Hi,
YouÂ just CallÂ formulaÂ in selection expert window and giveÂ like this
formulaname = "Caution !"
!/modules/tinymce/tinymce/jscripts/tiny_mce/plugins/emotions/images/smiley-cool.gif|title=Cool|height=18|alt=Cool|width=18|src=/modules/tinymce/tinymce/jscripts/tiny_mce/plugins/emotions/images/smiley-cool.gif!
Let me know any other info u want......Â
Thanks
Rajesh

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Chart Expert - Why are some formula fields not available?

I have a report where I had to do Running Totals with formulas. Following what I learned long ago from the documentation, I laid in my formulas, and then setup some "Display" formulas to print out the results at the end of my report.
Now I am adding a chart to show a sort of 'summarized' version of the report - its a simple Pie chart...
But when I go into the Chart Expert and want to select those Display formula fields (there are 4 of them) - they do not appear in the list?
FYI - These four Display formulas are in the Report Footer of the report, and my chart is in the Report Header.
Why do some of my formula fields appear in the Chart Expert "select field" list - while others do not?
I checked the documentation on this, but it is very "lite" and does not indicate why this might be...
Any help is most appreciated!

Read again - "Problem has been circumvented" NOT "worked around". In other words, when you pay a fortune for a poorly documented piece of software and you are dependent on answers from a Forum, where at times no one answers your question(s) and your boss is shouting at you as to how you selected such a lousy piece of software with such "lite" documentation and is hardly going to pay any more money for a support call to answer a simple question that should have been covered (and then some) in the documentation, (let alone support of the problem) - you CIRCUMVENT, i.e. give up and find some other way to do what you were trying to do.
Hence, problem circumvented, NOT worked around.
Thanks for asking - here's 10 points for your efforts.

Selecting records based on formula fields

Post Author: Mike Kennedy
CA Forum: Formula
I have created a field (called "Shortage") that is the result of subtracting two running totals and have inserted all three fields into the group footer. I only want to select those records that have a negative value as a result, but the field is not shown in the Select Expert. None of my formula fields show up in the Select Expert for some reason (normally they do). Does anyone know why and how can I select these records only? Thanks.

Post Author: SKodidine
CA Forum: Formula
Running Totals are only available once the records are being read and processed. You are calculating the difference between two Running Totals and then want to use that to select records? I don't think that is possible. One way of accomplishing the display of groups which have a negative value is to use sum functions instead of the running totals and then in group selection criteria, display only those groups which have a negative value as a result of subtracting the two sums.

Select records based on formula field

I have a formula field that I am trying to sort data by. I want to eliminate records that come up with a 0 in this formula field. I tried select expert, but it doesn't recognize the field.

Hi Steve,
You cannot sort on a formula field that uses printime functions or executes in the 'whileprintingrecords' phase - example would be running totals or formulae based on shared variables from the subreport.
What you can however do is, suppress records where the formula returns zero.
To do this, go to the Section Expert > Select the section you wish to suppress > Click the formula button beside 'Suppress' and use this code"
{@Formula_name} = 0
-Abhilash

Select Expert data field

Post Author: ckaesche
CA Forum: Older Products
I am using Crystal 8.5. I'm running a query to find database entry errors in a particular field, i.e. "country", [such as 'britin'] and then correcting the database record.
Even though the data has been removed from the database, the value listed in the drop down within crystal reports is retained and not reflecting the actual values of the field in the database. Any suggestions?
Thanks for any help, ckaesche

Post Author: pandabear
CA Forum: Older Products
Ok,
    Sorry, when I heard "drop down" I immediately saw "parameter" so "Action" is the wrong direction for you.
    You don't need the "Select Expert" to see a field. You can just drag the field on to the report.
    If you know all the valid country names, you can do this:
    Make a formula: @GoodCountry - If UpperCase(table.emp_ad_country) IN ("USA","ENGLAND" etc) Then "" Else table.emp_ad_country
That way you'll get a complete list of all the countries that are not 'IN' the list (of properly spelled countries). After the changes,
you should see the new values when you run (F5) the report again.
If it doesn't show the changes, you need to check that the database.table.field you are looking at is the same one you are changing.
Sounds basic, but it's certainly happened (many times) before
Hope this helps,
The Panda

Select expert formula help needed

I'm trying to come up with a formula to put in the select expert that will include all records. But if there is a record id(which would be a parameter field) passed to the report, it will only select that record that matches the parameter record id. Is this possible?

Yes, you can do that with an "All" option in the parameter list.
And you selection formula would look like this:
{?your parameter} = "All" or {your id field} = {?your parameter}
The "All" option is not a really selection rule.
It's just to control to use or not use:
{your id field} = {?your parameter}
So you can name it whatever you like, "*", "Any ID", or anything
Bryan Tsou@Taiwan

New Formulas don't show under Select Expert --Record

Hello,
Some how my CR 2008 don't show new formulas in my report when I go in Select Expert-Record, all the formulas show under Field Explorer?? the odd part is that old formulas still showing only new ones don't show is a setup that I'm missing????

The old formulas most likely have the evaluation time function WhileReadingRecords or BeforeReadingRecords referenced in them.
Try adding WhileReadingRecords to your new formulas (If CR can process those formulas at that time) and you should be able to see them in the Record Select Expert.

Number fields in select expert

I am currently using Crystal 2008 and I am having issues with numeric values entered in the select expert.
The record selection criteria that I have entered is
{HSP_BKT.BKT_ID} in [94633, 94920]
however, crystal defaults/converts to these numbers with 8 decimal places (.000001)
{HSP_BKT.BKT_ID} in [94633.00000001, 94920.00000001]
94633 and 94920 are valid numeric values with data but because crystal is converting it to 94633.000001, I am not getting any records back.
Any help is very much appreciated.

You didn't mention the data type of the field. If it is integer, then one way to work around this might be to define an integer array, put your values in that, and use it in place of the constants. (Crystal really shouldn't be converting the constants to a decimal in this case, so you might wanna let SAP know about it...) If it is a floating point type, then you may need to use CInt() to convert the field to integer.
HTH,
Carl

SELECT EXPERT formula howto?

Hi All! I write a program under VS 2005 C# and Crystal Report. So I have a problem with the formula (and with the sql expression formula). My problem is this: How can I do create a group with the selection expert? My task is the next: I have called numbers (in a table) and the prefixes (36) with the description (Hungary) (in other table). I would like to see ( in a report ) the description before the called number. For example: Hungary 36201234567 (The prefix is the 3620 and the location is Hungary). How can I do make this? I don't to know the selection expert so good, and this is the another problem. Please Guy! Help Me!Thanks!!!

If so...Â In the Change Group dialog, go to the second tab (Options) andÂ choose Â "Customize Group Name" and then select the formula button (x+2)
In the formula just get the string you want.
{table.description} + " " + cStr({table.prefix},'########') + cStr({table.number}'########')
I only add the CStr() function in just in case your numbers are stored as numbers.Â If they are stored in strings, then the formula would be even easier.
Â Â Â Â - Kathryn Webster (Report Design Consultant)Â
Â Â Â Â Â Â Â Â Â Â Kat's News: http://diamond.businessobjects.com/blog/279

Select Expert or SQL Expression Fields help

I am trying to do something I would consider very simple but can figure it out.
I have two tables. FDC_Trips & Facility. On the report I can get the FDC_Trips.DivertedbyFacility field to populate a number value because that field is an integer. But we need the name to show up. That field is the ID (foreign key) of a Facilty which matches with the field Facility.Code. Instead of it displaying the DivertedbyFacility number/ID I would like it to be able to show the Facility.Name value. If I place the filed Facility.Name field on my report it is blank.
How can I write a where clause to query the Name of the Facility where the Facility.Code = FDC_Trips.DivertedbyFacility?
Do I use the Select Expert or SQL Expression Fields.
Please advise.

Actually you'll use the Links tab in the Database Expert. If CR did it's stupid auto linking thing... delete them. It usually get's it wrong.
Now just link the fk field in FDC_Trips to the pk field in Facility. Once you have that done you'll be able to simply drop Facility.FacilityName directly onto the report.
HTH,
Jason

Select Expert - Formula : Some clarifications

Hi,
Can anyone explain the below formula in Select Expert:
IF {?param} = "AAA" THEN {Command.CD} = "ALL"
ELSE IF {?param} = "BBB" THEN NOT({Command.CD} = "BALL")
ELSE true
My doubts are:
1) This formula will be executed after the query in the 'Command' object is completed. That is from the output of the Command query, we are filtering the records based on the above formula - Please confirm my understanding.
2) The final return type is True . What is the effectiveness of this return type? How is it affecting my output?
Thanks in advance!!
Meena

Hi Fritz,
Thanks for your response!!!.
One more query regarding the execution of the formulas in Select Expert.
1) The record filtration using Select expert will be done while retrieving from database itself
or
2) the output of the database retrieval will be filtered based on the Select expert ?
Which one is true?
Thanks in advance!!
Meena

Passing DateArray or Date Range from formula result to Select Expert

Is there a way to pass Two (2) dates from a single formula to the Select Expert?
I calculate Beginning and Ending dates of periods ie: fiscal year to date, calendar year to date, last calendar quarter. I would like to pass both the beginning and end date to a formula in the Select Expert.
Please show code samples if possible.
Thanks

In your selection criteria, have code similar to this:
datevar begindate; // this is from your formula for date range
datevar enddate; // this is from your formula for date range
{database.datefield} in begindate to enddate;
Edited by: Sanjay Kodidine on Jun 27, 2009 11:43 AM

Selection Expert Formula

I need to select Customers and Customer Address from one table
that do have invoices in another table using an Invoice Date field.
Trying to determine: Customers that have not bought anything since July 2009.
How would this be entered in the Select Expert?

I think the only way to achieve this is with an SQL Command, something like (MS SQL):
select cust.*
from customer cust
inner join (
select customer_code, max(invoice_date) as LastSale
from invoices
having max(invoice_date) < {?Date Cutoff}
) inv
on inv.customer_code = cust.customer_code
Where {?Date Cutoff} is a parameter to the SQL Command for the "no sales since" date.
HTH,
Carl

Comparing Date/Time Field In Select Expert

I have a Formula field defined INVDATE as follows:
WhileReadingRecords;
tonumber(totext(year({INV1.DocDate}),'##')totext(month({INV1.DocDate}),'#')totext(day({INV1.DocDate}),'#'))
I need to select a date range by passing parameters in the Select Editor as follows:
{@INVDATE} in {?Begin Date} to {?End Date}.
My questions is this doesn't select only the records i have entered for the date range, it gives me all records in the table. Any idea how to code this so it only give me the records I have passed a date range for.
Thanks Jim Dyer

Mark I have replicated to what you have mentioned in your post and my dates are coming out perfectly.
Here is what I did...
Created two date parameters (Start date and End Date)
Created formula exactly like yours
WhileReadingRecords;
tonumber(totext(year({order_header.date_entered}),'##')+
totext(month({order_header.date_entered}),'#')+
totext(day({order_header.date_entered}),'#'))
placed it in the detail section.
Created a Report--->Record Selection formula
{order_header.date_entered} in {?Start Date} to {?End Date}
Ran the report and chose the date range for today and I got all the dates which are for today.
Can you please let me know if you are doing the same what I did? or perhaps a screenshot of what you are getting and what you expecting?
Regards
Jehanzeb

How Display Additional Field of a Select Expert Wizard Result

I have a group of records by customer. I have performed a Select Expert to pull the latest dated record for the customer. But I also need to display the subtotal value associated with the selected record of latest date. How do I do this?

In the field explorer use Running Totals and place them in the required section.
Thanks,
Rakesh

Select Expert on Formula Fields

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