Service entry Sheet was reversed after the invoice as posted and rebooked

Hi..
Service entry sheet was reversed after the invoice as posted and rebooked with final entry marked. The rebook transaction created a different $ amount than the original SES. The difference between the 2 amounts is causing a GRIR out of balance on the PO. MR11 does not indicate a GRIR out of balance.
why did SES rebook a different value?
How can we clean up the GRIR out of balance?
Please help...
Mercy

This is a standard SAP procedure.
SAP Note 440942 is helpful to sort this out.
Thanks,
Mercy

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In which table we can find service entry sheet no to find the actual cost

In which table we can find service entry sheet no to find the actual cost of External service
Service code, Service description Quantity UOM, Vendor, Cost

Hi,
Total Actual Material Cost - Sum up the total cost ENWRT against the AUFNR in the table RESB and display in the report
Total Actual External Service Cost - Provide the field AUFNR in the table EKKN and get the Purchasing document field EBELN & apply this field data in table EKPO get field NETPR and display in the out put
For link between operation & order - Selection criterion is the order number (Field AUFNR table AUFK). The content of field AUFPL has to be used afterwards as selection criterion in the table AFVC. The selection field in this table is again AUFPL and display the field LTXA1..
Kuber

VALUE IN PO HISTORY OF SERVICE ENTRY SHEET EXIST EVEN AFTER DELETION OF SES

Respected All,
My client has prepared a down payment request , prepared a service purchase order against that vendor, created service entry sheet.
Later on he came to know that the qty he has entered is wrong ,so he reversed all the goods receipt(done 102 Mvt) , deleted the service entry sheet and now trying to create new SES against the same line through ML81N.
But the Qty column after selection of services is coming blank, i have checked the po history, in that the GR Qty and value is zero and service Qty is zero but service value and down payment column still contains the value, though we have reversed the service entry seet.
please guide me what to do to reflect the qty part in ML81N again.
Thanks and Regards
Abhay Mahodaya

can you see the material document with reverse movement ( 102 ) ,corresponding to your cancelation of SE sheet in the P.O history tab?
also check whether the 'actual quantity' in the Service entry extreme right column shows zero.
check in the deleted SE sheet history tab 'change document' button whether the last row change mentioned is setting deletion indicator

Restrict service entry sheet for reversal

Hi experts,
How can we put a check that service entry sheet should be reversed by the user who has accepted the same even from the same Plant, Purchasing organisation etc.
thanks in advance

hi Rajat,
Configure release strategy as below -
Two release codes for X (Say 19) & Y (say 20)
Give authorisation User X - Rel code 19 and User Y - Rel code 20
Configure SES release strategy wherein SES can be either released by 19 or 20 (See Pic 1)
Maintain classification
Now create SES & release with User X having authorisation for rel code 19 only (See Pic 2).
And then try to un-release with User Ywith release code 20, it will not allow & will give error "Not possible to cancel release with code 20" (See Pic 2)
User Y can not un-release with release code 19 as he dont have authorisation for rel code 19.
Try this out in TEST system, hope this will help you.
Reg, Rakesh

Service entry sheet:No provision for service entry for purchase order

Hi.I create a Purchase order with one item.The Item category was D(Service).Also lines of Service number was input in the Service tab of the item detail.After save the Purchase order,I goto t-code ML81N to Maintain the Service entry sheet.When I input the Purchase order number and item number and press enter,the SAP raise an error message box with following text:
No provision for service entry for purchase order 4500000149 00010
Message no. SE198
Diagnosis
The "GR =NO" (no goods receipts) indicator has been set in the PO item. It is thus not possible to enter services against this purchase order.
I don't know why and how to resolve this problem.So I need the experts to give me some advice.Thank you so much.
Regards
Yoda

pls check in ur PO at item details in delivery tab whether goods receipt checkbox is unticked.if yes then tick it and then process.
regards,
indranil

Invoice of service entry sheet

Hi gurus,
i have created framework purchase order for service material, account assignment : k and item category: d and took 10 quantity of computers of material to be serviced. when i do service entry sheet with reference to the purchase order and reduce the quantity of material from 10 to 3 and save i get service entry sheet no.
Now when i do the invoice entry with miro and enter purchase order no the systeem is showing only amount and no quantity when i simulate and save the miro is created.
can you please guide me where would be the mistake created.
it is very urgent
regards

suresh pawar wrote:
Hi gurus,
> i have created framework purchase order for service material, account assignment : k and item category: d and took 10 quantity of computers of material to be serviced. when i do service entry sheet with reference to the purchase order and reduce the quantity of material from 10 to 3 and save i get service entry sheet no.
> Now when i do the invoice entry with miro and enter purchase order no the systeem is showing only amount and no quantity when i simulate and save the miro is created.
>
> can you please guide me where would be the mistake created.
>
> it is very urgent
> regards
HI,
How can you create the p.o with combination of item catogory "D" and service material item category "D" will used with out material only short text will be allowed.
check it once.
Thanking you.

Release Procedure for Service Entry Sheet Wr to the Purchasing document

Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
I tried thru ML85 System says that no suitable purchasing document is available for release.
thank u
Nagarjuna
Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PM

the same configuration is not working in DEV environment but working fine in Quality and PRD

Commitment item error at the time of Service entry Sheet

Hi experts,
I have created a service PO, in which I have given the GL. Now when I am going to post the service entry sheet, I am changing the GL account. But system is picking the commitment item with reference to the GL earlier provided in PO.
I want to pick the commitment item with reference to the GL I am providing in service entry sheet.
Pl suggest how can I achieve this.
Regards,
Ankit Agarwal

Hi Eli,
Thanx for your response.
But derivation rule is same for all GL. Whether we put GL in PO or in Service entry sheet, system will derive the commitment item from the same single rule.
Regards,
Ankit Agarwal

Tax calculation at the time of creating service entry sheet.

Dear Experts,
I have got a Company Code : P320 having the Plants : P324, P325, P326.
I am making a Services Purchase Order by using the Item Category as u201CDu201D and Accounts Assignment as u201CKu201D for Cost Center and Order and u201CPu201D for WBS element.
I am entering a Tax Code : 29-Service Tax 10.30% and Jurisdiction Code : IN00 for all the Plants : P324, P325, P326.
The tax calculations in purchase order are displayed properly.
But on preparing the service entry sheet for Plants P324 and P325 for Accounts Assignment u201CKu201D and u201CPu201D, the service tax amount is getting calculated and posted correctly along with the base amount.
But on preparing the service entry sheet for Plant P326 for Accounts Assignment u201CKu201D and u201CPu201D the service tax amount is not getting calculated and only accounting entries for base amount is posted.
For example : Suppose the value of the SES is Rs. 10000/-. Service tax [((Rs. 10000 * 10.30)/100) = Rs.1030).
The accounting entries for Plants P324 and P325 are for Rs. 10000/- + Rs. 1030/- = Rs. 11030.
The accounting entries for Plant P326 are for Rs. 10000/- only.
Please suggest what could be the problem and how can it be resolved.
Thanks in advance
AJ

Hi.
Th service cost is 1000 an tax is10.3% (130 rs). Hence the amount shoul be 1130. In your case it is showing 1000only. Am i right? Thouigh you have seleceted apt tax code and tax is not getting updated means please check the tax code linkage in tax determination procedure.Please cross check the tax determination procedure and the tax code assigned in SES is correct or not. I hope this will help you. Thanking you.

How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item

Dear Experts:
could you please share with me the knowledge for below topic:
How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item, because these three objects use three different pricing procedures, and different condition type.
how did the condition type of service entry sheet know to copy the value of whcih condition type in the pricing procedure of shipment cost document?
Is this SAP standard function OR there need an enhancement to do that?
I didn’t find related condition value copy setting in background, could you please share related setting with me? Thank you very much for your kind help!
Best regards,
Andy

Hi, Gopi,
Glad to see your feedback, but i still have question on your feedback:
which condition type in the pricing procedure of service entry sheet should know to capture the net value of shipment cost doc? becasue there are so many condition types,
And i have checked the corresponding condition type (PRSX) of service entry sheet pricing procedure in my SAP system, this is a self-defined condition type, but NO any calculation routine maintained for the condition type (PRSX), how did the condition type (PRSX) know to copy the total cost of shipment cost document?
Below is the example and another question:
what the relationship between the pricing procedures at service PO item level and service line item level?
1. The freight cost in shipment cost document—including used condition type and pricing procedure
The pricing procedure of shipment cost document
2. The freight cost in service entry sheet—including used condition type and pricing procedure
The pricing procedure of service entry sheet--the pricing procedure at service line item level
3. The freight cost in service PO item—including used condition type and pricing procedure:

Reset the Service entry sheet deletion flag.

Dear all,
How to Reset the Deletion flag for the service entry sheet.(To remove the deletion flag)
Thanks,
Cherry

Dear Cherry,
I am afraid I must confirm that the system is working as designed in
this case.
It is not possible to cancel the deletion indicator once it has been
set in a Service Entry Sheet. None of the two currently available
transactions to maintain Service Entry Sheets support this functionality
(this is, the deletion indicator cannot be reset via ML81 or ML81N: None
of the two transactions allow this).
We had got the similar issue from the other customers and developers replied that:
"The service entry sheet is an accounting document, and once you
delete it, can no be undelete it."
Best Regards,
Arminda Jack

Facing problem in canceling the service entry sheet

Everytime i am trying to cancel the service entry sheet following errormessage is being displayed " Error posting acceptance of Entry Sheet 1000009476 Choose (1) Eror Log (2) Save w/o acceptance (3) Exit without saving.
and when i am choosing error log its showing the following message
" RC = 3 F5 808 Field WBS element. is a required field for G/L Account 1000 400200"
Please help me out i will be obliged

Hi,
it is due to the WBS and G/L settings,
just check with your FI concern about the G/L mapping for the account assinment,
check in OBYC settings for key VBR,
whether the G/L is mapped or not,
rgds
chenna
Edited by: lakshmi reddy on Oct 22, 2010 9:59 AM

Service entry sheet release flag is not appearing in the change mode.

Hi,
In Service entry sheet release flag is not appearing in the change mode(ML81N). though release strategy is exsists in the header level.
note:
1.No changes done release setting, classes, or any other parameter.
2.Last day Few service entry sheets have been released by user .
3.And also i tried with different user , whereas he is geeting release flag, but concern user is not getting?
wht could be reasons?
Please provide suitable solution.
regards,
kumar.

Issue here is user is having authorization issue. Please run ML81N and execute /NSU53 report.
Also execute ML81n and then /NSU53 report for the other user whos does not have this problem. Then send both the reports to Security team asking them to add the missing object in the user's role who has the problem.
Hope this helps.
Ganesh

Shipment cost: number of items in service entry sheet

Dear Experts,
Is there a customizing setting that restricts the maximum allowed number of lines in service entry sheets?
Context:
Once I transfer shipment costs, several goods receipt sheets and service entry sheets are created.
I first thought that there was a one-on-one releationship between a shipment cost item and a service entry sheet. I.e. if there are e.g. 7 shipment cost items, than 7 service entry sheets are created.
The shipment cost distribution level is set on "delivery item": if for one shipment cost item, there are 250 delivery items, the cost is distributed all over these 250 delivery items. For each delivery item, a line is created in the service entry sheet. However, in my case 3 service entry sheets are created with on:
- 1st service entry sheet: 99 items
- 2nd service entry sheet: 99 items
- 3nd service entry sheet 52 items
Is there a way to avoid that several entry sheets are created for one . In my case that only 1 entry sheet with 250 items is created after transfer.
Thanks for the help!
Kind Regards
Thiago Santos

If you are not posting the delivery cost on the material value, then use A - Shipment costs item in the item category.
Delivery sub-item - A shipment cost sub-item will be created for every relevant delivery sub-item.
Shipment costs item - One shipment cost sub-item will be created.

Automatic posting of service entry sheet

Hello SAP Experts,
There is a requirement for creating an invoice prior to a service entry sheet for some service POs. After the invoice is posted a service entry sheet should be created. For all other service orders, the normal SAP standard process would be followed. Is there something in standard SAP that can be used ?
Please let me know how this can be handled.
Thank you.
Edited by: Amit Patil on Jun 24, 2011 9:25 AM

Hi,
If it is for particular service order, then remove check box selection u201CGR-Basedu201D and u201C S-Basedu201D in Invoice TAB in the PO, then do MIRO and then do SES.
OR
Remove check box of u201CGR-Based Invoice Verificationu201D and u201CService-Based Invoice Verificationu201D from vendor master, then do MIRO and then do SES
OR changes you process and do GR non-valuated, Just do PO and then directly invoice.
Regards,
Biju K

Service entry Sheet was reversed after the invoice as posted and rebooked

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